AGENDA ITEM 9-B
ACTION ITEM
TO:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
SEPTEMBER 16, 2011
RE:
AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR
PARKING LOT EXPANSIONS AT THE BROOKE AND LEELAND ROAD
VRE STATIONS
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
enter into a contract with Tavares Concrete, of Lorton, Virginia, to construct the Brooke
and Leeland Road parking lot expansions. The total contract value shall be
$2,138,702, plus a 10% contingency of $213,870, for total amount not to exceed
$2,352,572.
BACKGROUND:
Due to significant increases in ridership, VRE, in conjunction with Stafford County,
designed parking lot expansions at both the Brooke and Leeland VRE stations. The
Brooke project includes the addition of two hundred thirty-four (234) parking spaces
located to the south of the existing lot and access road. The Leeland Road project
includes the addition of approximately one hundred ninety-six (196) parking spaces
located to the west of the existing lot.
At the April 2011 meeting, the Operations Board authorized the solicitation of bids for
the construction of both projects. Two bids were subsequently received on June 16,
2011 and both exceeded the project budget. As such, at their June 2011 meeting, the
Operations Board directed VRE staff to re-issue the solicitations for both projects.
VRE and Stafford County staff worked to modify the solicitation in an effort to reduce
the project cost as well as more widely advertise the project to contractors. A new
solicitation was issued on July 29, 2011 and four bids were received on September 2,
2011.
The bids ranged in price from $2.139M to $2.972M, with the lowest bid being within
available project funding. Following a review of the bids, staff is recommending award
to the lowest responsive and responsible bidder, Tavares Concrete.
FISCAL IMPACT:
Funding for both Brooke and Leeland are included in VRE’s Capital Improvement
Program using CMAQ and RSTP grants. No local match is required. Total project
funding is $4.4M, with $1.46M having been spent to-date on environmental, design, and
property acquisition. An additional $500K has been encumbered for construction
related costs including utilities and wetland mitigation.
TO:
FROM:
DATE:
RE:
CHAIRMAN BULOVA AND THE VRE OPERATIONS BOARD
DALE ZEHNER
SEPTEMBER 16, 2011
AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR
PARKING LOT EXPANSIONS AT THE BROOKE AND LEELAND ROAD
VRE STATIONS
RESOLUTION
9B-09-2011
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, due to increases in ridership, VRE has designed parking lot expansions at
both the Brooke and Leeland Road VRE stations; and,
WHEREAS, in June of 2011, the Operations Board directed the re-solicitation of bids
for the construction of both projects; and,
WHEREAS, four bids were received on September 2, 2011 and, after review, VRE staff
recommends award to Tavares Concrete.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorize
the Chief Executive Officer to award contracts to Tavares Concrete to construct parking
lot expansions at the Brooke and Leeland Road VRE Stations. The total contract value
shall be $2,138,702, plus a 10% contingency of $213,870, for total amount not to
exceed $2,352,572.
BE IT FURTHER RESOLVED THAT, the VRE Operations Board authorizes the Chief
Executive Officer to execute permits and other documents related to the construction of
these projects.