VIRGINIA RAILWAY EXPRESS
REQUEST FOR PROPOSALS (RFP)
RFP No. 016-021
ENGINEERING AND ENVIRONMENTAL
SERVICES FOR THE VRE PENTA-PLATFORM
CORRIDOR IMPROVEMENT PROJECT
RFP Issued: May 6, 2016
Contact: Gerri Hill, Manager of Purchasing and Contract Administration
Virginia Railway Express, 1500 King Street, Suite 202, Alexandria, VA 22314
Main Office: (703) 684-1001 Direct/Fax: (703) 838-5427 Email: ghill@vre.org
Page 1 of 79
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TABLE OF CONTENTS
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PART I
PART II
RFP INFORMATION
4
A
B
C
5
8
9
SCHEDULE
D
E
PART III
PART IV
PART V
Purpose/Background
Procurement Schedule
Notices for Offerors
11
Scope of Services
Special Terms and Conditions
12
20
GENERAL INFORMATION, INSTRUCTIONS
AND CONDITIONS FOR OFFERORS
24
F
G
H
25
27
30
General Information About the RFP
General Instructions for Offerors
General Conditions for Offerors
UTILIZATION OF DISADVANTAGED BUSINESS
ENTERPRISES AND SMALL BUSINESS CONCERNS
34
I
J
35
37
Disadvantaged Business Enterprises Policy
Small Business Concerns Policy
PROPOSAL REQUIREMENTS
40
K
L
M
41
50
51
Proposal Content
Cost Information
Submission of Proposal
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
2
__________________________________________________________________
TABLE OF CONTENTS (continued)
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PART VI
PART VII
EVALUATION OF PROPOSALS, CONTRACT AWARD
AND CONTRACT EXECUTION
54
N
O
P
55
57
59
Evaluation of Proposals
Contract Award
Contract Execution
CONTRACT DELIVERABLES
60
Q
R
S
61
63
65
Certificate of Insurance
Invoices
Project Reports/Documents
PART VIII DOCUMENTS, EXHIBITS AND OTHER
ATTACHMENTS
T
U
Exhibits
List of Attachments
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
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68
69
79
PART I
RFP INFORMATION
SECTION
TITLE
A
Purpose/Background
B
Procurement Schedule
C
Notices for Offerors
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
4
SECTION A
PURPOSE/BACKGROUND
A.1
PURPOSE
The purpose of this Request for Proposals (RFP) is to establish a Contract with
one (1) qualified and experienced engineering/architectural firm to provide
conceptual design, environmental analysis and documentation, preliminary design
and cost estimates for a corridor improvement project on the CSX Transportation
(CSXT) Richmond, Fredericksburg and Potomac (RF&P) Subdivision in Fairfax,
Prince William and Stafford Counties within the Commonwealth of Virginia. The
corridor improvement project involves extending existing platforms, adding new
second platforms with a connection between the two (2) platforms, and providing
other upgrades to the following five (5) Virginia Railway Express (VRE) stations:
A.2
1.
Franconia-Springfield Station - 6880 Frontier Dr., Springfield, VA 22150
2.
Lorton Station - 8990 Lorton Station Blvd., Lorton, VA 22079
3.
Rippon Station - 15511 Farm Creek Dr., Woodbridge, VA 22191
4.
Brooke Station - 1721 Brooke Rd., Stafford, VA 22554
5.
Leeland Road Station - 275 Leeland Rd., Falmouth, VA 22405
VRE BACKGROUND
A.
VRE is a commuter rail service linking the District of Columbia and Northern
Virginia. The Northern Virginia Transportation Commission (NVTC) and the
Potomac and Rappahannock Transportation Commission (PRTC) are transportation
districts established under Virginia law and jointly own this service. An Operations
Board consisting of members from each of the jurisdictions within the VRE
service area governs the development and operation of VRE and serves as an
advisory board to the NVTC and PRTC governing boards. Use of the term VRE
in this RFP refers to NVTC and PRTC.
B.
VRE began operations in 1992 and carries an average of approximately 19,000
weekday trips on two (2) lines. In January 2014, VRE’s Operations Board
adopted System Plan 2040 which calls for expansion of service, requiring the
addition of railcars, expansion of station and yard facilities, as well as expanding
operations to meet the goal of doubling ridership by 2040. VRE’s multi-prong
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
5
program addresses short term growth needs, as well as longer term capacity
improvements and investments in maintaining and servicing VRE’s equipment
and facilities.
C.
A.3
The primary mission of VRE is to provide commuter-oriented passenger rail
service between outlying suburbs and the Washington-Arlington-Alexandria
urban core. Some tourists and “day-trippers” also ride the trains. The service is
heavily oriented towards that core area in the morning peak and in the opposite
direction in the evening peak.
PROJECT BACKGROUND
A.
VRE’s adopted System Plan 2040 identifies the need to extend existing platforms
and add second platforms to VRE stations system wide in response to the
projected growth in ridership that will require longer trains. In addition, the
Second Amendment to the Corridor Improvement Project Memorandum of
Understanding executed between CSXT, VRE and the Virginia Department of
Rail and Public Transportation (DRPT), specifies the timely advancement of a
corridor improvement project encompassing second platforms at the VRE Lorton,
Rippon, Brooke and Leeland Road Stations as a prerequisite for adding the new
Potomac Shores Station.
B.
The corridor improvement project includes new and expanded platforms at the
following five (5) VRE stations: (All directions referenced are in relation to
railroad geography. Railroad North is toward Washington, D.C.)
1.
Franconia-Springfield Station (Milepost CFP 97.9) located in Fairfax
County, VA, presently consists of a 410 foot East platform and a 140 foot
West platform with partial steel canopy coverage.
2.
Lorton Station (Milepost CFP 93.3) located in Fairfax County, VA,
presently consists of a single 400 foot East platform with partial steel
canopy coverage. An extension of the existing platform will be
constructed by others during the term of this Contract.
3.
Rippon Station (Milepost CFP 85.7) located in Prince William County,
VA, presently consists of a single 400 foot East platform with partial steel
canopy coverage.
4.
Brooke Station (Milepost CFP 68.0) located in Stafford County, VA,
presently consists of a single 400 foot East platform with partial steel
canopy coverage.
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
6
5.
A.4
Leeland Road Station (Milepost CFP 63.4) located in Stafford County,
VA, presently consists of a single 400 foot East platform with partial steel
canopy coverage.
C.
Station improvement designs will be coordinated with and incorporate the third
track assumptions developed by the DRPT DC2RVA project.
D.
For general use and informational purposes only, refer to ATTACHMENT U.1 2015 VRE STATION ASSESSMENT STUDY REPORT, included herein. The
report considers the influence of the DC2RVA proposed track alignments on the
size and massing of extensions and/or second platforms at the VRE Lorton,
Rippon, Brooke and Leeland Road Stations.
PROJECT GOALS
VRE is initiating this corridor improvement project to achieve the following
goals:
A.
Meet contractual obligations with CSXT
B.
Accommodate ridership growth
C.
Improve safety as envisioned in the VRE System Plan 2040
D.
Provide flexibility for railroad operations
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
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SECTION B
PROCUREMENT SCHEDULE
RFP Issued
May 6, 2016
Confirm Attendance at the
Pre-Proposal Meeting
(See Page 10)
May 16, 2016 at 11:00 A.M. EST
Pre-Proposal Meeting
(See Page 9)
May 17, 2016 at 11:00 A.M. EST
Submission of Written Questions
(See Page 10)
May 20, 2016 at 11:00 A.M. EST
Proposals Due (Closing Date and Time)
(See Page 53)
June 6, 2016 at 2:00 P.M. EST
Interviews (Optional)
(See Page 57)
June 21, 2016 at 9:00 A.M. to 2:00 P.M. EST
Non-Binding Cost Estimate Due
(Only Upon Written Request by VRE)
(See Page 50)
June 24, 2016 at 4:00 P.M. EST
_________________________________________________________________________ __ _
Virginia Railway Express (VRE) reserves the right to make changes to this schedule.
All such changes shall be made by an addendum to the solicitation. Offerors must
frequently monitor VRE’s website at www.vre.org for information concerning this
solicitation, including any addenda or notices.
_________________________________________________________________________ __ _
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
8
SECTION C
NOTICES FOR OFFERORS
C.1
VRE INCLEMENT WEATHER POLICY
In the event of inclement weather conditions, such as heavy snowfall, icy streets
and sidewalks, flooding, earthquakes, tornadoes, and other natural disasters,
which result in the cancellation of VRE service operation, the Proposal due date
will be extended to the next business day VRE service operates. Notifications of
service operation interruptions and the resumption of service are generally posted
on VRE’s website. An official addendum to the solicitation will be posted on
VRE’s website at the earliest opportunity once VRE service resumes operation.
C.2
AVAILABILITY OF SOLICITATION DOCUMENTS
The electronic versions of the solicitation documents are intended to provide
convenience to prospective Offerors. Be advised that it is the responsibility of
prospective Offerors to monitor VRE’s website for any addenda, notices or
postings. Failure to submit signed addenda may be grounds to declare a Proposal
non-responsive.
C.3
PRE-PROPOSAL MEETING
A.
An optional pre-proposal meeting to discuss the requirements of this solicitation
will be held for prospective Offerors at the Hilton Alexandria Old Town, located
at 1767 King Street, Alexandria, VA 22314. The date and time is specified in
SECTION B – PROCUREMENT SCHEDULE of this RFP.
B.
Attendance at the pre-proposal meeting is limited to no more than two (2)
representatives of each firm.
C.
Garage parking for the pre-proposal meeting is available on-site at the Hilton
Alexandria Old Town for an hourly fee.
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
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C.4
CONFIRM ATTENDANCE AT THE PRE-PROPOSAL MEETING
In an effort for VRE to obtain the required seating, Offerors must confirm their
attendance at the pre-proposal meeting by contacting Kristin Nutter at (703) 8385441 or knutter@vre.org prior to the date and time specified in SECTION B –
PROCUREMENT SCHEDULE of this RFP.
C.5
SUBMISSION OF WRITTEN QUESTIONS
A.
Deadline: All questions and requests for clarifications regarding the meaning or
interpretation of this RFP and other solicitation documents, or any ambiguities,
discrepancies, inconsistencies, or conflicts in or between any of the technical,
pricing, or contractual provisions, must be submitted no later than the date and
time specified in SECTION B – PROCUREMENT SCHEDULE of this RFP.
Questions and clarifications requested after such time will not be answered unless
VRE elects, in its sole discretion, to do so.
B.
Format for Questions: Questions must be submitted in Microsoft Word format
and include the related Section number and title.
C.
VRE Points of Contact: Questions must be submitted in writing via electronic
mail to the following persons:
Gerri Hill
Manager of Purchasing and Contract Administration
ghill@vre.org
Kristin Nutter
Senior Contract Specialist
knutter@vre.org
D.
No oral communication will be accepted. VRE will not be bound by any oral
communications, or written interpretations or clarifications that are not set forth in
an addendum.
E.
Questions and responses will be posted on VRE’s website at www.vre.org.
F.
Any interpretation of a question made by VRE will be responded to and
distributed in the form of an addendum to the RFP and will be available to all
interested Offerors through VRE’s website.
RFP No. 016-021
Engineering and Environmental Services for the VRE
Penta-Platform Corridor Improvement Project
Virginia Railway Express
10