Position Management v. Applicant Tracking
Position Management
Applicant Tracking
(Actions)
(Postings)
EPA, SPA, Post Doc
EPA, SPA, Post Doc, NCCE, and
Temp
Create new position
Entering Existing Positions for Action
Posting (formerly know as Vacancy
Notice)
Reclassifications/Re-titles
Accepts Applications
Position Description Updates
View Applications / Applicant
Screening
Level Change(s)
Submit Interim Recruitment Reports
Time-Limited Status/FTE/RecVal
Salary Adjustments
Submit Hiring Proposals
Which module do I use?
I need to create a new EPA Faculty position.
Which module do I use?
I need to reclassify an SPA position from Administrative
Support Associate to Accounting Technician.
Which module do I use?
I need to post a temporary position.
Which module do I use?
I need to submit a request for a Faculty salary adjustment
based on retention.
Which module do I use?
I need to request to hire an SPA employee from a search?
Which module do I use?
I need to create a posting for an SPA position. (No action
has been taken on the position since the upgrade on
10/31/11). Careful!
Which module do I use?
I need to change the FTE and salary on an EPA NonFaculty position.
Which module do I use?
Last one…
Position is reclassified in January 2012 and then becomes
vacant in April 2012. Where do you go to start the process
to fill the position?
Positions v. Actions
Positions (SPA, EPA, Post Doc): will show the current approved Position
Description.
Actions (SPA Actions, EPA Actions, Post Doc Actions): will show a history of all
actions taken on a position (update, salary adjustments, level changes, etc.).
Actions update Positions when approved.
PeopleAdmin Hints and Tips
Managing Your Profile
• Set your default User Type
• Set your default Module
• Opt out of emails
• Do NOT change Unity ID, Org Unit IDs, or
enter a Username
Applicant Contact List
• Pre-made address list in your Saved Searches (for Initiators)
which includes report with the following information:
• Name
• Address
• Phone Number(s)
• Email Address
• Application State
• Date of Application
• Can be exported to Excel for use in mail merges, labels, etc.
PeopleAdmin Resources
NCSU HR PeopleAdmin page
• Training Materials/Resources
• User Request Information
• Frequently Asked Questions
http://www.ncsu.edu/human_resources/PeopleAdmin/index.php
PeopleAdmin 7 “Useful Links” Section
• Access to PeopleAdmin 5.8
• Link to PA Resources/Training Videos
• Link to the Job Posting and Background
Check Requirements Chart
• Link to the NCSU HR A-Z Index
NCSU PA Consultants
• Class & Comp (Position Management, SPA)
• EPA Administration (Position Management, EPA)
• Employment (Applicant Tracking)
• ISSC (Post Doc)
• UTS and Non UTS within the College/Division (Temp)