APPENDIX – OFFICE OF SPONSORED PROJECTS
SERVICES TO RESEARCHERS
The Prairie View A&M University-Office of Sponsored Programs (OSP) provides
researchers with the administrative support and services necessary to obtain
and administer sponsored projects. Specifically, OSP offers the following:
Proposal and Award
Full service in preparation and processing of proposals:
- assure proper format and completion of business forms
- assist in budget preparation and proposal typing
- coordinate routing for PVAMU approval and proper clearances
-reproduce, bind, and mail
Negotiation and award cycle fully coordinated:
-serve as negotiator and liaison between researchers and sponsor
-review award, obtain approvals, provide interpretation of award requirements
-establish project account and, when appropriate, subaccounts for
multidisciplinary
and muli-institutional programs
-notify appropriate units of Prairie View A&M University
Project Administration
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Provide initial briefing to researcher and staff on policies and procedures,
internal and
external.
Provide day to day assistance to researcher:
in compliance with “red tape”
in financial monitoring and guidance
liaison with sponsor on administrative matters
Handle preparation and negotiation of subcontracts/subgrants.
Accounting services:
maintain financial records on all projects, including cost sharing data and
provide monthly
statement of accounts to researchers, and, as requested, to university
administrators
bill sponsors for payment of project expenses
APPENDIX – PRAIRIE VIEW A&M RESEARCH FOUNDATION
The Prairie View A&M Research Foundation (RF) provides researchers with the
administrative support and services necessary to obtain and administer sponsored
projects. Specifically, RF offers the following:
SERVICES TO RESEARCHERS
 Up-to-date information on funding sources
 Dissemination of information to departments and researchers based on faculty
profile
data
 Preparation and processing of proposals including:
 Correct format and completion of business forms.
 Budget preparation in accordance with sponsor and TAMUS guidelines.
 Routing for TAMUS approval.
 Negotiation with sponsors.
 Coordination of pre-award documents.
 Review of award documents.
 Financial support to initiate research prior to receipt of award document, under
certain conditions.
Project Administration
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Research Administrator assigned to each project.
Research staff briefings on policies and procedures.
Liaison between researchers and sponsors for administrative requirements.
Distribution of financial reports to researchers..
Monitoring of financial status and compliance with regulations.
Preparation and negotiation of subcontracts and consulting agreements.
Coordination of project closing and post-award audits.
Support Operations
 Accounting services, including accounts payable, payroll interfaces, monthly
financial reports and accounts receivables.
Maintenance of financial records, including cost sharing documentation.
Disbursements directly to vendors for goods and services.
Travel advances, change account privileges.
Purchasing services, including bids, and assistance in resolving vendor problems.
Assistance in compliance with Federal regulations for purchasing from small and
disadvantaged businesses.
 Maintenance of sponsor-approved property records.
 Financial support for repairs and maintenance of research equipment through
allocations to Colleges.
 Assistance in obtaining excess property from Federal sources.
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 Provision of liability and specialty insurance, as well as insurance for research
equipment.
 Security services, including clearances, visit request, and storage facilities for
classified documents.
APPENDIX - POINTS OF CONTACT
Research Policies & Administrative Matters
Willie F. Trotty, Ph.D., Vice President for Research & Development
Building #1, Administration Building, Room 109
Tel: (409)857-4494 Fax: (409)857-2255
e-mail: willie_trotty@pvamu.edu
Project Development, Proposal Preparation, Technical Information
A. Anil Kumar, Ph.D.
Director of Research & Special Assistant to the President for Science & Technology
Building #1, Administration Building, Room 108
Tel: (409)857-2591 Fax: (409)857-2255
e-mail: anil_kumar@pvamu.edu
Mini-Grants, Compliance Issues & Animal Care Facility
Mrs. Marcia Shelton, Compliance Officer
Building #1, Administration Building, Room 110
Tel: (409)857-25056 Fax: (409)857-2255
e-mail: marcia_shelton@pvamu.edu
Budgetary Inquiries
Ms. Shelly Berry, Budget/Proposal Specialist
Tel: (409)845-8758/(409)857-4252 Fax: (409)845-8618
e-mail: sberry@tamu.edu
Controller's Office
Mr. Rod Mireles
W.R. Banks Building, Room 101
Tel: (409)857-3009 Fax: (409)857-2558
e-mail: rod_mireles@pvamu.edu
Contracts & Grants Administration
If the proposal is processed through the University:
Mrs. Ann Craddock, Manager
Office of Sponsored Programs Hobart-Taylor Building, Room 1A118
Tel: (409)857-4921 Fax: (409)857-4961
e-mail: ann_craddock@pvamu.edu
If the proposal is processed through the Research Foundation:
Mr. Bob Effinger, Senior Contracts & Grants Administrator
Prairie View A&M Research Foundation
Hobart-Taylor Building, Room 1B124
Tel: (409)859-2246 Fax: (409)857-4942
e-mail: bob-effinger@pvamu.edu