Course Builder Banner Workshop Nov 2
Friday, October 23, 2015
3:04 PM
• GUAGMNU Menus
• GAUPRF General User Preferences Maintenance
○ TEAL and PPRD - PPRD is yesterday's data in Banner. It is useful for testing, and it serves as a time travel tool.
If you change something in TEAL, and you want to know what it was that you did, PPRD preserves the data
(one day only). If you set your color preferences in TEAL, they do not take effect in PPRD. PPRD will stay with
the white color. This helps me distinguish between TEAL (which I make TEAL) and PPRD.
• Banner Navigation
○ With mouse from menus
○
○ Keyboard shortcuts
Function
Keyboard Shortcut
Cancel Query
Ctrl + Q
Clear Block
Shift + F5
Clear Field
Ctrl + U
Clear Form
Shift + F7
Clear Record
Shift + F4
Count Query Hits
Shift + F2
Remove Record
Shift + F6
Display Error
Shift + F1
Duplicate Record
F4
Enter Query Mode
F7
Execute Query
F8
Exit
Ctrl + Q
Help (Item Properties) Ctrl + H
○ Insert Record
F6
List of Values (LOV)
F9
Menu Bar
Alt Key
Next Block
Ctrl + Page Down
Next Field
Tab
Next Record
Down Arrow
Previous Block
Ctrl + Page Up
Previous Field
Shift + Tab
Previous Record
Up Arrow
Print
Shift + F8
Rollback/Clear Form
Shift + F7
Save (Commit)
F10
Show Keys
Ctrl + F1
Select
Shift + F3
• Form Maintenance
Course Building Page 1
Icon
• Form Maintenance
○ Copy
○ End
• Query: Some forms are query forms such as SSASECQ (Schedule Section Query) from SSASECT. Other forms can be
queried by hitting the enter query mode button or hitting F7 then enter what you want to search for. In SSASECQ
anything not entered is considered a wild card. A wild card means all values. So if you enter SSASECQ with 201620
and execute your query (hit the execute query button or F8) it will return all courses being offered for that term. If
you want just History courses type HIST in the subject and execute.
○ GUAGMNU
○
○ SSASECT->SSASECQ
○ SFASTCA
• Extract Data No Key: With the various query functions available in Banner, there is an ability to export the data
from your query into a CSV (Comma Space Delimited) file. The CSV file opens easily in Excel.
• Method for tedious entries
1. Open an Excel spreadsheet with students IDs that you need to modify in Banner.
2. Ctrl-C to copy the first student ID
3. Alt-Enter to switch from Excel to Banner
4. Ctrl-V to paste the student ID
5. Ctrl-Page Down to next block in Banner
6. F10 save your changes
7. Ctrl-F7 rollback
8. Alt-Enter to switch from Banner to Excel
9. Arrow down to go the next student ID in Excel
10. Repeat
Errors:
Course Building Page 2
Errors:
Do not change information in a course after there is registration. There are some fields that can be changed while there
is still registration. The changes made after registration will not take effect on the registration of students who were
registered for the course at the time of registration. The fields you can change while there is registration are: Section,
Campus, Building, Room, Meeting Time, Credit Hours, Billing Hours, Contact Hours, Lecture Hours, Lab Hours, Link
Identifier, Course Attributes (Most importantly this includes billing information).
Course Errors from IR - Common Errors to Watch:
1. All active courses (except placeholder courses INT/STA 294, GR SUBJ 600.
2. All < 800 courses need to have campus set as M-Main. All > 800 courses need to have campus set to EXTExtension.
3. Percent responsibility for a course must be 100% no matter how many instructors. If three instructors divide
34%/33%/33% or some other amount that equals 100. The percent of responsibility and the percent of session
both need to equal 100%. 200% effort is admirable, but does not report properly to GA.
4. If the schedule type is lecture, lab, sem and instructional method is not OLASY/OLASYN then building and room
information is required
5. If a course is fully online, please enter the appropriate instructional method OLASY: Online Asynchronous (meet
online) or OLASYN: Online Synchronous (no meeting times).
6. IND, PRA and INT don't necessarily need building and room. However, if instruction is being delivered in a
particular county, enter a county code for the room. If the county code is left blank 067 (New Hanover County) will
be presumed.
Course Errors SSRS Reports - Self Checking:
SSRS Report Manager:
https://reports.uncw.edu/Reports
Streaming reports see data in real time. If a change is made in Banner, the report will pick it up the next time the report
is run.
Table View reports see data based on yesterday's information. Every evening the data from TEAL (production) are fed to
PPRD (Pre-Production) and the table views. Any to reports that are view based will be seen the day after they are
entered. Views are tables that have been created to allow ease of reporting. Sometimes Banner information is in wildly
disparate places in the database and can be difficult to report from. Views combine information that is desired in an
easy to report from table at the price of being one day behind.
How to filter a spreadsheet:
1. Left click on the first row in the spreadsheet. This should be the header row with information about the
information contained in each column.
2. Select Sort & Filter in the 'Home' ribbon
3. Now you can click on the down arrow in the header row to select the elements you want to view.
Most reports that schedule builders will be interested in are located in the folder Registrar/Academic
Departments/Schedule:
https://reports.uncw.edu/Reports/Pages/Folder.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%2fSchedule
The error reports have ERR as the beginning of the report title. Here are a list of the error reports deployed in
Registrar/Academic Departments/Schedule:
• Attribute Check Report
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Attribute+Check+Report
• CRN's with Percentages Different than 100
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+CRN's+witih+Percentages+Different+than+100+-+Dept+Use
• Grade Mode
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Grade+Mode
Course Building Page 3
2fSchedule%2fERR+Grade+Mode
• Missing Instructor
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Missing+Instructor+for+Section+by+Term
• SeaNet Available Verification
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+SeaNet+Available+Verification
• Tuition Waiver Verification
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Tuition+Waiver+Verification
• Cancelled Sections
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Cancelled+Sections
• Course Title Comparison
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Course+Title+Comparison
• Credit Hour Errors
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Edit+Credit+Hr+Errs
• Extension campus where section is not equal to 800
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Edit+EXT+Section+Errs
• Graduate Level Missing
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Graduate+Level+Missing
• Meeting Time Missing
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Meeting+Time+Missing
• Online Section to Verify correct building is listed
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Online+Sections
• Section Missing Link Identifiers
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Section+Missing+Link+Identifiers
• Section Number Check
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Section+Number+Check
• Zero Maximum Enrollment
○ https://reports.uncw.edu/Reports/Pages/Report.aspx?ItemPath=%2fRegistrar%2fAcademic+Departments%
2fSchedule%2fERR+Zero+Maximum+Enrollment
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