Time
0900-0940
0940-1030
1030-1120
1140-1230
1330-1420
1420-1510
1510-1600
th
th
th
Wednesday 13 January
Introductions and
overview – How do we
assess risk in the costal
zone?
An introduction to Risk
Assessment
Use of Disaster Risk
Assessment (DRA)
Outputs by Different
Stakeholder Groups
Aligning the Design and
Implementation of the
RA with the Objective,
Client, Resources and
Time
Forecasting Capabilities
and Warning Systems
Thursday 14 January
Exposure and
Vulnerability – bottom up
and top down
approaches
Building Exposure &
Vulnerability Data
Considering disaster risk
assessments that cover
multiple hazards
Friday 15 January
Desktop risk assessment
of exercise site
Hazard Overview – Flood
Community risk
assessment on site,
evaluation of assembly
points and evacuation
routes
Current Civil Protection
and Disaster Response
arrangements in
Mauritius
Confirmation exercise
Hazard Overview Tsunami, landslides and
coastal erosion
Finalise
community
evacuation plan and
evacuation routes
Community Plan
Template
Exercise briefing with
NDRRMC Colleagues
Community vulnerability
and access / egress issues
Visit to site,
Hazard Overview –
Tropical Cyclones
th
Saturday 16 January
Exercise Preparation
th
Monday 18 January
Exercise review, key
learning points
Finalisation of template
for community plan
Project Management /
Challenges of Supervision
Travel to Site
Effective community
education and
engagement
Exercise and “Hot
Debrief”
Plenary Input – Impact of
Climate Change on
Disaster Risk in the Costal
Zone
Plenary Discussions –
Applying What We Have
Learnt?
[Note: Community input
as / if required}
Final Address – Ministry /
Project Input
Conduct of sessions
Wednesday 13th January 2015
Session 1
Introductions and overview – How do we assess risk in the costal zone? PH
Key Themes
 Delegate and instructor introductions, icebreaker exercise
 Overview of the Course and Objectives
 Introduction to subject matter
Conduct of Session:



Introductions and interactive discussions to establish experience and background of delegates
Input on course objectives, discussion on practical exercise arrangements
Short syndicate exercise, how to go about risk assessment in the costal zone
Session 2
An introduction to Risk Assessment PH
Key Themes
 What is risk assessment and what is it used for?
 What does a good risk assessment look like – is it the same for every situation and organisation, how are assessments contextualised?
 How do risk assessments fit into risk reduction in the costal zone and how can they take account of issues such as climate change?
 From a WBG perspective what key elements would a quality risk assessment contain?
Conduct of Session:

Input / case study to set the scene and context with high level definitions and overview on Hazard & risk



Discussion / questions to the group – what experience do they have – good or bad. Define what “good quality” risk assessment looks
like, importance of context and end user requirements (different projects and needs may result in a different risk appetite – not a
perfect science but an “art”?)
How do you deal with uncertainty or incomplete data for a risk assessment – how to judge when data is “good enough”?
From a Costal Zone perspective, what does good look like – agree, capture and record action lists for use in later sessions
Session 3
Use of Disaster Risk Assessment (DRA) Outputs by Different Stakeholder Groups PH
Key Themes:



Although multiple actors will be interested and involved in use of DRA, they can be grouped into one of three classifications of interest
group; financial, civil protection and civil works / recovery agencies.
Each group has different interests, drivers, responsibilities and decision making authority / governance arrangements. Unless these are
recognised and addressed at an early stage, it is unlikely that they will buy into programs.
How civil powers are typically exercised and decisions made
Conduct of session:
 Input describing different stakeholder groups, their interests, drivers and priorities.
 Input and case study on how civil powers are typically exercised and decisions made. (Lukes 3 Dimensions of Power)
 Break out exercise taking a risk assessment scenario. Delegates split into syndicate groups and asked to consider the use of DRA
outputs from the viewpoint of one of the three interest groups.
 Each syndicate will consider, for their specific interest group, the key interests and priorities for individuals in relation to DRA outputs.
 Each syndicate will consider, for their specific interest group, the most effective strategy to ensuring engagement and buy in.
 Feedback session from all syndicate groups with discussion to compare and contrast findings.
 Plenary discussions to produce action list of key points for ensuring engagement with each of the interest groups.
Session 4 Aligning the Design and Implementation of the DRA with the Objective, Client, Resources and Time: PH
Key Themes:






Practical application of the key points identified in 1 - 3 above – i.e. how to design a quality RA process to fit organisational needs and
client / end user expectations in such a way as to maximise buy in and impact.
There is no single, or absolute, “right way” to do RA. Each RA process requires an assessment of a wide range of factors and you cannot
simply “cut and paste” an approach or template from elsewhere.
Cover the five areas of decision making where the Sendai Report suggests RA will generally be used.
Risk Assessment Products and their Attributes from GFDRR Understanding Risk in an Evolving World.
Practical approach to RA design and implementation, balancing time, quality and costs.
Practical application of lessons though syndicate exercise.
Conduct of Session:







Input on the use of risk information as a basis for RA / DRM decision-making.
Confirmation of key outcomes from the group’s discussions in Session 1 - 3, and discussion about how they can be applied in practice.
Input to cover the five areas of decision-making where the Sendai Report suggests RA will generally be used, along with risk assessment
products and their attributes from GFDRR Understanding Risk in an Evolving World.
Clearly defining the purpose of the risk assessment before analysis starts and promoting and enabling ownership of the risk assessment
process
Practical approaches to RA design and implementation for the costal zone in particular, balancing time, quality and costs and the “triple
constant”.
A simple / universal guide to Commissioning & Procurement, use of a Boston matrix and simple classifications to quickly identify the
commissioning priorities most effective commissioning route.
Break out exercise with syndicates working on a practical / case study example. Each syndicate will be asked to consider a specific case
study / briefing sheet and asked to produce an outline RA commissioning strategy that will comment on the following as a minimum;
1. Outline of the project approach.
2. Quality, time and costs expectations (descriptive only – no $ value estimate required)
3. Identification of key stakeholders and comment on engagement strategy



Directing staff will be available to answer any additional syndicate questions through role-play / interaction, playing the part of an
external stakeholder / partner.
Delegates in their syndicate groups will consider all of the evidence available to them (briefing documents and interaction with
directing staff) and will design a RA and engagement strategy.
There will be feedback from each syndicate and whole group discussions to consider the proposals put forward.
Session 4 Forecasting Capabilities and Warning Systems. Met Services Speaker, supported by PH
Key Themes:
 Introduction to Mauritius Meteorological Services, overview of capabilities
 Overview of warning systems applicable to the costal zone
 Comment on limitations of current warning systems
 Look forward to future capabilities
Conduct of Session
 Input on Mauritius Meteorological Services, overview of capabilities
 Input on the various warning types and systems applicable to the costal zone, what, when and how
 Discussion around reliability and certainty in current forecasting and warning systems
 Look forward to what may be possible
Session 5 Current Civil Protection and Disaster Response arrangements in Mauritius. NDRRMC, supported by PH
Key Themes:
 Current statutory structure for civil protection in Mauritius
 Current capability profile for responder agencies in Mauritius
 Role and responsibility of the National Disaster Risk Reduction and Management Centre (NDRRMC) plus arrangements in Rodrigues
 Proposed civil disaster management structure for Mauritius
Conduct of Session
 What are the “worst credible threat” scenarios being used by NDRRMC to test capability and capacity to respond?
 How are major disasters managed and resolved in Mauritius, what structures are in place to prioritise resources and authorise actions.





What are the structures, mandates and capabilities of key 1 st responder agencies in Mauritius – what assistance can you expect in case
a costal evacuation is required, and from whom?
Building a culture of prevention and engaging communities in community safety
Input from NDRRMC staff on current statutory roles and responder capabilities
What can communities, Local Authorities expect from Central Government Agencies such as NDRRMC
What are the civil disaster management structures proposed in the draft Disaster Management Bill and recent AFD funded project?
Session 6 Confirmation Exercise
 Confirmation syndicate exercise, capturing key learning from day 1 and commenting on its application to costal zone planning
Thursday 14th January 2016
Session 1 Exposure and Vulnerability – bottom up and top down approaches PH (UOM interest / input?)
Key Themes
 Explanation of how vulnerability can be considered in any risk project
Conduct of Sessions
 Input on the dimensions of vulnerability and dimensions of exposure
 Typical risk metrics that are used
 The significance of risk: not all risks of the same numeric value are equal.
 Consideration of the socioeconomic drivers that will impact on your risk assessment
 Consideration of the natural factors that will impact on your risk assessment
 Incorporating anticipated future changes into your risk assessment
 Using the risk assessment process to prioritise control measures to manage / moderate change
Session 2
Building Exposure & Vulnerability Data PH (UOM interest / input?)
Key Themes
 Understanding how buildings and infrastructure feature in risk assessment process and impact plans in the costal zone
Conduct of Session
 Key messages around vulnerability of different building types
 Discussion with participants about local building stock – its current vulnerability and options to reduce risk in the future
 How to do a bottom-up approach to evaluation of building exposures – surveys, digital, crowd sourced data etc.
 Top-down approaches – key variables and techniques used
 Design criteria in relation to expected magnitude and frequency of events
 Vulnerability data collection, equation development, post-disaster surveys
 Analytical vs empirical modelling of vulnerability
 Examples that can be later re-visited in multi-hazard assessment (e.g. Kobe design for typhoons increased vulnerability)
Session 3
Considering disaster risk assessments that cover multiple hazards PH
Key themes
 Understanding where multi-hazard DRA will be required and what value a multi-hazard approach adds
 What is the difference between a multi-hazard approach – as opposed to carrying out a number of separate hazard specific DRAs
Conduct of Session
 Understanding multiple, concurrent and cascading impacts
 Cascading disaster – what is the trigger event? What is the disaster? Example - Great East japan EQ and Tsunami – Fukushima triple
impact
 Balancing uncertainty when using different approaches
 Using multi-hazard DRA to inform strategic priorities
 Challenges and opportunities in use of multi-hazard DRA
 Syndicate exercise – multiple hazards in the costal zone
Session 4
Hazard Overview – Flood PH (UOM interest / input?)
Key Themes
 Full description of flood hazards, impacts and process
Conduct of Session
 Fluvial versus flash flood; urban flood versus coastal flood;
 When to use flood hazard or flood risk assessment.
 What is the link between modelling and flood early warning systems?
 How available datasets can be used to support the risk assessment process.
 Different types (sources) of flooding
o Flash
o River
o Surface water
o Tidal / Surge (Estuaries & Coastal).
 The characteristics of different flood hazards
o Differences in the speed of onset, (river tidal, flash, breach/failure).
o Differences and significance of flood water velocity.
o Impact of debris.
o Duration
Flood hazard and risk mapping – what is the difference
 Including data needed for different approaches.
 Summary of good practice to useful hazard and risk maps.
 Accounting for uncertainty and reflecting (i.e. a lack of data is not a barrier per se but will change the confidence in the results).
Common challenges encountered in flood risk analysis
 Data availability and quality
 Uncertainty in the hydrological and hydraulic assessment
 Uncertainty in determining the impact and vulnerability
 Balancing scale/resolution and cost/time
Session 5 Hazard Overview – Tropical Cyclones PH (MMS interest / input?)
Key Themes
 Tropical cyclone hazards including wind-speed, heavy rainfall, surge, flooding; flash flooding;
Conduct of Session
 Assessing risks along the coast: wind, waves, surge and extreme sea level estimation. The challenges moving from hazard to risk.
 Climate downscaling and assessment of future climate change impacts, using hazard and risk models at an appropriate scale.
 Atmospheric/ocean modelling at global and regional scales
 Wind versus storm surge, from global to local approaches; the importance of topography and bathymetry; the influence of local data
and assumptions in modelling make a significant difference to the outcome
 Identifying areas susceptible to flash flooding and putting in place practical measures to mitigate that risk
 The impacts of climate change (and socio-economic change) on cyclone risks
 Assessing risks along the coast:
 The effectiveness of early warning systems, cyclone shelters, evacuation modelling etc. in reducing losses?
 The links between climate change and cyclone magnitude and frequency (IPCC statement and more up to date science)
Session 6
Hazard Overview - Tsunami, landslides and coastal erosion PH (UOM interest / input?)
Key Themes
 Hazards, risks and impacts of Tsunami, landslides and coastal erosion
Conduct of Session
 Warning systems, public safety messages
 Assessing risks along the coast: wind, waves, surge and extreme sea level estimation
 The effectiveness of early warning systems, shelters, evacuation modelling etc. in reducing losses?
 Problems/challenges faced by project teams in designing, implementing and supervising disaster risk assessments
 Supervising the implementation of a DRA project
 Communicating disaster risk assessment results to trigger action (and to get buy-in) from policy makers and implementing agencies:
 How to communicate the final results with local communities and support local action / self help


Ensuring that relevant stakeholders use your project outputs.
Risk reduction measures
 The role of spatial planning
 The role of infrastructure and the principles of resilient design
 Taking opportunities for safeguarding and using ecosystem to help manage flood risk
 Role of emergency planning and early warning (forecasting and warning)
Session 7
Introduction of Community Plan Template PH
Key Themes
 Introduction to draft community plan template
 Discuss and amend template prior to exercise
Conduct of Session
 Input on draft Community Plan Template
 Group Discussions to identify opportunities for improvement / amendment
 Syndicate work to commence planning for exercise site
 Plenary feedback, agreement on template structure
Friday 15th January 2015
Session 1 & 2 Desktop risk assessment of exercise site PH/NDRRMC Staff
Key Themes
 Desktop examination of exercise site
Conduct of Session
 Conduct desktop review of community vulnerability and access / egress issues
 Produce draft plan / complete community plan template



Consider assembly points and evacuation routes
Suitable scale maps and local experts available to assist process
Plan for site visit, establish objectives for syndicates
Session 3 – 5 Exercise Site Visit
Key Themes
 Visit to exercise site.
 Delegates working in syndicates conduct necessary on scene risk assessments and evaluations to enable completion of community plan
and final preparations for “live exercise”
Conduct of Session
 Delegates will be split into syndicates, each responsible for a key objective, as agreed in previous planning session
 Delegates will visit the exercise site, gather information and complete required documentation
Session 6 – 7 Final Planning Meeting, Briefing for Exercise Staff PH
Key Themes
 Feedback from site visit by each syndicate
 Completion / agreement on final plans and exercise activities
 Briefing with exercise staff
Conduct of Session
 Syndicates feedback work conducted on site visit
 Consolidated plans and assessments discussed and agreed
 Briefing for NDRRMC staff on exercise, including scenario for exercise, assembly points for the public, and routes to be taken.
 Briefing for all given by NDRRMC staff to cover practical arrangements, safety, observer roles for delegates and emergency / accident
procedures
Saturday 16th January 2015
Live Exercise
Aim: To test community plan template and evacuation planning arrangements for example site
Objectives: At the conclusion of the exercise we will have;
1. Tested the draft Community Plan Template
2. Provided course delegates with an opportunity to test the plans and risk assessments produced during the course under realistic
conditions
3. Tested the draft evacuation plan for the site location
4. Provided local responders with an opportunity to practice for an evacuation involving the community
5. Provided instruction and reassurance for the community
Monday 18th January 2016
Session 1
Exercise review, key learning points PH
Key Themes
 Review the exercise, identify learning points, revise and amend plans
Conduct of Session
 Feedback from each syndicate on observations / lessons learnt
 Feedback from NDRRMC / Directing Staff
 Plenary discussions, capturing key lessons and learning points
Session 2
Finalisation of template for community plan PH
Key Themes
 Revision of community plan templates
Conduct of Session
 Syndicate exercise to review and amend templates and materials produced during the course in light of experience
 Group discussion to agree any amendments or agree further work required
 Group discussion on how this learning, and the materials produced on the course, might be utilised for local projects when delegates
return to their normal jobs?
Session 3
Project Management / Challenges of Supervision PH
Key Themes
 Consideration of how the lessons learned during this course can be applied in the workplace
 Consideration of how projects / works may be supervised to ensure effective risk management in the costal zone
Conduct of Session






Project management – key principles
What makes a good Terms of Reference?
Using practical examples identify list (and agree) ‘top ten’ problems / challenges delegates have faced in initiating or managing projects
in the costal zone (or elsewhere)
Discussion about how to avoid or mitigate these
Dealing with political as well as technical challenges; often the technical is far easier than the political/social
Specific management requirements / style / skills relating to a DRA project, what can go wrong – giving practical examples from
experience
Session 4
Effective community education and engagement PH / NDRRMC
Key Themes
 Practical tips on effective community engagement
 Overview of current Community Safety initiatives
 Overview of future education inputs on natural hazards disaster
Conduct of Session
 Input on the importance of effective community engagement
 The importance of clarity and consistency of message
 Current structures and systems for dissemination of community safety messages
 Overview of community safety materials produced for Primary and Secondary education
 Syndicate exercise to consider opportunities for use of materials at a local / community level
Session 5
Plenary Input – Impact of Climate Change on Disaster Risk in the Costal Zone PH (UOM Interest?)
Key Themes
 High level overview of the impacts climate change will have on disaster management and risk assessment in the costal zone
 Incorporating uncertainty over future climate predictions into current policy and plans
Conduct of Session
 Overview of high level impacts of climate change on disaster management and risk assessment in the costal zone
 Consideration of policy issues and the likely viewpoint of decision makers
 Incorporating uncertainty and adaptation into project plans
 Case Study – London 2100 Project – a RS 480554338500 costal adaptation and flood defense project
Session 6
Plenary Discussions – Applying What We Have Learnt?
Conduct of Session
 Facilitated and delegate led discussion on the practical ways in which learning may be applied in practice
 Feedback on course, what could be improved for the future
Session 7
Address from Project Team / Look Forward
Conduct of session
 Input from Project team of the Ministry of Environment on the current project and future works
 Look forward to future training and the input and assistance delegates can expect as a result of this project