VIRGINIA RAILWAY EXPRESS
1500 KING STREET | ALEXANDRIA, VA 22314
703.684.1001 | WWW.VRE.ORG
TABLE OF
CONTENTS
CEO REPORT | JUNE 2014
2
ON TIME PERFORMANCE
3
RIDERSHIP UPDATE
3
MONTHLY CITATIONS UPDATE
4
RIDERSHIP CHART
5
ON TIME PERFORMANCE GRAPHS
6
TRAIN UTILIZATION
7
PARKING UTILIZATION
8
BICYCLE COUNTS
8
FINANCIAL REPORT
10
SYSTEM PLAN 2040
SYSTEM PLAN 2040 PRELIMINARY
OPERATIONAL ANALYSIS
10
RAIL OPERATIONS
SAFETY UPDATE
11 CAPITAL PROJECTS
14 PROGRESS REPORT/PROJECTS UNDERWAY
SPOTSYLVANIA
ALEXANDRIA KING STREET PEDESTRIAN TUNNEL
L’ENFANT STORAGE TRACK
LORTON PLATFORM EXTENSION
BROAD RUN TRAIN WASH
BROAD RUN PARKING EXPANSION
FACILITIES UPDATE
NEW PASSENGER CARS
ON TIME PERFORMANCE
REASON FOR DELAYS
On Time Performance (OTP) for the month of May 2014
decreased significantly to 85% in comparison to the first
four months of 2014 which averaged around 95%. The
Fredericksburg line realized 79% OTP while the Manassas
line came in at 91%. Train delays were mainly caused
by restricted speed orders; heat restrictions; passenger
handling; and train interference issues. CSX experienced
a mudslide near Baltimore which required the rerouting
of many freight trains in the Northeast corridor. This
impacted VRE’s on-time performance.
In May, VRE operated 630 trains with 93 trains
experiencing a delay over five minutes. More delays were
experienced on the Fredericksburg line (62) due to the
reasons stated above.
1%
13%
27%
34%
3%
22%
“Other” includes
those trains that
were delayed due to
late turns, weather,
maintenance of way
and schedule related
issues, etc.
Train Interference - 64
Restricted Speed - 81
Signal/Switch Failure - 6
Mechanical Failure - 3
Passenger Handling - 52
Other - 31
Note: There were a total of 237 delays during the month but only 93 late trains.
The reason for the difference is that a train may encounter several delays during its
operation which may or may not cause it to be late. For instance, a train could be late
leaving Union Station waiting for another train to depart the station. During the course
of its run it could also encounter a signal issue, yet still arrive at its final destination
on-time. That train experienced two delays but was not “LATE” (arriving at its final
destination later than five minutes).
TRIP DELAYS
SYSTEM-WIDE
MARCH
APRIL
MAY
Total delays
37
30
93
Average length of delay (mins.)
18
16
14
Number over 30 minutes
6
4
2
Total Days with heat restrictions
0/20
0/22
7/21
On-Time Performance
94%
96%
85%
Total delays
20
19
62
Average length of delay (mins.)
17
19
14
Number over 30 minutes
4
3
2
93%
94%
79%
Total delays
17
11
31
Average length of delay (mins.)
18
12
13
Number over 30 minutes
2
1
0
95%
97%
91%
FREDERICKSBURG LINE
On-Time Performance
MANASSAS LINE
On-Time Performance
2
CEO REPORT | JUNE 2014
RIDERSHIP UPDATE
Total May 2014 ridership was 401,901, down from 425,375 in May
2013. However, there was one less service day this May (21) as
compared to May 2013 (22). There were no “S” schedules operated
in May 2014. The May 2014 average daily ridership was 19,138,
another slight decrease (1%) from the average daily ridership of
19,335 in May 2013.
RIDERSHIP MONTH-TO-MONTH COMPARISON
DESCRIPTION
MONTHLY RIDERSHIP
May 2014
401,901
May 2013
425,375
Service Days (Current/Prior)
21/22
Ridership Percent Change
(neg.)1.0% NORMALIZED
MONTHLY CITATIONS UPDATE
Keolis wrote 113 citations during the month of May, four more than in
the month of April. VRE waived 48 citations after riders showed proof
of purchase of a monthly ticket. Additionally, another 11 were dismissed
either for a one time courtesy, per the conductor’s request, or other unique
circumstances.
Of the remaining 54 citations that went to court, five were found guilty,
13 were guilty in absentia, 13 were dismissed, 10 were prepaid and 13
were continued on to a later date for insufficient processing time.
Zero were found to be not guilty.
WAIVED CITATIONS
VRE ACTIONS
OCCURRENCES
48
Waived – One Time Courtesy
3
Waived – Per the request of the conductor
6
Waived – TVM Error
Waived – Insufficient Information
0
0
0
2
6
0
TOTAL WAIVED CITATIONS
65
Waived – Per Ops Manager
Waived – Unique Circumstances
Waived – Insufficient Processing Time
10%
27%
27%
15%
Waived – Passenger showed proof of a monthly ticket
Waived – Defective Ticket
FARE EVASION
COURT ACTIONS
21%
Guilty - 5
Guilty in Absentia - 13
Prepaid Prior to Court - 10
Cont. to Next Court Date - 7
Dismissed - 13
Not Guilty - 0
CEO REPORT | JUNE 2014
3
RIDERSHIP CHART
DATE
MSS
AM
MSS
PM
TOTAL
MSS
ACTUAL
OTP TD
FBG
AM
FBG
PM
FBG
TOTAL
ACTUAL
OTP TD
TOTAL
TRIPS
ACTUAL
OTP TD
1
4,196
4,468
8,664
2
3,462
3,523
6,985
63%
5,119
5,204
10,323
79%
18,987
70%
75%
4,283
4,212
8,495
71%
15,481
73%
5
4,257
4,256
8,513
100%
4,857
5,134
9,992
100%
18,505
100%
6
4,508
7
4,633
4,671
9,179
75%
5,448
5,544
10,992
71%
20,171
73%
4,515
9,148
94%
5,483
5,619
11,102
79%
20,250
8
87%
4,436
4,560
8,996
94%
5,085
5,542
10,628
57%
19,624
9
77%
3,594
3,373
6,967
94%
4,438
4,618
9,056
64%
16,023
80%
12
4,205
4,108
8,313
88%
5,025
4,948
9,973
79%
18,286
83%
13
4,389
4,545
8,934
100%
5,334
5,226
10,560
71%
19,493
87%
14
4,517
4,436
8,953
100%
5,259
5,351
10,610
79%
19,563
90%
15
4,354
4,474
8,828
94%
5,616
5,512
11,128
100%
19,956
97%
16
3,423
3,137
6,560
69%
4,228
4,363
8,592
64%
15,152
67%
19
4,146
4,298
8,443
94%
4,979
5,302
10,281
93%
18,725
93%
20
4,528
4,864
9,392
88%
5,624
5,825
11,449
79%
20,841
83%
21
4,457
4,516
8,973
100%
5,210
5,534
10,745
93%
19,718
97%
22
4,353
4,312
8,666
100%
5,240
5,650
10,891
79%
19,557
90%
23
2,893
3,418
6,311
100%
3,935
4,945
8,880
86%
15,191
93%
27
4,384
4,341
8,725
94%
5,322
5,144
10,465
71%
19,190
83%
28
4,583
4,623
9,207
88%
5,863
5,346
11,209
64%
20,416
77%
29
4,396
4,734
9,130
100%
5,425
5,412
10,837
100%
19,968
100%
30
3,748
3,579
7,327
100%
4,526
4,730
9,257
79%
16,584
90%
87,462
88,754
176,215
91%
106,302
109,162
215,465
79%
391,680
85%
3
4
10
11
17
18
24
25
26
31
Amtrak Trains:
1,119
Amtrak Trains:
9,102
Amtrak Total:
Adjusted total:
177,334
Adjusted total:
224,567
Adjusted Total: 401,901
# of Service Days:
21
Full Service Days: 21
Manassas Daily
Avg. Trips:
8,391
Adjusted Avg.:
8,444
Fred'burg Daily
Avg. Trips:
10,260
Adjusted Avg.:
10,694
Total Avg.
Daily Trips:
18,651
Adjusted Avg.:
19,138
Total Number of Service Days to Date:
230
Average Daily Riders to Date:
18,014
Total Trips This Month:
401,901
Prior Total FY-2014:
3,741,256
Total Trips FY-2014:
4,143,157
Total Prior Years:
62,422,463
Grand Total:
66,565,620
10,221
NOTE: Adjusted Averages and Totals include all VRE trips taken on Amtrak trains, but do not include “S” schedule days.
* designates “S” schedule day
4
CEO REPORT | JUNE 2014
ON TIME PERFORMANCE
SYSTEM PERFORMANCE
100%
95%
90%
85%
5/2014
4/2014
3/2014
2/2014
1/2014
12/2013
11/2013
10/2013
9/2013
8/2013
7/2013
6/2013
5/2013
4/2013
3/2013
2/2013
1/2013
12/2012
11/2012
10/2012
9/2012
8/2012
7/2012
6/2012
5/2012
4/2012
3/2012
2/2012
1/2012
80%
5/2014
4/2014
3/2014
2/2014
1/2014
12/2013
11/2013
10/2013
9/2013
8/2013
7/2013
6/2013
5/2013
4/2013
3/2013
2/2013
1/2013
12/2012
11/2012
10/2012
9/2012
8/2012
7/2012
6/2012
5/2012
4/2012
3/2012
2/2012
1/2012
70%
FREDERICKSBURG LINE
MANASSAS LINE
PERFORMANCE BY LINE
100%
90%
80%
5
CEO REPORT | JUNE 2014
TRAIN UTILIZATION
AVERAGE RIDERSHIP
FREDERICKSBURG LINE
150%
MIDWEEK PEAK
120%
100%
Capacity
90%
60%
30%
0% 300 302 304 306 308 310 312 301 303 305 307 309 311 313
AVERAGE RIDERSHIP
MANASSAS LINE
MIDWEEK PEAK
120%
Midweek Peak
100%
Average Ridership
Capacity
80%
60%
40%
20%
0% 322
6
324 326
CEO REPORT | JUNE 2014
328 330
332
325
327
329
331
333 335
337
PARKING UTILIZATION
NUMBER OF SPACES
FREDERICKSBURG LINE
1000
NUMBER IN USE
Parking Spaces
800
600
400
200
0
FBG*
LLR*
BKV
QAN
RIP
VRE Stations
2000
WDB
LOR
*Denotes stations with overflow
parking available that is now
being included in final counts
Num in Use
NUMBER OF SPACES
MANASSAS LINE
Num Spaces
1500
Parking Spaces
NUMBER IN USE
1000
500
0
BRU
MSS
MPV
BCV
RRV
BLV
VRE Stations
CEO REPORT | JUNE 2014
7
BICYCLE COUNTS
25
No. of Bicycles Parked
FREDERICKSBURG LINE
MANASSAS LINE
20
15
10
5
0
FBG
LLR
BKV QAN WDB
RIP
LOR FRS* BRU MSS
VRE Stations
FINANCIAL REPORT
MPV
BCV RRV
BLV
*Denotes joint use
facility—Riders of VRE
and Metro cannot be
differentiated.
Num Spaces
SUMMARY OF FINANCIAL RESULTS
MEASURES
DOLLARS
Operating Ratio
BUDGETED REVENUE
86,783,248
Budgeted Revenue YTD
73,909,436
Actual Revenue YTD
74,413,948
Cumulative Variance
504,512
Percent Collected YTD
86,783,248
Budgeted Expenses YTD
72,871,564
Operating Expenses YTD
69,620,970
NET INCOME (LOSS)
FROM OPERATIONS
These figures are preliminary and unaudited.
CEO REPORT | JUNE 2014
55%
59%
504,512
3,250,594
Percent Expended YTD
8
ACTUAL
85.17%
BUDGETED EXPENSES
Cumulative Variance
GOAL
85.75%
3,250,594
83.97%
80.22%
3,755,107
Fare income for the month was $10,611 above
the budget – a favorable variance of 0.35%. The
cumulative variance for the year is 2.00% or
$671,063 above the adopted budget. Revenue in
FY 2014 is up 7.7% compared to FY 2013. The
government shutdown in October did not have
a material effect on fare revenue. The transit
subsidy decreased effective January 1, 2014 and
has had an impact on fare revenue which has led
to a slight softening of fare projections.
A summary of the financial results (unaudited)
follows. Detail on the major revenue and
expense categories is provided in the attached
Operating Budget Report. Amounts shown
reflect the amended FY14 budget.
FINANCIAL REPORT, CONT.
FY 2014 OPERATING BUDGET REPORT, MAY 31, 2014
YTD VARIANCE
CURR. MO.
ACTUAL
CURR. MO.
BUDGET
YTD
ACTUAL
YTD BUDGET
Passenger Ticket Revenue
3,072,762
3,062,151
34,208,912
33,537,849
671,063
2.0%
36,600,000
Other Operating Revenue
2,930
13,888
168,346
152,112
16,234
10.7%
166,000
3,075,692
3,076,040
34,377,258
33,689,960
687,298
2.0%
36,766,000
-
-
11,761,497
11,761,497
-
0.0%
11,761,497
2,374,889
2,449,150
28,249,675
28,443,959
(194,284)
-0.7%
32,654,748
5,585,703
$
%
TOTAL FY14
BUDGET
OPERATING REVENUE
Subtotal Operating Revenue
Jurisdictional Subsidy (1)
Federal/State/Other
Jurisdictional Subsidy
Appropriation from Reserve
Interest Income
Total Operating Revenue
-
-
-
-
-
0.0%
2,724
1,280
25,518
14,020
11,498
82.0%
15,300
5,453,305
5,526,470
74,413,948
73,909,436
504,512
0.7%
86,783,248
OPERATING EXPENSES
Departmental Operating
Expenses
5,155,278
5,368,278
58,053,969
61,341,935
3,287,966
5.4%
68,345,145
Debt Service
897,504
897,504
11,529,629
11,529,629
-
0.0%
13,594,559
Other Non-Departmental
Expenses
25,549
-
37,372
-
(37,372)
Total Operating Expenses
6,078,331
6,265,782
69,620,970
72,871,564
3,250,594
4.5%
86,783,248
NET INCOME (LOSS)
FROM OPERATIONS
(625,025)
(739,312)
4,792,978
1,037,872
3,755,107
–
–
CALCULATED
OPERATING RATIO
4,843,544
59%
(1) Total jurisdictional subsidy is $16,428,800. Portion shown is attributed to Operating Fund only.
FISCAL YEAR REVENUE PER MONTH
2014
2013
2012
2011
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
JULY
AUG.
SEPT.
OCT.
NOV.
DEC.
JAN.
FEB. MARCH APRIL
MAY
JUNE
CEO REPORT | JUNE 2014
9
SYSTEM PLAN 2040
SYSTEM PLAN 2040 PRELIMINARY OPERATIONAL ANALYSIS
A Preliminary Operational Analysis of the service concepts outlined
in the VRE System Plan 2040, adopted by the Operations Board in
January 2014, is underway. The analysis includes the development
of sketch-level schedules for future VRE operations coinciding with
the three System Plan phases of investment: 2020 (Phase 1), 2030
(Phase 2) and 2040 (Phase 3). A refined set of ridership projections for future service concepts – Gainesville-Haymarket extension,
expanded peak and off-peak service, and reverse peak service – is also
being developed to better understand the potential rider response to
the various service improvements. The analysis will inform on-going
efforts to define future operational, rolling stock, station and rail
infrastructure needs and develop a detailed implementation program
to meet those needs.
Initial analysis results support the anticipated System Plan ridership
level of 50,000 daily trips by 2040 generated by both regional growth
in population and employment and expanded VRE service to tap a
greater share of commute-to-work travelers and new markets such as
the Gainesville-Haymarket area. Short-term peak demand is expected to remain strong and can be supported by lengthening existing
trains to expand the number of passenger seats. By 2020, however, 9- and 10-car trains will be necessary to
carry the projected loads which place even greater pressure on midday and overnight storage capacity than
today. With the addition of Gainesville-Haymarket service or reduced peak headways on the Manassas and
Fredericksburg main lines, the number of daily trains needed to meet the expected ridership demand will
exceed the limits of VRE’s railroad access agreement.
The Preliminary Operational Analysis will be complete in July. The results will help define the specific scope
and timing of the more complex, longer-term System Plan investments that must begin to be tackled in the
coming months and years to sustain and grow VRE’s role as a regional rail provider.
RAIL OPERATIONS
SAFETY UPDATE
Through our partnership with Virginia Operation Lifesaver (OL) as well as the national OL office, we
received a large shipment of “See Tracks, Think Trains” campaign material and promotional items. These will
be used throughout the summer to compliment various VRE safety outreach events such as railroad crossing safety blitzes and our recently commenced social media safety campaign, which awards prizes weekly to
correct responses from our riders to safety and security questions.
10
CEO REPORT | JUNE 2014
CAPITAL PROJECTS
SPOTSYLVANIA
VRE has issued construction contracts for both the station and third track. Once the land purchase is
completed by Spotsylvania County, VRE can issue notice to proceed (NTP) and construction work can
begin on the station. Spotsylvania has asked VDOT to handle land acquisition for them. VDOT is
proceeding with their land acquisition process. In the mean time, Third Track Project construction began in
January and is progressing nicely. Aerials as of 5-24-2014.
Fill operations for Third Track north of US 17 to Pedestrian
Underpass at Benchmark
Future Site of Spotsylvania Station and Parking Lot with Third
Track fill operations north and south
Future Site of Spotsylvania Station and Parking Lot with Third
Track fill operations north and south
Future Site of Spotsylvania Station and
Parking Lot with Third Track fill operations
north and south
CEO REPORT | JUNE 2014
11
CAPITAL PROJECTS, CONT.
ALEXANDRIA KING STREET PEDESTRIAN TUNNEL PROJECT
VRE issued a task order contract to Gannett Fleming for design & construction management work on the
project. The project team is moving forward to accomplish the following milestones:
• NEPA Documentation – Complete December 2012 - Complete
• Public Information Meeting – Spring 2013 – Complete
• Geotechnical investigation and utility locating – June 2014
• Design – Completion by early 2015
• Construction Advertisement – To be Determined
• Construction – To be Determined
L’ENFANT STORAGE TRACK
VRE will meet with CSX soon to review the final design and approve the scope of work. HDR has
completed the final wayside power design which VRE has forwarded to PEPCO and CSX for review and
approval.
LORTON PLATFORM EXTENSION
VRE awarded a construction contract to Hammerhead Construction of Dulles, Virginia. Construction is
expected to commence early summer of 2014. This project will extend the existing platform at the VRE
Lorton Station by approximately 256 feet to accommodate longer VRE trains. VRE also executed an agreement with CenturyLink to relocate a communication line in the project area.
BROAD RUN TRAIN WASH
VRE has reviewed the 90% design documents. Plan submission to Prince William County and the City of
Manassas is on hold while VRE seeks additional funding sources for construction.
BROAD RUN PARKING EXPANSION
VRE has reviewed the 30% design documents. Once the FTA approves the Categorical Exclusion (CE)
application, design work will resume with the next milestone review at the 60% level.
12
CEO REPORT | JUNE 2014
FACILITIES UPDATE
VRE facilities team has multiple projects underway and completed the following within the past month:
1. Landscaping at all stations
2.Installation of upgraded fire alert system at the Fredericksburg office
3.Repainting of the interior of the Fredericksburg office
4.Independent assesment of all VRE station facilities
Projects scheduled to be completed within the 3rd Quarter of calendar year 2014.
1.Evaluate electrical power infrastructure at Broad Run; replace electrical lines as necessary.
2.Touch up paint at several stations
3.Elevator cab and hoist-way rehabiliation at Rippon and Franconia Springfield stations.
4.Roof repairs at Rippon Station.
5.Install network fire detection system at VRE Fredericksburg office.
6.Remove discarded ties and asphalt from the right of ways at various locations within the service area.
7.Install portable generator connections at all stations with elevators; long term all stations will be
equipped for portable generator operations.
8.Correct drainage pipe slope at Crossroads maintenance and storage facility.
NEW PASSENGER CARS
Base Order (8) Gallery IV Cars
The first four (4) new passenger cars arrived at VRE’s
Broad Run Maintenance and Storage Facility on June 9,
2014. For the next two weeks VRE staff, contractors and
the car builder will commission the cars and provide training for operators and maintenance personnel on the new
features of the cars. The next four (4) new passenger cars
are scheduled to be delivered in early July 2014.
Option Order (7) Gallery IV Cars
VRE modified the existing Contract with Sumitomo
Corporation of America (SCOA) to add seven (7) options
cars to the existing order. The Contract Amendment was
finalized by the end of December 2013. The project kick
off meeting was held on March 17th. Material purchases
and the preliminary Buy America audit is currently
underway.
CEO REPORT | JUNE 2014
13
COMMUTER STATIONS & PARKING PROJECTS
Project & Code
Alexandria - King
St Pedestrian
Tunnel
Amtrak Joint
Recapitalization
Project
Description
Design and installation of a new
pedestrian tunnel between the VRE/Amtrak
and METRO stations and modifications to
eastern platform to allow service from Track
#1.
Amtrak and VRE joint benefit
recapitalization projects
Broad Run Parking
Expansion
Environmental Analysis and Engineering to
expand parking by 700 spaces
FranconiaSpringfield Station
Rehabilitation
To make repairs & improvements to the
Franconia Springfield Station Eastern
Platform & Passenger Walkway
Lorton Station
Expansion
Expansion of station by extending eastern
platform and adding a second platform
Rolling Road
Platform Extension
250 Foot Platform Extension
100 Foot Canopy Exention
Spotsylvania
Station (New
Station)
Development of a new VRE station in
Spotsylvania County (Station Only, NO
Parking) near the Crossroads Yard
COMMUTER STATION & PA
Task
Task Description
Project
Manager
Board Item
Number
% of Total
Task
Completion
Calendar
Completion
Date (Est.)
Feasibility Study
Prepare a feasibility study with limited survey to investigate challenges associated
with designing, permitting and constructing a tunnel under a live CSX track.
Norine
Walker
8C-05-2012
95%
2nd Quarter
2013
Site Investigation
Compile soils data and perform in-situ testing to prepare for final design phase and
provide VDOT with environmental information.
Eric
Johnson
8H-10-2013
15%
2nd Quarter
2014
Receive
including de
in May to e
work to b
Design &
Construction
Administration
Design & construction administration for pedestrian tunnel and
modifications to east platform.
Norine
Walker
8F-12-2013
5%
1st Quarter
2015
Design ki
meeting a
Washington Union
Terminal Rail
Service
Improvement Plan
Joint study with Amtrak and MARC re: meeting current and forecasted
growth for target years 2017 and 2030.
Christine
Hoeffner
100%
Completed
Upgrade and replace wayside power station for VRE storage tracks at
Rich Dalton
the Coach yard
100%
Completed
Coach Yard
Wayside Power
Upgrade
WUT Canopy Roof
Repairs
Repairs of canopy roof at WUT lower level platforms
Rich Dalton
70%
4th Quarter
2014
Alexandria - King St
Station Platform
Elevation
Raise west platform elevation
Rich Dalton
0%
TBD
90%
1st Quarter 2014
EA & PE
Perform environmental analysis and engineering and provide
construction administration to expand parking by 700 spaces
Eric
Johnson
11D-04-2011
30%
3rd Quarter
2014
Repairs &
Improvements
Infrastructure repairs and improvements to eastern platform and
passenger walkway at VRE Franconia-Springfield Station.
Kip Foster
9F-06-2011
100%
Completed 3rd
Quarter 2013
Flagging Services &
Protection
Provide flagging services during platform level repairs and overhead
pedestrian bridge work.
Kip Foster
9G-06-2011
100%
Completed
2012
PE and
Environmental
EA and PE to extend the exiting platform and construct a second
platform.
Eric
Johnson
10A–10-2010
100%
Completed 4th
Quarter 2012
Station Expansion
Design
Prepare construction documents and provide construction
administration for 250' platform expansion with upgraded LED lighting
Eric
Johnson
8B–05-2012
90%
4th Quarter
2014
Platform Extension
Construction
Construction of 250' platform extension with upgraded LED lighting
Eric
Johnson
8B–03-2014
0%
4th Quarter
2014
Utility Relocation
Relocate CenturyLink communications line to accommodate platform
extension and future second platform
Eric
Johnson
8C–03-2014
0%
2nd Quarter
2014
Construction
Management
Services
Provide construction management and inspection services during
construction of platform extension
Eric
Johnson
9A–04-2014
0%
4th Quarter
2014
PE / Env
Design
Construction CM
250' Platform Extension / 100' Canopy Extension
Kip Foster
Station Design
Design of the new platform and head house.
Kip Foster
9F-06-2012 &
9G-06-2012
100%
Completed 2nd
Quarter 2013
Station Construction
Construction of the new platform and head house.
Kip Foster
9F-05-2013
0%
TBD
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14
CEO REPORT | JUNE 2014
Feasibility
stakeholde
Amtrak h
Project scopi
30% design
design effort
Substantial
Permit clo
Receive
Constructio
CSX fo
Received B
Receiv
construction
Contract exe
ON & PARKING PROJECTS
endar
pletion
(Est.)
Status
Quarter
013
Feasibility study was distributed to stakeholders Jan 2013. Comments received from all
stakeholders. Preparing final draft addressing comments. Preparing for final design once
VDOT provides approval of use of GEC contract.
Quarter
014
Received Board approval in March 2013 to execute CSX force account agreement,
including design review, flagging for field work and right-of-entry. Received Board approval
in May to execute AECOM task order supplement to include additional soil borings. Field
work to be scheduled following coordination with CSX, City of Alexandria and Amtrak.
Quarter
015
Design kickoff meeting held in early February 2014. Currently arranging stakeholders
meeting and design criteria meetings. Design will proceed once field work completed.
Change Order, Budget & Schedule Change Notes & Updates
Supplement No. 1, October 2013, $26,709. Supplement No. 2, May 2014,
$85,752.
Vendor
Total Adopted
CIP Budget
Thru FY14 ($)
Total Board
Approved
Funds ($)
Contractual
Total
Commitment Expenditures
s To-Date ($) To-Date ($)
AECOM
$ 10,226,000
$
162,711
$
147,919
$
140,487
$
173,648
$
162,402
$
29,718
AECOM
Gannett
Fleming
$
-
$ 1,814,559
$ 1,728,151
$
10,156
TOTALS
$ 10,226,000
$ 2,150,918
$ 2,038,472
$
180,361
$ 1,000,000
$ 1,000,000
$
987,625
pleted
Project completed.
Final invoice received 2/28/14; payment authorized 3/20/14.
Amtrak
$
1,000,000
pleted
Project completed.
Last invoice received 4/12/2013
Amtrak
$
750,000
$
750,000
$
750,000
$
515,968
Quarter
014
Amtrak has spent all allocated budget, but performed only 70% of the work. Amtrak
requesting additional $300k to complete the project.
Project has been stopped; VRE and Amtrak reconciled work performed and
payment up to the initial $600K project budget; Amtrak submitted revised
agreement and estimate to complete the project on 6/2/14; currently under
review by VRE.
Amtrak
$
600,000
$
600,000
$
600,000
$
573,953
$
278,867
$
-
$
-
BD
Project scoping underway. Amtrak is in the process of writing an agreement to be submitted
to VRE for review.
rter 2014
Quarter
014
eted 3rd
er 2013
pleted
012
eted 4th
er 2012
30% design submitted. Awaiting FTA approval of CE application submitted in August. 60%
design effort will begin after CE approval is obtained. Initial comments have been generated
from the 30% design review.
Substantial Completion and owner occupancy in June. Punchlist complete. Fairfax County
Permit closed out.
Contract closeout pending contractor response to
closeout notification.
Change Order # 1, Canopy Roof/Gutters/Downspouts, $39,230 --- Change Order # 2, Stringer
Repair/Replacement, $47,440 --- Change Order # 3, Structural Steel Repairs/Rehab, $45,682 --Change Order # 4 - $4,928 - Window Jamb Rehab and Replacement --- Change Order # 5 - $222 - Gutter
Repair
Amtrak
$
278,867
TOTALS
$
2,628,867
$ 2,628,867
$ 2,350,000
$ 2,077,547
Dewberry
$
3,420,000
$ 2,031,263
$ 1,846,603
$
384,272
TOTALS
$
3,420,000
$ 2,031,263
$ 1,846,603
$
384,272
$
455,950
$
449,002
$
448,779
$
132,000
$
124,765
$
27,842
$
587,950
$
573,767
$
476,621
Vista
Contracting, Inc.
$
No additional flagging expected.
Force account estimate for flagging in the amount of $124,765.
522,000
CSX Trans.
TOTALS
$
522,000
Completed
HDR
$
306,350
$
278,500
$
271,476
Quarter
014
HDR providing procurement assistance.
HDR
$
103,400
$
94,000
$
87,694
Quarter
014
Received Board approval in March to award construction contract to Hammerhead
Construction. Contract awarded in late April. Received Board approval in May to execute
CSX force account agreement for design review and flagging during construction.
Hammerhead
Construction
$
991,980
$
901,800
Quarter
014
Received Board approval in March to execute communications line relocation agreement
with CenturyLink. Agreement executed in early April.
CenturyLink
$
66,664
$
60,604
Quarter
014
Received Board approval in April to execute task order with Gannett Fleming for
construction management and inspection services during construction of platform extension.
Task order executed in late April.
Gannett
Fleming
$
164,786
$
149,805
eted 2nd
er 2013
BD
TOTALS
TOTALS
Permitting complete with Spotsylvania County.
Contract executed and CE issued by FHWA. NTP to be issued once County acquires land.
$
2,820,000
$
2,820,000
$
2,000,000
$
2,000,000
$
3,422,500
STV
Hammerhead
Construction
TOTALS
$
3,422,500
$ 1,633,180
$ 1,484,709
$
359,170
$
-
$
-
$
-
$
405,912
$
369,011
$
205,332
$ 2,583,900
$ 2,349,000
$
51,638
$ 2,989,812
$ 2,718,011
$
256,970
TAB 1
CEO REPORT | JUNE 2014
15
TRACK & INFRASTRUCTURE PROJECTS
Project & Code
L'Enfant Storage Track
Spotsylvania Third Track Expansion (Crossroads to Hamilton -­‐ Fredericksburg)
Descrip0on
Construct ~1,400 feet of Storage Track North of the L'Enfant Sta0on Planorm, including Wayside Power (Capacity of 2 Trainsets)
TRACK & INFRASTRUC
Task
Task Descrip0on
Project Manager
Board Item Number
% of Total Task Comple0on
Calendar
Completion
Date (Est.)
Storage Track Construc0on
Construct ~1,400 of track north of L'Enfant Sta0on
Eric Johnson
8B-­‐10-­‐2006
100%
Completed 4th Quarter 2010
Wayside Power Design
Design wayside power for stored train sets
Eric Johnson
90%
1st Quarter 2014
Wayside Power Construc0on
Construc0on of wayside power for stored train sets
Eric Johnson
N/A
30%
3rd Quarter 2014
Air Compressor Procurement
Procurement and installa0on of air compressor equipment for new storage track air system (eVA). Eric Johnson
N/A
100%
Switch & Signaliza0on Design
Design of storage track switches and signals
Eric Johnson
9B-­‐06-­‐2011
90%
2nd Quarter 2014
Third Track Civil Design
Environmental Analysis and Final Design
Kip Foster
100%
Completed 2nd Quarter 2013
Third Track Signal Design
Signal design and engineering support
Kip Foster
9E-­‐06-­‐2012
100%
1st Quarter 2014
Track & Signal Construc0on
Construc0on of Signals
Kip Foster
9H-­‐09-­‐2013
30%
n/a
Track Work & Structures
Construc0on of Track & Structures
Kip Foster
9C-­‐06-­‐2013
25%
HDR subm
Completed 3rd Air compre
Quarter 2008
CSX prev
2014
Permik
Cons
Construct approximately 2.5 miles of third track leading to the new Spotsylvania Sta0on
Clearing a
Phase 1 4th Quarter 2014 Phase 2 trackwo
2nd Quarter 2015
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PLANNING, COMMUNICATIONS & INFORMATION TECHNOLOGY
PROJECTS
PLANNING, COMMUNICATIONS & INF
Project & Code
Gainesville Haymarket Expansion Planning
Descrip0on
Expansion of VRE Service to Gainesville & Haymarket, VA
Task
Task Descrip0on
Project Manager
Board Item Number
% of Total Task Comple0on
Calendar
Completion
Date (Est.)
G/H Expansion Analysis (Feasibility)
Develop expansion alterna9ves for VRE Service to G/H
Chris0ne Hoeffner
9D-­‐12-­‐2007
Complete
Complete
G/H Expansion Project Development, Environmental and Design
Perform planning and project development ac9vi9es, environmental analysis and engineering design
Chris0ne Hoeffner
0%
TBD
Construc9on (Future)
Future Track Construc9on
TBD
0%
TBD
0%
6/30/16
Mobile Ticke9ng
Development and Implementa9on of a Mobile Ticke9ng System
Chris Henry
System Planning
Prepare system plan to cover 20+ year planning horizon
Chris0ne Hoeffner
8H-­‐09-­‐2013
1st Quarter 2014
9F-­‐04-­‐2013
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CEO REPORT | JUNE 2014
$
VRE O
ASTRUCTURE PROJECTS
Total Expenditures To-­‐Date ($)
Status
Change Order, Budget & Schedule Change Notes & Updates
Vendor
Total Adopted Total Board Contractual CIP Budget Thru Approved Funds Commitments To-­‐
Date ($)
FY14 ($)
($)
eted 4th er 2010
Track Complete
n/a
CSX Trans.
$ 830,000 rter 2014
HDR submiTed final wayside power design in early April. Design submiTed to PEPCO to design of electric service on Virginia Avenue and to CSX for review.
Supplement to GEC V Task Order 7 in the amount of $8,600 executed in late December 2012.
HDR
$ -­‐ $ 50,925 $ -­‐ $ 688,480 $ 208,390 Kaeser Compressors, Inc.
$ -­‐ $ 37,531 CSX Trans.
$ 250,000 endar
pletion
(Est.)
Quarter 014
NVE
Wayside power construc0on to follow PEPCO's design and construc0on of electric service.
eted 3rd Air compressor system delivered and stored at Crossroads Yard. Installa0on no longer included in scope of work. Inves0ga0ng alternate uses for equipment.
er 2008
Quarter 014
CSX previously an0cipated comple0on of track and signal modifica0on design in May 2013. Design work con0nues as of early June 2014. CSX expects to complete design and provide es0mate in approximately one month. Will seek Board approval for CSX construc0on force account agreement once es0mate received from CSX.
TOTALS
$ 3,219,000 $ 706,000 $ 442,794 $ 50,884 $ 37,531 $ 225,000 $ 126,821 $ 3,219,000 $ 1,080,000 $ 1,707,936 $ 866,420 eted 2nd er 2013
Permikng complete, agency construc0on no0fica0ons issued. Design plans circulated for signature. Final Revision completed. Construc0on Plans circulated to contractors and other stakeholders. Pre-­‐Construc0on Conference held December 19, 2014.
STV
$ 817,703 $ 743,366 $ 396,034 rter 2014
Signal Design for Phase 1 and Phase 2 complete. Design checked by CSX. Signal Construc0on underway.
CSX Trans.
$ 1,009,800 $ 917,400 $ -­‐ $ 20,522,611 $ 20,522,611 $ -­‐ $ 8,880,073 $1,710,972 n/a
$ 32,500,000 CSX Trans.
100% design completed. Signal Construc0on Underway.
Clearing and Grubbing complete. Crash Wall construc0on completed. Drainage Extensions preparing to start. Construc0on Pads for 4th 014 Phase 2 trackwork in process. Borrow Material Fill Opera0ons for New Third Track Embankment and Trackbed con0nuing. Retaining Wall arter 2015
construc0on has begun.
CA # 1 -­‐ Access from Crossroads Pkwy ($112,715) CA # 2 -­‐ Load Test for Micropiles ($47,900) CA # 3 -­‐ Subgrade Stabiliza0on ($86,583) CA # 4&5 -­‐ Weather Extensions (0me only) CA # 6 -­‐ Proposed Sta0on Site Fill ($155,899)
Abernathy Construc0on Corp
TOTALS
$8,475,890 $ 32,500,000 $ 31,230,187 $ 30,659,267 $ 2,107,006 TAB 2
S & INFORMATION TECH. PROJECTS
endar
pletion
(Est.)
mplete
Status
Change Order, Budget & Schedule Change Notes & Updates
Vendor
Feasibility Study Completed on 9/28/2009
Aerial Survey Deferred to NEPA/PE. Revised Consultant Responsibility for Cost Es9ma9ng from Belstar to VHB/DMJM
VHB
BD
$1,500,000 allocated in FY14 NVTA regional funding. Awai9ng execu9on of a project agreement with NVTA.
BD
Future Construc9on Related to Expansion
0/16
rter 2014
TBD
Funding Sources TBD
VRE Ops Board adopted plan 1/17/14. Brochure complete. Final report under review by VRE.
$ 3,037,338 GEC task order ($35,000) for supplemental public outreach/communica9ons support issued 9/30/13
Contractual Total Commitments Expenditures To-­‐Date ($)
To-­‐Date ($)
$ -­‐ $ -­‐ $ -­‐ $ -­‐ $ -­‐ $ -­‐ $ 3,037,338 $ 1,537,338 $ 1,397,338 $ 1,042,749 GlobeSherpa
TOTALS
Total Board Approved Funds ($)
$ 1,537,338 $ 1,397,338 $ 1,042,749 TBD
TOTALS
Project Kick0ff Mee9ng 05/29/14
Total Adopted CIP Budget Thru FY14 ($)
$ -­‐ $ 3,510,627 $ -­‐ $ -­‐ $ 3,510,627 $ -­‐ $ -­‐ P.B.
$ 185,000 $ 150,000 $ 185,000 $ 176,163 TOTALS
$ 185,000 $ 150,000 $ 185,000 $ 176,163 TAB 3
CEO REPORT | JUNE 2014
17
YARD PROJECTS
YARD PROJE
Project & Code
Broad Run Yard Train Wash and Crossroads Yard Warehouse
Task
Task Descrip0on
Project Manager
Board Item Number
% of Total Task Comple0on
Calendar
Completion
Date (Est.)
Crossroads Warehouse Design
Conceptual and final design of new Crossroads warehouse.
Eric Johnson
10D-­‐04-­‐2012
100%
Completed 4th Quarter 2012
Crossroads Warehouse ConstrucIon
ConstrucIon of new Crossroads warehouse.
Eric Johnson
11E-­‐04-­‐2011
100%
Completed 2nd Quarter 2013
Broad Run Train Wash Design
Conceptual and final design and construcIon administraIon for Broad Run train wash
Eric Johnson
9D-­‐06-­‐2012
90%
3rd Quarter 2014
TBD
TBD
n/a
n/a
Kip Foster
9C-­‐01-­‐2013
100%
Completed 3rd Quarter 2013
Descrip0on
Design and construcIon of Broad Run Yard train wash and Crossroads Yard warehouse.
Broad Run Train Wash Future ConstrucIon/InstallaIon Work related to Broad Run train wash
ConstrucIon
Yard Fall ProtecIon
InstallaIon of fall protecIon systems at Broad Run and Crossroads yards
Review o
County a
s
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Project & Code
Passenger Railcar Procurement PosiQve Train Control (PTC)
Descrip0on
To Acquire Fineen (15) New Railcars from Sumitomo to add to the exisQng VRE Passenger Car Fleet
To install and implement PosiQve Train Control (PTC) for all VRE LocomoQves
ROLLING STOCK PR
Task
Task Descrip0on
Project Manager
Board Item Number
% of Total Task Comple0on
Calendar
Completion
Date (Est.)
New Railcar Manufacture (8 cars)
Base Order of 8 New Passenger railcars
Rich Dalton
10C-­‐01-­‐2012
80%
1st Quarter 2016
New Railcar Manufacture (7 cars)
OpQon Order of 7 New Passenger railcars
Rich Dalton
8B-­‐11-­‐2013
0%
1st Quarter 2018
New Railcars On site engineering through warranty administraQon under MEC V Rich Dalton
Engineering Oversight task order STV-­‐0038 under MEC V
(7 Cars)
10A-­‐01-­‐2014
0%
4th Quarter 2017
New Railcars On site engineering through warranty administraQon under MEC V Rich Dalton
Engineering Oversight task order STV-­‐0017 under MEC V
(8 Cars)
9E-­‐02-­‐2012
68%
4th Quarter 2015
PosiQve Train Control PosiQve Train Control for all locomoQves and cab control cars (total Rich Dalton
InstallaQon and 41), as mandated by the Rail Safety Improvement Act of 2008.
Infrastructure
9E-­‐09-­‐2013
0%
1st Quarter 2015
9A-­‐03-­‐2013
5%
1st Quarter 2014
Oversight
Oversight -­‐ PosiQve Train Control for all locomoQves and cab control cars, as mandated by the Rail Safety Improvement Act of 2008.
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CEO REPORT | JUNE 2014
Rich Dalton
Manufa
Contract Amen
Kick Off meeQn
C
Task order RD PROJECTS
alendar
mpletion
te (Est.)
Status
pleted 4th rter 2012
pleted 2nd rter 2013
Final payment issued in early April.
uarter 2014
Review of Broad Run train wash 90% design completed. Plan submission to Prince William County and City of Manassas on hold while seeking addiIonal construcIon funding. STV to submit recommendaIons for Crossroads train wash modificaIons shortly. Total Adopted CIP Budget Thru FY14 ($)
Total Board Approved Funds ($)
Contractual Commitments To-­‐Date ($)
Total Expenditures To-­‐Date ($)
Change Order, Budget & Schedule Change Notes & Updates
Vendor
STV Task Order #3 Supplement #1 for $146,414 for addiIonal Crossroads warehouse engineering services
STV/RWA
$ 629,248 $ 619,334 $ 619,311 Contract Amendment No. 1 -­‐ MulIple change orders increasing Contract amount by $124,409 and Contract Ime by nine days. Contract Amendment No. 2 -­‐ MulIple change orders increasing Contract amount by $87,774 and Contract Ime by 173 days.
Trinity ConstrucIon Group, Inc.
$ 2,600,000 $ 2,092,364 $ 2,125,632 $ 5,723,959 Supplement No. 1 -­‐ Increased contract amount by $3,864 for third party construcIon cost esImate.
STV/RWA
n/a
pleted 3rd rter 2013
$ 307,513 $ 283,421 $ 174,875 TBD
TOTALS
Contract Closeout complete.
Change Order / Contract Amendment # 1 ($14,896) issued. Increased contract amount from $154,074 to $168,970.
$ -­‐ $ -­‐ $ -­‐ $ 5,723,959 $ 3,536,761 $ 2,995,119 $ 2,919,818 Industrial Turn Around $ 230,000 $ 169,482 $ 168,970 $ 168,970 CorporaIon (ITAC)
TOTALS
$ 230,000 $ 169,482 $ 168,970 $ 168,970 TAB 4
STOCK PROJECTS
alendar
mpletion
te (Est.)
uarter 2016
uarter 2018
Total Adopted Total Board Contractual CIP Budget Thru Approved Funds Commitments FY14 ($)
($)
To-­‐Date ($)
Total Expenditures To-­‐Date ($)
Sumitomo -­‐ Nippon Sharyo
$ 23,140,000 $ 21,240,000 $ -­‐ Contract Amendment Executed; preliminary delivery schedule submiZed by SCOA/Project Contract Amendment Executed 12/19/2013 to increase the contract amount Sumitomo -­‐ and order of cars.
Kick Off meeQng held on March 20, 2014
Nippon Sharyo
$ 14,805,714 $ 14,805,714 $ -­‐ Status
Change Order, Budget & Schedule Change Notes & Updates
Vendor
Manufacturing of 8 base order passenger railcars final assembly in process
The car numbers are designated as V820 -­‐ V827; the first four (4) cars are enroute from Chicago to VRE's Broad Run Maintenance and Storage FacilQy; the last four (4) cars are scheduled to ship in June 2014 -­‐ delivery has been delayed to resolve technical issues with emergency lighQng system. $ 39,419,714 uarter 2017
Kick Off meeQng held on March 20, 2014; reviewing project schedule milestones and CDRL submiZal list
The car numbers are designated as V828-­‐834
STV
$ 892,500 $ 849,245 $ 29,563 uarter 2015
ConQnuing to provide manufacturing and engineering oversight
STV conQnues to provide oversight of the car construcQon in IL. Resident inspector acQve at Rochelle operaQon 5/5/2014
STV
$ 1,474,000 $ 1,250,000 $ 980,410 TOTALS
uarter 2015
Preparing contract documents for WRE
AuthorizaQon to award a sole source contract to Wabtec was approved by both Commissions on 10-­‐3-­‐13, preparing sole source documentaQon and Scope of Work -­‐ under final legal review -­‐ 6/3/2014
uarter 2014
Task order issued on March 13, 2013 to STV for engineering and oversight work for implementaQon. MEC IV Task Order 0026
PTC ImplementaQon oversight -­‐ DefiniQon Phase -­‐ Matrix of tasks was reviewed and approved by VRE for plan development and preparaQon underway for scope of work including hardware pricing and quotes, STV is also developing back office operaQon; updated 6/3/2014
$ 39,419,714 $ 40,312,214 $ 38,144,959 $ 1,009,973 WRE
$ 8,821,989 $ 7,980,877 $ 550,645 $ 49,782 STV
TOTALS
$ 8,821,989 $ 7,980,877 $ 550,645 $ 49,782 TAB 5
CEO REPORT | JUNE 2014
19
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NOTES
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CEO REPORT | JUNE 2014
21
1500 KING STREET | ALEXANDRIA, VA 22314 | 703.684.1001 | WWW.VRE.ORG