OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE
WASHINGTON, D.C. 20301
MANPOWER,
INSTALLATIONS
AND
LOGISTICS
Defense Energy Program Policy Memorandum (DEPPM) 84-8
MEMORANDUM FOR DESIGNATED ENERGY OFFICIALS OF THE OFFICE OF THE
SECRETARY OF DEFENSE, MILITARY SERVICES,
ORGANIZATION OF THE JOINT CHIEFS OF STAFF, AND
DEFENSE AGENCIES
SUBJECT:
Energy Management Monetary Award Programs
PURPOSE:
This memorandum recommends a voluntary program be
considered at major commands or activities to provide monetary
awards- to organizations that have demonstrated outstanding
achievements in energy conservation and efficiency.
BACKGROUND: The need for energy conservation and efficiency
within the Department of Defense (DoD) continues to be a pressing
one. Monetary awards can serve an important function to
increase awareness of energy conservation. Currently, several
major commands have excellent monetary award programs in which a
portion of their operation and maintenance (O&M) cost savings are
returned annually to installations that achieve the best energy
conservation performance relative to other installations. The
award money is used to fund projects that improve the quality of
life at these installations and often further enhance energy
conservation. A synopsis of these programs is provided as
Enclosure 1.
POLICY: The Department of Defense should maintain an effective
energy conservation program. One facet of this program can
include monetary awards. Accordingly, the Military Services and
Defense Agencies should recommend to all major commands under
their cognizance that a voluntary monetary award program be
initiated to recognize achievements in energy conservation and
efficiency. Suggested guidelines for organizational monetary
'awards that may be useful in developing such a program are
provided as Enclosure 2.
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RESPONSIBILITIES: The Military Services and Defense Agencies are
requested to provide this office copies of published instructions
implementing this policy.
Robert W. Daniel, Jr.
Deputy Assistant Secretary of Defense
(Logistics and Materiel Management)
Enclosures
Synopsis of Current Energy Management Monetary Award Programs
Synopsis
Monetary awards are used currently in two major Army commands,
one major Navy command, the Marine Corps, and two major Air Force
commands.
A synopsis of the programs at these major commands
follows:
Army
Since FY 1979, U.S. Army Europe (USAREUR) has awarded $1 million
annually to the three kasernes with the best energy management
program. The first place winner receives $500,000, and the
others $250,000 apiece to apply to O&M projects that are needed
and improve the quality of life, e.g., painting buildings,
repaving roads, and insulating gymnasiums. Areas evaluated
include:
• Method and extent of implementing energy conservation
measures, e.g., command emphasis, training programs,
publicity, energy suggestions;
• Long- and short-term facilities retrofit programs, e.g.,
thermostatic controls, boiler plant consolidation:
• Mobility operations fuel saving schemes, e.g., using
simulators, consolidating unit movements; and
• Overall energy conservation results for the fiscal year.
The first place winner of this award becomes the USAREUR nominee
for the Army-wide Secretary of the Army Energy Conservation
Award.
In FY 1982, USAREUR added one award for the Most Improved
Community and a second award for the Best Facility Energy Project
Program. Each of the winners receive $250,000 for O&M projects
of their choice.
The U.S. Army Training and Doctrine Command (TRADOC) has
established a facilities energy award program which pays any
installation the actual cost of the energy saved from the
annually assigned goal. The goal is assigned based on mission,
weather, and programmed and completed Energy Conservation
Investment Program projects. This award approaches $1 million.
The awarded dollars can be used on O&M projects of the
installation's choice.
ENCLOSURE 1
Navy
Beginning in FY 1979, the Chief of Naval Material (CNM) created
the annual Energy Conservation Incentive Award Program. The CNM
program supplements the Navy-wide Secretary of the Navy Energy
Conservation Award. Approximately $1 million is divided among
six winners each year. The award funds are directed to each
winning activity's highest priority unfunded O&M requirement.
CNM encourages use of the award funds for perennially underfunded
personnel support facility projects.
Marine Corps
The Marine Corps is considering the use of $200,000 of its
Utilities and Energy Initiatives Program O&M funds to reward the
USMC activity that wins the annual Secretary of the Navy Energy
Conservation Award for the previous year. These funds would be
applied toward O&M projects which would benefit the quality of
life of personnel employed and living in the activity.
Air Force
U.S. Air Force Europe (USAFE) has made an annual monetary award
of up to $250,000 to the top three USAFE activities exhibiting
outstanding performance in, and significant contributions to,
energy conservation. This annual evaluation considers an
activity's performance against energy consumption goals, the
number of energy conservation suggestions adopted, the total
amount of savings realized, and the degree of participation in an
energy conservation awareness program. In addition to the award
funds, the first place activity receives a trophy and the first
and second runners-up receive certificates. The award money is
designated for use on local projects to improve the quality of
life of activity personnel.
The Air Training Command (ATC) has instituted a similar award
totaling $300,000. Under ATC's program, $100,000 is provided to
each of the first place winners in the "large" and "small" base
category; and $50,000 is provided to each of the second place
winners in these categories.
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Voluntary Guidelines for
Energy Management Monetary Award Program
Introduction
These guidelines are optional and are offered only as a guide to
assist the major commands (MAJCOMs) of the Military Services and
Defense Agencies to establish a monetary awards program to
recognize installations for outstanding performance and
significant contributions toward achieving energy conservation
and efficiency. The program ideally would be designed to
stimulate interest in energy conservation and efficiency through
reduced energy consumption in military operations and
installations management, energy saving suggestions, and energy
conservation information and awareness programs. These
guidelines also include procedures and functions of energy
conservation and efficiency monetary award selection boards which
would implement the programs at the local level.
Description
The funding would be (1) obtained from savings in MAJCOM
operation and maintenance (O&M) funds or (2) budgeted. The
magnitude of the award would vary at the discretion of each
MAJCOM. A suggested distribution of funds involves a total sum
of $1 million to be divided among the three to six installations
showing the best energy conservation and efficiency, with the top
installation receiving the largest award.
Scope
All energy consumers on active and reserve forces installations
within MAJCOMs that submit Defense Energy Information System
(DEIS-I or -II) reports would be eligible to participate in the
awards program.
Energy Conservation and Efficiency Monetary Award Selection Board
The board would be composed of five members, including the
MAJCOM:
•
Energy conservation coordinator (chairperson),
•
Logistics staff representative,
•
Engineering staff representative,
•
Personnel staff representative, and
•
Public Affairs staff representative.
ENCLOSURE 2
During the first month of each fiscal year, the chairperson would
appoint board members by letter. The board would convene early
in the first quarter of the fiscal year to select the award
winners for the previous fiscal year. To maximize awareness of
personnel, it is suggested that final selection of winners and
administration of the awards be completed before the end of the
first quarter of the new fiscal year. A letter identifying the
award winners would be sent from the board to the MAJCOM
commander in chief for formal award presentation.
Selection
The selection process could be based on a 100 point system. It
would be the responsibility of the Logistics, Engineering, and
Personnel representatives on the board to compile statistical
data for the board to use in evaluating installations. Following
thorough study of these statistics, the chairperson would use all
the data to evaluate installations and assess total points
The results of the chairperson's assessment would
accordingly.
be presented to the board for approval and selection of winners.
Suggested statistics that may be collected and a suggested point
assessment follows:
•
Mobility Energy - 40 points - The Logistics Staff would
assess points based on an installation's:
+ Accuracy, completeness, and punctuality of Defense
Energy Information System (DEIS-I) reports for
mobility energy (10 points);
+ Mobility energy conservation and efficiency, based on
DEIS-I reports, using either total energy reduction,
e.g., barrels, or ratios of work or services output to
energy input, e.g., combat troops/barrel, trained
pilots/barrel, operational aircraft hours/barrel,
operational ship day/barrel, etc. (20 points); and
+ Improvements in fuels handling equipment and
management methods, including development and testing
of emergency contingency plans (10 points).
•
Facility Energy - 40 Points - The Engineering Staff would
assess points based on an installation's:
+ Accuracy, completeness, and timeliness of DEW-II
reports for utility energy (10 points);
+ Facility energy conservation and efficiency, based on
DEIS-II reports, using either BTU/square foot (BTU/SF)
or ratios of work or services output to energy input
(i.e., BTU or BTU/SF), e.g., base population/BTU/SF,
medical services/BTU/SF, commissary services/BTU/SF,
item production, handling or repair/BTU/SF, employee
output/BTU/SF, laundry and dry cleaning
services/BTU/SF, etc. (20 points); and
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+ Participation in, and completion of, O&M and Energy
Conservation Investment Program (ECIP) projects,
performance of energy audits, and development and
testing of emergency energy contingency plans (10
points).
•
Individual% Energy Initiatives - 10 point - The
Personnel Staff would assess points based on an
installation population's participation in incentive
awards programs with respect to suggestions, inventions,
scientific achievements, superior accomplishments, and
special services or acts which contribute specifically to
energy conservation and energy efficiency in the
operation and management of the installation, MAJCOM,
Installations would be
Service, DoD, or U.S. Government.
rated on tangible energy conservation and
efficiency-related benefits derived under the standard
Federal incentive awards program (which the Personnel
Staff administer). All installations reporting tangible
benefits could be assigned points ranging from one to
nine based on the percentage of their tangible benefits
compared to the highest installation. The installation
with the highest tangible benefits would receive the full
10 points.
•
Energy Awareness Activities - 10 Points - The Public
Affairs Staff would assess points based on an
installation's efforts to conduct a successful energy
awareness program. These efforts may be demonstrated by
an installation submitting:
+ A written plan of energy awareness activities at the
installation and the surrounding community, especially
during DoD's annual energy awareness week;
+ Evidence of effective use of the media, e.g.,
newspaper, radio, television;
+ Examples of energy awareness activities implemented,
e.g., energy conservation contests, driver energy
awareness and other training programs, energy
workshops; and
+ Photographs of energy related exhibit6 or samples of
energy awareness posters displayed at the
installation.
At the discretion of the MAJCOM, on-site evaluation might be used
to ensure appropriate credit is given to an activity for the
reported accomplishments.
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Presentation
During a ceremony that could be conducted at the end of the first
quarter following the fiscal year being evaluated, the commander
of the MAJCOM could present representatives of the winning
installations with an appropriate citation indicating the first,
second, third, etc., place winners and the amount of the monetary
award respectively. Certificates of achievement and letters of
appreciation from the commander of the MAJCOM could be presented
to the energy conservation officers serving at the winning
installations.
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