HR- REQUEST FOR CLASSIFICATION PROTOCOL
A protocol for classifications and reclassification requests is being implemented in an effort to improve efficiency
in processing requests.
The following link provides an overview and instructions on how to complete the Position Description
Questionnaire (PDQ) form: http://uncw.edu/hr/documents/PDQ-final.pdf. The Word document can be used to
draft information prior to the update in PeopleAdmin. This information can then be easily transferred to
PeopleAdmin for submission.
PeopleAdmin is used to initiate or change the title and/or description of the duties and responsibilities of the
position. All vacant positions to be recruited are processed through People Admin to post to reflect the most
current job description. See the table below for specific action types and time frame for completion.
The following table provides information on the time schedule for Human Resources response to the department
officials regarding the status and/or estimated date of completion for actions. The department official will be
notified immediately if a deviation from the published schedule is anticipated.
Action
New Position
for
Recruitment
Description
Request for classification of a new
position authorized through the
budget process.
Vacant
Established
Position for
Recruitment
Request for review of a vacant
position to post with or without a
change in the classification prior to
posting.
Classification
Audit of
Currently
Filled Position
Request for review of individual
position will be completed as
requested by departments through
PeopleAdmin.
Organizational Request for an organizational review
Reviews
of all or most positions in a
department.
Time Frame for Completion
The review for all completed requests received in
PeopleAdmin for a new position will be initiated
within ten (10) business days of receipt. The length
of time to complete the review will depend on the
depth of the evaluation.
The review for all completed requests received in
PeopleAdmin for posting a vacant position will be
initiated within ten (10) business days of receipt.
The length of time to complete the review will
depend on the amount of significant changes
identified in the position study. Positions requiring
classification changes prior to posting will depend
on the depth of evaluation, but most will be
completed within fourteen (14) business days.
The review for all completed requests received in
PeopleAdmin for reclassification actions for
currently filled position will be initiated within
fifteen (15) business days of receipt. The length of
time to complete the review will depend on the
amount of significant changes identified in the
position study, but most will be completed within
twenty (20) business days.
Request should be in writing to the Director,
Recruitment and Compensation. The review will be
scheduled with the Classification & Compensation
team based on the specific request. The department
will be notified of an action plan and schedule.