Council of Chairs
Date: Thursday, August 20, 2015
Time: 2:00 p.m.
Location: IBC/RMA Executive Boardroom in the McMahon Centennial Complex
 Discussion Items:
1. Adjunct Faculty meeting thank you and feedback
2. Summer designated final time and VA issues (memos to sign)
3. #stopb4udrop campaign
4. Night class centralization for Spring 2016—Classes after 5:00 pm will be scheduled in these
buildings: Library, Academic Commons, McMahon Centennial Complex, Aggie Rec Center,
Nance Boyer Hall, Sciences Complex, and Ross Hall
5. Review of university computer labs
6. Tips for working with the media (Handout)
7. Intersession advisement
8. Grade distribution report feedback (page 1)
9. HLC re-accreditation: Changes to Faculty Qualification expectation (Handout)
10. Update on Retention Effort—Summer Fast-track Program---AVP Kingsley
11. Accessibility Update—AVP Burgess
 Reminders:
1. Annual Academic Performance Reviews (Faculty Handbook 4.3.1 through 4.3.6)
i.
By September 1, the faculty member and the department chair meet and discuss
Annual Plan for the current year and the Annual Performance Review from the
previous year.
ii.
By September 15, the faculty member shall revise and update the Annual Plan for
the current year to include any activities completed since the last evaluation and any
continuing projects. The faculty forwards the revised plan to the department chair.
The department chair shall send the previous year’s Annual Academic Performance
Review, a draft of the current year’s Annual Plan, and other documentation (if
applicable) to the Dean.
iii. By October 15, having received written input from the Dean, the faculty member
and the department chair shall meet to revise and complete the current year’s
Annual Plan.
 Important Dates:
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Chair Development Meeting – August 28, 2015 – 10:30am-12:00pm in the IBC/RMA
Executive Boardroom
Council of Chairs – September 17, 2015 at 2:00 p.m. in the IBC/RMA Executive Boardroom
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Regents Meeting Dates (for curriculum proposal purposes)
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The University of Oklahoma Board of Regents
Board Meeting Dates
Topics Due
September 16-17, 2015
July 27
October 27-28, 2015
September 3
December 1-2, 2015
October 8
Drafts Due
August 10
September 18
October 22
Location
Norman
Lawton
Norman
The Oklahoma State Regents for Higher Education
o September 2-3, 2015
o October 21-22, 2015
o November 5, 2015
o December 2-3, 2015
August 21, 2015 – Last date to enroll or add a class (8 week classes)
August 21, 2015 – Last date to drop without entry on transcript (8 week classes)
August 21, 2015 – Last date to drop with refund (8 week classes)
August 24, 2015 – Last date to enroll or add a class (16 week classes)
August 27, 2015 – Webinar: Incorporating Tutor.com into your course; 2:00 PM Central
August 28, 2015 – Last date to drop without entry on transcript (16 week classes)
August 28, 2015 – Last date to drop with a refund (16 week classes)
September 4, 2015 – Final Endowed Lectureship Project Reports and Donor Letters due
September 4, 2015 – Endowed Lectureship proposals for 2015-2016 due
September 4, 2015 – Deadline to register for the 6th Annual Promoting Undergraduate
Research Workshop and/or Conference
September 7, 2015 – Labor Day Holiday
September 10, 2015 – Updated vitae due. Please submit in correct format.
September 14, 2015 – Mid-term grades posted by 4:00pm (8 week classes)
September 15, 2015 – Personnel Requests for 2016-2017 due to VPAA. Template available
on W drive.
September 17, 2015 – CEP Meeting at UCO
September 17, 2015 – 6th Annual Promoting Undergraduate Research Workshop, “How to
Develop Inquiry-Based Learning Activities” with Professor Mick Healey, Higher Education
Consultant, 1-4pm, Presbyterian Health Foundation Conference Center, OKC
September 18, 2015 – Chair Development Meeting 8:00-9:30am in the IBC/RMA Executive
Boardroom
September 18, 2015 – Convocation
September 18, 2015 – Webinar: Incorporating Tutor.com into your course; 1:00 PM Central
September 18, 2015 – 6th Annual Promoting Undergraduate Research Conference with
Professor Mick Healey, 8am-4pm, Presbyterian Health Foundation Conference Center, OKC
September 28, 2015 – Last date to withdraw with an Automatic "W" (1st 8 week classes)
October 5, 2015 – All information entered into WEAVEonline and designated as “final”
(Academic Programs, Library, University Success Programs, and Developmental Education)
October 5, 2015 – Last date to withdraw from a class with signature (1st 8 week classes)
October 9, 2015 - Chair Development Meeting, 8:00-9:30am in the IBC/RMA Executive
Boardroom
October 12, 2015 – 1st 8 week classes end
October 13, 2015 – 2nd 8 week classes begin
October 14, 2015 – Final grades posted by 4:00pm (1st 8 week classes)
October 14, 2015 – Mid-term grades posted by 4:00pm (16 week classes)
October 15-18, 2015 – Fall Break
October 31, 2015 – Student computer labs software installation requests for spring 2016 due
November 6, 2015 - Chair Development Meeting, 8:00-9:30am in the IBC/RMA Executive
Boardroom
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December 4, 2015 – Chair Development Meeting, 10:30am-12:00pm in the IBC/RMA
Executive Boardroom
January 22, 2016 – Chair Development Meeting, 8:00-9:30am in the IBC/RMA Executive
Boardroom
February 19, 2016 – Chair Development Meeting, 8:00-9:30am in the IBC/RMA Executive
Boardroom
March 11, 2016 – Chair Development Meeting, 8:00-9:30am in the IBC/RMA Executive
Boardroom
April 8, 2016 – Chair Development Meeting, 8:00-9:30am in the IBC/RMA Executive
Boardroom