I.
II.
III.
UNCW
STUDENT
MEDIA
BOARD
CHARTER
MISSION
UNCW
STUDENT
MEDIA,
a
program
within
the
department
of
Campus
Life,
exists
• to
provide
UNCW
students
with
hands‐on
experience
in
the
art,
technology
and
business
of
publishing
in
a
variety
of
traditional
and
electronic
media;
• to
provide
students
public
outlets
for
their
original
expressive
and
informational
content;
• to
prepare
students
for
careers
in
media
industries,
the
arts,
business,
and
academia;
• to
provide
the
UNCW
community
with
information,
entertainment,
and
opportunities
for
civic
engagement;
• to
provide
a
documentary
record
of
UNCW
and
its
community;
• to
help
students
attain
their
publications’
goals
and
produce
content
of
the
highest
possible
caliber
and
service
to
their
audiences.
We
do
this
by
providing
up‐to‐date,
ethics‐based
training
and
advising,
resources,
and
models
of
effective
leadership
informed
by
the
best
industry
practices
and
standards
and
clear
learning
outcomes
that
value
students’
holistic
development
and
wellbeing.
UNCW
Student
Media
comprises
autonomous
student
organizations,
advised
and
governed
by
a
Student
Media
Board
of
students,
faculty
and
staff.
The
Student
Media
Board
works
to
protect
students’
right
to
free
expression
as
guaranteed
by
the
U.S.
Constitution
while
advancing
the
precepts
of
individual
accountability
and
mutual
interdependence.
UNCW
Student
Media
will
pursue
these
ends
with
integrity,
fairness,
openness,
and
dedication
to
tolerance,
learning,
and
creativity.
PURPOSE
The
Student
Media
Board
(SMB)
will
coordinate
the
efforts
and
operations
of
student‐
managed
media
and
publications
and
will
direct
the
supervision
of
UNCW
Student
Media
Sales
&
Marketing.
It
will
ensure
that
effective
service
is
being
given
to
the
student
body
and
the
university
as
well
as
protect
the
rights
of
governed
organizations
to
be
free
from
censorship.
It
will
ensure
that
each
medium
is
governed
according
to
the
Code
of
Student
Life
as
published
by
the
University
of
North
Carolina
Wilmington
(UNCW).
The
board
will
also
act
as
oversight
for
the
general
budget
and
fund
allocations
for
each
of
the
media
organizations.
AUTHORITY
(a)
The
board
shall
have
the
authority
to:
1. Choose
the
media
managers
for
all
student
media
organizations,
and
to
remove
these
managers.
Charter UNCW SMB.docx
2
IV.
V.
VI.
VII.
VIII.
2. Authorize
tuition
scholarships
for
the
media
managers
by
the
last
day
to
withdraw
with
a
"W"
each
semester.
3. Ensure
that
organizations
follow
procedures
for
use
of
allocated
funds
and
inventory.
The
SMB
shall
approve
budget
revisions
over
$2000.00.
4. Promote
student
media
adherence
to
canons
of
responsible
journalism,
such
as
the
avoidance
of
libel,
indecency,
undocumented
allegations,
unfounded
attacks
on
personal
integrity,
and
the
techniques
of
harassment
and
innuendo.
This
shall
not
be
considered
to
be
censorship
or
infringement
on
the
freedom
to
establish
editorial
policies
and
news
coverage.
5. Approve
the
operating
procedures
of
organizations
as
to
membership,
succession,
and
general
operating
policies,
so
long
as
it
is
not
as
described
in
§III.4,
above.
6. Review
and
approve
advertising
sales
policies
and
practices.
7. Receive
and
allocate
student
media
funds.
8. Administer
and
allocate
the
student
media
fund
balance
account.
9. Review
and
approve
budgets
of
media
organizations.
10. Evaluate
and
have
approval
authority
over
proposals
to
establish
new
student‐media
outlets
within
the
program.
(b)
Decisions
of
the
board
may
be
appealed
to
the
Dean
of
Students
Office.
(Code
of
Student
Life
VI‐7
Governing
Bodies)
RESPONSIBILITIES
The
SMB
is
advisory
to
the
chancellor
and
will
meet
at
least
monthly
during
the
regular
academic
year
when
classes
are
in
session
and
outside
the
regular
academic
year
as
the
board
deems
necessary.
The
board
will
ensure
that
its
meeting
minutes
are
recorded
and
archived,
and
will
assist
the
student
media
coordinator
in
preparing
an
annual
report
for
submission
to
the
chancellor
as
part
of
the
annual
report
filed
by
Campus
Life.
FUNDING
Student
media
are
funded
by
student
fees
in
accordance
with
the
university’s
annual
student‐fee
funding
procedures.
Media
groups
are
also
expected
to
generate
additional
operating
funds
by
developing
new
revenue
streams.
ACCOUNTING
Accounting
responsibility
for
student
media
will
reside
in
the
department
of
Campus
Life.
On
an
annual
basis
student
media
will
use
the
same
budget
package
that
is
required
by
all
other
fee‐supported
areas
within
the
university.
QUORUM
A
quorum
for
regular
meetings
of
the
board
will
be
a
majority
of
the
voting
members
of
the
board.
VOTING
(a)
Voting
privileges
are
reserved
to
voting
members.
SMB Charter (rev. 4/2005)
3
IX.
X.
(b)
The
chairperson
shall
vote
only
in
case
of
a
tie
vote
on
a
motion.
(c)
All
motions
must
be
passed
by
a
simple
majority.
(d)
Student
media
managers
shall
be
voting
members
of
the
board
except
on
issues
that
represent
a
direct
conflict
of
interest
with
their
respective
medium.
The
board
will
decide
instances
of
conflict
of
interest
on
a
per‐case
basis.
ATTENDANCE
The
SMB
shall
meet
at
least
monthly
during
the
academic
year
and
at
other
times
as
deemed
appropriate
by
the
chair
of
the
board
in
order
to
conduct
the
business
of
the
board
in
an
efficient
manner.
In
"good
faith"
to
the
board,
all
voting
members
are
expected
to
attend
all
board
meetings
in
their
entirety.
When
unable
to
attend,
a
voting
member
will
send
a
proxy
empowered
to
vote.
Any
voting
member
who
fails
to
attend
half
the
scheduled
meetings
in
a
semester
may
be
removed
at
the
board’s
discretion.
Student
Media
Board
meetings
are
open
and
members
of
the
university
community
are
welcome
to
attend.
MEMBERSHIP
(a)
Voting
Members
11. Four
student
managers
of
the
media
served
by
the
board:
Atlantis,
Seahawk,
and
TealTV
and
UNCW
Student
Media
Sales
&
Marketing.
12. Two
faculty
members,
including
one
from
English
or
Communication
Studies.
13. One
faculty,
staff,
or
community
professional
with
applicable
marketing
or
business
experience.
14. Two
students
at‐large.
15. The
vice
president
of
student
organizations
for
the
Student
Government
Association,
or
a
designee.
16. The
assistant
vice
chancellor
of
Marketing
and
Communications
or
a
designee
from
that
office.
(b)
Non‐Voting
(Ex
Officio)Members
1. Media
advisors.
2. The
student
media
coordinator.
3. One
university
staff.
(c)
This
composition
yields
a
total
of
11
voting
members:
seven
students,
three
faculty
and
community
professionals,
and
one
staff.
(d)
Terms
of
Service
Faculty
representatives
and
advisors
are
appointed
to
two‐year
terms.
Staff
and
student
positions
are
one‐year
terms,
with
the
exception
of
student
media
coordinator,
who
is
a
permanent
advisor
to
the
board.
All
appointments
are
renewable.
SMB Charter (rev. 4/2005)
4
XI.
XII.
(e)
Reappointments
1. Reappointments
to
the
board
for
faculty,
staff,
community
professionals,
and
students‐at‐large
are
by
a
simple
majority
of
the
voting
members.
2. Reappointment
of
student
media
managers
is
dependent
upon
the
applicants’
meeting
the
criteria
outlined
in
§
XI,
Qualifications,
and
procedures
outlined
in
§XIII,
Student
Media
Managers.
However,
in
lieu
of
submitting
of
a
revised
resume,
an
incumbent
media
manager
may
opt
to
have
his
or
her
original
application
reactivated
and
submit
only
a
letter
of
application
to
the
SMB
chairperson.
QUALIFICATIONS
Members
of
the
board
shall
be
current
employees
of
UNCW,
community
professionals
with
expertise
deemed
by
the
board
to
be
substantial
and
relevant,
or
enrolled
graduate
or
undergraduate
students
in
good
academic
standing
(minimum
2.5
GPA).
Media
staff
are
not
eligible
for
appointment
as
students‐at‐large
or
Student
Government
Association
representatives.
OFFICERS
(a)
Selection
of
Officers
and
Eligibility
1.
Officers
of
the
board
are
the
chairperson
and
vice‐chairperson,
elected
by
the
board
each
year
by
a
majority
vote.
2.
These
positions
are
open
to
voting
members
only.
3.
Media
managers
are
ineligible
for
positions
as
officers
due
to
potential
conflict
of
interest.
4.
Board
officers
will
be
elected
by
ballot
or
roll
call.
5.
The
term
of
office
shall
be
for
one
year
beginning
the
first
day
of
fall
classes.
(b)
Chairperson
of
the
Board
The
chairperson
shall:
1. Call
meetings
and
arrange
to
notify
members
of
the
board
with
a
minimum
of
four
days
advance
notice.
2. Preside
at
all
meetings.
3. Direct
disciplinary
procedures
against
media
managers
when
necessary.
4. Sign
all
official
documents
of
the
SMB
and
forward
signed
minutes
to
the
student
media
coordinator
for
archiving.
(c)
Vice
Chairperson
of
the
Board
In
the
absence
of
the
chair,
the
vice‐chair
shall:
1. Preside
at
all
meetings
and
assume
all
other
duties
of
the
board
chair.
2. Assume
the
regular
duties
of
the
chair
in
the
event
of
the
removal
or
resignation
of
the
chair
until
a
new
one
is
elected.
(d)
Removal
of
Officers:
The
chairperson
or
vice‐chairperson
may
be
removed
from
office
by
a
two‐thirds
majority
vote
of
the
SMB
for
nonfulfillment
of
duties.
SMB Charter (rev. 4/2005)
5
XIII.
(e)
Replacement
of
Officers:
In
the
event
that
an
officer
leaves
or
is
removed
before
completing
the
term
of
service,
an
officer
will
be
elected
by
the
voting
members,
as
directed
in
XII(a),
to
serve
to
the
end
of
the
term.
STUDENT
MEDIA
MANAGERS
(a)
The
SMB
shall
have
the
sole
authority
to
appoint
the
media
managers
of
the
campus
student
publication
and
media
organizations
under
its
jurisdiction.
The
board
shall
also
have
the
sole
authority
to
remove
these
managers.
(b)
Appointments:
1. The
SMB
shall
appoint
a
manager
for
each
funded
division
no
later
than
March
1
of
each
year.
2. The
term
of
office
shall
be
one
year,
beginning
the
day
after
the
spring
semester
closes,
and
ending
on
the
last
day
of
the
following
spring
semester.
3. Availability
of
these
positions
shall
be
advertised
widely.
4. Applications
shall
be
received
for
a
period
of
not
less
than
three
weeks.
5. Each
applicant
must
submit
an
official
application
and
resume
to
the
SMB
chair
for
screening
and
selection
by
the
board.
6. Selection
will
be
by
a
majority
vote
of
the
members.
(c)
Responsibilities
and
Duties:
1. Media
managers
of
publications
shall
ensure
the
timely
and
effective
production
and
distribution
of
their
respective
publications
in
accordance
with
the
schedules
approved
by
the
SMB.
The
manager
of
Sales
&
Marketing
likewise
shall
ensure
the
timely
and
effective
financial,
marketing
and
distribution
support
of
all
publications
in
the
program.
2. Individual
responsibilities
and
duties
of
each
media
manager
are
outlined
in
the
respective
medium's
policies
and
procedures
manual.
3. Immediately
upon
appointment,
newly
elected
media
managers
will
maintain
close,
direct
contact
with
the
incumbent
(outgoing)
managers,
the
student
media
coordinator,
the
appropriate
faculty
adviser,
and
other
salient
media
staff
as
needed,
in
order
to
become
familiar
with
all
their
respective
medium's
operations
prior
to
beginning
the
new
term
of
office,
to
assist
in
refining
long‐term
strategic
plans,
and
to
assist
in
the
preparation
of
the
next
fiscal
year's
budget.
4. The
manager
shall
insure
that
the
organization
functions
according
to
SMB
and
UNCW
policies
and
procedures.
The
media
manager
shall
be
ultimately
responsible
for
all
aspects
of
the
medium's
operations.
5. Each
manager
shall
direct
the
selection
of
a
media
advisor
for
approval
by
the
respective
division
dean.
6. Failure
of
a
media
manager
to
select
and
obtain
approval
of
advisor
will
result
in
the
direct
supervision
of
that
medium’s
activities
by
the
SMB.
SMB Charter (rev. 4/2005)
6
7. On
or
before
the
first
board
meeting
of
each
month,
each
media
manager
shall
provide
to
the
student
media
coordinator
for
inclusion
in
the
minutes
a
brief
monthly
report.
The
report
is
to
provide
a
concise
summary
of
developments
important
to
media
including,
but
not
limited
to,
evaluations,
major
changes
in
operations,
upcoming
events,
and
proposed
changes
in
the
medium’s
format,
programming,
or
design.
8. Media
managers
or
their
designees
shall
be
prepared
to
present
orally
to
the
board
salient
highlights
of
the
monthly
report.
(d)
Removal:
1. The
SMB
may
remove
a
media
manager
at
any
time
for
just
cause.
Causes
of
action
may
include,
but
are
not
limited
to,
neglect
of
duty,
mismanagement
of
budget
and/or
staff,
unethical
practices,
poor
performance,
or
failure
to
follow
university
guidelines
or
policies.
2. Formal
charges
against
an
editor
or
manager
may
be
brought
before
the
board
by
any
student,
staff,
faculty,
or
board
member.
3. Charges
against
a
media
manager
must
be
filed
in
a
written
notice
to
the
SMB
chair.
4. The
SMB
chair
shall
forward
copies
of
the
written
charges
to
each
board
member.
5. No
action
may
be
taken
on
charges
and
requests
for
removal
of
a
media
manager
until
all
board
members
have
been
notified.
6. The
SMB
chair
shall
call
a
meeting
to
consider
the
charges
at
the
earliest
possible
date
after
receiving
written
notice
of
the
charges.
7. Any
person
filing
charges
must
be
available
to
appear
before
the
board
at
the
board's
request
and
in
the
presence
of
the
accused
media
manager,
who
will
have
the
opportunity
to
speak
and
to
address
the
accuser.
8. Removal
of
a
media
manager
requires
a
two‐thirds
majority
of
the
board's
voting
members,
excluding
the
accused.
9. The
accused
manager
shall
continue
to
perform
the
duties
of
the
position
unless
suspended
by
two‐thirds
vote
of
the
board
during
the
investigation
period.
That
investigation
period
shall
not
exceed
three
weeks
from
notification
of
the
board
chair.
10. In
the
event
of
suspension
the
board
shall
appoint
an
interim
manager
to
act
as
media
manager
until
the
charges
are
resolved.
11. In
the
event
of
removal,
an
interim
manager
shall
be
appointed
and
applications
for
replacement
shall
be
received
for
a
period
of
not
less
than
10
days,
within
an
established
and
widely
published
deadline.
(e)
Resignation
of
a
Media
Manager:
1.
In
the
event
of
the
resignation
of
a
media
manager,
an
interim
manager
will
be
appointed
by
the
board
and
applications
for
a
replacement
shall
be
received
for
a
period
of
not
less
than
ten
days,
within
an
established
and
widely
published
deadline.
2.
Selection
of
a
new
media
manager
will
conform
to
procedures
established
in
XIII(b),
above.
SMB Charter (rev. 4/2005)
7
XIV.
XV.
MEDIA
ADVISORS
(a)
Appointment:
Each
medium
is
required
to
have
a
faculty
or
staff
media
advisor.
Media
advisors
are
to
be
identified
by
the
student
media
managers
and
approved
by
the
respective
deans
of
their
divisions.
The
term
of
service
is
two
calendar
years.
(b)
Responsibilities
and
Duties:
1. Provide
ongoing
guidance
in
the
operation
of
respective
media.
2. Serve
in
an
advisory
role
only.
Management
and
operation
of
the
respective
media
shall
remain
the
responsibility
of
the
student
media
managers.
3. Attend
Student
Media
Board
meetings.
(c)
Freedom
from
Liability
for
Student
Content
Faculty
advisers
shall
not
be
held
responsible
legally
or
financially
for
the
content
or
editorial
decisions
of
any
student
medium.
OTHER
BOARD
APPOINTMENTS
(a)
Students‐at‐Large
1.
Appointment:
(a)
The
board
will
choose
two
students
at‐large
at
the
beginning
of
each
academic
year.
Position
announcements
will
be
publicized
widely,
and
interested
students
will
submit
completed
applications
to
the
student
media
coordinator.
(b)
Candidates
will
interview
with
the
student
media
coordinator
and
at
least
one
other
member
of
the
board
(voting
or
non‐voting),
who
will
then
make
recommendations
for
appointments
to
the
board
for
approval.
(c)
Approval
of
student‐at‐large
candidates
shall
be
by
a
simple
majority
vote.
2.
Responsibilities
and
Duties:
To
provide
the
perspective
of
the
general
student
population
into
the
activities
of
the
student‐funded
media.
(b)
Vice
President
of
Student
Organizations
from
the
Student
Government
Association
1.
Appointment:
The
Student
Government
Association
shall
send
the
vice
president
of
student
organizations
or
a
designee.
2.
Responsibilities
and
Duties:
To
serve
as
a
representative
for
the
SGA
and
in
the
interest
of
the
student
body.
(c)
Faculty,
Staff,
and
Community
Professionals
1.
Appointments:
Two
faculty
members,
including
one
from
English
or
Communication
Studies;
one
faculty,
staff,
or
community
professional
with
relevant
marketing
or
business
SMB Charter (rev. 4/2005)
8
experience;
and
one
staff
member
from
the
office
of
the
Assistant
Vice
Chancellor
of
University
Relations
shall
be
selected
to
serve
on
the
board.
The
deans
of
each
respective
academic
division
or
appropriate
supervisors
shall
approve
these
selections.
XVI.
2.
Duties
and
Responsibilities:
These
members
of
the
board
are
expected
to
attend
and
actively
participate
in
all
board
meetings,
providing
input
to
the
operation
of
the
student
media.
(d)
Secretary
1.
Appointment:
The
board
secretary
will
be
a
student
employee
appointed
by
the
student
media
coordinator.
The
salary
paid
for
hours
served
will
be
charged
to
Student
Media.
2.
Responsibilities
and
Duties:
The
secretary
shall
(a)
Keep
the
attendance
of
SMB
meetings.
(b)
Record
minutes
of
SMB
meetings
and
deliver
them
to
the
student
media
coordinator
within
two
business
days
of
each
meeting.
(c)
Other
tasks
as
assigned.
STUDENT
MEDIA
COORDINATOR
(a)
Appointment:
The
student
media
coordinator
is
a
university
staff
position
filled
by
Human
Resources
and
Campus
Life,
and
classified
as
Information
and
Communication
Specialist
II.
The
student
media
coordinator
serves
as
adviser
to
the
board.
(b)
Responsibilities
and
Duties
1. Advise
and
monitor
each
official
student
medium
on
a
daily
basis
and
provide
FRS
account
reports
to
each
media
manager
on
a
weekly
basis.
2. Coordinate
business
management,
training
and
leadership
development
for
student
media
personnel.
3. Serve
as
liaison
between
the
Student
Media
Board,
students,
academic
advisors,
and
Division
of
Student
Affairs.
4. Coordinate
development
of
manuals
regarding
media
policy,
training,
and
orientation.
5. Implement
management
procedures
for
recruitment,
training,
and
retention.
6. Coordinate
budget
preparation.
7. Monitor
expenditures
and
revenue.
8. Develop
revenue
opportunities.
9. Maintain
an
up‐to‐date
checklist
of
continuing
primary
functions,
duties
and
responsibilities
listed
by
month.
SMB Charter (rev. 4/2005)
9
10. During
months
outside
the
regular
academic
year,
notify
board
officers,
media
managers,
and
faculty
advisers
of
the
status
of,
and
any
changes
to,
the
proposed
annual
media
budget.
11. Interview
each
student‐at‐large
candidate
with
at
least
one
other
member
of
the
board
(voting
or
non‐voting).
The
student
media
coordinator
and
other
interviewers
recommend
at‐large
appointees
to
the
board
for
approval.
12. Obtain
appropriate
signatures
on
all
minutes
from
SMB
meetings.
13. Ensure
that
minutes
of
each
meeting
are
distributed
to
all
board
members
and
appropriate
university
personnel
within
five
business
days
following
each
meeting.
14. Ensure
proper
archiving
of
minutes.
15. The
student
media
coordinator
shall
not
exert
prior
restraint
of
any
kind
upon
content
of
any
student
medium.
16. Ensure
that
the
board
is
notified
in
a
timely
fashion
of
all
regularly
scheduled
and
special
meetings.
(c)
Freedom
from
Liability
for
Student
Content
The
student
media
coordinator
shall
not
be
held
responsible
legally
or
financially
for
the
content
or
editorial
decisions
of
any
student
medium.
XVII.
AMENDMENTS
This
charter
may
be
amended,
following
a
review
of
proposed
amendments
by
the
board,
by
a
two‐thirds
majority
vote.
Approved
14
June
1995
Revised
29
August
1996
Revised
27
April
2000
Revised
07
April
2005
Revised
19
November
2009
SMB Charter (rev. 4/2005)