November Meeting Minutes
November 14, 2012
10:00-12:00 UC 332-333
Welcome & call to order: President Darlene Samson called the meeting to order at 10:08
a.m.
I.
Roll call: Carol Bates
Attendees: Senators: Carol Bates, Jay Bruns, Lisa Coon, Kennden Culp, Molly FishburnMathew, Phillip Flukas, Geri Fox, Gary Hagler, Chuck Harris, Natalie Hiller-Claridge,
Maggie Linder, Becky Maier, Maria Mangold, Jaylene Naylor, Maryann Robison, Darlene
Samson, Sharon Schneider, Hannah Singleton, Jimmy Stevens, Kathie Tattory, Brandie
Terpe, Maureen Ward, Kelly Wasson, Angela Weisenberger, Administrative Assistant,
Judy Wellert
Excused: Andi Armstrong, Kristine Csorosz, Denise May, Sandi Nelson
Absent: Slade Johnson
Resigned: John DeYoung
Gary Hagler introduced himself since this was his first meeting as a senator. He is a
custodial supervisor for Continuing Education. Three guests were also in attendance:
Peter Donaldson from TRiO Student Support Services, Sheila Wright the compensation
manager from HR, and Guy Shepard, from Math IT.
II.
III.
IV.
V.
Approval of September Minutes: President Samson presented the minutes of
October 10, 2012. Clarification was made on the month (October instead of
August). Motioned to approve with change; seconded; motion carried.
Financial Report: Financial Officer Coon passed around copies of the Operating
Statement dated 11/14/2012. She noted that fall scholarships had been taken out
of the MAF100 account with a balance of $4,096.19 remaining. Clarification was
made for the $146.80 deduction (second order of SS t-shirts) from the MAFT04
account. Motioned to approve; seconded; motion carried.
December SS Meeting – In recent years, SS has held their December meeting at
the Missoula College (MC) with lunch prepared & served by Dining Services. The
regular SS meeting date for December is the 12th – final’s week. No dining services
are available that week. A decision was made to move the meeting to December 5 th
from 11:00 a.m. – 1:00 p.m. so the tradition could be continued.
Old Business:
Staff Senate Survey: Committee member Harris provided a draft of the recent staff
survey results VIA email prior to the meeting. Members were asked to review the
results and come to the meeting with questions, suggestions, or comments. During
the meeting Harris summarized the process and the target of the survey which was
job satisfaction. He made some brief comments on the results: lack of opportunity
for job advancement; and the lack of professional supervisory skills were prevalent.
Several comments/questions from other senators arose:
 High frequency of female respondents compared to male – what is the actual
ratio on campus?
 Hard copies asked to be returned to supervisor posed a problem (anonymity)
 Too many emails out campus-wide. Survey may be screened out before it
actually gets to employee.
 Salaries / job satisfaction comments.
 34% reported also having part time jobs – are they part time or full time at
UM?
 Why is staff not taking advantage of the tuition waiver?
Harris suggested that senators think about the survey in terms of what else do we
want to know. SS committees may want more specific information that will direct
committee work. The survey committee appreciates any feedback that will help
determine where to go from here. Short, follow up surveys can target specifics.
President Samson suggested a power point be developed with the survey results
that can be presented to the BOR, President Engstrom, Provost Brown or other
interested parties.
One portion of the survey was dedicated to professional development so a special
report had been compiled for Cindy Boies in Human Resources.
SS Scholarship Account: A discussion on where this account should be located
was tabled during the October SS meeting while Senator Coon investigated the
benefit or down side of moving it out of Business Services to the UM Foundation.
There are no fees and they will promote it so SS does not have to. There was no
down side. Motioned to move the account, seconded, motion carried.
New Business
BOR Meeting: The BOR meeting in Missoula begins November 15th. President
Samson encouraged senators to check out the agenda on their website and attend
some of the meetings if possible. The meetings can also be viewed live stream
through the BOR website.
MUSSA: There will be a video conference November 29th in the Gallagher Business
Building. Members are planning to elect officers and accept the Bylaws during this
meeting.
Release time: What is considered paid VS non paid release time and who makes
that decision? Vice-President Singleton reported there is no policy in place to
determine valid release time. Consistency is needed across campus. A senate
subcommittee was formed to create a proposal. They will begin researching other
schools in the state and comparable schools out of state to begin the process.
Staff Senate Open Position: Administrative Associate Wellert announced there is
an open senator position in the Crafts area.
Staff Senate Committee Reports
CVC: Wellert reminded senators of the “Family Swim” at the university pool
Sunday, November 18th. She passed around a signup sheet for volunteers to help
with swim games.
Fundraising: Committee Chair Mangold reported she has not heard back from the
Kettle House regarding our application for a fundraising night. She also mentioned
that Papa Murphy’s has a fundraising program whereby organizations can earn
money selling pizzas. Mangold suggested the Senate should differentiate between
Fundraising and Social/Recognition events when planning.
VI.
University Committee Reports
University Planning: This committee is working on the University budget for
2014-15.
Charitable Giving Campaign: Senator Schneider shared a brief report on the
opening meeting. Speakers discussed how this giving program ties UM to the
Missoula Community. The goal for this year is to have 600 people participate in the
campaign.
Search Committees
VP for Administration & Finance: Senator Hiller-Claridge reported there are 4-5
candidates in the final selection process and will be doing Skype interviews next
week. No time line has been set for hiring.
Chief Information Officer: Senator Harris said three more candidates are coming to
campus to interview. One has been completed.
Associate Provost for Dynamic Learning: Senator Schneider reported this search
has been postponed.
Meeting adjourned at 11:30 a.m.
Next meeting: December 5, 2012 11:00 a.m. – 1:00 p.m. Missoula College <lunch
provided>