Implementation Minutes
Student Team
Training
June 3, 2009
Faculty Load
Facilitator
Sandra Beaulac
Note Taker
Renee Roach
Attendees
Linda Phillips, Renee Roach, Katia Mayfield, Julie Duncan, Aubree Helvey,
Janie Harrell, Dawne Massey, Tom Sutherlin
Faculty Load
Relevant
Training/Discussion
Highlights:
GAPs Identified:
GAP in functionality is that Banner will not allow an instructor to be assigned to
a section without meeting dates & time. We need an explanation of how it will
be done at CU. Gather this and put into the notes.
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Sandra notices inconsistencies on SOATERM & SSASECT. We need to find
out why the date ranges are not matching on both forms.
Action Items / Assignments
Description
Owner
Deadline
SIAINST – the faculty advisor information page.
Make the faculty active. There are a variety of designators
including category (such as coach, etc.). Sandra does not see any
changes to the deliverable so we may want to look at this table to
change to match CU fields. Another designator would be staff type
such as part time, full time, regular, temporary, etc. This
information is found in the faculty handbook. When we are
developing our faculty member base detail, they should be active,
type and workload. Now do a next block function to go to the next
page. Once we do the next block function, there has to at least be
one home (school such as school of business).
SSASECT – the class schedule form. We want to make a note in
the record as to how the hours per week are calculated. Sandra
wants us to write this on the board so we can use the information in
the practice section.
(end time – start time) * days per week/duration factor
(0950-0900) * 3/50= 3 hours
This is how banner comes up with this figure.
Duration is found in SIATERM (faculty load term control).
This is how banner looks at the hours per week function. The
instructional workload form the course catalog is 4, 100%
responsible for the session. There is a current defect –when we
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are adding the instructor, we will get an error that the room/faculty
are already teaching a session when they are really not. The status
is still open so Sandra will send us the defect number to add to the
notes. We simply have to override to go forward past this point.
The faculty assignment form is SIAASGN – This will include the
workload, information for the particular instructor. Contract type will
also be included here.
Forms that start with an “N”. What fields will HR not want us to
touch? We will want to include them so that we know what we are
not supposed to change. % of a non-instructional workload to apply
to the SIAASGN form.
Term analysis is run to show whether the instructor has satisfied
the workload rules in this particular assignment form. Sandra wants
us to think about why the contact is 51? SCACRSE – part of term
has been set to 17 as opposed to 16 weeks. If we do the
calculation of meeting times & the number of weeks there would be
a total of 16 weeks * 3 meeting times, total contact would be 38,
right? This is correct—
Hours/week from SSASECT/number of meeting days per week*
total meeting days
We have not created the exclusion days in banner for the holidays.
There would be an impact that was valid non-working days. For
any part of term, it came out at 51.
7-9 & 7-10 in the Banner users guide will help with the faculty load
portion and the calculation that we have came from the dynamic
help query on this particular field. Sandra is including the
information from the user’s guide for us to review.
Sandra is using an English section to review now. She is going to
the meeting times so we understand that the credit hours will be 3
hours. We are going to SIAASGN to see what it looks like now.
Total contact is 19 because there are 19 meeting times (MWF)
between 01/23 and 03/07. Sandra wants us to look at SSASECT to
look at a few things here. We can make overrides on the sections if
we need to. Sandra wants us to look at one more section.
On the time calculation 1800-0900=900. Take 9 * 60/50=10.8
contact hours per week. Sandra wanted us to include this for an
example. We want to use section 5515 as an example for this
again that Sandra has previously set up.
There are 5 meeting times. It looks at what is on the meeting date
page on SSASECT. The sessions are already set up that way.
Normally, the first page and SSASECT will match. We want to
make sure that the start/end dates are correct. The real start/end
dates could populate on SSASECT. So we want to make sure they
match.
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SSASECQ – schedule section query.
You can’t blow away the meeting times without blowing away the
instructor. Part of term will be pulled from the first page. Both
Saturday meetings will be included.
We can break the sessions into 2 different sections such as those
weekend workshops which meet in the morning & afternoon. We
would need to create a section 1 & 2 for these. We need to look in
conversion- Sandra notices inconsistencies on SOATERM &
SSASECT. We need to find out why the date ranges are not
matching on both forms.
SIAFLRT – workload term rules form. Workload rules can be
created to show what we expect of our instructors. We can use 4
CHAR for department on the validation table STVDEPT that is set
up for Cameron. Tom is recommending that we create an
additional code of ADJT – for adjunct where we could monitor how
many hours the person is eligible to teach.
SIAFLCT – faculty contract term rules. Sandra has seen where it
might only be spring only, or fall only or summer only or fall&spring
only etc. The validation table only had one code in it. The
validation table was: There are things that most closely represent
what we have currently.
Sandra wants us to go to the SIACONA – faculty contract analysis
form. We can choose the next block function to see where the
rules are created for the person.
SIAFAVL – available faculty query which will indicate that faculty
that might be open for assignment.
SIAIQRY – faculty/advisor query form which would assign which
school they apply to. The academic department could use this form
when creating schedule. Linda is asking if there are shared tables
in this form. Override may be done at the section level.
Sandra recommends that someone from Academic Affairs, etc.
should be responsible for the faculty load rules, etc.
GTVMTYP – is the validation table that we need to look at for this
problem.
GAP in functionality is that Banner will not allow an instructor to be
assigned to a section without meeting dates & time. We need an
explanation of how it will be done at CU. Gather this and put into
the notes. Tom said we also can’t put online courses in because
we can not assign dates to them at this point.
We need to find out who will be tasked with identifying the answer.
Sandra wants to look at the extracts to see where it went. Dawne
has SSBSECT up on the screen to see what might be going on.
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We are still discussing the issue of that the part of term dates do
not match on SOATERM & SSASECT.
SSAEXCL – schedule exclusion rules form. That we would need to
look at.
Tenure was not included as part of the scope document and Tom
says he needs that so we will “manually“ need to put this
information in the system.
We did not load any degree information for faculty that can be
utilized in banner under SIAFDEG. We would want to look at the
load data for the faculty module.
SIATERM – faculty load term control form.
We are asking how to do workload for an arranged course. Sandra
states that banner can not calculate workload if a course does not
have a specific date/time for the course.
Sandra is asking if there is a methodology for private lists.
We have determined that we can use the TBA acronym for our
weekend courses and online courses where we currently indicate
ARR for arranged courses.
In the schedule type, we will want to see private lesions or
TBA/ARR type to where we could. SSB will show the days/where
as TBA for both places which is what we want to see.
There is an assignment on the floor that someone test the faculty
load portion. (Tom/Aubree) to ensure the faculty load information is
working correctly. Linda will visit with these two to ensure they
understand the assignment.
We would like to have additional fields populated for
college/department, etc.
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