?
TO:
05 G L s ONNU EG I sTRSCT
UHMUNU
AST .CITY. HARBOR. MISSION- PIERCE .SOUTHWEST .TRADE TECHNICAL^VALLEY^wiECT
OFFZCE OF THE CHANCELLOR
Members of the Board of Trustees
FROM:
DATE:
Dr. Francisco Rodriguez, Chancellor
January 7,2015
SUBJECT: BOARD LETTER FOR JANUARY 14,2015 MEETING
'*^u>^isainmn8unw!iu!(Bflimiiuifl(u^^
Board Meeting Location
Next week's Board meeting will be held at Los Anaefes Valley College. The meeting times and locations are as follows:
Meetings Time
Legislative & Public Affairs Committee Meeting 1:00 p,m. - 2:00 p,m,
Budget & Finance Committee Meeting 2:15 p.m.-3:15 p,m.
Break 3:15p.m,-3:30p.m,
Convene for Public Session
Recess to Ctosed Session
Location
Fireside Room ~ Campus Center BEdg.
Fireside Room - Campus Center Bldg.
3:30 p.m.
Monarch Hall - Campus Center Bldg.
hnmediatety Following Room 104 - Campus Center Bldg.
Public Session
Reconvene Second Pubiic Session mmediately Following Room 104 - Campus Center Bldg.
Ciosed Session
Parking
Please refer to the colfege campus map for the designated parking area behind the Campus Center Building on
Campus Drive, A campus map has been included for your convenience.
Leflislative & Public Affairs Committee Meeting (Enq Chair, Field Vice Chair, Svonkin Member)
The committee wi:ll meet from 1 :00 p,m. to 2:00 p.m. in Fireside Room - Campus Center Bldg. For the committee's agenda refer to Attachment A.
Budget & Nuance Committee Meeting (Moreno Chair, Eng Vice Chair, Veres IViembert
The committee wiif meet from 2:15 p.m. to 3:15 p.m, in Fireside Room - Campus Center'Bldg. For the committee's agenda refer to Attachment B.
770 WILSHIRE BOULEVARD, LOS ANGLES/ CA 90017/ (213) 891-2201 FAX (213)891^2304

Board Letter-January 14,2015
Page 2 of 2
Agenda Format
Welcoming Remarks: President Erika Endrijonas will provide weicoming remarks during the Pub!Jc Session of the
Board Meeting.
Under Reports from the Chanceifor, the foiiowing will take place:
.
Reports from the Chanceiior regarding District activities or pending issues o Los Angeles Va!iey College's Newly Devetoped Foster Youth Program
Confidential Matters
The attached correspondence is confidentia! and should not be shared with other persons.
.
Office of General Counsel o Enclosed for your review is background information pertaining to District-related litigation matters.
(Refer to Attachment C) o Enclosed for your review is the Bond-related Litigation Report. (Refer to Attachment D) o Enclosed for your review Is an update pertaining to the status on personnel actions,
(Refer to Attachment E) o Enclosed for your review is an update pertaining to complaints of discrimination/harassment.
(Refer to Attachment F)
Other Matters
®
B
Deputy Chancellor's Office o Enciosed for your information is a memo regarding the CalPERS Health Benefits Dependent
Verification Letter, (Refer to Attachment G) o Enclosed for your information is a memo on the ro!es and responsibilities of the staff responsible for the production of the agenda and minutes of Board meetings. (Refer to Attachment H) o Enclosed for your information is a memo regarding a request for a Memorial Piaque to be p!aced on the Pierce College Weather Station. This request has been included for Board approval under Board item CH1,
(Refer to Attachment I)
Chief Financial Officer - Enclosed for your review is information pertaining to the Issuance of Additiona
Genera! Obligation Refunding Bonds, which wit! be presented for Board approval under agenda Board item BF2.
(Refer to Attachment J)
PEease let me Rnow shouid you have any questions regarding the meeting.

A B c D
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Student Health Center (NGM)
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Writing Center (LARQ
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LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE
Los Angeles Valley College
Campus Center – Fireside Room
5800 Fulton Avenue
Valley Glen, CA 91401
Wednesday, January 14, 2015
1:00 p.m. – 2:00 p.m.
Committee Members
Mike Eng, Chair
Mona Field, Member
Scott J. Svonkin, Member
Ernest H. Moreno, Alternate
Felicito “Chito” Cajayon, Staff Liaison
Laurence B. Frank, College President Liaison
ATTACHMENT A
Agenda
(Items may be taken out of order)
I.
ROLL CALL
II. PUBLIC SPEAKERS*
III. OLD BUSINESS
A.
Career Pathways Trust Proposal Update
IV. NEW BUSINESS
A.
State Budget Update
B.
Dual Enrollment and Visit to Sacramento in the last week of January
C.
AB 86 Update
V.
DISCUSSION ................................................................................. Committee
VI. SUMMARY – NEXT MEETING .............................................................. Mike Eng
VII. ADJOURNMENT
*Members of the public are allotted five minutes time to address the agenda issues.

If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by Section 202 of the American with Disabilities Act of 1990 (42
U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. The agenda shall include information regarding how, for whom, and when a request for disabilityrelated modification or accommodation, including auxiliary aids or services may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at
213/891-2044 no later than 12 p.m. (noon) on the Tuesday prior to the Board meeting.

LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
BUDGET & FINANCE COMMITTEE
Los Angeles Valley College
Campus Center – Fireside Room
5800 Fulton Avenue
Valley Glen, CA 91401
Wednesday, January 14, 2015
2:15 p.m. – 3:15 p.m.
Committee Members
Ernest H. Moreno, Chair
Mike Eng, Vice Chair
Steve Veres, Member
Scott J. Svonkin, Alternate
Jeanette L. Gordon, Staff Liaison
Marvin Martinez, College President Liaison
Agenda
(Items may be taken out of order)
ATTACHMENT B
I.
ROLL CALL
II. PUBLIC SPEAKERS*
III. REPORTS/RECOMMENDATIONS/ACTION
A.
Bond Issuance and Refunding Update (BF2)
B.
Enrollment Update
C.
2015-16 Governor’s Budget Proposal
IV. FUTURE DISCUSSION/AGENDA ITEMS
 Update on Cost Savings from Master Agreements (Chancellor’s Directive
#142)
 Retirement Incentives
V.
FUTURE BUDGET & FINANCE COMMITTEE MEETING DATES
 February 11, 2015
VI. NEW BUSINESS
 Information Technology Audit Discussion
 Costs of Legal Services
VII. SUMMARY – NEXT MEETING ............................................... Ernest H. Moreno
VIII. ADJOURNMENT

*Members of the public are allotted five minutes time to address the agenda issues.
If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by Section 202 of the American with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. The agenda shall include information regarding how, for whom, and when a request for disability-related modification or accommodation, including auxiliary aids or services may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at 213/891-2044 no later than 12 p.m. (noon) on the Tuesday prior to the Board meeting.

Lo s L s ON uNITY Ott © 1ST CT
WwHusssswHaaiSsaivasusiuwuiewiaaisK
AST -CXTY. HARBOR. MISSION- PIERCE -SOUTHWEST -TRADE TECHNICAL .VALLEY. WEST
TO:
FROM:
DATE:
Members of the Board of Trustees
Francisco Rodriguez/ Chancellor
Adriana D. Barrera/ Deputy Chancellor
January 7/2015
ATTACHMENT "G"
SUBJECT: CALPERS HEALTH BENEFITS DEPENDENT VERIFICATION LETTER w ff AnUUfiUiWflUUSBUMU!!?
Please be aware that Ca!PERS is conducting an audit of employees who also have dependents included in their medical plans. Leila Menzies (Vice President for
Administrative Services-Risk Management) sent a message to District employees in
December informing them of this audit.
The audit is being conducted by a third party (HMS Employer Solutions) under a contract with CalPERS. The District does not have anything to do with the audit except to respond to questions from our empioyees regarding the documentation which they are being required to provide...marriage license/ birth certificate/ guardianship, etc.
Attached is the letter which employees have received. The deadline for providing documentation to HMS Empioyer solutions is January 20, 2015. Should you have questions/ please let me know.
Thank you.
Attached: CaiPERS Letter sssvssaaaaiwwswweswfsisaiiasawaasisa^^
770 WILSKIRE BOULEVARD, LOS ANGELES, CA 90017/ (213) 891-2081 FAX (213)891-2195

n-f\-'\^\fl I IW1 *-v -T llb y..W^'!±Erjtillll'mltl-i'nl"l1 rax: y//-^3.tw<ry
S^CKn.
^ Phone: 877-804-1521
^-
Mail: P.O. Box 1587, Jeffereonville, IN 4713^-9980 m
RESPOND BY: JANUARY 20, 2015
HEALTH CARE COVERAGE
Dear
T!1JS.,Lettel:JSJ.°mfom,you.th,at,.u1eca"fom!a p"b.licEmPtoyee?'RetIrement System (CalPERS) has retained the
^ ^Mi^lT:^LUlon.L(HMi)'Jnln£ePe"d2nlfimLtocon^ct^D^^^ project for ati CaiPERS members who have at least one dependent enrolled on hi^er health plan TTiis Is a co^ practice to help manage overall plan costs, which benefits all subscribers.
n.oJ'de':toensurethat.dePendentsenro"edin CalPERS health plans meet the eligibility guidelines, HMS has been a.ut.h°n5edtoobteln-docume^atlo5 re9ariln9 your.enro"ed_dePendents- K"?.w.tha^rot^tingyour pers"ona
£?/!7TS?SJ?J! ???!i!yJ?P,?l£.EJ?-i ?S?-H^?^wanit<oa_^lJre XOU.,tha?.H^S ^etsa!fof?he"professk)naf and
?^if^^t?SA^SfDa^^r5^?^!£^T^i^^^LO^\i^d^%S.^ti?a^^
^ W^ ^te!R5tim"wtJncomesecun^A^Rts^and'd'SP°salmtesiisenfoTOd by the t%^2! I^lS03^s^'^Ld^?-?.?St?M?JeSiYe^d^s^e.DEyp^^^^^^
?JL(l^Lti:.t!lr??*?ack9round GhecR"oniy HMS staffdirectly ^nvoived in the Ca'IPERS DEVproject'wiii haveavc^sfs'to these documents,
^*i^ ^1^?.T^i^ll^lfL^^?^!^ri?^!^dJ^ySl[^tl^?!l*?-eJ3?n.^iL?-n.ti?e f^Ytrs^.side of thts lett^ Ptease b^rLto^rolud^oKur.re^n^num»beronu.any^^^^^^^^^ lo.wmentattonJwea*en/otedd.ePe"denttoHMS"otat8rth.a"^n"a^20." cowasefoLyour,depend.CT;l wfe.wi" notify you by ^" ^at all documentatfon hasbeen7ecervedifairdoarm'ente are submitted before January 20,2015.
As a reminder, eligible depenctents are defined in your benefits summary as:
.
Your current spouse
C^MSn^pto.T^6fo^o^^u..tavLa^m^.a5af8.^dreJ^ons^and^co^^^^^
M^parent as stated on the Affidavit of Parent-Child Relationship on file with'your empT^er"or~with'caPE°RS if retired l^mt^Ploy^lm^,^domeit!CPartnerehJP?olldes.Predatm9 the state law governing registered domestic
?^eS^??i^i5?,,?!JMi^?-u-r^?<?.e???^^rtn_eJ?s.a.?_eii9ibledePendentfor^^^^ plans. Please check with your employer for more details.
** A,(?JidjLCT as^aM^,OTAtel?iM_.stePchHdiJndudi"9.a.ch"d of a do"'^» Partner, or a child for whom you have assumed a parent-chifd reiadonshjp and are considered the primary care'parent
To complete the dependent verification process, simply follow these steps:
.
»
» Carefully review the definitipn of a"_ eligible dependent above.
. 90!tectali d.ocijmentstisted as REQUIRED DOCUMENTS on the reverse side of this letter.
SIGN and DATE »ie signature box on the reverse side of the letter.
^bmJt^GlED^lER.and,co?WOLaJLre9"^^^
Please note original documents wii! not be returned.
f you have questions regarding this letter, please contact HMS via any of the methods listed at the top of this fetter
We appreciate your cooperation in this important effort to sustain health care costs.

it;
%' sa ^:
^
Spouse w.
i
_-_J
CalPERS coverage, tney ars
» e a dependent who should y, etc.), please contact your , senroll that dependant
REQUtRED DOCU NTS
* f
All required documents MUST include date and/or year, your name, and dependenfs name. When submitting copies of tax documents, household bills or account statements, please black out Social Security numbers, as well as any income information. Also mark each document "Not for Official Use."Seethe enclosed
Frequently Asked Questions for additional information and Instructions.
FOR SPOUSE:
»
A copy of your rnarriage certificate o Andoneofthefonowina:
- A copy ofthefr?njpa5eo,[yo.ur25,!3.fe?ef?lo^^a!e^x-!'^tlir?,?o??pn!%this dePendent is y?ur spouse QR
*tt
A document dated within the iast 60 days showing current reiationship status, such as a recurring household bill or statement of account. The document must list your name, your spouse's name, the date ancfyour maifing address.
FOR REGISTERED DOMESTtC PARTNER:
.
A copy ^you^ Pe9!?r^tion of D<?mestfc,f3a?nen5h!P re_9ist_er?d_wit?lthe,caiif?rni?. Secretary of State or document'required by your employer if its domestic partnership policy predates the state iaw governing registered domestic partnerships.
. Add one of the following: m
A~copy of the front page of your 2013 state tax return confirming this depencient is your domestic partner QR
-A document dated wiUiin the last 60 days showing GurTent retatlonship status, such as a recurring househoid bill or statement of account. The document must (ist your name, your partner's name, the date ancTyour malting address.
FOR CHILDREN up to age 26*:
»
^5?%.?!,?SLC?J.!StfJ?f21 *<Srti!l<:SitS £'^?f?IS1 birth record^ or a^oPtion certificate narrtlng you, your spouse or your domestic partner as the child's parent OR
. A copy of the court order naming you. your spouse or your domestic partner as the child's legal guardian
FOR CHILDREN up to age 2$ where you assume the rote of primary care parent*:
.
» A copy of the front page of your 2013 federal or state tax return confmning this child is your dependent ^R
* A copy of the court order naming you as the child's legal gyarcfian OR
Day care receipts or school records which Indicate the chlid resides at your current mailing address. if applicable
*ForBStepdnid, documentation of your current relationship to your spouse or ctomestic partner f$ afso required
SIGNATURE AND DATE
By my signature on this form, I certify and warrant to CaiPERS that (1) at! information on this fonri is true, correct, and current as,ofthedate^9ned,^d (2yj^<^nf^n?s-5tJ?-mJS^.?i^u!h^r?!c'E understar!d anY attempt to maintain coverage for an ineligible dependent will be subject to appropriate disciplinary action,
Signature of Subscriber (REQUIRED): Date:
D; if v
M-
.ft
"t
^i^i^^^^i^^^^^^^^^^i^%^^^£^/ ' '. i' .
Opt for paperless communications at http://www.VerlfyOS.com
* Real time status updates . Convenient and efficient . Save a treet t
Upload documentation by PC or Mobile device at http://www.VerifyOS.com
Status updates * Useful online resources
I
I
I

Reference Number:
Eg, 877-223-8478
* fast, paperless document submission ' tot! free
<«
^ 5?-??^". 5?P a-m- "8:OQ P-m- PT' Mo"<iay - Friday t^t
877-804-1521
» status updates . customer service
PLEAS.ERETA!NFORYOUR.RE!:ERENCEDURING THE DEPENDENT VERIFICATION PROJECT
plans are compliant with State law, competitive and cosi;effe5lve:Ts project also helps CalPERS manage overafl ptan costs, whjch benemi'alTsubscnbe'^
Q2: Who is HMS Employer Solutions (HMS)?
argest empfoyers in the United States.
Sl^J^?^lr1?!?,t^?rj?5-UJ^d_c_o(1t?Jn? s^"i^data: !SAhis P">cess secure?
^^age^fi^^.^fi^Tlotte^°cum.n^ptease^eaci,doc^^"^,S'
numbers, as well as any income Information.
tnte^nt;onJ,e!lod;,aldoSumCTJSoan^ete*onicfilesw"T^
project will have access to these documents.
ta.sis;,Not^ia!plRlande.m^ere/e TOtheri9httotake"^^'o«^ are
Q5: Do I need to send original documents?
pages, ensure you copy all pages and both sides of the paper
Q8Lwh8re doAg° fc"'.T°rB Lnformatton resarding the DEV project?
Q7: Will l^be reimbursed for the cost of obtaining these documents?
No. Any charge for obtaining copies of required documents isyour'responsibility.
??Lyv!iLat_!?*a?.^S ifJ-?»CLt??t-^l?b!?ut?!t..recluired documen£s by the verification deadline?

un £tii ttuUtumtFU uuuumuifis in uw uppci IBU fioinu ujmt)}
U Write "NOT FOR OFFICIAL USE" and BLACK OUT ati Socisi Security numbers or income information on afi documents.
a DO NOT USE COLORED PAPER OR COLORED INK. DO NOT STAPLE, HIGHLIGHT, or TAPE any of the documents
Return ALL REQUIRED DOCUMENTS AND SIGNED LETTER by January 20,2015. Visit us at http://www.VerifyOS,com to upload your documents or submit via fax to 877-223-8478 or submit your documents via mait to: HMS Employer Solutions
P.O. Box 1587, JeffersonviHe, IN 47131-9980
Q9; May I provide my documents to my Human Resources Department or to CalPERS?
No. Neither your Human Resources Department nor CalPERS will forward your documents to HMS and they will not provide subscribers with copies of previously submitted documents.
The only way to ensure that all documents are logged appropriately and eligibility is verified is to submit your supporting documentation directty to HMS. Please do not cat! your Human Resources Department or CaiPERS
Customer Contact Center with questions or for assistance with the verification project, as this is an independent verification process.
Q10: My child's birth cerUHcate has a notation that it is Illegal to copy. How can t send this as proof of my dependent's eligibility?
Birth certificates issued by certain states (such as New Mexico and Pennsylvania) contain a specific prohibition against copying or duptlcating. !f your child's birtti certificate has this notation, you can send the hospital birth record that shows the name and birth date of your chifct, parent names» and a signature from either the hospital administration and/or the attending physician. If you have any questions, please contact the HMS Dependent
Eligibility Verification Center.
Q11: Can an exception be granted to allow my inetlgjble dependent to stay covered?
No. Only dependents who currently satisfy the plan's etigibility definition can remain covered.
If the dependent is no longer eligible because of a "qualifying event" (e.g., divorce, chifd reaches age limit), see your
Human Resources representative for COBRA details. COBRA, or the Consolidated Omnibus Budget Recondljation
Act, gives workers and their families who lose their health benefits the nght to choose to continue group health benefits provided by their group health plan for limited periods of time under certain circumstances. Qualified indivtduais should contact their Human Resources representative, or Ca!PERS if retired, for COBRA details.
Q12: What are my options for submitting documentation to HMS Employer Solutions?
HMS Employer Solutions offers a variety of options for document submission:
Document upload on the secure webslte: Log in to www.VerifyOS.com using your reference number and your date of birth. Your reference number is located on the top right hand corner of the letter that you received. Once you have accessed the site, select the "Upload Documents" tab. You wiii then see the "Browse" button. After you locate your file and successfully upload it you will see a banner notification across the top of the screen indicating a successfuf or unsuccessfut upload.
Fax: HMS Employer Solutions* toll-free tax number is (877) 223-8478. You may fax your documents 24 hours a day,
7 days a week.
Mail: Documents can be mailed to the Dependent Eiigibility Verification Center, P.O. Box 1587, Jeffersonvilie, tN
47131. Please allow 5-7 business days for your documents to be received and an additional 5 business days for documents to be processed.
Q13: How wiH I know if my information has been accepted and my dependents are verified?
Once your documentation has been received by HMS, you may check the status of each of your dependents by using www.Ver7fyOS.com. in addition, you wiH receive a written communication indicating if you have completed the dependent verification process orffadciftiona! information is needed. Ultimately, it is your responsibility to ensure that your documents were successfully received.
For further assistance you may visit the website for this project, http://www,VerifyOS.com.
HMS Employer Solutions Customer Care Representatives are available toll-free at 877.804.1521 8:00 a.m..
8:00 D.m. PT. Monday - Friday.

ATTACHMENT
U>S ANGELES COMMUNITY COLLEGE DZSTRICT
EAST -CITY* HARBOR- MISSION- PIERCE .SOUTHWEST-TRADE TicH'MCAL -VALL^T^ST
TOs Francisco Rodriguez/ Chancellor
Adrians D. Barrera/ Deputy ChanceElor
January 7,2015
)^M^,
SUBJECT: STAFF ROLES AND RESPONSIBILITIES REGARDING ADENDA
AND MINUTES FOR BOARD AND COMMITTEE MEETINGS
From time to time.there have been questions regarding the roles and responsibilities of the staff who play a role in preparing'materials for Board
differentiate the job duties of the individuals in the two District offices which support the Board's operational needs. I have summarized their duties below:
Board Office staff .
.
the minutes for committee meetings.
Deputy Chancellor's staff:
and special meetings of the Board induding any additional materiaf that accom£amesthS.BOard f?enda; Laurie Green finafJzes the agenda for all Board
and for transcribing the minutes for alf Board meetings.
College President's Office staff:
Handle the logistical preparations for the special committee meetings that take
minutes for these special meetings.
Th!2s6Lduti.Ts^but a, portfon ofthe day-to-day responsibilities of the staff; I have only described those duties which pertain to Board and committee meetings. Please let me know should you require additional information.
SB taa^ngiaBB
770 WILSHIRE BOULEVARD, LOS ANGELES/ CA 90017, (2X3) 891-2081 FAxlfiia) 891-2195

Office of the President
Memorandum
Date ft fr
To:
From:
November 14, 2014
Dr. Adriana Barrera
Dr. Kathleen F. Burke
ATTACHMENT
Subject: Request for the Board of Trustees* Approval for a Memorial Plaque to be Placed on the Pierce College Weather Station
On behalf of Los Angeles Pierce College, I am requesting permission from the Board of Trustees to install a_plaque on the College Weather Station in the memory of William "Bill" Russell professor of geography,
Professor Russell attributed his interest in the field of geography to reading early issues of
National Geographic, which captured his imagination with the different landscapes Mid cultures represented in the magazine. This led him to pursue a Master's Degree in Geography at
\^> hw T^^e^i'^lr^fli^ ts^ti^r^rcA^e^at^^?l^^£ S^^.b^g^lesoSOTl^d^
with a distinguished Special Service Award in 2004. In October, 2012 Professor Russell also received a Certificate of Special Congressional Recognition by Congressman Brad Sherman.
Professor Russell passed away on May 13 2014 from a heart attack. His fnends, colleagues, and
!t^Ld^t? wereshocked and saddened by his sudden passing. A generous gift in the amount of
this gift will be placed in an endowment, as well as establishing a scholarship in Professor
Russell's memory.
Prior to the College receiving notification of the $50,000 gift from Professor Russell, the Pierce
Weather Station to which he dedicated so much of his professional life. The proposed wording of the plaque appears below:
The Pierce College Weather Station is dedicated to the memory of Professor William
Russell (1944-2014)
Please let me know if you need any further information in support of this request. Thank you

ATTACHMENT J