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2029 Fisher Student Center
910.962.3877
www.uncw.edu/osle
Welcome from Office of Student Leadership and Engagement
2
UNCW Registered Student Organizations
3
UNCW Fraternity and Sorority Governing System
5
Definition of Terms
6
Fraternity and Sorority Recognition Policy
7
Regulations & Membership Requirements
9
Expansion Process
10
Recruitment Policies
14
Intake Policies
15
New Member Period
21
Anti-Hazing Policies
23
Chapter Events
25
Active Status
29
Standard Procedures for Code of Student Life Violations
30
Policy on Returning to Campus from Suspension
31
Housing
32
Crisis Management Guidelines
35
Chapter Academic Standards
36
Use of University Name, Logos, and Colors
40
Advisor Role, Expectations, and Impact
41
This policy manual was created to be used in conjunction with the Campus Activities and
Involvement Center (CAIC) policies and Code of Student Life. Chapter members should refer
to the CAIC website for policies regarding student organization requirements. This Handbook
also includes detailed polices specific to the fraternities and sororities at the University of
North Carolina Wilmington.
The UNCW Office of Student Leadership and Engagement is excited to welcome and work with
5-2016! With their focus on engagement, leadership,
service, philanthropy, respect, accountability, and celebration, fraternities and sororities are a
natural fit with our office mission, vision, values, and learning outcomes.
We look forward to working with the 28 fraternity and sorority chapters that call UNCW home.
While Hilary Loso, Robert Olewine, and Ebony Wofford will serve as the primary advisors for the
fraternity and sorority community, our entire staff team including Jaime Russell, Becca Edens,
Brianna Nichols, and Timothy Johnson will be available to assist chapters and councils with their
programming and operational initiatives. Please note that the Office of the Dean of Students,
namely Assistant Dean Chip Phillips, will remain the point of contact on Code of Student Life
policy-related matters.
The Fraternity and Sorority Handbook has been developed as a resource to help the UNCW
fraternity and sorority community create shared expectations and, thus, shared responsibility. As
we embark on this experience together, we ask that you help us help you. This means that we
need you to communicate with us about individual, chapter, and council goals for the UNCW
fraternity and sorority community and utilize us as resources for event planning,
recruitment/intake, leadership, risk management, and service and philanthropy. We also ask that
you help each other. This means that we encourage you to view yourselves as a community,
build that community together, and hold that community accountable when it does not meet
shared expectations.
Please visit the Office of Student Leadership and Engagement staff in 2029 Fisher Student Center.
We are delighted to partner with you to create strong fraternity and sorority chapters and a
strong fraternity and sorority community. We look forward to sharing in the UNCW fraternity and
sorority experience with you.
With fraternal pride,
Jaime L. Russell
Jaime L. Russell
Director, Office of Student Leadership and Engagement
Page 1 of 42
http://uncw.edu/studentorgs/Definition.html
(Taken from the UNCW Code of Student Life, Section V-1)
STUDENT ORGANIZATIONS
Students bring to the university a variety of previously acquired interests and develop many
new interests as members of the academic community. Students at UNCW are free to
organize and join associations to explore their common interests. Student organizations
wishing to be registered with UNCW must form and operate in compliance with university
policies. It is through its more than 250 student organizations that the university is able to
promote a sense of community and offer students the opportunity to pursue the practice of
involvement, leadership and service.
Although critical to the fabric of campus life, student organizations are independent
organizations and are not considered to be an extension of the university. Unless the
university has specifically requested that a student organization host an event (and by doing
so has deemed the organization an agent of the university), the student organization will not
A student organization is defined as a group of five (5) or more currently enrolled University
of North Carolina Wilmington students who unite around a common interest. Student
organizations may have other non-student members as part of the student organization but
these non-student members may not be considered voting members. Unless more specific
membership requirements are provided by the appropriate advisory council (appropriate
advisory councils are Student Organizations Committee, Sport Club Council, Graduate
Student Association, Panhellenic Council, National Pan-Hellenic Council, the Interfraternity
Council, and the Unified Greek Council), this section outlines university policies pertaining to
the formation and operation of student organizations, including actions that may be taken by
the university, for noncompliance with these policies. In addition to the policies established in
this section, organizations must also adhere to all policies set forth by their respective
governing bodies.
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V-4 RIGHTS/PRIVILEGES OF REGISTERED STUDENT ORGANIZATIONS
A student organization is defined as a group of three (3) or more currently enrolled University
of North Carolina Wilmington students who unite around a common interest. This section
outlines university policies pertaining to the formation and operation of student
organizations.
A registered organization is entitled to:
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be listed as a registered student organization. Only student organizations registered by
the Student Organization Committee (SOC) and in good standing with the university
(meaning not on disciplinary probation or suspension) may use the name of the university
or an abbreviation of it as a part of their name.
sponsor or present a public event on university property. Organizations undertaking this
activity should consult with the CAIC staff for procedures and approval. You may contact
CAIC at activities@uncw.edu or 910-962-3553.
raise funds or make other permissible solicitations on university property in accordance
with university policy (see Section VI-3).
reserve the use of university facilities and services (see Section VI and VII-3).
be eligible for possible funding by the UNCW Student Government Association according
to Student Government guidelines. Onslow County Registered Student Organizations are
not eligible for funding.
b
a
an advisor is not required.
utilize the resources and services provided in CAIC.
have access to technological resources provided by ITSD such as a web page, UNCW email account and file sharing/storage space on the student server.
policies and actions of a student organization will be determined by those persons who
hold a bona fide membership in the organization.
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Interfraternity Council (IFC)
Organization
Alpha Sigma Phi**
Alpha Tau Omega
Chi Phi
Delta Chi
Delta Kappa Epsilon
Delta Sigma Phi
Delta Tau Delta
Kappa Alpha Order
Kappa Sigma
Lambda Chi Alpha
Phi Gamma Delta
Pi Kappa Alpha
Pi Kappa Phi
Sigma Alpha Epsilon
Tau Kappa Epsilon
Chapter Name
TBD
Kappa Iota
UNCW Colony
Wilmington
Chi Beta
Zeta Omega
Zeta Tau
Epsilon Psi
Mu Zeta
Delta Sigma
Pi Chi
Lambda Phi
Gamma Theta
N.C. Delta
Mu Chi
**Alpha Sigma Phi will be joining the fraternal community in spring 2016**
National Pan-Hellenic Council (NPHC)
Organization
Alpha Kappa Alpha
Alpha Phi Alpha
Delta Sigma Theta
Zeta Phi Beta
Chapter Name
Omicron Phi
Omicron Theta
Theta Iota
Pi Nu
**Omega Psi Phi, Kappa Alpha Psi, & Phi Beta Sigma are currently dormant. Please contact the Coordinator of Student Leadership and Engagement for Fraternities and
Sororities for more information**
Panhellenic Council (PHC)
Organization
Alpha Chi Omega
Alpha Delta Pi
Alpha Gamma Delta
Alpha Phi
Alpha Xi Delta
Chi Omega
Kappa Delta**
Delta Zeta
Phi Mu
Sigma Sigma Sigma
Chapter Name
Kappa Pi
Eta Alpha
Theta Mu
Eta Xi
Zeta Chi
Nu Lambda
TBD
Xi Theta
Gamma Kappa
Epsilon Phi
**Kappa Delta will be joining the fraternal community in spring 2016**
Additional Organizations
Organization
Sigma Alpha Omega
Lambda Theta Alpha**
Chapter Name
Omicron
TBD
**Lambda Theta Alpha will be joining the fraternal community in fall 2015**
Page 4 of 42
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Inter/national Fraternity or Sorority: a fraternity or sorority holding membership in the
North American Interfraternity Conference, the National Panhellenic Conference, the
National Pan-Hellenic Council, National Association of Latino Fraternal Organizations,
National Multicultural Greek Council, or a fraternity/sorority that has inter/national status.
Colony: a group of UNCW students who have been organized under the auspices of an
inter/national fraternity or sorority for the specific purpose of being established as one of
its undergraduate chapters.
National Panhellenic Conference (NPC): a collaborative association of sororities whose
member organizations typically have multiple chapters. NPC is an organization
established to foster inter-sorority relationships, to assist collegiate chapters of the NPC
member groups, and to cooperate with colleges and universities in maintaining the
highest scholastic and social standards.
National Pan-Hellenic Council (NPHC): a collaborative association of the nine historically
African American fraternities and sororities whose member organizations typically have
multiple chapters.
North American Interfraternity Conference (NIC): a collaborative association of
fraternities whose member organizations typically have multiple chapters. The NIC
advocates the needs of fraternities through enrichment of the Greek experience,
advancement and growth of the fraternities and enhancement of the educational mission
of the host institutions.
National Association of Fraternal Latino Organizations (NALFO): is an umbrella
council for Latino Greek Letter Organizations whose member organizations typically have
multiple chapters. The purpose of NALFO is to promote and foster positive interfraternal
relations, communication, and development of all Latino Fraternal organizations through
mutual respect, leadership, honesty, professionalism and education.
National Multicultural Greek Council (NMGC): is an umbrella council for Multicultural
Greek Letter Organizations whose member organizations typically have multiple chapters.
Interfraternity Council (IFC): the council that represents the NIC fraternities. IFC is the
legislative body consisting of a council officer and delegates. The IFC coordinates
activities, programming and support to member chapters.
Panhellenic Council (PHC): the governing body of NPC sororities. Panhellenic is a
legislative body consisting of the Panhellenic Council. The Panhellenic Council consists of
a leadership team and delegates. The PHC coordinates joint activities, programming and
provides support to member chapters.
National Pan-Hellenic Council (NPHC): the coordinating body for the nine historically
African American fraternities and sororities. The NPHC is the legislative provides joint
activities, programming, and support to member chapters.
Unified Greek Council (UGC): the governing body of NALFO, NMGC, and Other
Nationally Affiliated chapters. The UGC is the legislative body consisting of an
administrative board and delegates. The UGC provides joint activities, programming, and
support to member chapters.
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Fraternities and sororities at the University of North Carolina Wilmington have certain
privileges that are associated with membership in and recognition by the respective
governing council and the University. In order to maintain these privileges, chapters must
comply with the UNCW Code of Student Life as well as the following requirements, which are
based on inter/national chapter and council policies and regulations.
To maintain University and council recognition as a fraternity or sorority,
chapters must be nationally recognized organizations and meet the
following criteria:
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submit
by deadlines established by the Office of
Student Leadership and Engagement.
list a primary chapter advisor and any secondary advisors. Advisors are strongly
encouraged to attend monthly advisor meetings or to set up additional meeting
times/phone calls with the Coordinator of Student Leadership and Engagement for
Fraternities and Sororities to discuss chapter progress.
achieve at least a 2.5 cumulative semester (term) GPA.
adhere to the principles and ideals contained in your ritual, creed, and constitution as
defined by the inter/national organization.
comply with your national policies: hazing, risk management, attendance at leadership
conferences/ programs.
re-register your chapter with the Campus Activities and Involvement Center each year
(CAIC staff will conduct info sessions each year for fraternity and sorority members to
review this process. If you do not attend this session, you will be required to attend one of
their general sessions).
require that each new member sign and complete a new member/neophyte information
sheet, including a grade release agreement and anti-hazing statement, submitted to the
Office of Student Leadership and Engagement by established deadlines.
submit and update the chapter roster with the Coordinator of Student Leadership and
Engagement for Fraternities and Sororities after each new recruitment/intake period
and/or as requested by the Office of Student Leadership and Engagement. At minimum,
the chapter must update the roster once within the first week of classes and once before
final exams begin.
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submit recruitment/intake plans, detailed with dates, times, and locations, to the Office of
Student Leadership and Engagement staff at least one week prior to the first event each
semester. Each chapter must submit a new member education plan at least 1 week before
any new member education may be held. Chapter recruitment/intake plans should be in
compliance with all inter/national headquarters standards, and comply with the UNCW
Code of Student Life
submit new member/neophyte calendar of activities in compliance with inter/national
policies and guidelines and the UNCW Code of Student Life. All membership related
activities must be contained within a seven week time frame and end 15 calendar days
prior to reading day each semester. Delaying or extending initiation of new members
over a semester may only be done with prior, joint approval of the the Coordinator of
Student Leadership and Engagement for Fraternities and Sororities and the appropriate
designee from the inter/national headquarters.
submit complete and accurate social event registration forms 48 hours prior to any social
event. All chapters in attendance must submit this form. If a chapter is hosting a date
party, grab-a-date, formal, mountain weekend, etc. a guest list must be submitted 48
hours in advance with the registration form. Guest list must include a list of birthdays for
members and guests. Only a signed, hard copy will be accepted. Each chapter is allowed
Leadership and Engagement for Fraternities and Sororities. Failure to receive approval will
result in loss of social privileges for the current and/or subsequent semester.
have chapter officers meet with Coordinator of Student Leadership and Engagement for
Fraternities and Sororities or designee as scheduled by the Office of Student Leadership
and Engagement.
have 100% of new members attend the New Member Summit.
send delegates to weekly council meetings, per the council constitution and bylaws.
comply with the State of North Carolina and University of North Carolina Wilmington AntiHazing Policy.
attend all mandatory Office of Student Leadership and Engagement meetings, training
sessions, and events. Failure to attend mandatory meetings and events, including
meeting any required chapter attendance percentages, will result in restriction of chapter
privileges in accordance with the rules described in this Handbook.
submit chapter accreditation (see separate chapter accreditation packet) at the end of
each calendar year (January-December).
pay council dues by the given deadlines.
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If one or more of the above criteria are not met, chapters could face any of
the following consequences including but not limited to:
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A hearing with a fraternity or sorority council judicial board
Social probation for a period of time.
Loss of consideration for any UNCW fraternity and sorority awards.
Loss of ability to apply for SGA/Special Activities Funding.
Loss of ability to run for council officer positions.
Warnings may be given with time to correct the issue, or standards probation may be
enforced with a condition to complete specific items within the standards program to avoid
further consequence.
Chapters will have up to five business days to submit an appeal of any sanction assigned by
the Coordinator of Student Leadership and Engagement for Fraternities and Sororities.
Appeals will be reviewed by the Director of the Office of Student Leadership and
Engagement.
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First semester students can join, or accept, any form of membership in a fraternity or sorority,
if allowed by the National organization. In order to be eligible to participate in recruitment, an
individual must be an enrolled University of North Carolina Wilmington student.
In order to be eligible to join, or accept any form of membership in a UNCW fraternity or
sorority, a student must be a full time, enrolled student (12 credit hours). Students must be in
good standing with UNCW, meet the listed GPA requirements, and register with the Office of
Student Leadership and Engagement. All students participating in recruitment/intake who
have completed at least one semester at UNCW must have a 2.5 cumulative GPA in order to
be eligible for membership. It is important to remember that individual fraternities and
sororities may require higher academic eligibility requirements than the standard 2.5 GPA.
In order to insure compliance with these policies, the Office of Student Leadership and
Engagement will monitor the academic eligibility (enrollment status and GPA) of potential
members and inform both individuals and chapters if someone does not meet the academic
eligibility requirements.
Response for ineligible membership:
Students who join, or accept membership or affiliate in any way with a fraternity or sorority
when they do not meet the minimum membership requirements are thereby in violation of
University Regulations and are subject to remedies established by the Office of Student
Leadership and Engagement or judicial referral to council conduct boards, which may result
in disciplinary action taken toward the chapter.
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Purpose of Extension/ Expansion at the University of North Carolina
Wilmington
UNCW is committed to a positive fraternal experience for all students who seek the same. We
are supportive of a strong and vibrant fraternity and sorority community; thus, we would like
to fully support all social, Greek lettered organizations as they establish themselves on
campus. UNCW recognizes a strong fraternity and sorority community is an essential element
of student life.
All organizations on campus must submit intent to register form to Campus Activities and
Involvement Center (CAIC).
We recognize that there are many organizations that have expressed interest in starting a
new or
organizations is done so to benefit the entire campus community. We must be mindful of the
UNCW size, population, and resources to support all new and established organizations. The
University recognizes the community must be adequate in size in order to provide
opportunities for every student who has the desire and the means to join.
This policy will be shared with all inter/national fraternity or sorority that is interested in
colonizing an organization at UNCW. The Office of Student Leadership and Engagement
believes that the policies, as outlined in this manual, will enable our office to best support
new organizations, as well as provide the proper resources, and help groups be successful on
campus. We strongly emphasize the importance of partnerships between the university,
Office of Student Leadership and Engagement, Campus Activities and Involvement Center,
the Office of the Dean of Students, and the national organization.
Extension/ Expansion Requirements
Please read the following carefully. All requirements must be completed before a group may apply
to expand at the University of North Carolina Wilmington.
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Fraternity and sorority expansion must be initiated by undergraduate student interest.
The respective Governing Council and the Office of Student Leadership and
Engagement must both agree to chapter extension.
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With the exception of chapters returning from judicial sanctions/suspension, only one
(1) group per council, per year may expand at UNCW. UNCW will administer a waiting
list for all other organizations who have expressed interest.
Only groups affiliated with inter/national organizations may apply to expand at
UNCW.
If an organization was previously active, all university debts must be paid in full
before a group can be considered for expansion.
The group is required to have a primary advisor. This advisor may be an alumni
member or a UNCW faculty or staff member, and does not have to be of the same or
any Greek affiliation as the chapter they advise.
The national organization must cover the interest group by a policy of general
commercial liability insurance. Updated insurance certificates must be submitted
annually as directed by the Office of Student Leadership and Engagement.
All recruitment activities for the purpose of founding members must be conducted by
national headquarter staff.
ALL NATIONAL PANHELLENIC CONFERENCE (NPC) MEMBERS WILL FOLLOW THE NPC
GUIDELINES FOR EXTENSION. PLEASE REFERENCE THE CURRENT EDITION OF THE NPC
MANAUAL OF INFORMATION.
https://www.npcwomen.org/college-panhellenics/extension-info.aspx
Procedures for Petitioning a Group
Social fraternities and sororities may petition to become organization at UNCW by completing
the following actions:
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Review the UNCW extension/ expansion procedural manual
Contact the Office of Student Leadership and Engagement to communicate interest in
expansion, and to schedule a meeting with the Coordinator of Student Leadership and
Engagement for Fraternities and Sororities.
Submit a letter of support for the group from inters/national headquarters to Office of
Student Leadership and Engagement.
Submit the following to Office of Student Leadership and Engagement
 Insurance/ Risk Management Policy
 Recruitment Plans
 National Constitution and Bylaws
 National Risk Management programs
 National membership non-discrimination statement
 Documentation of the last 3-5 colonies or chapters
 List of alumni or alumnae in the Wilmington area
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 List of designated chapters/ colonies in the designated regional area
Meet with the Coordinator of Student Leadership and Engagement for Fraternities and
Sororities or designee to review UNCW procedures, as well as the inter/national
existing charter.
Completed proposals may be submitted to
Jaime Russell
Director of Student Leadership and Engagement
University of North Carolina Wilmington
601 South College Road
Wilmington, NC 28403
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Schedule a follow up meeting with the Coordinator of Student Leadership and
Engagement for Fraternities and Sororities to review proposal and possible next steps.
If it is determined that the Council is ready for expansion, the group may be invited to
campus to make a presentation (Please see presentation guidelines below).
After all above requirements are met, a decision will be made by the expansion
committee
All groups deemed to colonize, must first submit an intent to register form to Campus
Activities and Involvement Center. Failure to do so may result in void of invitation.
All groups must have an active advisor, chapter or faculty, within the first semester of
establishment.
All groups have no more than 1.5 years (3 fall/spring academic semesters) from the
time they receive approval to establish themselves on campus to obtain active chapter
status. Extension invitation will become void if organization fails to meet this timeline.
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proposal, that organization must wait one calendar year from the date on the
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Chapters previously suspended will re-enter the UNCW Greek system as established by
approval from the Dean of Students.
Presentation Guidelines
Presentation should include how the organization will support the mission of UNCW and the
fraternity/ sorority community. You may focus on the following:
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Accountability of new members
Community service/ Philanthropy
Expectations of colony/ chapter
National requirements for colonization/ chartering
Page 12 of 42
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New member and membership education
Number of current chapters/ colonies
Overall support from alumni or alumnae
Overall support from inter/national office
Risk management policies
WHAT WILL UNCW PROVIDE TO AN INTER/NATIONAL OFFICE?
The Office of Student Leadership and Engagement can provide the following information to
interested organizations:
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Academic reports from the past two (2) semesters
Copy of UNCW fraternity and sorority recognition policy
Governing council constitution and bylaws
Social event registration form
Standards of Excellence Information Packet
Student Life related policies
ELIGIBILITY FOR EXPANSION
UNCW and the Office of Student Leadership and Engagement welcome any inter/ national
organization recognition under the following circumstances:
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Required number of members is at least than five (5) students; five members are required
for an interest group at UNCW. Exceptions may be made by the Campus Activities and
Involvement Center in rare cases.
academic
requirement.
There is evidence of inter/ national organizational support.
Inter/national office follows the CAIC and Office of Student Leadership and Engagement
expansion procedure.
Recruitment and initiation of members complies with the allowed time period.
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The Office of Student Leadership and Engagement requires individuals and chapters to
adhere to the following policies regarding recruitment of new members:
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The Office of Student Leadership and Engagement, specifically the Coordinator for
Fraternities and Sororities, will coordinate the beginning of recruitment activities with
the respective councils.
Students who wish to associate must be currently a full-time enrolled undergraduate
student at the University of North Carolina Wilmington.
In order to be eligible to join, or accept any form of membership in a UNCW fraternity
or sorority, a student should be a full time, enrolled student (12 credit hours). Students
must be in good standing with UNCW, meet the listed GPA requirements, and register
with the Office of Student Leadership and Engagement. All students participating in
recruitment/intake who have completed at least one semester at UNCW must have a
2.5 cumulative GPA in order to be eligible for membership. It is important to
remember that individual fraternities and sororities may require higher academic
eligibility requirements than the standard 2.5 GPA.
If a student is in the process of having a grade changed, they may not receive a bid
until the change occurs on their record and an adjustment is made.
All eligibility statuses will be considered on a case-by-case basis if necessary.
All credits and grades must be checked and approved by the Office of Student
Leadership and Engagement prior to the extension of a bid or invitation.
Prospective students may register via the recruitment link on the Office of Student
Leadership and Engagement website.
Chapters must submit a hard copy of their new member class roster the Friday
following bid day, including new member excel spreadsheet with signatures.
Violations of recruitment policies may result in disciplinary action and/or chapter
suspension through the Office of Student Leadership and Engagement or by your
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The Office of Student Leadership and Engagement requires individuals and chapters to
adhere to the following policies regarding intake of new members. Please see the NPHC
Handbook or the Student Leadership and Engagement website (www.uncw.edu/osle) to
locate all the necessary intake forms.
STUDENT ORGANIZATIONS (as taken from Section V-1 of the Code of Student LifeIntroduction)
Students bring to the university a variety of previously acquired interests and develop many
new interests as members of the academic community. Students at UNCW are free to
organize and join associations to explore their common interests. Student organizations
wishing to be registered with UNCW must form and operate in compliance with all university
policies. It is through its 300 student organizations that the university is able to promote a
sense of community and offer students the opportunity to pursue the practice of
involvement, leadership and service.
Although critical to the fabric of campus life, student organizations are independent
organizations and are not considered to be an extension of the university. Unless the
university has specifically requested that a student organization host an event (and by doing
so has deemed the organization an agent of the university), the student organization will not
be cov
A student organization is defined as a group of three (3) or more currently enrolled University
of North Carolina Wilmington students who unite around a common interest. Student
organizations may have other non-student members as part of the student organization but
these non-student members may not be considered voting members. Unless more specific
membership requirements are provided by the appropriate advisory council (appropriate
advisory councils are Student Organizations Committee, Sport Club Council, Graduate
Student Association, Panhellenic Council, National Pan-Hellenic Council, and the
Interfraternity Council), this section outlines university policies pertaining to the formation
and operation of student organizations, including actions that may be taken by the university,
for noncompliance with these policies. In addition to the policies established in this section,
organizations must also adhere to all policies set forth by their respective governing bodies.
Fraternity/Sorority must be recognized by the University. Recognition is the formal process by
which UNC-Wilmington permits a fraternity or sorority to function on campus, conduct
membership/intake activities, and be considered part of the university. For a fraternal
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organization to obtain recognition through the Office of Student Leadership and
Engagement, it must:
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Operate under a constitution and bylaws that have been approved by the Coordinator of
Student Leadership and Engagement for Fraternities and Sororities and one of the
recognized Greek governing councils: National Panhellenic Council (NPC), Interfraternity
Council (IFC), National Pan-Hellenic Council (NPHC), or Unified Greek Council (UGC).
Be affiliated with an inter/national fraternity or sorority. Note: the National Pan-Hellenic
Council will only consider requests for recognition by NPHC-affiliated organizations.
The requesting organization must be in compliance with the rules and regulations
established by the national affiliate.
Identify a person, who is not an undergraduate, to serve as the chapter advisor.
1. Fraternity/Sorority must be in good standing with the UNCW NPHC. An organization of the
UNCW NPHC is a member in good standing if: It is fully recognized as active by its national organization
 It pays its UNCW NPHC dues
 It is in compliance with NPHC and UNCW policy
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2. Provide name and contact information for chapter advisor, on-campus advisor (if
applicable), and current membership.
3. Provide a letter from the Chapter Advisor on official letterhead approving the intake
process and approving the schedule of events and activities being planned for intake.
4. Submit formal interest meeting information to the Coordinator of Student Leadership and
Engagement for Fraternities and Sororities no less than five (5) days prior to the event for
approval of time and location.
5. Within two (2) business days of the informational meeting, names, ID numbers, and the
Grade Release confirmation of all interested participants who were in attendance must be
submitted to the Coordinator of Student Leadership and Engagement for Fraternities and
Sororities.
6. Two (2) weeks prior to intake activity submit Notice of Intention to Conduct Membership
Intake Process, A calendar of events, including a timetable for any intake activities, with dates
and times. Activities to include on the calendar, if applicable:
Informational and/or interest meetings
 Selection date(s)
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Initiation date
 Date of new member presentation (i.e.: probate, rollout, neophyte show), if applicable

Bring a copy of the space reservation confirmation notice (from Campus Life Events
Coordinator) required to proceed with the activity on the UNCW Campus.
Please note that the date of the new member presentation must be approved by the
Coordinator of Student Leadership and Engagement for Fraternities and Sororities at least
two weeks in advance. A member of the organization is required to meet with a staff member
of the Office of Student Leadership and Engagement to review the guidelines for the New
Member presentation. If a representative does not meet the above described deadline and
does not meet with a staff member in person, the event will be cancelled.
7. Two (2) days after final selection, provide a list of students undergoing intake process
including their contact information. Note: membership may be extended to students in the
spring of their first year. Upper-class students may receive invitations to join recognized
chapters, at any time.
8. Organizations must submit the names of newly initiated members, an updated roster, and
blue membership cards to the Coordinator of Student Leadership and Engagement for
Fraternities and Sororities within one week of the initiation date.
9. If your organization is planning a new member presentation, please review the New
Member Presentation Guidelines.
New Member Presentation Guidelines
All organizations must adhere to the following guidelines when presenting new members to
the campus community. Organizations that do not conclude intake with a formal new
must have the approval from the Fraternity & Sorority Life Staff as well as their Regional
Director. Any presentation of new members must take place no more than 30 calendar days
after the members have been initiated into the organization, or prior to 15 days before the
beginning of exams, whichever comes first.
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Presentations are not to be scheduled on the same night/time of a previously planned
event of another chapter of the same council.
Page 17 of 42

Prior approval from the Fraternity/Sorority Life Staff must be obtained for any items
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firelights, ropes, canes, animals, chalk, etc.).
All aspects of the new member presentation must comply with the UNCW policies
including the Code of Student Life.
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No alcoholic beverages will be permitted. Water and sport drinks will be allowed;
however, the new member must drink the drink themselves.
No emotional or physical abuse will be tolerated. This includes but is not limited to:
etc. (Canes may be used as a part of the performance but may not be used as a
weapon to potentially harm another individual.)
Disruptions by other attending organizations will not be tolerated. This includes but is
not limited to: walking through the presentation, talking over the presenting
organization, etc.

skits, steps, singing and/or dancing must be done in a tasteful entertainment to the
crowd.
o The following behaviors will not be tolerated as per the UNCW Code of Student
Life:

Degradation and/or harassment of any individuals or chapters
associated with UNCW
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Consumption of alcohol or the use, possession, sale, delivery and/or
manufacture of illegal drugs
o The following behaviors will not be tolerated as per the UNCW Sexual
Misconduct Policy:
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Sexist or racist remarks. Sexual innuendos or discriminating comments.
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Remarks condemning ones sexual orientation.
The duration of the presentation show should be no longer than 90 minutes.
Following the presentation, members of the presenting organization must vacate the
area within 30 minutes.
The presenting organization is responsible for ensuring the site used is left in its
original state after use. The start time is the time allocated on the reserving
Page 18 of 42
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The president of each organization or other member responsible for reserving space
for the new member presentation is also responsible for communicating these
Guidelines to all chapter members, alumni and other known guests who will be
attending the function. The hosting organizations may be held accountable for the
behavior of its members, alumni, and guests.
Graduate/Faculty Advisor must be present for the entire duration of the show.
Appropriate actions including, but not limited to, ending the presentation mid exhibition,
postponement of future new member presentations for this organization, creating
educational trainings, etc. will be administered if organizations are reported to have violated
one or more of the new member presentation guidelines. Behaviors that may also qualify as
violations of other university policies, such as the Code of Student Life, will also be reported
and acted upon by the appropriate administrative office. Organizations will be required to
meeting with the Coordinator of Student Leadership and Engagement for Fraternities and
Sororities to discuss accountability measures.
For signature requests and grade checks, please email Michele Kaplan at kaplanm@uncw.edu to
schedule an appointment or adhere to regular office hours (8am-5pm).
Date changes of the above process must be reported immediately. Deviation from the above
national and regional office.
The above requirements must be met and documentation submitted to the Coordinator of Student
Leadership and Engagement for Fraternities and Sororities, prior to beginning any form of intake.
UNCW Fraternity and Sorority Intake Checklist
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Be in good standing with the University
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Have an updated Chapter Advisor on file with the University
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Submit formal interest meeting information five (5) days prior to event.
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Submit Candidate/ Aspirant Compliance form within two (2) business days after formal
interest session/rush event (yellow form)
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Submit Fraternity and Sorority Hazing Compliance Form within two (2) days after Formal
Interest Meeting (blue form)

Submit letter from Chapter Advisor approving intake and calendar
Page 19 of 42

Submit Intent to Conduct Membership Intake two (2) weeks prior to Intake Activity with
completed calendar (white form)
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Submit Verification of Candidate/Aspirant form within two (2) business days of selection
of candidates for membership (green form)
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Submit updated roster and blue new member cards within two (2) business days of new
member presentation
Please see the NPHC Handbook or the Student Leadership and Engagement website
(www.uncw.edu/osle) to locate all the necessary intake forms.
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All new member programs may last a maximum of seven weeks. The Office of Student
Leadership and Engagement will determine the dates for the new member period. (Please
note that seven weeks is a maximum period; new member processes may conclude prior to
seven weeks). Organizations must also follow the guidelines below:
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Chapters requesting an extension must submit a formal request to the Coordinator of
Student Leadership and Engagement for Fraternities and Sororities at least two weeks
prior to the end of the new member period. Chapters MUST have a letter from their
Inter/National organization to support their request.
All new members must attend the New Member Summit.
All new member educators must submit their new member program for approval by the
date established by the Office of Student Leadership and Engagement.
No new member activity may take place between the hours of 12:00am, midnight
through 8:00am.
New member activities held on Friday Nights and Saturdays may go past midnight with
written approval given by the Coordinator of Student Leadership and Engagement for
Fraternities and Sororities.
Should a new member decide to drop, they must complete and submit a New Member
Drop Form (below)
Page 21 of 42
University of North Carolina Wilmington
Fraternity and Sorority Life
New Member Season Drop Form
Organization: ___________________________________________________________
Name: _________________________________________________________________
Student ID # (850): _____________________________________________________
Residence: ______________________________________________________________
Cell Phone Number: _____________________________________________________
E-mail Address: _________________________________________________________
Reason for dropping: _____________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
New Member Signature: ________________________________________________________
Date:____________________
President Signature: ___________________________________________________________
Date:____________________
New Member Educator Signature: ________________________________________________
Date:____________________
Page 22 of 42
UNCW Hazing Policy
Hazing by university groups is prohibited on or off campus (see: NC State Law IV). Hazing is
defined as a covert or overt action, occurring on or off campus, by an individual or group of
individuals in connection to recruitment, initiation, rite of passage, or membership in a
fraternity, sorority, UNCW sport club, group, organization or athletic team that subjects any
other member of the university community, voluntarily or involuntarily, to activity which
creates an atmosphere for potential or actual humiliation, degradation, verbal, emotional or
physical distress, abuse or injury; or compromises the academic mission and/or reputation of
the University of North Carolina Wilmington
State of North Carolina Hazing Law
NORTH CAROLINA GENERAL STATUTE 14-35.
HAZING; DEFINITION AND PUNISHMENT
It is unlawful for any student in attendance at any university, college, or school in this State to
engage in hazing, or to aid or abet any other student in the commission of this offense. For
the purposes of this se
physical injury as part of an initiations, or as a prerequisite to membership, into any organized
school group, including any society, athletic team, fraternity or sorority, or other similar
December 1, 2003).
NORTH CAROLINA GENERAL STATUTE 14-38
WITNESSES IN HAZING TRIALS; NO INDICTMENT TO BE FOUNDED ON SELF-CRIMINATING
TESTIMONY
In all trials for the offense of hazing any student or other person subpoenaed as a witness in
behalf of the State shall be required to testify if called upon to do so: Provided, however, that
no student or other person so testifying shall be amenable or subject to indictment on
account of, or by reason of, such testimony. (1913, c. 169, s. 8; C.S. s. 4220.)
Page 23 of 42
Examples of Hazing
Depending upon circumstances, the activity examples listed below have, at one time or
another, been construed as hazing by the courts and/or institutions of higher education. Such
actions are often required or implied as conditions of inclusion or exclusion from a group,
formal or informal. Thus, hazing may be perpetrated by individual(s), individual against
group, or group against individual. Examples of hazing include but are not limited to:
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Requiring calisthenics such as sit-ups, push-ups, running, or any form of physically abusive
exercise
Forcing, requiring, or endorsing consumption of alcoholic beverages or any other drug
Requiring the ingestion of an undesirable, unwanted substance (e.g. spoiled food, drink,
concoctions, etc.)
Requiring the carrying of items such as rocks, bricks, pumpkins, etc.
Scavenger hunts, treasure hunts, road trips, kidnappings, drop-offs, or any other such activities
Morally degrading or humiliating games and activities such as requiring members to sing in public
or act like animals
Assigning or endorsing pranks such as borrowing or stealing items, painting property and objects,
or harassing other individuals or groups
Deprivation of sleep
Blindfolding or tying of hands
Verbal harassment, including yelling and screaming
Requiring any personal servitude such as running errands
Line-ups, kangaroo courts, or any interrogations not consistent with legitimate testing for
information about the history, purpose, or direction
Requiring new members to publicly wear apparel that is conspicuous and/or not normally in good
taste
Requiring new members to be branded
Requiring new members to answer phones or doors with chants, riddles, songs, or rhymes.
Deceptions and/or threats contrived to convince the new member he or she will not be able to the
join the organizations
Conducting activities that do not allow adequate time for study or sleep
Requiring new members to enter a house or building through a side door or entrance not
normally used to enter
Requiring new members to yell when entering or leaving the house or building.
Any action which could be perceived as inflicting physical abuse/harm to an individual, for
example, paddling or throwing things at new members
PLEASE NOTE: This list is by no means exhaustive of all activities and actions that can be
considered hazing. Should you have questions or desire clarification of any of these items,
please contact the Office of Student Leadership and Engagement at 910-962-3877 or the
Office of the Dean of Students at 910-962-3119.
Page 24 of 42
A function/event may be deemed as a fraternal chapter event if any of the
following criteria are proven:
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Event is paid for by the chapter (with chapter funds)
Event is endorsed by chapter (this includes but is not limited to any promotion via social
media)
Executive Board has knowledge of the event
50% of the chapter membership is in attendance (organizations with less than 10
members must have all members present)
The average person would associate the event with the fraternal organization in question
All chapters must follow their national risk management guidelines as well as the risk
management guidelines set forth by the Interfraternity Council, National Pan-Hellenic
Council, Unified Greek Council, and/or the Panhellenic Council. **No chapter events may be
held before the first day of classes or after the last day of classes**
Social Event Guidelines

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Forms must be completed and submitted 48 hours before the event
If the University is closed for a holiday, you must still have your form in early
Saturday or Sunday events must be registered by close of business the preceding
Wednesday
Monday or Tuesday events must be registered by close of business the preceding Friday
All organizations present MUST submit a form for the event, or the event will not be
approved
Page 25 of 42
UNCW FRATERNITY AND SORORITY
SOCIAL EVENT REGISTRATION FORM
General Event Information
Location of the Event: ___________________________________________ Time of the Event: _______
Theme of the Event (if applicable): ____________________________________________________________
Planned Attendance: # Members: _____ # Invited Guests: _____ Total Attendance: _______
Is this a 3rd Party Event?
Yes___ No___
Event Type
What Type of event? (Select one)
Mixer ______ Grab-a-date ______
NPHC Party ______
Semi-formal ______
Formal ______
* For Grab-a-dates, semi-formals, and formals please attach guest list (names and birthdays) *
What other chapters will be present?
______________________________________________________________________________
NOTE: If more than one chapter is involved, all chapters must register the event & 4-way events are the
largest events permitted
Method for safe, sober rides that will be used:
Taxis ______ Charter Bus _____ Designated/Sober Drivers
______Other Service ______________
- If utilizing designated/sober drivers, how many will there be for the event? _________
Event Logistics
Alcoholic Beverages
Will alcoholic beverages be present at the event? Yes ______ No ______
- If yes, what type of alcohol will be present? (Select all that apply)
Beer ______
Wine ______ Liquor ______
When will alcoholic beverages be permitted at the event? (Select all that apply)
Before ______ During ______ After ______
Who will provide the alcoholic beverages present? (Select all that apply)
Third Party Vendor ______
Individual Members ______
Guests ______
Other: _________________
Method of service: (Select all that apply)
Licensed Cash Bar ______
Chapter Members ______
BYOB ______
Other: _________________
(Check-in & monitor)
Will the chapter receive funds from any charges made for alcoholic beverages?
Yes ______ No ______
Page 26 of 42
Will the chapter receive funds from any charges made for coolers or other BYOB containers?
Yes ______ No ______
When and how will the verification of legal drinking age be accomplished?
_________________________________________________________________________________________
_______________________________
How will those serving the alcoholic beverages differentiate persons of legal drinking age from underage
attendees?
_________________________________________________________________________________________
_______________________________
Food, Non-Alcoholic Beverages, Security, and Admission Charges
Will food be present at the event?
- If so, what type of food will be present?
______________________________________________________________________________
Will non-alcoholic beverages be present? Yes ______ No ______
- If so, what type of non-alcoholic beverages will be present?
______________________________________________________________
Has security been hired for this event?
Yes ______ No ______
- If yes, please name the company:
___________________________________________________________________________________
Will admission be charged?
Yes ______ No ______
- Is yes, what will admission cover:
___________________________________________________________________________________
I the undersigned, affirm that the above listed social function will be in compliance with all Council,
University, Federal, State, and Local policies and laws. The event will also be in compliance with the risk
management policy of the above named organization.
All three signatures must be present.
Name of Person Submitting Form:
__________________________
______________________
Signature of Organization President:
____________________
Signature of Social Chair:
____________________
Phone Number/ Email:
Return to:
Hilary Loso, Coordinator of
Student Leadership and
Engagement for Fraternities and
Sororities
2029 Fisher Student Center
Other Large Events Guidelines
If any organization hosts an on-campus event which includes a business, company, or off-campus
Page 27 of 42
Management System (EMS) six weeks prior to the event date. Once the reservation has been
submitted, all proper paperwork and protocol must be in place before the event is actually approved.
Please note that no individual student or organization can sign any contact for on-campus events!
Philanthropy Events
Fraternities and sororities should report their philanthropic events, including pre-event goals and
plans and post-event fundraising and attendance. Please see the Philanthropy Event Form for
additional information.
Individual students can also report their philanthropic donations through the Office of Student
http://www.uncw.edu/osle/serve/EngagementHoursReportingSystem.html. This system allows
students to keep track of their community service and philanthropy contributions for graduate school
or employment purposes and creates data for the overall university.
No events should be scheduled before the first day of classes or after the last day of classes. If your
organization wishes to hold an event outside of these perimeters, they must contact the Coordinator
for Fraternities and Sororities for permission.
Page 28 of 42
All chapters are required to register their membership at the beginning of each semester. This
is done by turning in the roster provided by the Office of Student Leadership and
Engagement. Each member is considered an active member unless one of the following
conditions applies:
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The member has taken EARLY ALUMNI STATUS and the appropriate documentation
from the National Headquarters has been filed with the Office of Student Leadership and
Engagement.
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The member has taken INACTIVE STATUS and the appropriate documentation from the
National Headquarters has been filed with the Office of Student Leadership and
Engagement.
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The member has graduated or left school. This requires no supporting paperwork.
If no supporting paperwork is provided for those members who have gone inactive or
have taken early alumni status, the Office of Student Leadership and Engagement will
consider them in ACTIVE STATUS.
Page 29 of 42
1.
2.
3.
4.
5.
6.
7.
The Office of the Dean of Students (ODOS) receives a report/information alleging what
could be a Code of Student Life violation(s) by a fraternity/sorority. Reporting parties may
include university departments, campus police, students, faculty, staff, community
members, community agencies, etc.
An investigation is conducted by ODOS. The investigation will include following up with
the individual, group, office, business, law enforcement agency, etc. that submitted
report/information. ODOS may also meet with members of the fraternity or sorority that
has been reported or any other parties that reportedly may have additional information.
A meeting with the fraternity/sorority president and advisor may also be initiated at this
time.
A letter is sent from ODOS to the fraternity or sorority being investigated that may include
the following information depending on the incident:
a. ODOS has received a report alleging possible violations of the Code of Student Life
b. Brief description of alleged actions of the fraternity/sorority
c. The university is conducting an investigation into the allegations
d. The chapter is expected to conduct their own investigation and share their
findings with the university
e. Chapter asked to cease and desist all actions/operations, with the exception of
meetings by the general membership to discuss the reported situation
If the fraternity or sorority has not been called in to meet with ODOS to discuss the report
yet then a formal meeting is initiated at this time.
Depending on the nature of the allegations, ODOS may inform inter/national organization
about alleged allegations and actions being taken by the university.
All information gathered from the investigation is presented to the Dean of Students or
designee to determine if the fraternity/sorority will be formally charged with violating the
Code of Student Life.
ODOS will meet with chapter president and advisor to discuss findings of investigation. If
formal charges are going to be put forward against the chapter then this meeting may
serve as the pre-hearing. For additional information about the student conduct process
and organizational rights, please contact the Office of the Dean of Students or review the
Code of Student Life: http://uncw.edu/odos/documents/cosl-current.pdf
Page 30 of 42
Office of the Dean of Students
Organization Return Checklist
Note: Organizations may contact the Office of the Dean of Students in writing 6 weeks prior to
their imposed suspension date to request a meeting to discuss steps for their return.
____ Meet with Dean of Students/designee at the close of the imposed suspension period.
The Dean/designee will determine whether the organization has met the conditions imposed
and is otherwise eligible for re-registration.
organization has m
associated with case. This letter should verify that all conditions and sanctions required of the
national headquarters have been met and that the national headquarters supports the
____ Apply to be a registered student organization through the Campus Activities &
Involvement Center (CAIC). See Section V-3.A of the Code of Student Life for detailed
instructions of how to complete this process.
____ For Greek organizations, meet with the Coordinator of Fraternity and Sorority Life to
determine what support the organization will need to become reintegrated into the FSL
community, respective Council, etc.
Once organization is approved for return, ODOS will:
_____ send a letter to the organization clarifying their status and include any associated
administrative requirements for returning as an organization in good standing;
_____ send memos to CAIC, Campus Recreation, appropriate related councils (IFC, NPC,
_____ instruct Campus Life to provide the org its mailbox, flag (for Greek orgs), and any other
provisions to assist the organization in functioning.
Page 31 of 42
Greek Housing Information:
Fraternity and Sorority Housing is currently in its eighth year of existence at UNCW and it
continues to be a growing and thriving community. The University Suites and University
Apartments act as an excellent choice for our organization's on-campus housing needs and have
become a core component of the programming aspect for the organizations that participate in
the program.
The following items are addendum to the Greek Lease Agreement. Please refer to your Greek
Lease for all policies not addressed in this document.
I.
Each chapter is required to fill all bed spaces within its facility to be eligible for Greek
Housing in current and succeeding years. Housing and Residence Life (HRL) may also bill
the organization for the full housing fee for each vacancy. The organization agrees to pay
for these charges within 30 days of receipt of the university invoice. Each organization
must endeavor to maintain 100 percent occupancy during the academic year. All persons
living in each facility must be full-time UNCW students, who are preferably members in
good standing with the contracting organization, and in good standing with the
university. If attrition occurs, replacement within the facility will first be sought from
within the organizational membership. HRL reserves the right to assign non-members to
any vacancies that occur in the facility as deemed necessary.
II.
Each fraternity/sorority will choose a housing representative (housing chair, liaison, etc.) to
serve as a liaison between HRL and the fraternity/sorority housing members.
Representatives must meet with the Coordinator of Student Leadership and Engagement
for Fraternities and Sororities and HRL staff when requested to do so (usually once a
semester). All official communication between HRL and the chapter will take place
through the identified individual. It is the responsibility of the fraternity/sorority to notify
HRL in writing should another member becomes the new HRL liaison.
III.
If an organization is the victim of vandalism, an incident report must be completed and a
picture must be taken upon the discovery of the vandalism, and a police report is also
encouraged to be completed. This will be done in collaboration with the HRL staff. If any
organization is found responsible for vandalism the organization will be referred to the
Office of the Dean of Students.
3 Term Greek Lease (Fall, Spring, and Summer)
a) Chapters that select a 3 term agreement are committing to pay for all of the beds fall
semester, spring semester, and summer terms. Sub-leases will be permitted to be done
through HRL for the summer months under HRL guidelines.
Page 32 of 42
b) With a 3 term agreement, chapters can choose to provide their own common room
furniture, and HRL will remove all university owned common room furniture if the chapter
requests. The chapter can leave their privately owned furniture (i.e. tables, chairs,
couches, TVs, composites, etc.) in place on a year round basis. The fraternity/sorority must
submit a request to HRL by July 1 prior to the new lease beginning if they would like to
have the university furniture removed. This request must be made in writing and should
be submitted to Katie Jensen, Housing Transitions Coordinator.
c) Three (3) term agreements include painting in the living room and the bedrooms of the
residential space. A professional painter hired by HRL will complete ALL painting. No
painting is to be done by the chapter or chapter members. Colors must be from the pallet
provided by HRL, and residents will need to comply with the painting schedule as
provided by HRL. Residents are responsible for preparing the space for painting including
moving furniture, as directed, as well as taking down items such as composites,
decorations, or televisions. A member of the HRL Maintenance staff will conduct a preinspection of all areas scheduled for painting one business day prior to the scheduled
painting. If spaces are not properly prepared for painting at the time of the preinspection, painting will be cancelled for the spaces and will not be rescheduled.
d) HRL can assist in hanging composites. Chapters can have their crest hung on one
common wall by HRL. Decals, stickers, and such are not allowed as consistent with HRL
policy. Chapters should contact the Housing Transitions Coordinator, Katie Jensen, in
order to get items approved such as wall mounted televisions and shelves. Chapters
should not make purchases before consulting the Housing Transitions Coordinator as HRL
assumes no liability for financial loss due to items not being approved. It is the
responsibility of the fraternity/sorority to have these items installed appropriately.
Damage billing that result from the installation is the responsibility of the
fraternity/sorority.
e) Chapters can request approval to place permanent outdoor furniture on outdoor stairwell
landings, if the chapter is occupying all spaces adjacent to an outdoor stairwell landing.
The furniture must be outdoor furniture, it cannot block egress as defined by
Environmental Health and Safety, and HRL assumes no liability for approved items.
Chapters must submit a request to HRL if they would like to receive approval for outdoor
furniture to be permitted on a stairwell landing. This request must be made in writing and
should be submitted to Katie Jensen, Housing Transitions Coordinator.
Academic Year Greek Lease (Fall and Spring)
a) If a chapter selects this agreement HRL will have the option to assign summer camps,
conferences, and/or summer term students to the University Suites and Apartments
during the summer terms.
Page 33 of 42
b) With a 2 term agreement, chapters can choose to provide their own common room
furniture and HRL will remove all university owned common room furniture if the chapter
requests. The fraternity/sorority must submit a request to HRL by July 1 prior to the new
lease beginning if they would like to have the university furniture removed. This request
must be made in writing and should be submitted to Katie Jensen, Housing Transitions
Coordinator. If the chapter opts for this agreement, the chapter will be responsible for
removing and storing any personal or organizational belongings before academic year
housing closes.
c) Academic Year agreements include painting in the living room and the bedrooms of the
residential space. A professional painter hired by HRL will complete ALL painting. No
painting is to be done by the chapter or chapter members. Colors must be from the pallet
provided by HRL, and residents will need to comply with the painting schedule as
provided by HRL. A member of the HRL Maintenance staff will conduct a pre-inspection of
all areas scheduled for painting one business day prior to the scheduled painting. If
spaces are not properly prepared for painting at the time of the pre-inspection, painting
will be cancelled for the spaces and will not be rescheduled.
d) HRL can assist in hanging composites. Chapters can have their crest hung on one
common wall by HRL. Decals, stickers, and such are not allowed as consistent with HRL
policy. Chapters should contact the Housing Transitions Coordinator, Katie Jensen, in
order to get items approved such as wall mounted televisions and shelves. Chapters
should not make purchases before consulting the Housing Transitions Coordinator as HRL
assumes no liability for financial loss due to items not being approved. It is the
responsibility of the fraternity/sorority to have these items installed appropriately.
Damage billing that result from the installation is the responsibility of the
fraternity/sorority.
e) Chapters can request approval to place permanent outdoor furniture on outdoor stairwell
landings, if the chapter is occupying all spaces adjacent to an outdoor stairwell landing.
The furniture must be outdoor furniture, it cannot block egress as defined by
Environmental Health and Safety, and HRL assumes no liability for approved items.
Chapters must submit a request to HRL if they would like to receive approval for outdoor
furniture to be permitted on a stairwell landing. This request must be made in writing and
should be submitted to Katie Jensen, Housing Transitions Coordinator.
Page 34 of 42
It is an unfortunate reality that, from time to time, a serious injury, loss of life, major property
loss, or criminal activity will occur in a chapter. Events of this nature grievously impact the
chapter, the Greek community, the campus community, the families and friends of members,
and the national organization. In order to lessen these occurrences, please:
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timeline, and contact list.
Be familiar with the Fraternal Information and Programming Group procedures (FIPG).
Assess the situation and, if appropriate, call your local police department and/or 911.
Stay calm.
Call your chapter advisor and/ or Coordinator of Student Leadership and Engagement for
Fraternities and Sororities. If they are unreachable, contact the University of North
Carolina Wilmington Police Department.
Contact your inter/national headquarters.
Be honest with the chapter. Do not try to hide anything or handle everything by yourself.
Be sure the chapter understands the situation and is up-to-date on the incident. Similarly,
indicate that they may not discuss the incident until the situation has been resolved.
Document all factual information. Do not let any guests/ individuals leave, as they may
play a vital role in investigating the situation.
Should the crisis result in a medical emergency, do not call the parents and/or guardians.
The appropriate medical personnel will handle this.
Do not talk with the media.
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The Office of Student Leadership and Engagement has set the following academic standards
in an effort to recognize chapters succeeding academically, to help motivate chapters who
need to further evaluate their academic performance, and to set goals within the fraternity
and sorority community to increase academic performance among members. It is the goal of
the Office of Student Leadership and Engagement to work with all chapters and their advisors
to look at academic performance and set appropriate goals in order for the all UNCW
fraternities and sororities to be above
and to achieve the highest academic level possible. The Office of Student Leadership and
Engagement has also set these standards to remind chapters and its members that one of the
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CHAPTER ACADEMIC STANDARDS
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needs.
Each chapter must develop and implement a chapter scholarship program that includes a skill
building, tutoring program, use of campus resources, and a positive incentives system.
RECOGNITION/SANCTIONS
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At or above 2.500
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Below 2.5000
Chapter will be considered in good standing.
Chapter will receive credit towards their Greek
Excellence Packet
Chapter will be considered in good standing.
A written notification outlining the violated policy,
university recognition status, and the sanction
requirements will be provided to the chapter, chapter
advisor, and
Chapter President and Scholarship Chair must meet
with Coordinator of Student Leadership and
Engagement for Fraternities and Sororities and their
Chapter Faculty/Staff Advisor to review and approve
academic goals and action steps for the chapter.
The chapter is given one semester to increase academic
standing at or above 2.500 or they will be placed on
Probation.
Chapters remaining on Probation following two full
semesters

Written notification outlining the violated policy,
university recognition status, and sanction
requirements will be provided to the chapter, chapter

Chapter President and Scholarship Chair must meet
with Coordinator of Student Leadership and
Engagement for Fraternities and Sororities and their
Chapter Faculty/Staff Advisor to review and approve
academic goals and action steps for the chapter.
Chapter will also adhere to the semester specific
consequences provided.
Chapter will be placed on Inactive Status for the
following semester.


The chapter is given one semester to increase academic
standing at or above 2.700 or they will remain on Inactive
Status.

Written notification outlining the violated policy,
university recognition status, and sanction
requirements will be provided to the chapter, chapter

Chapter President, Scholarship Chair, and Faculty/Staff
Chapters remaining on Inactive Status following two full
semesters
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Advisor must meet with the Coordinator of Student
Leadership and Engagement for Fraternities and
Chapter will be considered for Loss of Recognition as an
organization at UNCW.
NEW MEMBER ACADEMIC STANDARDS
All new member educators will be required to submit a scholarship plan that has been approved by
the Coordinator of Student Leadership and Engagement for Fraternities and Sororities and Chapter
Advisor which covers the entire semester the new members begin to associate with the organization.
NEW MEMBER SEMESTER
RECOGNITION/SANCTIONS
GPA CATEGORY
New member class GPA below 2.000


A written notification outlining the violated
policy, university recognition status, and the
sanction requirements will be provided to the
national headquarters
Chapter President, New Member Educator
and Scholarship Chair must meet with
Coordinator of Student Leadership and
Engagement for Fraternities and Sororities
and their Chapter Faculty/Staff Advisor to
review and approve academic goals and
program.
Chapter will also adhere to the semester specific
consequences provided.

Probation
activities which may include but are not limited to Homecoming, annual events, new member
programs, mixers, and/or Greek Week.

Inactive Status: The chapter will have all privileges revoked which include but are not limited
to participation in Homecoming, sponsoring events on or off campus, co-sponsoring/sponsoring
mixers, participation in Greek Week, and intramural events. In addition the chapter will lose all
voting privileges within their respective council, though the chapter must continue to attend.
Chapters will only be permitted to conduct business meetings in order to meet requirements set
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by the Office of Student Leadership and Engagement as part of the Probationary Period. The
chapter will remain a recognized organization at UNCW.

Loss of Recognition: The chapter will lose all of its privileges including the ability to conduct
business meetings and will not be a recognized organization until requirements set by the Office
of Student Leadership and Engagement are met.
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The University of North Carolina Wilmington and its Office of University Relations have very
specific guidelines regarding the use of the university name, logos, and colors. All fraternities
and sororities are expected to adhere to these guidelines and obtain the proper approvals
when necessary, including the use of approved and licensed vendors for the purchase of
items.
Branding Identity Guide, pages 13-25: http://www.uncw.edu/ur/documents/BIGforWeb.pdf.
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The Office of Student Leadership and Engagement require fraternities and sororities to
maintain at least one advisor. Advisors can be alumni of the organization or UNCW faculty
and staff.
Advisor Philosophy and Role
The role of fraternity and sorority advisors is to assist in the development of students and
organizations that are a part of the Greek community. Recognizing that fraternities and
sororities are excellent opportunities students to engage in leadership, service, respect,
accountability, and celebration, advisors can help students and organizations focus on both
completion of goals and, more importantly, individual and collective growth. Advisors also
encourage and motivate members to take advantage of various opportunities that are
available to them at UNCW and to share these resources with their fellow members. Through
advisor involvement, guidance, appropriate intervention, and questions, students will be able
to make meaning of their experiences, build their capacity to lead, increase their aspiration to
serve, and learn to work effectively as contributing members of a community.
Advisor Expectations
The Office of Student Leadership and Engagement expects advisors to:
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Advise (i.e., provide counsel) chapter leaders on issues such as inter/national policies and
procedures, membership development, respect, risk management, financial matters, and
accountability
Collaborate with chapter leaders to develop goals for each semester and the entire year
Serve as a resource for all chapter officers
Attend meetings of the executive board and overall organization
Attend major and high-profile chapter events such as mixers, banquets, or philanthropy
events
Assist the chapter in becoming as self-sufficient and accountable as possible
Partner with the Office of Student Leadership and Engagement regarding organizational
matters, particularly having consistent communication with the Coordinator of Student
Leadership and Engagement for Fraternities and Sororities
Be aware and have an understanding of UNCW and Fraternity and Sorority policies and
procedures (i.e., the Fraternity and Sorority Handbook) and share that information with
chapters
Participate in monthly advisor meetings and other meetings as appropriate
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Advisor Impact
The impact of being an advisor goes far beyond the success of the organization. Advisors
touch and impact the lives of those with whom they work. Advisors make a major
commitment to the members of the organization and their health and safety. This is by no
means an easy job, but it is definitely very rewarding to witness the growth and development
of individual students, chapters, and the entire Greek community. We believe chapters that
excel do so because of the level of involvement and investment of their advisors.
To increase their impact, advisors should:
 Serve as a positive role model
 Instill expectations to excel academically
 Enhance students desire to engage in their communities (Greek, UNCW, and Wilmington)
 Build students capacity to lead
 Increase students aspiration to serve others
 Help students maintain and improve the reputation of the organizations which with they
are affiliated
 Assist students in making healthy choices about day-to-day life
 Hold students accountable to chapter, university, and inter/national standards and local,
state, and federal laws.
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