UCL Online Recruitment Project Update 19 June 2008

UCL Online Recruitment
Project Update
19th June 2008
Progress from March 2008
• Appointment of Project Manager
– Tim Wells
• Formalisation of project (Prince2)
Roles and responsibilities
Project Plan
Measuring success
• Steering Group and Team established
HR Payroll & Project Board
Steering Group
Senior User
Project Exec
Niyi Akinmutande
Sarah Brant
Project Manager
Project Assurance
Tim Wells
External (TBA)
Project Support
Julie Plumb (MS)
Clara M Ferrer-Lopez (HR)
Senior Supplier
Will Miller
Nic Crotch
J Anthony Rickaby
Progress from March 2008
• Project name and branding
– Recruitment Online Made Easy - Rome
• Project website
– http://www.ucl.ac.uk/hr/rome
Project milestones – high level
Estimated completion date
Pre-Qualification Questionnaire shortlist
15th April 08 - Completed
Project Initiation Document Signed off
4th June 08 - Completed
Invitation To Tender issued
1st July 08 - Completed
Supplier appointed
Oct 08
Live system
Feb 09
Rolled out to all departments
July 09
Evaluation process
Automatic collation of all equal opps information rather than by
academic departments as at the moment
Not having inboxes or pigeonholes bursting at the seems come
deadline day
Automatic confirmation of receipt of application rather than the need
to send out e-mail confirmation
No need to collate information for panel: they can view it themselves
Standardisation of applications
Central filestore rather than local one
1-4 are the big bonus points.
Benefits continued
More rigorous data collection- for example UCL will receive a far higher % of
equality monitoring data (should be 100%) Currently we only get approx 30% of
data back from recruitment exercises. The online system will allow us to get a
much more reliable and a detailed picture of who applies and is appointed for
jobs at UCL.
The report facility should make it easier/ quicker to gather a range of information
related to the recruitment process for example recruitment success.
No duplication of work- the data will not need to be completed by an applicant
and employee- the data (e.g. equality monitoring data) can be entered by the
applicant and reports run directly. This will save time/ resources.