Financial Reporting
230 Peterson Building
54 Innovation Boulevard
Saskatoon SK S7N 2V3
Tel: (306) 966-8303 Fax: (306) 966-8833
Date:
June 2, 2014
From:
John Cornwell, Financial Compliance Officer, Financial Reporting
Re:
Implementation of the Institutional Approval of Tri-Agency related PCard Expenditures
In 2012, the results of a monitoring visit performed by the Tri-Agencies were issued in a final report that concluded “that the
university’s management control framework for the administration of grant and award funds from the agencies was not
satisfactory.” The most significant observation was that the Tri-Agencies found the grant holder had primary responsibility for
both the authorization and compliance of expenditures. The Tri-Agencies require that these functions be segregated
(independent of one another).
To address this issue, centrally “controlled” processes will be enhanced so that every transaction related to a Tri-Agency fund
goes through an independent review and approval before it is posted to Unifi. This is known as institutional approval.
Over the past several months there have been communications indicating that business processes across campus would be
th
revised in order for Tri-Agency research related expenditures to comply with Tri-Agency regulations. On February 6 , if you
were a PCard holder, you would have received notification that the PCard reconciliation process had been modified in order
to comply with the Tri-Agency regulations. This resulted in changes to the reconciliation statement.
I am pleased to announce that the approval of Tri-Agency PCard transactions becomes fully implemented effective June 2,
th
2014. PCard purchases made using Tri-Agency funds after May 5 , 2014 must now go through the institutional approval
process. The informational memo is posted in the “How do I . . .” section at:
http://www.usask.ca/fsd/colleges_depts_research/research_administration/tri_agency_administration.php/
The institutional approvers are as follows*:
Agriculture & Bioresources
Arts & Science
Centre for Continuing Distance
Education
Graduate Studies and Research
Edwards School of Business
Engineering
Education
Kinesiology
Law
Library
Nursing
Viet Truong
Doney Pan or
Chintan Shah
Jim Greuel
Heather Lukey
Jill Salamon
Viet Truong
Jae-Anne Peace or
Laurie Hellsten-Bzovey
Don Steponchev
Tracey Wray
Dale Amerud
Shawn Anderson or
Mary Ellen Anderson
Medicine
Jae Saul
Pharmacy & Nutrition
Leanne Berglund
School of Environment &
Sustainability
School of Public Policy
School of Public Health
Toxicology
VIDO
Global Institute for Water Security
Veterinary Medicine
Tracey McHardy
Tracey Howell-Perret
Shari Peters
Adriana Brown
Lorne Vanin or
Judy Schmidt
Tiffany Schlosser
Ralph Hildebrandt or
Nadine Kozakevich
* source http://www.usask.ca/fsd/colleges_depts_research/research_administration/how_do_i_know_institutional_approver.php
Thank you for your assistance regarding this required procedural change. If you have any questions please contact John
Cornwell, Financial Compliance Officer, FSD at 4625 or john.cornwell@usask.ca.
www.usask.ca/
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