UCL Online Recruitment Project Update 19th June 2008 Progress from March 2008 • Appointment of Project Manager – Tim Wells • Formalisation of project (Prince2) – – – – Structure Roles and responsibilities Project Plan Measuring success • Steering Group and Team established HR Payroll & Project Board Steering Group Senior User Project Exec Niyi Akinmutande Sarah Brant Project Manager Project Assurance Tim Wells External (TBA) Project Support Julie Plumb (MS) Clara M Ferrer-Lopez (HR) Senior Supplier Will Miller Nic Crotch J Anthony Rickaby Progress from March 2008 • Project name and branding – Recruitment Online Made Easy - Rome • Project website – http://www.ucl.ac.uk/hr/rome Project milestones – high level Description Estimated completion date Pre-Qualification Questionnaire shortlist 15th April 08 - Completed Project Initiation Document Signed off 4th June 08 - Completed Invitation To Tender issued 1st July 08 - Completed Supplier appointed Oct 08 Live system Feb 09 Rolled out to all departments July 09 Evaluation process Benefits • Automatic collation of all equal opps information rather than by academic departments as at the moment • Not having inboxes or pigeonholes bursting at the seems come deadline day • Automatic confirmation of receipt of application rather than the need to send out e-mail confirmation • No need to collate information for panel: they can view it themselves • Standardisation of applications • Central filestore rather than local one 1-4 are the big bonus points. Benefits continued • More rigorous data collection- for example UCL will receive a far higher % of equality monitoring data (should be 100%) Currently we only get approx 30% of data back from recruitment exercises. The online system will allow us to get a much more reliable and a detailed picture of who applies and is appointed for jobs at UCL. • The report facility should make it easier/ quicker to gather a range of information related to the recruitment process for example recruitment success. • No duplication of work- the data will not need to be completed by an applicant and employee- the data (e.g. equality monitoring data) can be entered by the applicant and reports run directly. This will save time/ resources.