Company Name: _____________________
RFQ 2015-R0026
REQUEST FOR QUALIFICATION
CAMPUS ARCHITECT
AT
COLLEGE of DuPAGE
COMMUNITY COLLEGE DISTRICT NO. 502
RESPONSES DUE: THURSDAY APRIL 30, 2015 at 2:00 p.m. CST
In the event of office closure due to inclement weather, bid deadline will be extended to the next business
day at the same time.
DELIVER QUALIFICATIONS TO:
COLLEGE of DuPAGE
PURCHASING DEPARTMENT
BID/QUALIFICATION BOX
BIC ROOM 1540
425 FAWELL BLVD.
GLEN ELLYN, ILLINOIS 60137
ISSUED BY THE
PURCHASING DEPARTMENT
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RFQ 2015-R0026
Purchasing Department
425 Fawell Boulevard
Glen Ellyn, Illinois 60137-6599
http://www.cod.edu
PHONE (630) 942-2217
FAX
(630) 942-3750
April 3, 2015
REQUEST FOR QUALIFICATION
Qualifications for CAMPUS ARCHITECT will be received by the College of DuPage, District 502, at the office of the
Purchasing Manager, Berg Instructional Center (BIC) Building, Room 1540, 425 Fawell Blvd, Glen Ellyn, IL 60137,
until 2:00 PM CST, Thursday, April 30, 2015, at which time they will be reviewed for consideration. In the event of
office closure due to inclement weather, RFQ deadline will be extended to the next business day at the same time.
Any qualification received after the date and time stated above will be returned unopened. College of DuPage shall
not be responsible for qualifications that are not received at the specific office location indicated above by the stated
deadline. It is solely, the Respondent’s responsibility, to ensure that adequate time is allowed for timely and
accurate delivery.
No qualification shall be withdrawn for a period of sixty (60) days after the qualification closing date without the
consent of the College.
REQUESTS FOR INFORMATION/CLARIFICATION
If any Respondent submitting a qualification for this project is in doubt as to the true meaning of the specifications
or other documents or any part thereof, Respondent shall request clarification from the Purchasing Manager,
Gregory Doty. Questions must be submitted in writing and be directed via email to: purchasing@cod.edu no later
than Thursday, April 23, 2015 at 5:00pm. Questions for which answers are provided will be communicated to plan
holders via addendum.
The College of DuPage reserves the right to reject any qualification if it is not deemed suitable for the purpose for
which it is intended. The Respondent acknowledges the right of the Owner to reject any or all qualifications and to
waive any informality or irregularity in any qualification received. In addition, the Respondent recognizes the right of
the Owner to reject a qualification if the Respondent failed to submit the data required by the qualification
documents, or if the qualification is in any way incomplete or irregular.
AWARD OF CONTRACT
The award of the contract will be made within sixty (60) calendar days after the qualification closing date to the
respondent who most complies with all the requirements prescribed, as determined by a selection committee. The
successful respondent will be notified by letter that their qualification has been accepted and that they have been
awarded the contract. Failure to execute performance as per accepted qualification may result in legal action by the
College of DuPage to recover damages.
If a contract is not awarded within sixty (60) days after the qualification closing date, a Respondent may file a
written request with the Purchasing Manager on the withdrawal of their qualification and the Owner will permit such
withdrawal.
REGULATIONS
The Respondent, warrants that they are familiar with and they shall comply with all Federal, State, and Local Laws,
statutes, ordinances, rules and regulations and the orders and decrees of any courts or administrative bodies or
tribunals in any manner affecting the performance of the Contract, including, without limitation, Workmen’s
Compensation Laws, minimum salary and wage statutes and regulations, laws with respect to permits and licenses
and fees in connection therewith, laws regarding maximum working hours and laws and regulations with respect to
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use of explosives. No plea of misunderstanding or ignorance thereof will be considered. Whenever required, the
Contractor, or Subcontractor, shall furnish the college with satisfactory proof of compliance with said Federal, State
and Local Laws, statutes, ordinances, rules, regulations, orders, and decrees.
INSURANCE
The College of DuPage requires a Certificate of Insurance listing whenever any work is performed at the College of
DuPage or any of its campus locations:
I) Workmen’s Compensation Insurance shall be carried for all employees employed in carrying out the work
contemplated under this agreement. The insurance shall comply with all State of Illinois and Federal requirements
as may relate to Worker’s Compensation Insurance. Employer’s Liability Insurance shall also be provided for both
bodily injury and disease that may arise out of the employment of any person involved in work under this
agreement.
Limits: $500,000 Each Accident $500,000 Each Disease $500,000 Policy limit on disease
II)
Automobile Liability Insurance shall be carried to cover any liability arising out of the use of any
automobile. This insurance shall cover owned, non-owned, leased and hired automobiles to protect claims for
bodily injury or property damage which may arise from the use of motor vehicles engaged in various operations
under this Contract. Combined Single Limit of $1,000,000 for both bodily injury and property damage.
III) General Liability Insurance shall include: Bodily Injury, Property Damage, Personal Injury, Explosion, Collapse
and Underground Damage Liability Endorsements (commonly called X, C, and U hazards), Products and
Completed Operations, Blanket Contractual and Broad Form Property Damage coverage, with: Limits: $1,000,000
Per occurrence $2,000,000 General Aggregate $1,000,000 Personal and advertising injury liability $2,000,000
Products and completed operations aggregate
Include College of DuPage, its director’s & officers, employees and agents as additional insured’s on the policy.
Stipulate that such insurance is primary and is not in addition to, or contributing with, any other insurance carried
by, or for the benefit of College of DuPage.
Waive any and all right of subrogation against College of DuPage
Contain separation of insured’s endorsement.
The aggregate limit must be written per Project or per location limit
IV) Umbrella/Excess Liability Insurance shall be carried to cover any liability in excess of the limits of coverage
already required and provided through the primary liability policies. Limits: $2,000,000 per occurrence.
$2,000,000 Aggregate Umbrella Excess Liability Insurance must be in excess of the Employer’s Liability
Insurance, Automobile Liability Insurance, and General Liability Insurance.
V) Property Insurance shall be carried to protect all owned property brought on the premises relative to this
agreement.
VI) Terms and Conditions
Prior to the commencement of the agreement, a valid/original Certificate of Insurance evidencing that all required
insurance is in force, executed by an authorized representative of the insurance company, must be sent to College
of DuPage, Attn: Purchasing Manager. Such Certificates shall identify the specific project/contract and location.
All Insurance companies shall be rated A VI or better by the current Best’s Rating Guide and approved by the
College.
All policies of insurance must be endorsed to contain a provision giving College of DuPage a thirty-day (30) prior
written notice by registered mail of any cancellation of that policy or material change in coverage.
Receipt and review by the College or the College’s Representative of any copies of insurance policies or insurance
certificates shall not relieve the party to this agreement of his obligation to comply with the insurance provisions of
the Agreement.
The insurance provisions of this Agreement shall not be construed as a limitation of the responsibilities and
liabilities pursuant to the terms and conditions of this Agreement, including but not limited to liability for claims in
excess of the insurance limits and coverages set forth herein.
All policies shall be written with insurance companies licensed to do business in the State of Illinois. The College
reserves the right to verify any information with the carrier.
QUALIFICATION MODIFICATIONS
Unless indicated, it is understood that their qualification is in strict accordance with specification requirements.
Qualifications shall be deemed final, conclusive, and irrevocable. No qualification shall be subject to correction or
amendment for any error or miscalculation.
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EQUAL EMPLOYMENT OPPORTUNITY
In the hiring of employees for the performance of work under the Contract and any subcontract thereunder, no
Contractor or Subcontractor shall, by reason of race, color, sex, religion, national origin, ancestry, age, marital
status, disability, unfavorable military discharge or sexual orientation discriminate against any citizen of the United
States, in the employment of Labor or workers, who are qualified and available to perform work to which the
employment is related. Neither shall any Contractor or Subcontractor, or any person on behalf of either,
discriminate against or intimidate any employee hired for the performance of work under this Contract on account
of race, color, sex, religion, national origin, ancestry, age, marital status, disability, unfavorable military discharge
or sexual orientation.
EXCEPTIONS TO SPECIFICATIONS
All prospective Respondents must read the specifications and College agreement terms and conditions attached to
this RFQ carefully. Any exceptions, including additions and/or deletions to the specifications, terms or conditions
presented must be clearly stated and summarized as a separate section in the qualification response. Each
Contractor shall submit a detailed summary statement of any and all exceptions taken to any part of this
qualification with reference to the specific document, section and/or paragraph(s) involved. It shall be mutually
understood that the Respondent shall comply with all specifications, terms, and conditions of the qualification
documents unless specifically excluded in their qualification response. Unfamiliarity with the College's agreements,
operations, and facilities shall not relieve the successful Contractor from the necessity of providing, without cost to
the College, any materials or performing any labor or service that may be required to carry out the intent of the
resulting agreements. Respondent’s signature shall be construed as acceptance of, and willingness to comply with,
all provisions of the qualification and resulting agreements unless noted.
ERROR IN QUALIFICATION
Where a respondent claims to have made a mistake in the request for qualification, such mistake must be called to
the attention of the College of DuPage within twenty-four (24) hours after the qualification closing date. Within fortyeight (48) hours of the qualification closing date, Respondent shall submit to the College of DuPage original
documentary evidence to the College’s designated contracting officer with a detailed explanation of how the mistake
was made. Failure to conform to this requirement precludes the Respondent from withdrawing its qualification
based upon a qualification mistake. If such notice, proof and explanations have been tendered, and the contracting
officer is convinced that a bona fide mistake has been made, the contracting officer may recommend to the Board
of Trustees that the respondent be allowed to withdraw its qualification and recommend that the qualification be
awarded to the next qualification accepted by the selection committee. If the Board determines by majority vote,
that the qualification has a bona fide error, no award will be made upon such qualification.
COMPLIANCE
Submissions under this Request for Qualification shall be for items at least equal to or better than the quality and
performance characteristics stated herein. The burden of proof that product and services meet specifications shall
be documented by the qualification and be provided as part of the submitted qualification. Failure to provide
complete documentation of compliance with specifications required may result in qualification rejection.
PAYMENT
The Owner will make partial payments to the Contractor monthly and will retain from the Contractor’s payment
requests an amount equal to 10% of the work performed until 75% of the contract has been completed. At 75%
completion, further partial payments shall be made with a retainage amount of 5% providing that the Contractor is
performing satisfactorily as to quality, schedule and co-operation as determined by the Owner.
PAYMENT REMITTANCE
All College vendors are required to receive payment from the College via an Automated Clearing House (ACH)
transfer. Instructions to register for ACH payments will be sent, upon request, to successful RESPONDANTS.
Failure to comply with the ACH requirements may result in termination of the contract or purchase order. College
ACH transfers typically occur the third week of each month. Invoices must be received at least 3 weeks prior to
each ACH payment release. You are strongly encouraged to set up your account upon notice of award to avoid a
delay payment.
SUPPLIERS AND SUB-CONTRACTORS
Winning respondent shall supply the college with a listing of all suppliers and/or sub-contractors to be utilized as
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part of this Contract. This listing shall be provided as part of the request for qualification. In the event that no subcontractors are to be utilized, contractor shall submit a statement indicating so. Contractors and subcontractors
listed on the College’s Disqualified Vendor List will not be considered for award of this contract. To access this list,
follow this link to our ftp site: ftp://codpublic.cod.edu User ID: purchasing Password: purchasing
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INSTRUCTIONS TO RESPONDENTS
DEFINITIONS
A.
RESPONDENT / RESPONDER shall mean the individual or business entity submitting a Qualification to
supply any or all of the services or goods required by the Contract Documents.
B.
QUALIFICATION shall mean the request for qualification documents as completed by the respondent.
C.
CONTRACT shall mean the agreement between the College and Contractor as set forth in the Contract
Documents and as awarded by the College of DuPage Board of Trustees.
D.
CONTRACT DOCUMENTS shall mean collectively the Instructions to Respondents, General Conditions,
Special Conditions, Specifications, Attachments, and Addenda, if any, Qualification, Site Inspection
Certificate, Contractor Certifications and Forms for Minority Participation. The above documents shall be
considered as one integrated document setting forth the obligations of the parties.
E.
CONTRACTOR shall mean the individual or business entity submitting a Qualification and to whom the
College of DuPage Board of Trustees awards the Contract.
F.
COLLEGE shall mean the College of DuPage, Community College District No. 502, a body politic and
corporate of the State of Illinois.
G.
DIRECTOR shall mean the person or persons authorized by the College to act in connection with this
Contract. Such authorization shall not include any power to change the scope of the Contract or to obligate
the College to pay additional sums beyond the amount of the Contract awarded by the College of DuPage
Board of Trustees.
H.
PURCHASING MANAGER shall mean the Purchasing Manager of the College of DuPage.
I.
SPECIFICATIONS shall mean the description of the required services, Contract Goods, equipment,
personnel, volume and use statistics and all requirements for the scope of work set forth in the Contract
Documents.
SITE INSPECTION CERTIFICATE
When required in the legal advertisement or the Special Conditions, the Respondent shall visit the job-site and shall
carefully examine and become familiar with all conditions which may in any way affect the performance of the
Contract and shall submit certification of such inspection along with the Qualification. The dates and conditions of
the site inspection are determined by College.
EXCEPTIONS
If any Respondent intends to take any deviations or exceptions from the Specifications or other Contract
Documents, Respondent shall submit to the Purchasing Manager a written request for a deviation or exception prior
to the date and time of Qualification Closing date. If the Purchasing Manager considers such deviation or exception
acceptable, the Purchasing Manager shall issue an Addendum setting forth such deviation or exception from the
Specifications or other Contract Documents which shall be applicable to all Respondents submitting a Qualification.
If no Addendum is issued by the Purchasing Manager, then such deviation or exception shall be deemed rejected.
The College may reject any Qualification containing deviations or exceptions not previously accepted through a
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written Addendum. A copy of such Addendum will be mailed or delivered to each Respondent receiving a set of
such Contract Documents. Respondent shall acknowledge receipt of each Addendum issued in the space provided
on the qualification form. All written requests for deviations or exceptions shall be emailed to the Purchasing
Manager at purchasing@cod.edu .
QUALIFICATION WARRANTIES
The submission of a Qualification shall constitute a warranty that: (i) Respondent has carefully and thoroughly
reviewed the Request for Qualification documents and has found them complete and free from ambiguities and
sufficient to describe the Contract work; (ii) Respondent and all employees it intends to use in the performance of
this Contract are skilled and experienced in the type of work or services called for by the request for qualification
Documents; and (iii) neither the Respondent nor any of its employees, agents, suppliers or subcontractors have
relied on any verbal representations from the College, or any of the College's employees, agents, or consultants, in
preparing the Qualification.
SUBMISSION OF QUALIFICATIONS
All Respondents shall submit either:
One (1) original and six (6) copies of the entire RFQ including the Qualification Response Form and
required items to be submitted according to the Specifications and Evaluation Criteria indicated in this RFQ,
in a sealed envelope, and shall deliver them to Bid Qualification Box located at: College of DuPage, Room
BIC 1540, 425 Fawell Blvd., Glen Ellyn, Illinois 60137, attention Purchasing Manager, no later than the date
and hour for the Qualification Closing date as shown in the legal advertisement. The envelope submitted by
the responder shall carry the following information on the face of the envelope: Responder’s name,
address, subject matter of Qualification, advertised date of Qualification Closing and the hour designated
for Qualification Closing as shown in the legal advertisement. When hand delivering qualifications, Vendors
will need to allow sufficient time to locate available parking and report to the stated location. The college will
not be responsible nor make allowances for any delays in delivery of qualifications.
Qualifications may not be faxed or emailed.
QUALIFICATIONS TO CONFORM TO REQUIREMENTS OF LEGAL ADVERTISING
The College will not entertain or consider any Qualifications: (i) received after the time specified in the legal
advertisements; (ii) not accompanied by the required qualification deposit, if applicable; or (iii) in any other way
failing to comply fully with the conditions stated in the legal advertisement.
COMPETENCY OF QUALIFICATION
No Qualification will be accepted from or Contract awarded to a Respondent that is in arrears or is in default to the
College upon any debt or Contract, or that is a defaulter, as surety or otherwise upon any obligation to said College,
or has failed to perform faithfully any previous contract with the College.
CONSIDERATION OF QUALIFICATIONS
The College reserves the right to reject or accept any or all request for qualifications, to extend the request for
qualifications period, to waive technicalities in the Contract Documents and/or to direct that the project be
abandoned prior to award of the Contract.
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WITHDRAWAL OF QUALIFICATIONS
Respondents may withdraw their Qualifications at any time prior to the time specified in the legal advertisement as
the date and hour set for the Qualification closing. However, no responder shall withdraw, cancel or modify its
qualification for a period of ninety (90) calendar days after said advertised Qualification closing.
ACCEPTANCE OF QUALIFICATIONS
The Purchasing Manager or Buyer shall notify the successful Respondent, in writing, of award of the Contract by
the College within ninety (90) days from the Qualification closing date. Upon receipt of the Notice of Award, the
Contractor shall promptly secure, execute and deliver to the Purchasing Manager any documents required herein.
PERFORMANCE AND PAYMENT BOND
When required in the legal advertisement or Special Conditions, the Respondent shall furnish a Performance and
Payment Bond in the full amount of the Contract on the College Form, a specimen of which is provided herein. The
Surety issuing the Performance and Payment Bond must have a general rating of "A" and shall be a Class V or
higher in the financial size category as defined by Best's Key Rating Guide-Property and Casualty.
In the event that the Respondent fails to furnish the Performance and Payment Bond within fourteen (14) calendar
days after service of the Notice of Award, the College may elect to retain Respondent’s qualification deposit as
liquidated damages and not as a penalty and the Contract may be terminated. The parties agree that the sum of the
qualification deposit is a fair estimate of the amount of damages that the College will sustain due to the
Respondent’s failure to furnish the Performance and Payment Bond and the termination of the Contract.
NOTICES
All communications and notices between the College and Respondents regarding the Contract Documents shall be
in writing delivered or delivered to the physical address or email address listed in the RFQ documents. Notices to
the Respondents shall be addressed to the name and address or email address provided by the Respondents;
notices to the Purchasing Manager shall be addressed to Purchasing Department, College of DuPage, Room BIC
1540, 425 Fawell Blvd., Glen Ellyn, Illinois 60137, or the Manager at purchasing@cod.edu .
COMPLIANCE WITH LAWS - PUBLIC CONTRACTS
This Contract is subject to laws and ordinances governing public contracts. The Respondent shall at all times
observe and comply with all laws, ordinances, regulations and codes of the Federal, State and other local
government agencies which may in any manner affect the preparation of the Qualification or effect the
performance of the Contract. If the Respondent observes that any of the Contract Documents are at variance
therewith, it shall promptly notify the Purchasing Manager or Buyer in writing and necessary changes shall be
effected by appropriate modification.
DISQUALIFICATION
Under no circumstances are respondents to contact or discuss this RFQ with any College of DuPage employee,
other than using the methods outlined in this RFQ, any of the information contained herein or about this project in
general. Respondents are strictly forbidden from visiting the College’s locations or approaching any College
employee, vendor, contractor or subcontractor for any information related to this RFQ or this project without the
direct knowledge and authorization in writing in advance from the Purchasing Manager or Buyer. Violation of
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these provisions may subject the respondent to immediate disqualification.
USE OF THE COLLEGE OF DUPAGE NAME
Vendors will not use the College of DuPage name or logo in any form or any manner whatsoever without prior
written permission from College of DuPage.
END OF SECTION
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CERTIFICATIONS
THE UNDERSIGNED IS CAUTIONED TO CAREFULLY READ THESE CERTIFICATIONS PRIOR TO SIGNING THE SIGNATURE
PAGE. SIGNING THE SIGNATURE PAGE SHALL CONSTITUTE A WARRANTY BY THE UNDERSIGNED THAT ALL THE
STATEMENTS, CERTIFICATIONS AND INFORMATION SET FORTH WITHIN THESE CERTIFICATIONS ARE TRUE, COMPLETE
AND CORRECT AS OF THE DATE THE SIGNATURE PAGE IS SIGNED. THE UNDERSIGNED IS NOTIFIED THAT IF THE
COLLEGE LEARNS THAT ANY OF THE FOLLOWING CERTIFICATIONS WERE FALSELY MADE, THAT ANY CONTRACT
ENTERED INTO WITH THE UNDERSIGNED SHALL BE SUBJECT TO TERMINATION .
A. Prevailing Wage Act. To the extent required by law, Contractor shall not pay
less than the prevailing wage as established pursuant to an Act Regulating the Wages of
Laborers, Mechanics, and Other Workman employed under Contract for Public Workers
820 ILCS 130/1 et seq. Our company certifies that it is eligible for submitting qualifications on public
contracts and has complied with section 11a of the Prevailing Wage Act, 820 ILCS 130.01-12.
Yes_____ No_____
B. Human Rights Act. To the extent required by law, Contractor shall abide by
the Illinois Human Rights Act, 775 ILCS 10/0.01 et seq.
C. Drug Free Workplace. To the extent required by law, Contractor shall abide with the requirements of
the Drug Free Workplace Act 30 ILCS 580.1 et seq.
D. Sexual Harassment Policy. Contractor represents by the signing of this agreement that it has a written
sexual harassment policy that is in accordance with 775 ILCS 5/2-105 (A) (4).
E.
Non-debarment. By executing this agreement Contractor certifies that it has not been debarred from
public contracts in the State of Illinois for violating either 33E-3 or 33E-4 of the Public Contracts Act,
720 ILCS 5/33E-1 et seq.
F.
Fair Employment Practice: Company is in compliance with all State and Federal laws regarding Fair
Employment Practice as well as all rules and regulations. Yes______
No________
G. Our company has an Equal Employment Opportunity and Affirmative Action Program which complies
with Executive Order 11246, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, and the
Rehabilitation Act of 1973.
Yes _______ No _______
H
Our company certifies that it is eligible for submitting qualifications on public contracts and is not in
violation of either paragraph 33E-3 or 33-E-4 of Public Act 86-150, 720ICLS 5 with regards to
qualification rigging/qualification rotating.. Yes_______ No_______
I
Company certifies that when required by law, the bidder and all bidder subcontractors must participate
in applicable apprenticeship and training programs approved by and registered with the United States
Department of Labor’s Bureau of Apprenticeship and Training as required by Illinois Public Act 0930642.
ADVICE
MINORITY/WOMAN-OWNED, DISADVANTAGED BUSINESS? YES_____ NO_____. If yes, please attach copy
of certification and advise certification number and expiration date below:
STATE NEGOTIATED QUALIFICATION/ COOPERATIVE AGREEMENT: YES _____ NO _______ Contract No.
___________
Name of Certifying Entity: _________________________________________________________
Certification #: ________________ _____________
CE-1
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Expiration Date:
_____
.SIGNATURE PAGE
Check One:
 SOLE PROPRIETOR  PARTNERSHIP (and/or JOINT VENTURE)  LIMITED LIABILITY COMPANY
 CORPORATION
The undersigned acknowledges receipt of a full set of Contract Documents and Addenda Numbers
__________________ (None unless indicated here). The undersigned makes the foregoing Qualification subject to
all of the terms and conditions of the Contract Documents. The undersigned certifies that all of the foregoing
statements of the Vendor Certifications are true and correct. The undersigned warrants that all of the facts and
information submitted by the undersigned in connection with this Qualification are true and correct. Upon award and
execution of this Contract by the College of DuPage Board of Trustees, the undersigned agrees that execution of
this Qualification shall stand as the undersigned's execution of this Contract.
BUSINESS NAME:__________________________________________________________________________
BUSINESS ADDRESS:
____________________________________________________________________________________________
BUSINESS TELEPHONE:
FAX NUMBER:
EMAIL ADDRESS:
CELLULAR TELEPHONE NUMBER:
FEIN/SSN:
AUTHORIZED SIGNATURE:
_______
PRINT NAME:
TITLE: _____________________________________________________________________________________
DATE:
Subscribed to and sworn before me this
day of
, 2015.
My commission expires:
X
Notary Public Signature
Notary Seal
*
Attach hereto a partnership resolution or other document authorizing the individual signing this
Signature Page to so sign on behalf of the Partnership.
**
If the LLC is not registered in the State of Illinois, a copy of a current Certificate of Good Standing from
the state of incorporation must be submitted with this Signature Page.
*** Attach either a certified copy of the by-laws, articles, resolution or other authorization demonstrating
such persons to sign the Signature Page on behalf of the LLC.
*** If the corporation is not registered in the State of Illinois, a copy of the Certificate of Good Standing
from the state of incorporation must be submitted with this Signature Page.
***** In the event that this Signature Page is signed by any persons other than the President and Secretary,
attach either a certified copy of the corporate by-laws, a resolution or other authorization by the
corporation, authorizing such persons to sign the Signature Page on behalf of the corporation.
CE-2
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College of DuPage
425 Fawell Blvd.
Glen Ellyn, IL 60137
REQUEST FOR QUALIFICATION
FOR
CAMPUS ARCHITECT
April 9, 2015
College of DuPage (COD), a community college located in suburban DuPage County, is
soliciting interest from firms to provide services as the Campus Architect for the College.
The college is seeking a contract for five (5) years with potential for subsequent one (1)
year renewals. Vendors may be invited to the College for presentations to clarify their
submittal
Instructions to Vendors
Proposals (Minimum 7 copies of qualifications) are due by 2 PM local time on April 23,
2015 and should be sent to:
College of DuPage
Attn. Greg Doty Purchasing Manager
Purchasing Department – Room BIC 1540B
425 Fawell Blvd.
Glen Ellyn, Illinois 60137
ALL REQUESTS FOR QUALIFICATIONS MUST BE ENCLOSED IN SEALED ENVELOPES
MARKED:
“ARCHITECTURAL SERVICES RFQ”
No Faxed or emailed submittals will be accepted
Address all questions and requests for clarification on or before April 16, 2015 by 5 PM
local time to:
Mr. Gregory Doty, Purchasing Manager
639-942-4535
purchasing@cod.edu
The time schedule for the selection process is as follows:
RFQ’s due: April 30, 2015
Contact Short Listed Firms: May 7, 2015
Interview Short Listed Firms: May 18 – May 28, 2015
COD Board of Trustees Approval: June 25, 2015
Page | 12
College of DuPage reserves the right to accept or reject any and all requests for
qualifications or to waive any minor technicalities, or to accept any item of any request
for qualification. Information is available from:
Mr. Greg Doty
Purchasing Manager
College of DuPage
425 Fawell Blvd. Glen Ellyn, IL 60137
Email: dotyg10@cod.edu.
Tour of Campus (Non-mandatory) will be available during the week of April 6, 2015.
Please contact Jim Ma, Director of Facilities Operations, maj127@cod.edu or call 630942-4034, for an appointment.
Page | 13
I. GENERAL INFORMATION
College of DuPage (COD) invites submittals for qualified architectural firms to provide
services for various college projects.
Only firms which meet the following qualifications will be considered for selection:
1. Licensed to practice architecture in Illinois.
2. Experienced in design/planning for educational projects.
II. ANTICIPATED SERVICES
1. Feasibility studies
2. Space programming
3. Architectural Design
4. Project scheduling
5. Estimates of probable construction costs
6. LEED certification assistance
7. Bidding and construction contract negotiations
8. Facility condition assessment
9. Construction administration
Projects consist primarily of renovations to existing facilities and site improvements.
Surveying, geotechnical, and environmental services will be provided by the architect
through either in-house services or through the use of consultants or subcontractors for
most projects. However, the College will reserve the right to enter into separate
agreements for those professional services.
III. STATEMENT OF QUALIFICATIONS
In order to be considered as the firm for this campus Architect, please submit one (1)
original and six (6) copies of your Statement of Qualifications. This should include, as a
minimum, the following information.
A. Firm History and Background
1.
Please provide background information on your firm. Including but not
limited to:

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Size of your firm, including number of design professionals and annual
volume of architectural/engineering work performed over the past three
years.

Scope of services customarily provided to clients. List the number of
current educational clients and longevity of relationship with them.
B. Relevant Experience
1.
Please provide information on your firm’s experience as Campus
Architect. Include client name (name, titles, and phone numbers), project
description, and project completion date.
C. Financial
1.
Please submit the following information:





Financial Statement (most recent)
Banking, Insurance, and Bonding References (include name,
titles and phone numbers).
General liability carrier and policy limits
Workers’ compensation carrier
Proof of errors and omissions insurance
D. Project Team
1.
2.
3.
4.
5.
Provide information pertinent to the staff anticipated to be available to
work on this project.
Provide information pertinent to the consultants that will be selected to
work on this project.
Overall organization chart graphically depicting the staff assigned to the
project.
Resumes for all key staff members including relevant work experience.
Identify any current Long Term Agreements (LTAs) with other firms, if you
are not a full service firm. Include longevity of LTA and type of services
provided (civil, mechanical, etc.).
E. Reference
1. At least three references must be included which provide the names,
addresses and phone numbers of all reference
Page | 15
IV. QUESTIONS
Please prepare written response to the following questions:
1. If you are not a full service firm, discuss how you select and integrate into your
processes electrical engineers, mechanical engineers, civil engineers, landscape
architects, and interior designers.
2. In the past, the College has used various outside consultants to put together a
“Resource Allocation Management Plan” (RAMP) to submit to the Illinois Community
College Board for various new buildings. Discuss your experience in this process or how
you would gain knowledge to prepare a “RAMP” document.
3. Change orders – How do you evaluate change orders? Discuss your process. What do
you include in specifications in regards to change orders?
4. What do you require from a contractor before you release final payment?
5. Please describe your process and ability to be timely.
6. Discuss your experience with and knowledge of “LEED certification,” “Green
Buildings,” and/or “green” applications of products. Discuss new and innovative
construction design products and engineering that you have used in the last two years.
7. Please describe how your firm researches and seeks out new designs/new products.
Do you have staff dedicated to such research?
8. Specifications often list certain manufacturers required to meet design parameters.
How do you determine this? How do you evaluate a new product and incorporate it into
your specifications?
9. Please describe your process to evaluate and manage construction situations whereby
the specification is not achieved and the contractor’s position is that the specification is
achieved and believes additional monies are due.
V. SUBMISSION DATA
One (1) original and six (6) copies of the response are to be submitted no later than 2
PM on Thursday, April 30, 2015.
Submit responses to:
College of DuPage District No. 502
Attn. Greg Doty Purchasing Manager
Purchasing Department – Room BIC 1540B
425 Fawell Blvd.
Glen Ellyn, Illinois 60137
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Caution: Late responses will not be accepted. Any responses received after the
designated due date and time will be returned unopened. If responses are delivered by
mail or messenger, the respondent shall be responsible for their delivery before the due
date and time. All materials submitted become the property of COD and any
requirement of the respondent prohibiting publication of the materials submitted with a
proposal may disqualify the respondent.
Any material misrepresentations made by the respondent will void the proposal
response and eliminate the respondent from further consideration. COD reserves all
rights with regard to this solicitation.
VI. NON-DISCRIMINATION
In conjunction with the performance work under this contract, the contractor agrees not
to discriminate against any employee or applicant for employment because of age, race,
religion, color, handicap, sex, physical condition, developmental disability, or national
origin. This provision shall include, but not be limited to, the following: employment,
upgrading, demotion or transfer, recruitment or recruitment of compensation, and
selection for training, including apprenticeship. The contractor agrees to post in
conspicuous places, available for employees and applicants for employment, notices to
be provided by contracting officer setting forth the provisions of the Non-Discrimination
Clause.
VII. SELECTION PROCESS AND GUIDELINES
College of DuPage will appoint an Architect Selection Committee whose responsibility
will be to recommend to the Board of Trustees an Architectural firm to provide services
to the College following the request for qualifications. The Architect Selection
Committee will endeavor to short-list three to five firms from among those responding
to the RFQ. The selection committee will be made up of a variety of stakeholders.
Evaluation Criteria
1. Firm’s qualifications, including disciplines on staff
2. Design capability and experience
3. Proximity and workload of firm (ability to meet time commitment)
4. Past record of meeting project budgets
5. Familiarity with similar infrastructure/type of facility
6. Implementation of emerging technologies
7. Client references
8. Financial Stability
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Each short-listed firm will be contacted for a personal interview with the Selection
Committee and other COD personnel as appropriate. The interview will not exceed 90
minutes, and each of the short-listed firms will be given a minimum of two weeks to
prepare for the interview. All interviews may be conducted on the same day. A
significant amount of time during each interview will be allotted for the Selection
Committee to ask questions of firms participating in the interview process. Following the
interviews, the short-listed firms will be ranked by preference using qualifications-based
factors. The college will initiate negotiations with the chosen highest ranked
architectural firm for a final contract for services; Final selection will be determined
following successful negotiations with the preferred architectural firm. If the College is
unable to negotiate a satisfactory contract with the highest ranked firm, negotiations
shall be terminated and negotiations will begin with the next preferred vendor. The
college is seeking a five (5) year contract with potential for subsequent one (1) year
renewals. The Selection Committee will then recommend to the Board of Trustees the
preferred architectural firm to become the College’s Architect of Record
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College of DuPage District No. 502
425 Fawell Blvd.
Glen Ellyn, Illinois 60137
REQUEST FOR QUALIFICATIONS FOR
CAMPUS ARCHITECT
Name of Individual/Partnership/Corporation/Company/Entity
Name of Preparer (please print or type)
Title
Signature
Date
Attesting Signature (required of
corporations)
Title
Date
Business Address
City
State
Telephone Number
Zip
Fax Number
Email Address
Federal Employee Identification Number (FEIN)
NOTICE: Rubber-stamped or typed signatures will disqualify your proposal.
Page | 19
Purchasing Department
425 Fawell Boulevard
Glen Ellyn, Illinois 60137-6599
http://www.cod.edu
PHONE (630) 942-2813
FAX
(630) 942-3750
2015-RFQ-R0026 CAMPUS ARCHITECT
Bid opening Thursday April 30, 2015
ADDENDUM
April 23 2015
This addendum is issued to answer questions received.
1. Is there a discrepancy between the due dates on the RFQ, April 23 rd and April 30th?
The RFQ is due April 30. Questions are due on April 23rd.
2. Are campus tours still available after the week of April 6th?
Campus tours are available beyond the week of April 6 and can be scheduled until April 23,
2015 with the Director of Facilities Jim Ma. See the RFQ for contact information.
3. We cannot find the request to comment on a sample contract that you are referencing
below. Can you please clarify on what page/section you see this?
There is no sample contract for the scope of this RFQ necessary for responder comments.
This is not a requirement.
4. Does the certification page, signature page, and RFQ for Campus Architect page need to be
included in our submittal?
Yes, this needs to be submitted with the RFQ.
5. Do we need to include a sub-consultant team for services such as MEP/FP, civil, structural, etc.
if we do not provide those services in-house?
It is not necessary for the architect to include their MEP partners. Whether or not these
services are in house with the architect is not a qualification factor for this selection. The
College understands that, while doing architectural work, there could be some minor MEP
work needed. Therefore, all architects should have their partners ready to take care of
their work but do not need to disclose here.
When the college has large or major MEP, Fire protection, or fire alarm design work, the
college will seek help from these special field designers and contract with them directly. I
hope this clears up the question.
6. Is there a “Performance and Payment Bond” requirement for is this RFQ?
No, a performance and payment bond is not required for this RFQ.
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7. How can I access the Disqualified Vendor List?
There are currently no disqualified vendors on the College of DuPage list.
8. Page 15 refers to Bonding References. Are you looking for the Architect to have the ability to
provide a bond?
The Architect does not need to have any kind of bond (performance of payment), bit if they
do, they can provide the info.
If you have not yet submitted your bid, please sign this addendum and include with your sealed
bid. If you have already submitted your bid, please sign and return to Kelly Froehlich at
purchasing@cod.edu prior to the bid opening, even if you have not bid on this particular item. You
also have the option of withdrawing your bid if necessary. Please contact Kelly Froehlich with
further questions.
I HAVE RECEIVED ADDENDUM #1 _________________________________
Authorized Signature
FIRM NAME & ADDRESS:
__________________________________
___________________________________
___________________________________
Sincerely,
Purchasing Department
College of DuPage
425 Fawell Blvd. BIC 1540
Glen Ellyn, IL 60137
Page | 2
Purchasing Department
425 Fawell Boulevard
Glen Ellyn, Illinois 60137-6599
http://www.cod.edu
PHONE (630) 942-2813
FAX
(630) 942-3750
2015-RFQ-R0026 CAMPUS ARCHITECT
Bid opening Thursday April 30, 2015
ADDENDUM #2
April 27 2015
This addendum is issued to answer questions received.
1. On page 7 under Submission of Qualifications it states that proposal should include the
Qualification Response Form. Is that the form on page 19?
The response form is any required submissions noted in the RFQ, including any pages of
the RFQ requiring answers.
2. Should we include completed Certifications form and Signature Page (pages10-11 of RFQ
document) in our proposal?
Yes. These are required. However, please note, this is not a Request for Proposal. This is
a request for qualifications only.
3. On page 14 under Anticipated Services, COD states that surveying, geotechnical and
environmental services will be provided by the architect. Is it correct then that we should
identify the consultants who would perform those services in our proposal? Should we also
identify MEP/FP and structural engineering consultants? Are there any other disciplines COD
wants included in the proposal?
This is addressed in section D, Project Team. Please identify any information relavent to consultants
that will be selected to work on this project. However, please note, this is not
a Request for
Proposal. This is a request for qualifications only.
If you have not yet submitted your bid, please sign this addendum and include with your sealed
bid. If you have already submitted your bid, please sign and return to Kelly Froehlich at
purchasing@cod.edu prior to the bid opening, even if you have not bid on this particular item. You
also have the option of withdrawing your bid if necessary. Please contact Kelly Froehlich with
further questions.
I HAVE RECEIVED ADDENDUM #1 _________________________________
Authorized Signature
FIRM NAME & ADDRESS:
__________________________________
___________________________________
___________________________________
Sincerely,
Purchasing Department
College of DuPage
425 Fawell Blvd. BIC 1540
Glen Ellyn, IL 60137
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