Revised July 1, 2014 ,
The official name of this organization shall be the Sport Club Council of the University of North Carolina at Wilmington. For the rest of this document, the organization shall be referred to as the SCC. All members of the Sport Club Council will be referred to as sport clubs.
The SCC shall have no affiliation with any political, religious, local, state, national or international organization or individual.
This organization will adhere to all university rules, regulations, and policies, as well as to all local, state, and federal laws.
1. To review all existing university policies and procedures and express the collective viewpoint on said policies and procedures in the interests of all sport clubs.
2. To act as a liaison between sport clubs and UNCW administration and other UNCW organizations.
3. To represent and support sport clubs in matters involving conflict with campus or community organizations at the discretion of the SCC Advisory Board.
4. To monitor all member sport clubs and provide explanation of UNCW policies and procedures and to ensure that these guidelines are followed.
5. To ensure adequate and timely communication of all SCC policies to its member organizations and determine/apply appropriate penalties when necessary. Penalties may include but are not limited to monetary sanctions, participation limitations or expulsion of a sport club and/or their participants or coaches.
6. To act as a governing body to represent, connect, and provide services for the sport clubs.
7. To resolve conflicts between fellow sport clubs in an attempt to ensure unity in the SCC.
8. To encourage and support the establishment of new sport clubs in an attempt to provide interested students, faculty and staff with the opportunities to participate in an organized sports activity program.
9. To provide a venue through which the sport clubs can market and promote their organization including assistance in fund raising by offering ideas or suggestions.
10. To provide recommendations on the disbursement of SGA allocated funds to the budget authority
(Department of Campus Recreation).
11. To ensure adherence to the constitution of the SCC and its bylaws.

Section 1. Non-exclusionary Membership Clause
It is the policy of UNCW and the SCC that this organization practices an open membership policy for members of the university community without regard to age, color, disability, national origin, race, religion, military service member or veteran status, or sexual orientation. Membership and participation in this student organization must be open to all currently registered students without regard to gender, unless exempt under Title IX.
Section 2. Entrance Requirements
Membership shall be open to currently enrolled students, faculty and staff of the University of North
Carolina at Wilmington. Membership is determined by recognition of a club by the Department of Campus
Recreation. In order to gain recognition as a sport club, interested clubs must submit a proposal to the
Campus Recreation and SCC Advisory Board for review. Information on the proposal requirements and the process for gaining recognition and membership to the Sport Club Council is further defined in the
Sport Club Manual. The Department of Campus Recreation reserves the right to refuse administrative support to any club requiring extensive funding, facilities or resources involving high liability or risk factors or which does not properly represent the University of North Carolina Wilmington in action, behavior or reputation. It should be noted that the Department of Campus Recreation might, upon advice of
University officials and lawyers, prohibit club and/or member activity on-campus in which the risk of serious and/or fatal injury is unacceptably high.
Section 3. General Requirements
Member clubs of the Sport Club Council must have representation at Sport Club Council meetings, and maintain an “Active” status (defined below). Member clubs must also maintain a minimum 6 active members or enough to field a full team, whichever is greater. Clubs that do not meet the minimum may have restricted access to facility space, on-campus funds, or be declared “In-Active” until such a time that the roster minimum has been satisfied. Clubs must also follow all policies and decisions made by the
SCC, the Department of Campus Recreation, and the university.
Section 4. Categories of Membership
Sport clubs are considered "Active" unless situations occur that result in a club becoming "In-Active." An
In-Active sport club may not utilize any SCC allocated funding, are not eligible to practice, travel, or request supplemental funding and may face additional sanctions. Clubs that have “In-Active” status for more than 120 days may lose SCC membership. The SCC Executive Board will review each case.
“In-Active” clubs may earn budget points to regain “Active” status by participating in fundraising and community service events. Note, some additional requirements may apply. “In-Active” clubs must earn an equal number of positive budget points to off-set all minus points incurred that resulted in “In-Active” status.
Budget points and categories are further defined in the Sports Club Manual.
Section 5 Benefits of Membership
Member clubs of the SCC that maintain an “Active” status and fulfill the general requirements may receive administrative support from the Department of Campus Recreation, including but not limited to access to facility reservation and usage, financial support, and other resources.
Member clubs will also be granted voting rights (one vote per club) on SCC business conducted at the
SCC meetings. Records of the voting delegates for each club will be kept by the SCC Advisory Board.
Section 6 . Removal Procedures
The SCC Advisory Board may vote to recommend removal of a sport club by majority vote. An appeal of this vote can be made to the general membership by the club in question at the next scheduled SCC meeting. Removal will be overturned by a two-thirds vote of the membership, one vote per club. Final decisions of removal will be made by Campus Recreation. Any club that is removed will be allowed to reapply for membership the next academic year, following the entrance requirements outlined in Section 2.

He/she shall serve as an advisory body to the Campus Recreation Sport Club Program. The Campus
Recreation Competitive Sports professional staff will serve as the advisors to the SCC. The SCC reserves the right to choose an additional advisor. The additional advisor would have no authority in financial matters, eligibility requirements, risk management, or disciplinary actions. The name of the advisor shall be brought before the SCC membership for approval. Approval is gained by a 2/3 vote of the membership.
Section 1.
Meeting Attendance
All sport clubs are required to attend SCC Meetings. The SCC Advisory Board and the Competitive
Sports Staff will determine and announce the schedule no later than July 1.
Any sport club that fails to attend any regularly scheduled SCC Meeting will be considered “In-Active.”
Sport clubs are permitted one excused absence per academic year. In order to receive an excused absence, the club must submit in writing a justification of their absence to the SCC Advisory Board for review within 24 hours of the missed meeting. The SCC Advisory Board will determine whether the justification will be accepted or rejected. Sport clubs missing a second or more of the scheduled SCC meetings will be considered “In-Active.”
Section 2 . Definition of Quorum
A quorum of fifty percent (50%) of the membership plus one is necessary to conduct official business and to vote, majority rules vote unless otherwise stated herein.
Section 1.
Positions and Responsibilities
President:
The President of the SCC shall be the Chief Executive Officer of the council. He/she shall conduct all
Advisory Board meetings and have power of approval and authorization of all business affairs of the
Advisory Board. All business must be approved and signed by the President. The President shall oversee all the responsibilities of the other officers and may delegate responsibilities to officers as needed.
Vice-President:
The Vice-President of the SCC shall act as the speaker of the SCC in the absence of the President but shall have no business authorization power without the written permission of the President. He/she will take attendance and club updates at every meeting. The Vice President will also assist the Secretary with the monthly newsletter about the SCC sport clubs. In the event of the vacancy of the office of the
President, the Vice-President shall succeed to the office for the remainder of the term.
Secretary:
The Secretary of the SCC shall assist the President and Vice-President as needed. He/she shall be responsible for keeping attendance and taking minutes at all meetings including the responsibility of tracking the attendance of a sport club that has had supplemental funding allocated to them. He/ she shall be responsible for correspondence with the treasurer to make the necessary adjustments to supplemental funds at the beginning of each meeting. He/she shall be responsible for all correspondence of the SCC.
The Secretary will assist the Vice President with the monthly newsletter about the SCC sport clubs
Treasurer:
The Treasurer of the council shall be the Chief Financial Officer of the SCC. He/she shall be responsible for preparing an annual budget proposal in conjunction with the Department of Campus Recreation for

submittal to the SGA. He/she shall be responsible for keeping record of all financial affairs of the SCC.
He/she shall calculate the supplemental fund amount at the beginning of each Sports Club Council meeting depending on attendance in correspondence with secretary. He/she shall be responsible for the completion of all business forms required of the SCC and must submit these forms to the President for approval and authorization.
Section 2.
Election Appointment and Removal
The SCC shall elect and remove a President, Vice-President, Secretary, and Treasurer by a majority vote of quorum. Elections will take place at the business meeting in October of each academic year. Office shall be held for two (2) semesters or until lawful resignation or removal occurs.
Candidates for office must provide a position statement that will be read by the candidate or proxy of candidate’s choice. Candidates unable to attend the annual business meeting must notify the incumbent
Sports Club Council Advisory Board twenty-four hours in advance.
In the event of the vacancy of an office other than that of the President, the SCC will hold nominations and elections for the position at the meeting immediately following the vacancy of the position. The individual will be elected by the election process aforementioned. Current SCC officers cannot run for a different position in the event of an office vacancy.
In the result of an officer failing to perform their duties or acting in a way that does not represent the SCC appropriately, a removal hearing will be held during the following regularly scheduled SCC meeting. At this time, the accusing party and the Advisory Board member in question will be permitted to make their case to the SCC membership. Once complete a vote will be taken to determine if the officer should be removed, requiring a 2/3 vote of quorum for removal.
Any act by an Advisory Board member determined to be an egregious breach of SCC, Campus
Recreation, or university policies may result in the immediate removal of the officer by the Department of
Campus Recreation.
Section 3. Advisory Board Meetings
Regular Advisory Board meetings will be held once a month with the Advisor(s) to discuss ongoing SCC business. Additional Advisory Board meetings may be called by any of the members of the Advisory
Board, President, Vice-President, Secretary, Treasurer or the Advisors. These meetings shall be for the sole purpose of discussing business relating to the administering of the SCC
The Advisory Board reserves the right to create any committee it deems necessary for the conduct of business. Committees may be created for issues directly affecting all of the sports clubs as a whole.
These committees' findings and recommendations shall be subject to Advisory Board review before being presented to the SCC quorum for approval.
Section 1. Budget Authority
The Sport Club Council recognizes the Department of Campus Recreation as the budget authority for all allocations designated from the Student Government Association. The SCC further recognizes that the process for distribution to individual funds will be determined as defined in the Sport Club Manual.
Section 2 .
Supplemental Funding
Availability of supplemental funding is determined by the budget authority with recommendations from
SCC Advisory Board at the beginning of the fiscal year. The amount of supplemental funding set aside per fiscal year is at the discretion of budget authority.

Active sport clubs are eligible for supplemental funding. Clubs must present their request for funds to the
SCC Advisory Board and have approval before presenting the request to the membership. The membership will provide a recommendation to the SCC Advisory Board and final approval will come from the Advisory Board and budget authority. Any club receiving supplemental funding must attend every
SCC meeting thereafter. Failure to do so will result in supplemental funding reverting back to the SCC. If the funding has already been spent, restitutions will be made from the club’s allocation the following fiscal year. Any club that has an unexcused absence from a meeting or has had funding revoked will not be permitted to request supplemental funding for 120 days after the missed meeting or from the date of revocation, excluding days not in the academic calendar August through May.
The Sport Club Council is organized exclusively for charitable, religious, educational, or scientific purposes, including, for such purposes, the making of distribution to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code of 1954.
No part of the net earnings of the organization shall inure to the benefit of its members, directors, officers, or other persons except that the organization shall be authorized to and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the exempt purposes of the organization.
In the event of dissolution, the residual assets of the organizations will be turned over to one or more organizations with similar purposes or to one or more organizations described in section 501 (c) (3) of the
Internal Revenue Code of 1954.
Section 1. Ratification
The ratification of a new constitution shall be by a majority vote of quorum. The new constitution shall be the governing document of the SCC and become effective immediately following a passing vote and the signature of the President of the SCC and its Advisor. It shall be reviewed annually and revised as appropriate.
Section 2.
Amendments
Definitions and bylaws to the SCC constitution shall be added by a majority vote of the quorum as amendments. They shall become effective immediately following a passing vote and the signature of the
SCC President and the Advisor. Any Active sport club may present a definition or bylaw, in writing, to the voting body for approval. The approved amendments must be added to the constitution in writing.

Changes as of June 2014
All areas where “SCC Executive Board” or equivalent appeared were changed to “SCC Advisory Board.”
Article V: Membership, Section 4: The note, “some additional requirements may apply” was added to clarify if/when sanctions incurred may include other items in order to regain “active” status.
Article VII: Meetings, Section 1: A 24 hour deadline for requesting/submitting a justification for an absence was included for clarity and consistency.