COAReports&
“Ismyfund
accruing?”
OPAFS Forum
March 17, 2015
ChartofAccounts(COA)
Index
• An index is a 7‐character code used to enter a transaction into IFIS (Integrated Financial Information System).
Fund
• A fund is a code used in IFIS to identify the source of funding for a transaction.
Organization
• The organization code is a six‐digit code used in IFIS to identify departments or functional units within a department.
Program
• The program code is a six‐digit number used in IFIS to identify the function associated with a transaction
Account
• An account code (or account number) is a six‐digit number used when entering a transaction into IFIS.
Location
• The location code is a six‐digit number used to identify plant assets (e.g., real estate, buildings) for plant accounting transactions.
IndexList
FinancialLink  Reports  Chart of Account Reports  Index List
IndexList
ChartHierarchyList
FinancialLink  Reports  Chart of Account Reports  Chart Hierarchy List Level 1 – Primary Source
Level 2 – Type of Award
Level 3 – Specific Agency
Level 4 – Reporting
Level 5 ‐ Recording
Accruing vs Non‐Accruing
ChartQueryReport
FinancialLink  Reports  Chart of Account Reports  Chart Query Report
ChartQueryReport
Accruing
FinancialLink  Reports  Commonly Used Reports Expanded Budget Report with Index Summaries
GeneralLedgerTrialBalance
FinancialLink  Reports  Ledger and Detail Reports  General Ledger Trial Bal
Non‐Accruing
Whydoweneedtoknowthis?
COA Reports
Accruing vs Non‐
Accruing
• Overall Fund Management
• Financial reporting – annual and final
• Closeout
• Accounts Receivable
• Preparing Deposits
• Payments
Let’s Practice!
AccruingFund
A
GeneralLedgerTrialBal
B
Non‐Accruing
C