HUMAN RESOURCES DIVISION HR Information Office Registration for access to the online recruitment system (ROME) Further copies of this form and all associated documents can be downloaded here: http://www.ucl.ac.uk/hr/rome/getting_access.php. Instructions for completion of form Sections 1 and 2: to be completed by, or on behalf of, the user Section 3: to be completed by Head of Department or nominee. User retains a copy Please note: Forms signed by the user but not the HoD or nominee will NOT be accepted and will result in delays in getting access to the system. The signed form should be returned to the HR Information Office, HR Division, Bidborough House 38 - 50 Bidborough Street London WC1H 9BT 1. User Details Title Full Name Phone No/Extension IS Username E-mail address UPI (if known) Date Access to Start All members of the interview panel must have received training in fair recruitment. Courses on fair recruitment are provided by Organisational Development (http://www.ucl.ac.uk/hr/osd/timetable/programme/sdrshrpb/index.php) Please indicate if this individual has been on fair recruitment training : Yes No Where no, please book this individual on a course prior to them taking part in interviews. HR Information Office Page 1 of 2 29 May 2016 2. Access required Please indicate if this access is in addition or to replace any existing access. New Request Additional Access Replacement Access Please provide details of the highest level of access that the user should have to be able to create and view vacancies. A copy of the hierarchy on the project website here: http://www.ucl.ac.uk/hr/rome/UCL_Ownership_V2.xls Tick highest access level Where access is not to all of level, provide details of areas to be required accessible e.g. Department Name Level 1 [UCL] Not applicable Level 2 [School] Not applicable Level 3 [Faculty] Level 4 [Division/Dept.] Level 5 [Dept./Centre] Level 6 [Centre/Unit] Role: (please see http://www.ucl.ac.uk/hr/rome/ROME_Profiles_v002.doc for breakdown of levels of access available) Recruiter Interviewer Chair HR Process Replacement Access: A new user can be given access to vacancies visible to an existing user, to ensure that access to the history of a recruitment exercise is not lost. Does access from an existing user need to be copied? Yes No If yes, please provide the name of the employee whose access is to be copied: ........................................ 3. Requested/Authorised by [HoD or authorised signatory]: Name Signature Date HR Use Only Approved By Date Return completed form to: HR Information Office, HR Division, Bidborough House 38 - 50 Bidborough Street London WC1H 9BT HR Information Office Page 2 of 2 29 May 2016