District Academic Senate Executive Meeting
February 24, 2011, 1:30-3:30 pm
District Office (6th Floor VCR)
Minutes
Attendance: David Beaulieu, Ken Sherwood, Adrienne Foster, Lourdes Brent, Angela
Echeverri, Alex Immerblum, June B. Smith, Allison Moore
Guest: Elizabeth Atondo, Yasmin Delahoussaye
1. Call to Order and Approval of Agenda: Meeting was called to order at 1:43 pm. Several
requests were made to add items to the agenda:
 Registration Priority Task Force (Sherwood). Item 8 will be changed to Enrollment Management
Issues.
 Regionalization and Shared Governance (Smith).
 Senate reassigned time and Course Archiving related to SLOs (Brent).
Agenda was approved (Echeverri/Sherwood MSU).
2. Approval of Minutes:
 December 16, 2010: There was no quorum at the December meeting, but Brent took notes.
 January 27, 2011: Minutes were approved with minor corrections (Foster/Sherwood MSP)
3. Public Speakers: none.
4. Treasurer’s Report: Alex Immerblum will mail out the Conference Request forms for the ASCCC
Spring 2011 Plenary. He asked DAS members to register for the conference and to send him the
signed conference request form. The deadline to reserve a hotel room at the preferred rate is late
March.
4. Restructuring Exec Next Step: President Beaulieu stated that at the February DAS meeting
there seemed to be support for having two vice presidents and changing the name of EPAC. A
constitutional change to have a second vice president would require arranging for a vote at the
colleges. According to our constitution, the DAS shall provide ballots for all voting faculty and
announce the propose changes four weeks in advance. The vote will take place under the
supervision of the college academic senates. In order to change the constitution the proposal would
need to receive at least two thirds of all votes cast. One question is who votes; the consensus is to
follow past precedent for local senate elections. The next two DAS meetings are on March 10 (West)
and May 12 (Valley). Most of the colleges are holding regular elections this spring. Colleges must
report the results of voting within two weeks. The senate officer duties are described in the by-laws;
once we create a new officer we can modify the by-laws to describe the duties.
Echeverri asked Beaulieu to draft language for proposed constitution and bylaws changes. There was
a discussion on how to determine the duties for each vice president as well as the succession order if
the president steps down. Suggested titles for the vice presidents included:
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Vice President for Curriculum
Executive Vice President (also Vice President for Equivalencies and Policy, Educational Policy
or Student Success).
Smith volunteered to serve on the Elections Committee.
5. Strategic Plan Task Force Composition: Beaulieu reported that the current LACCD Strategic
Plan was created in 2006 and expires in January of 2012. Vice Chancellor Delahoussaye stated that
the plan must be updated by next spring. The next District Planning Committee (DPC) meetings will
be on February 11, March 25, April 29, and May 27. Updating the plan will be a lot of work; we need
to form a district strategic task force and agree who is going to be on it. The previous group was large
(about 20 people) and included representatives from the Senate (3) and AFT (1), the chancellor,
deputy chancellor, administrators, and classified staff (1). Delahoussaye distributed a handout that
laid out what has to be done every single month. Immerblum asked why we need a Strategic
Planning Committee if we have DPC. Beaulieu replied DPC was more technical with many
researchers, but does not have a faculty co-chair or many leaders (Senate presidents, other faculty
leaders, etc.). The task force will report to cabinet, DAS, and other bodies. Beaulieu indicated he
would like more DAS representation on the new task force. He added that the strategic plan should
have a manageable number of objectives.
Delahoussaye distributed a stakeholder group of representatives. Beaulieu questioned the need to
have the Director of Facilities on the task force. She replied that some individuals were on as needed
resources. She will ask the VP Councils, DAS and other groups for representatives. Once she gets
the names, she will use doodle poll to check availability and schedule meetings. She added that the
college strategic plans have to be in sync with the district strategic plan.
Delahoussaye reported that the state funding formula for community colleges is likely to change in
June; funding will probably be based on a combination of enrollment and student completion.
Completion will become a top priority. There will be performance metrics drilled down to the
institutional level and each college needs to meet them. We need to start a serious conversation on
student completion. She added that many students are complaining about the 30-unit basic skills
limit. Some colleges in the district are adding math classes; one student complained that he had to
get through nine math classes before he could transfer. Immerblum expressed concern that
instruction might be watered down when completion becomes a top priority; it is important to make
sure students are really learning. Delahoussaye replied that Valencia College is a good model; they
reviewed where students were getting stuck in math and redesigned their courses to increase student
success. Brent argued that the definition of success and completion should not be limited to transfer
and associate degrees; we need to include skills certificate or employment. Delahoussaye replied that
the Assembly only considers certificates, associate degrees, and transfer, but not skill certificates or
certification.
6. Hiring Policy Updates:
 Administrative Hiring Policy: Beaulieu reported that President Martinez (Harbor) will
replace Chapdelaine (Trade) as chair of Human Resources (HR) Council. They have
agreed to our recommendation to have close to 40% faculty on administrative hiring panels.
Additionally, they have agreed that the college presidents can’t sit on the hiring panels.
They had one minor suggestion, which Barrera indicated she would communicate later.
Another concern is that the policy does not allow for classified representation. Smith said
staff should be considered administrative appointments, because in a sense they are not
free and independent. Beaulieu argued we want to avoid an even number of committee
members. Barrera discussed the issue with classified and suggested increasing the
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number of committee members from 5 to 7. Beaulieu objected to a panel of seven with two
faculty. On the other hand if panels have three faculty, three administrators and one
classified, then would they not have 50% administrators. Beaulieu stated we must maintain
faculty influence; this remains unfinished business. Once this policy is formalized, it should
cover all administrator positions, regular and specially funded. He mentioned that Marcie
Drummond from Trade is on leave until April due to medical issues.
Faculty Hiring Policy: Beaulieu reported there has been no progress on the question of the
faculty contract, which is in violation of Ed Code; this is not something that can be negotiated.
Beaulieu stated our objection is to AFT intrusion into prioritization, the academic decision of
who gets hired. We are objecting to Article 32, because the AFT has a seat on Faculty Hiring
Prioritization Committee (FHPC). The contract’s replacement article states that if you have a
vacancy you need to replace to maintain the total, you do not have to hire for the same
position. However that is not how the article has been interpreted at Trade by the
administration.. Sherwood said the FHPC should determine who gets hired. The range of
disagreement is not huge and AFT President Waddell has been receptive to DAS concerns.
Moore reported that Southwest just rewrote its faculty hiring policy. For them, replacement
means if you lose one, you replace one-not necessarily the same position. Immerblum said
East has two separate hiring lists one for new faculty, another for replacements. Sherwood
said if the contract language is in conflict with Ed Code, it has to be removed. Beaulieu replied
the replacement language should be clarified, not removed. Smith argued that instead of
replacement, the contract should support a 75:25 faculty ratio.
Faculty Hiring for 2011-12: It is not clear how many faculty we will be hiring this year. At the
last DBC meeting Barrera came up with minimal hiring guidelines. Hiring should occur in areas
where there are no full time faculty and/or to meet accreditation requirements. She did not
present the number of people we need to hire to meet the Full Time Obligation Number (FON).
Sherwood said last year the DBC voted to pursue the FON. Beaulieu stated we should hire to
get to 1461 FT faculty (about 20-40 over) in order to avoid incurring a penalty down the road.
Sherwood asked whether colleges that are in the red would have to hire. Beaulieu replied we
should be able to work this out, since new faculty hires are supplemented by the LACCD at
$35,000 for one year. Sherwood said the only resistance from City is that they don’t have the
money. Immerblum said he did not understand the chancellor’s response about wating to hire
until after the June election and tax extensions are approved. He added the district can use
some of the reserves for hiring. Beaulieu added we should have a number of positions to be
filled by March. One benefit of the discussion is that it is better to hire early than late. Brent
added one Trade issue is that they have too many CTE faculty; their PT/FT ratio is quite
healthy. We should hire enough to keep steady and grow minimally. Immerblum said if there is
a workforce reduction, it will affect our FON, so the issue is not so clear-cut. Beaulieu added
there is a meeting tomorrow to discuss the permit issue.
LACCD Faculty Hiring Policy: Camille Goulet has not brought it up recently.
7. SB1440 Updates: Beaulieu reported that our resolution on SB1440 is the same as submitted in
Fall 2010 Plenary. He added a couple of whereases; the third to answer David Morse’s argument.
They also changed the timeline to report the findings back in one year (spring 2012). Sherwood
stated the CSUs will support this. He asked how we can justify that transfer students will have to take
five more classes to get into a CSU than a regular student. Beaulieu said it is very clear that ASCCC
President Jane Patton and Vice President Michelle Pilati are working with Jack Scott to get the
Transfer Model Curriculum (TMC) through and that anything else can’t be approved for this fall. They
are also not objecting to Scott Lay’s resolution on SB1440. One thing the DAS could do is to approve
its own resolution and send it out to all the articulation officers and transfer directors throughout the
state. Immerblum expressed concern that several degrees with the 18 units are in place already.
Atondo replied degrees can always be changed or revised in the future. Brent added we need to
choose those degrees very judiciously. Moore said that Southwest will not have enough time to
implement these SB1440 degrees. Atondo stated she would not worry about compliance if it does not
make sense to our students. We can also discuss this issue at the Area C meeting. Immerblum and
Smith said this study could be done over the summer; the colleges have the information already. The
DCC will vote on a resolution to waive the 20-day vetting period for one year to speed up approval of
the TMC. It will then go to the Board of Trustees for approval. Smith said CSU Dominguez Hills does
not want to accept Math 270 and 275, because they are upper division courses. She added that even
though CSUs may admit our students, they may make them take certain classes over. At this
moment one campus is looking at TMC in Speech Communication, two in Psychology, and two in
Sociology. The TMC for Administration of Justice, Math and Kinesiology look better. The Board is
going to vote on a resolution on SB1440, based on Scott Lay’s resolution, Beaulieu stated that it
seems to deny that there is a local option.
8. Enrollment Management Issues:
 Sherwood stated that the numbers coming out of the California Community Colleges
Chancellor Office (CCCCO) indicate we are turning away 140,000 students a year because of
the budget. They are recommending different policies for priority registration. Students who
have more units get priority over others to enroll. City and East have some of the highest rates
of students with over 100 units. City, East, and Mission did away with their waiting lists. We
don’t have a uniform system to prioritize and should explore creating one. Immerblum added
he heard we are going to be funded based on student completion rates.
 Another issue is what East has raised because of the LACCD priority registration. It affects
certain programs at different colleges. It affects enrollment management, accreditation and
student success. If you cannot control how you enroll students it is difficult to improve student
success. Moore discussed a legal opinion that priority registration is mandated for certain
students, such as those in EOPS and DSPS. The LACCD has to have a policy, but it has to be
consistently applied.
 Beaulieu stated another issue is that the Senate leaders are not engaged in enrollment
management discussions. How do we make sure we are part of this discussion? Perhaps we
should go to the vice presidents of academic affairs and engage them in discussion. If this is
not satisfactory, maybe we should go back to the chancellor and develop a special task force.
Every campus has to have an enrollment management committee, but the LACCD does not.
Cathy Iyemura keeps track of total enrollment numbers, but enrollment management is
supposed to be about offerings and scheduling policy.
9. Student Success/Transfer:
 Math Summit: Beaulieu reported that the Math Summit will be on March 11 at Trade. They
expect at least 200 people to attend. Bruce Yoshiwara, the chair of math at Pierce has been
very helpful organizing the summit. Beaulieu is going to the Math Discipline Committee to
discuss common assessments and math initiatives on accelerated math courses.
 Transfer Committee: Will have meeting dates for March and May soon. This is a very good
group that includes David Esparza, Elizabeth Atondo, and others. They have had good SB
1440 discussions.
 Student Success Initiative (SSI): There is too much going on. Losing Deborah Harrington
has been hard.
10. CTE Federal Grants: Chito Cajayon came back recently from Washington DC. He wants to
revive the meetings with faculty for this new federal money based on the health care bill. Beaulieu
discussed a report from Cassidy & Associates.
11. DE Latest: Beaulieu would like to get more members in addition to the DE coordinators. The next
meeting is April 8, at 10 am -12 noon at City Faculty Center. There is another meeting tomorrow on
the smart versus flexible classrooms. They have been working for one year on developing a single
database for all DE courses. They are also pursuing the issue of library databases and are exploring
having one person order databases for all nine colleges. Anyone interested and concerned in DE is
welcome. Attendance has dwindled to the coordinators and Beaulieu. The meetings are supposed to
be broader instead of technical.
12. NSF Volunteer: Chancellor LaVista wants readers for National Science Foundation grants. There
is one volunteer from East so far. Beaulieu and Gauthier have the specifics.
13. Foundation Assistance Proposal: Chancellor LaVista wants the LACCD Foundation to help pay
for classroom supplies that can’t be paid for with bond funds. The DAS has not come up with any
requests. The foundations at Trade and City have raised $400,000 each. Smith said the LACCD
Foundation is not reaching out to the faculty or campuses. We would like to know how the
scholarships get distributed.
14. Bond Follow Up
15. Budget Outlook
16. Reorganization and Shared Governance
17. Senate Reassigned Time
18. Course Archiving Related to SLOs: This was brought up by Kindra Kinyon. Trade wants to
archive everything that does not have SLOs. She distributed a memo from Jack Pond in which he
states that courses don’t have to been assessed until they are taught, therefore it is not necessary to
archive them. She is requesting feedback on this matter.
19. Simplification Proposal for Academic Rank Committee: Immerblum stated that East wants to
redo its academic rank process. Some colleges automatically give faculty the title of professor once
they are hired as probationary faculty. He added that in our system, there is no pay incentive to going
up in rank and asked what was the point of rank. The LACCD has to supply information to these
committees. Sherwood reported that at City instructors automatically become an assistant professor
when they are hired as a probationary faculty member, when they get tenure they become associate,
and can then apply to become full professor.
20. Adjourn: Meeting was adjourned at 4:40 pm.
Minutes respectfully submitted by DAS Secretary Angela Echeverri