Rapid Process Redesign (RPR) Project
Top Identified Processes/Ideas
Team Charge Information
Idea/Process
Effort Reporting (PAR forms)
Entertainment
ML Osante/OC
5/29/2016/10:16 AM
D:\291230981.doc
Team Charge

Document functionality of PAR system

Identify payroll information that results in
miscalculations within PAR system & devise a
means to alert users of the PAR document of
these miscalculations

Develop an interface between the PAR and
PPS systems to correct input, and when
possible, to improve accuracy of output and
improve efficiencies

Review and confirm regulatory and PAR system
issues related to streamlining reporting
requirements, i.e. less frequency of reporting

Further clarify ancillary issues surrounding the
PAR process, such as who is authorized to
attest to PAR information on behalf of a P.I. or
researcher

 Enhance current web-based applications for
entertainment activities

Review current policy and modify according to
streamlined process improvements

Review policy and action requiring exceptions
to policy approval

Assess and evaluate delegated authority levels
and streamline approval processes, while
assuring accountability
Team Leader
Team Roster
Dan Gilbreath,
BFS-OPAFS
Rick Espinosa, ACT
Howard Goldman, BFSOPAFS
Maureen O’Connor, Medicine
Erika Wilson, Medicine
Faye McCullough,
BFS-Disbursements
Kathy Farrelly, VCAA
Tina Ivany, ACT
Dawn McDevitt, BFS-Travel
Robin Posner, BFS-Disb
Ronni Russell, Bio Science
Dana White, Inst Molecular Bio
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Rapid Process Redesign (RPR) Project
Top Identified Processes/Ideas
Team Charge Information
Idea/Process
Financial Link Development
Financial Reconciliation (PWRuP)
ML Osante/OC
5/29/2016/10:16 AM
D:\291230981.doc
Team Charge

Consult with campus users (and non-users) to
identify barriers to FinancialLink use

Identify most useful and efficient features and
best practices of Financial Link

Determine mechanisms to best communicate
information about Financial Link to campus

Enhance current tools to increase effectiveness
and reduce the need for shadow systems

Determine training needs: in particular, if
current training available is working and identify
better training methods and opportunities where
appropriate

Determine if PWRuP concepts can be deployed
for full campus implementation by July 1, 2003

Develop the framework for full campus
implementation

Develop and communicate training
opportunities

Recommend policy changes to accommodate
increased risk taking where appropriate
Team Leader
Team Roster
Carole Ring,
Political Science
Joni Ciarletta, ECE
Christina Colmenar, Med Grp
Lin Majors, SOM-Dean’s Off
Andrina Marshall, Pharm
Barbara Mendeas, Math
Donna Mulcahy, Staff Ed
Minerva Nelson, SIO
Laura Osante, BFS-Controller
Bill Wood, ACT
Deborah Rico, BFSController’s Office
Michael Bloom, SOM
Wayne Farquharson, SIO
Kathy Farrelly, VCAA
Elazar Harel, ACT
Mary Hart, Super Computer
Pat Jordan, SIO
Lyle Kafader, ACT
David Meier, AMAS
Minerva Nelson, SIO
Helen Olow, IGCC
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Rapid Process Redesign (RPR) Project
Top Identified Processes/Ideas
Team Charge Information
Idea/Process
Invoice Approvals
Job Descriptions
ML Osante/OC
5/29/2016/10:16 AM
D:\291230981.doc
Team Charge

Evaluate the potential for a web-based
electronic routing and approval invoice process
with the delivery mode via Financial Link (PDF)
provided by IDOCS. This will facilitate a
common look and feel approach to transaction
approvals, which is the long-term vision. This
will also facilitate the creation of a universal
transaction approval log within FinancialLink,
and support audit trail requirements by allowing
comments to be added to the document or be
associated with the document

Explore and determine privacy issues

Consider efficiencies in the current manual
process

Assess authorization/signature policy issues as
needed

Conduct usability study on UCR’s job builder
tool

Create a streamlined master job descriptions
library for campus utilization

Enhance on-line Job Description application
with standardized list of tasks and skills,
categorized by function, to help the user build
their job descriptions

Revise associated reclassification policies and
approval processes
Team Leader
Team Roster
Katrina Albrandt,
BFS-Systems
Alicia Cole, BFS-Disb
Rick Espinosa, ACT
Ellen Henry, BFS-Disb
Tim Morse, ACT
Jayne Reynolds, BFS-Systems
Rich Uriarte, Chem & BioChem
Judy Johnson,
Human Resources
Anne Cressey, Geo Science
KC Davis, Human Resources
Maureen Harden, Library
Lydia Ikeda, Repro Med
Stephanie Wong, Medicine
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Rapid Process Redesign (RPR) Project
Top Identified Processes/Ideas
Team Charge Information
Idea/Process
Leave Activity Summary Reports (LASRs)
Paper Use and Disposition
Payroll Expense Transfers (PETs)
ML Osante/OC
5/29/2016/10:16 AM
D:\291230981.doc
Team Charge

Determine if current distribution of LASR’s can
be eliminated and modified

Explore the possibility of providing one-time and
historical data to employees and managers
using existing systems and identify where
timekeeping data is housed

Determine what is necessary to print vacation
and sick leave data on employee pay stubs

 Develop a listing/inventory of current paper
documents. Recommend paper document
elimination where appropriate. Identify available
electronic resources relative to proposed
eliminated hard copies.

Identify current UCSD business practices where
paper based communications can be reduced
or eliminated

Identify transactional requirements and
applicability of existing ENPET processes to be
utilized for PETs

Review/streamline approval requirements in
order to reduce or eliminate unnecessary
approvals

Develop an on-line process that streamlines the
existing PET process and permits direct entry
by departmental personnel of selected PET
transactions
Team Leader
Team Roster
Cynthia Harrison,
Housing and Dining
Services
Ron Block, ACT
Scott Drummond, BFS-Payroll
Loretta Smith, Bio Eng
Carole Ring,
Political Science
Don Peters-Coville, Chemistry
Steve Ross, Jacob School of
Engineering
Steve Lopez,
Cellular Molec Med
Nini Cruz, BFS-Payroll
Howard Goldman, BFSOPAFS
Lyle Kafader, ACT
Julie Mann, Pediatrics
Ericka Moore, Medicine
Anne Pratarelli, BFS-Payroll
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Rapid Process Redesign (RPR) Project
Top Identified Processes/Ideas
Team Charge Information
Idea/Process
Recruitment
Travel
ML Osante/OC
5/29/2016/10:16 AM
D:\291230981.doc
Team Charge

Review options for reducing cycle time of hiring
process while maintaining the integrity of the
hiring pool

Identify both sides of screening users: those
that require no screening of hiring pool to those
that require substantial screening

Integrate and automate job description and
employment requisition processes to reduce
redundant entries and improve efficiencies

Evaluate if web-based screening templates
would streamline hiring process turnaround

Examine and recommend changes to current
policies and practices to incorporate
streamlining Travel process

Review and streamline approval, transaction,
and paper-flow processes

Determine appropriate levels of accountability
Team Leader
Team Roster
Pat Wong, Human
Resources
Marty Backer, ACT
Jennifer Davis, SIO
Nancy Hartley, Math
Valerie Markham, SOM
Joan Turner, Bio Sciences
Faye McCullough,
BFS-Disbursements
Bob Barile, Computer Science
Elazar Harel, ACT
Dawn McDevitt, BFS-Travel
Barbara Stewart, Sociology
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