THE OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE
WASHINGTON, D.C. 20301-8000
PRODUCTION AND
LOGISTICS
(L/EP)
Defense Energy Program Policy Memorandum (DEPPM) No. 89-2
MEMORANDUM FOR DESIGNATED ENERGY OFFICIALS OF THE OFFICE OF
THE SECRETARY OF DEFENSE, JOINT STAFF,
MILITARY DEPARTMENTS, AND DEFENSE AGENCIES
REFERENCES: A.
Department of Defense Instruction 5126.47 on
December 2, 1985, Subject: Department of Defense
Energy Policy Council
B.
Deputy Secretary of Defense Memo on May 24, 1988,
Subject: Electronic Data Interchange of BusinessRelated Transactions
C.
The Office of the Deputy Assistant Secretary of
Defense (Logistics) letter on December 20, 1988,
Subject: Electronic Data Interchange (EDI) in
DoD Logistics
SUBJECT: Electronic Data Interchange (EDI) in Department of Defense
(DOD) Energy Logistics
PURPOSE: This memorandum implements Reference B for DoD energy
management by assigning Defense energy ED1 implementation to the
Defense Energy Data and Analysis Panel (DEDAP) under the Defense
Energy Policy Council (DEPC) (Reference A).
BACKGROUND:
Reference C directs the establishment of ED1 procedures
for Defense logistics operations. This DEPPM focuses on energy
management.
DISCUSSION: The DoD has used electronic transfer of logistics data
since the early 60s. The purpose of the planned EDI implementation
is to use the American National Standards Institute (ANSI)
transmission control and transaction syntax standards for data
interchange with energy industries and related commercial
enterprises. Within DoD, the Defense Logistics Standard System
implementation of ANSI Xl2 in the formats of the Military Standard
Petroleum System will be used to transfer transactions.
POLICY: Consistent with Reference C, DoD Components will:
1.
Use EDI to improve energy management efficiency and
reduce the cost of Procurement transactions.
2.
Use EDI to improve communication links between the
private energy sector and the DoD.
3.
Adopt ANSI X12 (funds transfer) standards in establishing data links between DoD and the private sector, and
DoD and other Federal Agencies.
4.
Coordinate with the DoD Logistics EDI Program
Management Office on data transfer formats to ensure
effective use of DoD'S communication capabilities,
minimize non-standard formats and procedures and
present a single point-of-contact with the energy
industry on EDI matters.
5.
Permit DoD Energy personnel to serve on industry association panels or committees which are working on the
adoption of national or international standards for the
transfer of energy-related data.
RESPONSIBILITIES:
1.
2.
Director Energy Policy (CASD(P&L)L(EP)) will:
a.
Establish ED1 as a priority initiative within DoD
for wholesale and retail energy management.
b.
Ensure all DoD Components which have energy
management responsibilities are in compliance with
National, Federal, and DoD EDI standards as appropriate.
c.
Delegate responsibility for the coordination of EDI
activities to executive agents, as necessary.
Military Departments will:
a.
Ensure DoD EDI formats are standardized for retail
petroleum data collection and reporting.
3.
4.
b.
Ensure compliance with nationally-established EDI
standards for energy data exchange.
c.
Designate an EDI representative to serve on the
DEDAP.
Director Defense Logistics Agency will:
a.
Ensure EDI compatibility within the DoD wholesale
petroleum system and serve as the DoD representative
to the petroleum refining and transportation
industries.
b.
Ensure compliance with nationally-established EDI
standards for energy data exchange between DLA
activities and industry.
c.
Designate an EDI representative to serve on the
DEDAP.
The Deputy Chief of Staff (Logistics and Engineering),
HQ USAF, will coordinate retail petroleum EDI data
exchange formats among the Military Services and private
industry for automated tank gaging, service stations,
and aviation fuel equipment.
PROCEDURES: In support of this policy, the DLA (EDI coordinator for
wholesale energy transactions) and Air Force (EDI coordinator for
retail energy transactions) will ensure that EDI planning and
implementation are coordinated through periodic reports to the DEDAP.
EFFECTIVE DATE:
This DEPPM is effective immediately.