May1985
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-III A.E. Ext. 85-16
CENTRAL NEW YORK REGION 1984 CORTLAND Wayne A. Knoblauch en
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Linda D. Putnam Department of Agricultural Economic, New York Stat. College of Agriculture and life Scienc., II. Slollllory
Call.e. of 'h. Sta,. Ulliw."ily Cornell Univeuity. Ithaca. New York 14853 DAIRY FARM BUSINESS SUMMARY Central New York Region TABLE OF CONTENTS Introduction ••••••••••••••••••••••••••••••••••••••••••••••••••••••••.•
1
Program Objectives •••••••••••••••••••••••••••••••••••••••••••••••
1
New Developments •••••••••••••••••••••••••••••••••••••••••••••••••
1
..........................................
2
Summary of The Farm Business
Business Characteristics
·........................................
2
Inventory Accounting •••••••••••••••••••••••••••••••••••••••••••••
3
Receipts •••••••••••••••••••••••••••••••••••••••••••••••••••••••••
4
Expenses •••••••••••••••••••••••••••••••••••••••••••••••••••••••••
5
Farm Business Profitability ••••••••••••••••••••••••••••••••••••••
6
Farm Family Financial Situation ••••••••••••••••••••••••••••••••••
8
Analysis of the Farm Business • •••••••••••••••••••••••••••••••••••••••• 10 .................................................
Rates of Production ..............................................
Size of Business
10 11 Labor Efficiency ••••••••••••••••••••••••••••••••••••••••••••••••• 12 Capital Efficiency ••••••••••••••••••••••••••••••••••••••••••••••• 13 Cost Control
.....................................................
14 .........................
15 Machinery, Labor and Miscellaneous Costs
Yearly Cash Flow Planning and Analysis
................................
16 Progress of the Farm Business • •••••••••••••••••••••••••••••••••••••••• 17 Management Performance of Statewide Cooperators ••••••••••••••••••••••• 18 Measure Your Management Performance ••••••••••••••••••••••••••••••••••• 26 DAIRY FARM BUSINESS SUMMARY Central New York Region INTRODUCTION This report is part of your Cooperative Extension Farm Business
Management Program. Each year dairy farmers throughout New York State
submit business records for summarization and analysiS. In addition to this
publication, each participating farmer receives an individual farm summary
and analysis report for his or her business. The information in this
publication is compiled by combining and averaging data submitted by the
participating farmers from the region described at the bottom of this page.
Program Objectives
Primary objectives of the dairy farm business management program are
to (1) assist farmers in developing and maintaining more complete farm busi­
ness data for use in management decisions and (2) help farmers improve their
management skills through appropriate use of farm record data and applica­
tion of modern deciSion-making techniques. This report is prepared in work­
book form for use in the systematic study of individual farm business
performance.
The need for a thorough dairy farm business examination and follow-up
plan is greater than ever. The years immediately ahead will bring continued
economic pressures on dairy farmers. We must continue to place emphasis on
cost control and improvements in operating efficiency to maintain adequate
farm incomes. Projecting cash flows, planning for future needs, and recog­
nizing how those needs can be met will be required to survive the current
dairy farm financial crisis.
New Developments
This year, several farm management agents and specialists are partici­
pating in a Dairy Farm Business Summary Pilot Program. Cooperative Exten­
sion Associations with appropriate microcomputers, have the capability to
strengthen their dairy farm business analysis activities by calculating and
printing the individual farm summary and analysis reports for immediate use
by the agent and farmer, at any time. After the individual farm data is
entered in the county office using the Micro DFBS computer program, it is
sent to the Department of Agricultural Economics at Cornell University for
additional review prior to transfer to a mainframe computer program for
calculation of regional and state summaries.
Five dairy farmers participating in the milk diversion program are
included in this report. Since there is a relatively small number from any
one region, the data from these farms has not been summarized separately. A
separate summary and analysis of milk diversion program farms will be
included in the 1984 New York State Dairy Farm Business Summary.
This summary was prepared by Wayne A. Knoblauch and Linda D. Putnam,
Department of Agricultural Economics, New York State College of Agriculture
and Life Sciences, Cornell University, in cooperation with Cooperative
Extension Agents Howard C. Bateman, Tom Maloney, and Beth Walldorff. The
Central New York Region is comprised of Cayuga, Cortland, Madison, Onondaga,
and Oswego Counties.
1
2
SUMMARY OF THE FARM BUSINESS
Business Characteristics
Finding the right combination of resources and management strategies
is an important part of farming. The tables below show important farm busi­
ness characteristics, the number of farms reporting these characteristics,
and the average level of resources used in production.
MANAGEMENT SYSTEMS, PRODUCTION TECHNOLOGY AND FARM SIZE
49 Central New York Region Dairy Farms, 1984
Type of Business
Proprietorship
Partnership
Corporation
Number
30
16
3
45
Owner
Renter
4
Barn Type
Stanchion
Freestall
Other
Number
26
23
o
Business Records
CAMIS
Account Book
Agrifax
Farm Bureau
Agway
On-Farm Computer
Other
Number
Milking Sys tem
Bucket & Carry
Dumping Station
Pipeline
Number
13
19
7
o
Dairy Records
D.H.I.C.
Owner Sampler
Other
None
Number
36
3
6
4
4
2
4
o
2
Herringbone
Other Parlor
Number
20
1
26
~L~a~b~o~r~F~o~r~c~e________~M~y~F~a~r~m~~A~v~e~r~a~g~e ~L_a~n_d_U~s~e____________~M~y~F~a~r~m~~A~v~e~r~a~g~e
Operator 1.
mo.
2.
------mo.
Family paid
mo.
Family unpaid
-----mo.
Hired
mo.
Total
----mo.
Age of operator(s) 1.___-Jyrs.
2.
yrs.
3. yrs.
---------
12
5
4
2
21
44
45
37
42
Total acres owned
Total acres rented Total tillable acres
Tillable acres rented------Number of Cows
Beginning of
year (owned) End of year (owned)
Avg. for year (all)
My Farm
330
133
337
112
Average
124
131
124
Capital Investment-Farm Inventory represents the market value of
resources committed to the farm business at the beginning and end of the
year. Increases in inventory occur with herd expansion, new machinery, and
building additions and appreciation of land, buildings and livestock.
CAPITAL INVESTMENT - FARM INVENTORY 49 Central New York Region Dairy Farms, 1984 Item
Livestock
Feed & supplies
Machinery & equipment
Land & buildings
TOTAL
My Farm
1/1/84
1/1/85
Average
1/1/84
1/1/85
$_-­
$_-­
$158,469
60,476
115,190
314,021
$158,727
68,949
117,546
324,694
$_-­
$_-­
$648,156
$669,916
3
Inventory Accounting
The value of the dairy herd is influenced by market prices, herd quali­
ty and quantity. Changes in market value caused by inflationary or defla­
tionary price changes, are separated from changes in inventory caused by
changes in herd quality and quantity.
CHANGE IN LIVESTOCK INVENTORY 49 Central New York Region Dairy Farms, 1984 Average
My Farm
Item $158,727
-168,405
End of year market value $_--­
less end at beginning prices
Change due to price
End inventory at beginning prices $
less beginning of year inventory
Change due to quality
& quantity
$-9,678
$_--
$168,405
-158,469
----
$ 9,936
$_-­
Machinery and real estate inventories, based on current market values,
include a depreciation charge and are balanced by the residual called
appreciation.
MACHINERY AND EQUIPMENT INVENTORY 49 Central New York Region Dairy Farms, 1984 Item End of year market value
Beginning market value
Plus machinery purchased
Less machinery sold
Less depreciation
Net end investment
APPRECIATION (1 minus 2)
Average
My Farm
0)$_ __
$117,546
$115,190
+ 17,542
279
- 18,542
$_-­
+
---(2)$_ __
$113,911
$ 3,635
$
The change in real estate value is affected by market forces, building
depreciation, and lost capital which is the portion of a new building
investment that is not reflected in the value of the farm.
REAL ESTATE INVENTORY CALCULATIONS 49 Central New York Region Dairy Farms, 1984 Item End of year market value
Beginning market value
Cost of new real estate
Less lost capital
Value of new added
Less building depreciation
Less real estate sold
Net end investment
APPRECIATION (1 minus 2)
My Farm
Average
0)$_ __ $324,694
$314,021
$_-­
$HS,820
- 3,833
$_--­
+
----
(2)$_ __
$
+ 14,987
- 11 ,442
92
$317,474
$ 7,220
4
Receipts
Receipts from the business should be large enough to cover all expens­
es and leave a reasonable return for the operator's labor and management.
Cash receipts occur when farm products and livestock are sold or services
are performed and payment is received during the year. Noncash receipts do
not result from sales, but are due to appreciation in value or increases in
physical quantities of inventories that occurred during the year. Most of
these items could be readily transformed into cash.
FARM RECEIPTS
49 Central New York Region Dairy Farms, 1984
My Farm
Per Farm
Per Cow
$_--­
$257,211
9,834
16,056
3,261
178
3,160
92
3 2 364
$2,074
79
130
26
1
26
1
27
$_--­
$293,156
$2,364
9,936
8 2 473
80
69
$311 ,565
$2,513
9,678
3,635
7 2 220
78
29
58
$312,742
$2,522
Item
CASH RECE IPTS
Milk sales
Crop sales
Dairy cattle sold
Calves & other livestock sales
Gas tax refunds
Government payments
Custom machine work
Other
Total Cash Receipts
NONCASH RECEIPTS
Increase in livestock inventory1
Increase in feed & supplies
TOTAL FARM RECEIPTS
EXCLUDING APPRECIATION
$_ _ __ Livestock appreciation2
Machinery appreciation3 Real estate appreciation3
TOTAL FARM RECEIPTS
$
1The increase in herd market value attributed to a change in numbers
and/or a definite change in herd quality.
2The increase in herd market value, caused by inflationary price increase.
3
Defined on page 3.
Income Analysis provides a means of examining the annual receipt
producing capability of the farm business.
INCOME ANALYSIS
Central New York Region Dairy Farms, 1984 & 1983
Item
Average price/cwt. milk sold
Milk and cattle sales per cow
Total cash receipts/worker
My Farm
$_--­
49 Farms
1984
63 Farms
1983
$13.19
$2,230
$79.879
$13 .38
$2,232
$80,014
5
Expenses
All farm expenses, cash operating and overhead, are summarized below.
FARM EXPENSES
49 Central New York Region Dairy Farms, 1984
My Farm
Per Farm
Per Cow
$_--­
$ 28,963
$
Item
Hired Labor
234
Feed
--nairy concentrate
Hay and other
57,700
4,933
465
40
Machinery
Machine hire, rent and lease
Machinery repairs
Auto expense (farm share)
Gas and oil
2,311
13 ,616
462
8,712
19
110
4
70
Livestock
Replacement livestock
Breeding fees
Veterinary and medicine
Milk marketing
Cattle lease
Other livestock expense
3,393
3,660
6,505
17,168
400
10,153
27
30
52
138
3
82
Crops
Fertilizer & lime
Seeds and plants
Spray, other crop expense
11 ,510
4,610
3,873
93
37
31
2,950
4,882
3,217
6,522
24
39
26
53
634
5,885
29,816
3,548
5
48
240
29
$235,423
$1,899
6,148
18,542
11 ,442
1,245
50
149
$272,800
1~,508
$2,200
157
$292,308
$2,357
Real Estate
Land, building, fence repair
Taxes
Insurance
Rent and lease
Other
Telephone (farm share)
Electricity (farm share)
Interest paid
Miscellaneous
Total Cash Expenses
$_--­
Expansion livestock
Machinery depreciation
Building depreciation
Unpaid family labor @ $500/month
TOTAL FARM EXPENSES EXCLUDING
INTEREST ON EQUITY CAPITAL
$_ _ _ __
Interest on equity capital @ 5%
TOTAL FARM EXPENSES
$
92
6
Farm Business Profitability
The results of management are reflected in the net return from the
business. Four common ways to measure the returns from a farm business are
calculated.
Net cash farm income reflects the cash available from the year's opera­
t.!on of the business. Family living has first claim on cash income followed
by fixed payments on debts. A family may have additional cash available if
they have nonfarm income. Cash flow is not a good measure of farm business
profits, but i t is useful when planning debt repayment programs. Guidelines
for annual cash flow planning are presented on page 9. Monthly cash flow
planning is also recommended and may be required in order to identify cash
flow problems in the year ahead. This is particularly true when major
changes in the business are planned or when the price of important factors
such as milk or purchased grain are expected to change significantly.
NET CASH FARM INCOME Central New York Region Dairy Farms, 1984 & 1983 My Farm
Item
Cash Farm Receipts
Cash Farm Expenses
NET CASH FARM INCOME
$
$
49 Farms
1984
63 Farms
1983
$293,156
235 a423
$293,653
$ 57,733
$ 57,542
236 1 111
Labor and management income is the return to the operator for his or
her labor and management input into the business. A five percent charge
for the use of the operator's equity capital in the business has been
included as a farm expense. This interest charge reflects the long term
average rate of return that a farmer might expect to earn in investments
with comparable risk to farm businesses in an economy with little or no
inflation. Labor and management income is the measure used most commonly
when comparing farm businesses. Appreciation in livestock, machinery and
real estate inventories is included as ownership income, not return to
operator labor and management.
LABOR AND MANAGEMENT INCOME Central New York Region Dairy Farms, 1984 & 1983 Item
Total farm receipts excluding
appreciation
My Farm
$_ _ _ __
Total farm expenses
LABOR & MANAGEMENT INCOME
$_--­
Full-time operator-manager
equivalents
LABOR & MANAGEMENT INCOME PER
OPERATOR-MANAGER
$_--­
49 Farms
1984
63 Farms
1983
$311 ,565
$313,893
292 1 308
293 1 994
$ 19,257
$ 19,899
1.39
1.40
$ 13,854
$ 14,214
7
Labor, management and ownership income per operator reflects the com­
bined return to the farmer for his or her triple role of worker-manager,
financier and owner. Again, this is not a measure of the cash flow
situation of the farm business. A satisfactory labor, management and
ownership income does not eliminate cash flow problems if liabilities are
large and repayment is rapid.
LABOR, MANAGEMENT AND OWNERSHIP INCOME Central New York Region Dairy Farms, 1984 & 1983 My Farm
49 Farms
1984
63 Farms
1983
$_--­
$312,742
$312,947
272,800
271,773
$ 39,942
$ 41,174
1.39
1.40
$ 28,735
$ 29,410
Item
Total farm receipts
Total farm expenses excluding
interest on equity capital
LABOR, MANAGEMENT AND OWNERSHIP
INCOME PER FARM
$_ _ __
Full-time operator-manager
equivalents
LABOR, MANAGEHENT AND OWNERSHIP
INCOME PER OPERATOR-MANAGER
$
Return on equity capital measures the net profit remaining for the
farmer's owned or equity capital after earnings have been allocated to the
owner-operator's labor and management. The earnings or amount of gross pro­
fit allocated to labor and management is the opportunity cost or value of
operator's labor and management estimated by the cooperators. Return on
equity capital is computed including and excluding appreciation.
RETURN ON EQUITY CAPITAL Central New York Region Dairy Farms, 1984 & 1983 Item
Labor, management & ownership
income per farm
My Farm
$
Less value of operator's labor
& management
Return on equity capital
$
49 Farms
1984
63 Farms
1983
$39,942
$41,174
25.049
23.981
$14,893
$17,193
RATE OF RETURN INCLUDING APPRECIATION
%
3.8%
3.9%
RATE OF RETURN EXCLUDING APPRECIATION
%
3.5%
4.1%
The rate of return on equity capital is computed as the amount returned
divided by farm net worth or equity capital.
8
!Farm Family Financial Situation
The financial situation is an important part of the farm business sum­
mary. It has a direct affect on current cash outflow and future capital
investment decisions. Financial lease obligations are included in the bal­
ance sheet. The present value of all future payments is listed as a liabil­
ity since the farmer is committed to make the payments. The present values
are also listed as a ssets, representing the future value the item has to the
business.
FARM FAMILY NET WORTH
49 Central New York Region Dairy Farms, January 1, 1985
Item
My Farm
Average
Assets
Livestock
(includes discounted lease payments)*
Feed and supplies
Machinery and equipment
(includes discounted lease payments)*
Land and buildings
(includes discounted lease payments)*
Co-op investments
Accounts receivable
Cash and checking accounts
Total Farm Assets
Savings accounts
Cash value life insurance
Stocks and bonds
Nonfarm real estate
Auto (personal share)
All Other
TOTAL FARM & NONFARM ASSETS
$_--­
$158,764
(37)
68,949
118,203
(657) 325,024
(330) 6,026
24,419
3,333
$_--­
$704,718
$_--­
$
807
1,249
636
20
1,101
7, l10
$_--­
$715,641
$_--­
$181,069
121,314
1,024
1,312
9,843
$_--­
$314,562
Liabilities
Long term
Intermediate
Financial lease*
Short term
Other farm accounts
Total Farm Liabilities
Nonfarm Liabilities
TOTAL LIABILITIES
302
$_--­
$314,864
FARM NET WORTH (EQUITY CAPITAL)
$_--­
$390,156
FAMILY NET WORTH
$_--­
$400,777
*Future payments were discounted at an annual rate of 13 percent.
9
Payment ability is the most important consideration in determining if
and how proposed investments should be financed. The farm business must
produce sufficient cash income to meet operating expenses, to cover family
living expenses and to make payments on debts. Interest paid and income
from off-farm work are added to net cash farm income because planned debt
payments will include interest as well as principal. Estimate your family
living expenses to calculate cash available for debt payments and capital
purchases made in cash.
A cash flow coverage ratio of less than one indicates that planned cash
outflows exceed cash availability determined from 1984 records.
FARM FAMILY DEBT REPAYMENT
49 Central New York Region Dairy Farms, January 1, 1985
Item
Payment Ability
Net cash farm income
Plus interest paid
Plus off-farm income
CASH AVAILABLE FOR DEBT
SERVICE AND LIVING Less family living expenses 1
CASH AVAILABLE FOR DEBT PAYMENTS
AND CAPITAL PURCHASES
Scheduled Annual Debt Payments
Long term
Intermediate
Short term
Other farm accounts
TOTAL FARM DEBT PAYMENTS
Nonfarm debt payments
TOTAL PAYMENTS PLANNED 1985
My Farm
Average
$_--­
$57,733
29,816
918
$88,467
26,877
$61,590
$_--­
$24,456
39,314
1,432
4,596
$69,798
148
$69,946
0.88
$_--­
CASH FLOW COVERAGE RATI02
Commitment and Measures of Debt
Equity Position
Farm debt payments planned per cow
Farm debt payments as % milk sales
Farm debt/asset ratio-long term
Farm debt/asset ratio-intermediate
and short term
Farm debt per cow
Percent equity (total)
$533
27%
0.56
%
0.33
$2,401
56%
lEstimated as $10,900 per family plus four percent of cash farm receipts.
2Cash available for debt payments and capital purchases divided by total
payments planned.
10 ANALYSIS OF THE FARM BUSINESS
When analyzing a farm business, a manager must consider measures or
factors that reflect the performance of specified parts of the farm busi­
ness. To do this one must look at factors of size, rates of production,
labor efficiency, capital efficiency and cost control. These measures and
factors are detailed on the following pages.
Size of Business
Studies have shown that, in general, larger farms are more profitable
than smaller farms. Larger businesses make possible more efficient use of
overhead inputs such as labor and machinery and there are more units of pro­
duction on which to earn a profit. Profitable farm businesses with good
management have the ability and incentive to become larger. Large farms are
not necessarily more profitable however, and size increases are only profit­
able with good management.
MEASURES OF SIZE OF BUSINESS Central New York Region Dairy Farms, 1984 & 1983 Item
49 Farms
1984
My Farm
124
125
98
97
1,950,500
3.67
1,951,000
3.67
1,337
1,346
337
351
Number of cows
Number of heifers
Pounds of milk sold
Worker equivalent
63 Farms
1983
Total work units
Total tillable acres
In the table below, the 51U New York farms for 1983 are sorted by
number of cows and the labor and management income is shown for each size
group. In general, the large farms paid better, but, variability of income
was significant.
FARM SIZE AND FARM INCOME MEASURES
510 New York Dairy Farms, 1983
Number
of Cows
Under 40
40 to 54
55 to 69
70 to 84
85 to 99
100 to 149
150 to 199
200 to 249
250 & over
Number
of Farms
Worker
Eguivalent
Net Cash
Farm Income
51
103
95
79
54
64
38
1.67
2.08
2.42
2.83
3.08
3.75
4.58
6.00
8.42
$12,955
19,443
32,659
33,b88
43,739
50,521
62,048
100,374
180,903
13
13
Labor, Management & Ownershi~ Income Per O~erator
$ 2,541
0,279
14,886
11,517
19,509
21,210
7,458
43,033
99,327
•
..
11
Rates of Production
Crop yields and rates of animal production are factors that have a
significant impact on farm incomes. Here is a description of crops grown
and yields along with the pounds of milk sold per cow.
CROP YIELDS & MILK SOLD PER COW 49 Central New York Region Dairy Farms, 1984 MX
Acres
Croe
Farm
Yield
Averase of Farms Reeortins
Yield/Acre
Farms
Acres
Dry hay
44
(combined below)
Hay crop silage
41
(combined below)
Total hay crops
3.3 tons D.M.
46
134
47
98
6
23
2.7 tons D.M.
Total forage crops
Grain corn
47
232
4.2 tons D.M.
37
103
98.8 bushels
Oats
12
35
59.2 bushels
Wheat
10
35
41.1 bushels
7
38
Tillable pasture
13
23
Idle tillable land
16
29
Corn silage
Other forage
Other crops
Milk sold per cow
15.5 tons
15,730 pounds
Tons of dry matter per acre from all hay and silage is a good measure
of the overall rate of forage production.
The importance of strong milk output per cow is shown in the table
bel ow.
MILK SOLD PER COW AND LABOR AND MANAGEMENT INCOME
510 New York Dairy Farms, 1983
Pounds of Milk
Sold Per Cow
Number
of Farms
Number
of Cows
Labor & Mgmt.
Income/Oeer.
Under 11,000
11,000 to 11,999
12,000 to 12,999
13,000 to 13,999
14,000 to 14,999
15,000 to 15,999
16,000 to 16,999
17,000 to 17,999
18,000 & over
26
35
44
56
85
95
80
49
40
58
62
71
79
87
101
101
96
101
$-4,275
-1,323
-3,493
-1,391
4,607
2,804
13,797
12,335
18,716
Labor, Mgmt., & Owner-
shie Income/Oeerator $
-903
370
5,074
5,411
13 ,504
11,607
28,297
31,231
36,819
12
Labor Efficiency
Labor input is an important factor in farm production. Several mea­
sures of accomplishment per worker (labor efficiency) are shown below.
MEASURES OF LABOR EFFICIENCY Central New York Region Dairy Farms, 1~84 & 1983 Item
My Farm
Worker equivalent
49 Farms
1984
3.67
3.67
34
34
531,471
364
531,608
367
Cows per worker
Lbs. milk sold ,per worker
Work units per worker
63 Farms
1983
Number of cows per worker is calculated by dividing the average number
of cows by the worker equivalent which represents the total farm labor
force. Pounds of milk sold per worker is an important measure of labor
efficiency on the dairy farm. It measures the ability of the labor force to
handle a large number of cows without sacrificing milk output per cow.
It is important to look at other measures of labor efficiency, such as
work units per worker because all dairy farms do not have the same relation­
ship between cows, heifers, and crops grown.
Labor efficiency depends on a number of things. Among these are the
amount of mechanization, the field and building layout, the work methods,
and the abilities of the workers. All of these are management items under
the control of the operator.
Another factor which may influence the productivity of labor is the
wage paid to employees. A productive employee will require a reasonable and
competitive wage.
MILK SOLD PER WORKER AND LABOR AND MANAGEMENT INCOME
510 New York Dairy Farms, 1983
Pounds of Milk
Sold Per Worker
Under 250,000
250,000 to 299,999
300,000 to 349,999
350,000 to 399,999
400,000 to 449,000
450,000 to 499,999
500,000 to 599,999
600,000 & over
Number
of
Farms
Number
of
Cows
Pounds
Milk
Per Cow
46
38
56
70
95
68
81
56
44
48
64
75
11,386
13,298
14,128
14,793
15,319
15,293
15,710
Ib,473
77
89
104
187
Labor & Mgmt. Labor, Mgmt., &
Income
Ownership Income
Per OJ2erator
Per OJ2erator
$-2,734
-1,281
8bO
993
6,463
3,590
5,968
26,312
$
92.6
4,804
5,896
9,853
17,787
13,037
19,317
48,943
--
13
Capital Efficiency
Capital is a key resource in dairy farm businesses and a manager must
continually analyze its use in the business. The measures of capital
efficiency shown in the following table include owned as well as borrowed
capital. It is possible for the business to be undercapitalized, but
investing too much capital per productive unit is a more common p roblem.
MEASURES OF CAPITAL EFFICIENCY
Central New York Region Dairy Farms, 1984 & 1983
My Farm
Item
49 Farms
1984
63 Farms
1983
Farm capital per worker
$
$182,538
$193,287
Farm capital per cow
$
5,114
5,457
Machinery investment per cow
$
897
986
Machinery per tillable acre
$
349
365
Land & buildings per cow
Land & buildings/tillable
acre owned
$
2,479
2,615
$
1,325
1,349
2.3
Capital turnover (years)
2.1
Land and building investment per crop acre owned shows the relationship
between investments in land and buildings. The farmer who owns little crop­
land but builds many farm buildings will have a relatively large land and
building investment per crop acre owned. This could be an indication that
capital use is out of balance.
Capital turnover is calculated by dividing the total farm capital
(total year-end farm inventory) by the total farm receipts for the year.
The factor is called capital turnover because it measures the number of
years of receipts needed to equal or "turnover" farm capital. A fast rate
of turnover is more desirable than a slow rate because it means capital
purchases can be paid off at a faster rate. This figure also depends upon
the enterprise selection of the business.
CAPITAL TURNOVER AND LABOR AND MANAGEMENT INCOME
510 New York Dairy Farms, 1983
Capital Turnover
Rate - Years
less than 1.5
1.5 to 1.99
2.0 to 2.49
2.5 to 2.99
3.0 to 3.49
3.5 & over
Number
of
Farms
Number
of
Cows
14
126
121
97
74
63
60
92
168
113
66
57
Ca2ital Investment
Per Cow
Per Worker
$3,178
4,493
5,246
6,239
6,364
7,601
$105,385
153,029
163,826
170,148
168,003
206,061
Labor & Mgmt.
Income Per
°2erator
$ 34,525
15,742
5,682
3,794
-2,369
-8,415
14 Cost Control
The control of costs is a big factor in the success of
cial dairy operations. Feed, machinery and labor costs are
should be examined in detail. It is important to check all
large and small. Expenses should be incurred only when the
expense are expected to be greater than the cost incurred.
modern commer­
major items and
cost items both
returns from the
Feed Costs
Purchased feed is the largest single expenditure on most dairy farms.
Two considerations are important in keeping the feed bill down: (1) Be
careful that only nutrients required by the cow are being fed. A dairy
farmer cannot afford to buy a feed mix that overfeeds energy or protein.
(2) Be certain that the required nutrients are being obtained from their
least expensive source. For example, is the lowest cost source of protein,
urea, soybean meal or a commercial protein? Help in answering these
questions can come from budgeting, from agribusiness people selling feeds,
and from dairy and management extension agents. Extension is supporting
computerized decision aids to assist in answering these questions including
the NEWPLAN program, Least-Cost Balanced Dairy Rations, and the dairy ration
analyzers.
The size and productivity of the cropping program has an important
influence on the amount of the purchased feed bill. Increased production of
either roughages or grains should reduce the purchased feed expense unless
cow numbers are increased. Also, heifer raising practices affect feed
costs. The overall feed situation must be examined and evaluated as a
"system".
FEED COSTS AND RELATED MEASURES Central New York Region Dairy Farms, 1984 & 1983 Item
49 Farms
1984
My Farm
63 Farms
1983
Dairy concentrate purchased
per cow
$
$465
$494
Dairy concentrate purchased per
cwt. of milk sold
$
$2.96
$3.17
Percent dairy concentrate is of
milk receipts
%
22%
24%
Crop expense per cow
$
$161
$170
Feed & crop expense/cwt. milk
$
$4.24
$4.46
Forage dry matter harv./cow (tons)
7.9
7.3
Acres of forage per cow
1.9
1.9
Total tillable acres per cow
2.7
2.8
$34
$37
Fertilizer and lime/tillable acre
Heifers as % of cow numbers
$
%
79%
78%
15
Machinery, Labor and Miscellaneous Costs
Labor and machinery operate as a team on a dairy farm. The challenge
is to obtain an efficient combination of these two inputs that will result
in a low cost per unit of output.
MACHINERY AND LABOR COSTS Central New York Region Dairy Farms, 1984 & 1983 H.y Farm
49 Farms
1984
63 Farms
1983
$_--­
$18,542
$19,662
5,818
6,265
25 2 101
24 z 256
$49,461
$50,183
$399
$401
$12,429
$12,155
1,245
1,262
28 2 963
26 2 625
$42,637
$40,042
$344
$320
$2.19
$2.05
$743
$721
$4.73
$4.62
Item
Machinery:
Depreciation 1
Interest
2
Operating expense
3
Total machinery
$_--­
Per cow
Labor:
Value of operators 4
$_--­
Unpaid famUy5
Hired
Total labor
$_--­
Per cow
Per cwt. milk
Labor & machinery costs per cow
Labor & machinery costs/cwt. milk
$
----­
lRegular depreciation from last year's tax plus 10 percent of new
purchases.
2Five percent of average machinery investment.
3Machine hire, repairs, farm share auto expense, and gas and oil.
4$750 per month.
5$500 per month.
MISCELLANEOUS COST CONTROL MEASURES
Central New York Region Oairy Farms, 1984 & 1983
Item
My Farm
49 Farms
1984
63 Farms
1983
Livestock expense per cow
$
$306
$284
Real estate expense per cow
$
$142
$156
Total farm expense per cow
$
$2,357
$2,352
Livestock expense per cow includes breeding fees, veterinary and med­
icine, milk marketing, dairy supplies, bedding and DHIC fees. Real estate
expenses include repairs, taxes, insurance and rent.
16'
YEARLY CASH FLOW PLANNING & ANALYSIS
This worksheet is a valuable tool in financial planning, expansions
and for setting goals for improving the farm business.
49 Central New York
Region Farms
_M~y__F~a_r_m~,-=====~_c~o~w_s~_
Avg. Per Cow Per Cow Total
Goal
Item
CASH RECEIPTS
Milk sales
Crop sales
Dairy cattle
Calves & other livestock
Other
Total Cash Receipts
$2,074
79
130
26
55
$2,364
CASH EXPENSES
Hired labor
$
Dairy concentrate
Hay and other
Machine hire
Machine repair & auto expense
Gas & oil
Replacement livestock
Breeding fees
Vet & medicine
Milk marketing (ADA, Dues)
Other livestock expo (incl. $3 lease)
Fertilizer & lime
Seeds & plants
Spray & other
Land, bldg. fence repair
Taxes
Insurance
Rent
Telephone & elec. (farm share)
Miscellaneous
Total Cash Expenses
1
$_-_$_-- $_-­
234
465
40
19
114
70
27
29
52
13H
H5
93
37
31
24
39
26
53
53
29
$_-- $_-- $_-­
$1,658
$_-- $_-- $_-­
$2,364
Total Cash Receipts
Total Cash Expenses
$_-_$_-- $_-­
1
-1,658
Net Cash Flow
$
2
Cash Family Living Expense
Amount Left for Debt Service,
Capital Investment &
Retained Earnings
Scheduled Farm Debt Service
Available for Capital Investment
Planned Expansion Livestock Purch.
Planned Equipment Purchase
Borrowed or Equity Funds Needed
706
$_-- $_-- $_-­
217
$
$
489
533
-44
$_-- $_-_$_-­
$_-- $_-- $_-­
$
$
$
lInterest paid excluded for it is contained in Scheduled Debt Service.
2Estimated: $10,900 per family and four percent of cash farm receipts.
17
PROGRESS OF THE FARM BUSINESS
Comparing your business with that of other farmers is one part of a busi­
ness checkup. It is equally important to compare your current year's business
with that of earlier years to show the progress you are making, and to plan
ahead, by setting business targets or goals. Data from 41 identical Central New
York Region dairy farms is included to provide a basis for comparison.
Avg. of 41 Central NY
Identical Farms*
Item
1983
My Farm
1983
1984
1984
Goal
Size of Husiness
Number of cows
Number of heifers
Milk sold (cwt.)
Worker equivalent
Total tillable acres
127
134
96
105
19,936
21,272
3.67
3.67
351
362
15,698
15,875
2.8
3.4
14.4
15.6
35
37
543,215
579,619
Rates of Production
Pounds milk sold per cow
Tons hay D.M. per acre
Tons corn silage per acre
Labor Efficiency
Cows per worker
Pounds milk sold/worker
Cost Control
Purch. feed as % milk sold
23%
22%
----% ----% ---.....;% Feed & crop exp./cwt. milk
$4.40
$4.23
Labor & machinery cost/cow
$737
$742
$5,445
$5,182
2.2
2.2
$13.39
$13 .18
Net cash farm income
$59,687
$62,082
~
$
Labor & mgmt. income/opere
$17,326
$15,047
$
$_-­
$425,151
$429,960
$
$_-­
$_ _ _ $_ __
$
Capital Efficiency
Farm capital per cow
Capital turnover (years)
Price
Price per cwt. milk
$
---­
$_ _ __
$_ _ _ _ $_ _ __
Financial Summary
Farm net worth
Rate of return on equity
Percent equity
Farm debt per cow
6.2%
56%
$2,521
3.9%
----%
---­
%
56%
% ---.....;%
$2,428 $_ _ _ _ $_ _ __
*Average of the same 41 farms for 1983 and 1984.
----
%
---.....;
18 FafW Business Chart
The Farm Business Chart is a tool which can be used in analyzing a business
by drawing a line through the figure in each column which represents the current
level of management performance. The figure at the top of each column is the
average of the top 10 percent of the 510 farms for that factor. The other
figures in each column are the average for the second 10 percent, third 10
percent, etc. Each column of the chart is independent of the others. The farms
which are in the top 10 percent for one factor would not necessarily be the same
farms which make up the top 10 percent for any other factor.
FARM BUSINESS CHART FOR FARM MANAGEMENT COOPERATORS
510 New York Dairy Farms, 1983
Size of Business
Rates of Production
Tons Hay
Crop
Pounds
Tons Corn
Silage
Milk Sold D.M./
Per Acre
Per Cow Acre
Cows
Per
Worker
Pounds
Milk Sold
Per Worker
21
17
16
15
14
47
37
34
31
29
722,800
570,200
510,400
472,400
437,800
13
27
26
23
21
17
413,100
373,900
340,700
290,800
200,300
Worker
Equiv­
valent
No.
of
Cows
POlilnds
Milk
Sold
6.3
4.2
3.4
3.1
2.8
233
136
100
85
75
3,749,300
2,058,600
1,547,000
1,324,900
1,153,100
18,500
17,200
16,500
15,900
15,300
4.8
3.5
3.1
2.7
2.5
2.5
2.2
2.0
1.8
1.4
67
59
51
44
34
988,000
870,600
730,000
600,600
410,300
14,800
14,200
13,400
12,400
10,300
2.3
2.1
1.9
1.7
1.3
12
12
10
Feed
Bought
Per Cow
$224
329
389
448
505
552
596
646
698
830
% Feed is
of Milk
Receil!ts
12%
Machinery
Costs
Per Cow
20
23
26
$215
281
324
354
384
28
29
31
34
40
418
458
501
557
684
17
The cost control factors are ranked
is not necessarily the most profitable.
position is somewhere near the middle or
of costs, and must be taken into account
Labor Efficienc;)!:
7
Labor and
Machinery
Costs Per Cow
$
Feed and Crop
Expenses Per
Cwt. Milk
499
598
641
678
723
$2.82
3.55
4.00
4.29
4.57
767
816
875
952
1,141
4.83
5.04
5.30
5.67
6.63
from low to high, but the lowest cost
In some cases, the "best" management
average. Many things affect the level
when analyzing the factors.
19 Financial Analysis Chart
The farm financial analysis chart is designed just like the Farm Business
Chart in Table 35 on page 28 and may be used to measure the financial health of
the farm business. Most of the financial measures used are defined on pages 14
through 16 and 21 in this publication.
FINANCIAL ANALYSIS CHART 510 New York Dairy Farms, 1983 Liguiditl (Re2alment)
Available for
Cash Flow
Coverage
Debt Service
Per Cow
Ratio
Debt Payments
Per Cow
$ 56
$844
625
543
471
418
361
308
236
147
-69
191
290
368
429
481
547
618
710
940
7.49
2.02
1.36
1.07
.90
.78
.62
.48
.32
-.88
Solvencl
Leveragy
Ratio
.01
.13
.25
.37
.51
.69
.90
1.23
1.72
5.19
Percent
EguitI
97
88
79
72
66
59
52
44
36
16
Debt/Asset Ratio
Current &
Long
Term
Intermediate
.00
.05
.11
.17
.24
.30
.38
.46
.54
.83
.00
.04
.16
.30
.41
.51
.62
.74
.89
1.68
Debt Payments
as Percent of
Milk Sales
3
10
15
19
22
24
28
32
37
52
Debt
Per Cow
$
152
735
1,193
1,620
1,991
2,289
2,667
3,054
3,643
4,751
EfficiencI & ProfitabilitI
Rate of Return on
Capital
Turnover
Investment 2
(lears)
EguitI
12%
1.17
15%
7
1.87
6
5
4
2.13
4
2.32
1
- 1
3
2.53
1
2.72
- 3
2.92
- 0.4
- 6
- 2
3.25
-10
3.83
-19
- 5
7.55
-10
-59
IDollars of debt per dollar of equity, computed by dividing total liabilities
by total equity.
2Return on all farm capital (no deduction for interest paid) divided by total
farm assets.
20
FARM BUSINESS SUMMARY BY HERD SIZE
510 New York Dairy Farms, 1983
I
Item
Farm Size:
Capital Investment (en~ of year)
Livestock
Feed & supplies
Machinery & equipment
Land & buildings
TOTAL INVESTMENT
Receipts
Milk sales
Dairy cattle sold
Other livestock sales
Crop sales
Miscellaneous receipts
Total Cash Receipts
Increase in livestock
Increase in feed & sup lies
Appreciation
TOTAL FARM RECEIPTS
TOTAL FARM REC. EXCL APPREC.
Expenses
Hired labor
Dairy grain & concentr te
Other feed
Machine hire
Machinery repair
Auto expense (farm Shar'e)
Gas & oil
Replacement animals
Breeding fees
Veterinary & medicine
Milk marketing
Cattle lease
Other livestock expens
Fertilizer & lime
Seeds & plants
Spray & other crop
Land, bldg., fence
Taxes & insurance
Electricity & phone (f~rm share)
Interest paid
Miscellaneous expenses!
Total Cash Expenses
Expansion livestock
Machinery depreciation
Building depreciation
Unpaid family labor
Interest on equity @ 5.
TOTAL FARM EXPENSES
Financial Summary
NET CASH FARM INCOME
Labor & Management I come
Number of Operators
LABOR & MGT. INCOME/OPER.
LABOR, MGT. & OWNSHP. ~NC.IOPER.
Less than
40 cows
40 to
54 cows
55 to
69 cows
70 to
84 cows
$ 41,228
10,381
39,680
114,057
$205,346
$ 61,459
18,411
58,452
150,410
$288,732
$ 85,887
26,767
76,189
190,603
$379,446
$ 98,628
34,220
88,047
222,475
$443,370
$ 59,890
3,615
1,545
220
1,321
$ 66,591
865
900
(2,802)
$ 65,554
$ 68,356
$ 94,045
5,780
1,445
673
1,903
$103,846
1,618
2,433
(2,389)
$105,508
$107,897
$127,435
7,799
1,656
1,661
3,160
$141,711
2,714
2,726
(1,245)
$145,906
$147,151
$156,255
10,293
2,097
1,698
4,444
$174,787
500
2,775
312
$178,374
$178,062
$
$
5,421
25,553
985
885
4,235
462
3,256
1,432
1,372
1,967
6,785
80
3,864
4,013
1,289
1,075
1,286
4,308
2,823
10,569
2,743
$ 84,403
819
7,716
3,176
1,859
9,155
$107, 128
$
7,306
32,132
1,452
1,600
5,858
481
4,611
1,292
1,890
2,431
8,683
32
5,203
5,441
1,901
1,352
1,506
5,766
3,863
12,769
3,483
$109,052
460
10,016
4,914
1,963
13,065
$139,470
$ 12,401
40,676
1,896
1,694
7,778
466
5,664
1,284
2,381
3,174
10,155
440
5,687
7,393
2,513
1,956
2,676
7,255
4,501
15,946
5,163
$141,099
244
13,621
6,207
1,886
14,243
$177 ,300
$ 19,443
$
769
1.20
$
641
$ 6,279
$ 32,659
$ 7,681
1.31
$ 5,863
$ 14,886
$ 33,688
$
762
1.33
$
573
$ 11,517
2,980
17,146
1,229
714
2,486
527
2,044
1,406
895
996
4,666
°
2,061
1,730
595
518
1,020
3,317
2,048
6,002
1,256
$ 53,636
196
5,504
1,840
1,735
7,110
$ 70,021
$ 12,955
$ -1,665
1.04
$ -1,601
$ 2,541
21
FARM BUSINESS SUMMARY BY HERD SIZE
510 New York Dairy Farms, 1983
Item
Farms with:
85 to
99 cows
Capital Investment (end of year)
Livestock
$125,294
Feed & supplies
42,139
Machinery & equipment
110,980
Land & buildings
254,998
TOTAL INVESTMENT
$533,411
Receipts
Milk sales
$190,993
Dairy cattle sold
10,718
Other livestock sales
2,607
Crop sales
1,983
Miscellaneous receipts
4 2 830
Total Cash Receipts
$211,131
Increase in livestock
4,555
Increase in feed & supplies
5,158
Appreciation
( 2 923)
TOTAL FARM RECEIPTS
$218,921
TOT. FARM REC. EXCL. APPREC.$220,844
Expenses
Hired labor
$ 15,684
Dairy feed & concentrate
47,017
Other feed
1,907
Machine hire
1,404
Machinery repair
10,162
Auto expense (farm share)
615
Gas & oil
7,216
Replacement animals
1,332
Breeding fees
2,484
Veterinary & medicine
3,654
Milk marketing
13,440
Cattle lease
°
Other livestock expense
7,446
Fertilizer & lime
9,701
Seeds & plants
3,173
Spray & other crop expense
2,673
Land, bldg., fence repair
2,595
Taxes & insurance
7,799
Elec. & phone (farm share)
5,151
Interest paid
17,309
Miscellaneous expenses
6 2 630
Total Cash Expenses
$167,392
Expansion livestock
579
Machinery depreciation
15,519
Building depreciation
6,888
Unpaid family labor
1,426
Interest on equity @ 5%
18 2 640
TOTAL FARM EXPENSES
$210,444
Financial Summarl
NET CASH FARM INCOME
$ 43,739
Labor & Management Income $ 10,400
Number of Operators
1.39
LABOR & MGT. INCOME/OPER.
$ 7,482
LABOR! MGT. & OWNSHP. INC/OP.$ 19 2 509
100 to
149 cows
150 to
199 cows
200 to
249 cows
250 or
more cows
$160,160
53,070
124,768
317,401
$655,399
$215,402 $ $308,916 $ 497,937
175,581
70,909
94,822
242,080
169,416
181,519
880,006
386,900
506,269
$842,627 $1,091,526 $1,795,604
$247,849
14,575
3,842
2,306
5 2 743
$274,315
5,724
4,630
277
$284,946
$284,669
$349,071
21,762
4,377
3,857
9 2 982
$389,049
6,427
4,639
07 z087)
$383,028
$400,115
$467,567
31,483
5,806
6,873
18 2 207
$529,936
15,172
(2,857)
3 2 307
$545,558
$542,251
$824,478
42,411
9,078
4,792
12 2 250
$893,009
38,561
21,929
4 z649
$958,148
$953,499
$ 24,817
59,535
3,919
1,586
12,342
617
9,871
2,292
3,159
4,738
16,589
261
9,139
12,280
4,395
3,514
3,234
10,163
6,402
25,135
9 2 806
$223,794
1,016
19,044
9,440
1,109
2°2 948
$275,351
$ 38,523
85,473
3,926
1,293
17,337
560
13,358
9,477
4,990
7,219
24,264
424
13,376
18,126
5,592
5,951
4,060
12,513
7,874
40,718
11! 947
$327,001
1,905
28,209
12,849
908
24 2879
$395,751
$ 67,620
117,279
3,132
3,033
26,385
381
14,604
2,581
7,320
11,416
30,999
°
20,365
19,367
5,486
7,783
7,705
16,015
10,544
43,956
13 2 591
$429,562
3,219
33,853
18,539
1,000
36 2 983
$523,156
$109,208
207,775
2,251
4,444
35,838
1,023
25,295
3,831
10,807
21,224
52,366
259
30,827
33,696
11 ,555
12,986
8,837
19,210
14,898
80,607
25 z169
$712,106
6,532
45,379
25,884
385
58 2 899
$849,185
$ 50,521
$ 9,318
1.44
$ 6,471
$ 21 2 210
$ 62,048
$ 4,364
1.63
$ 2,677
$ 7 2 458
$100,374
$ 19,095
1.38
$ 13,837
$ 43 2°33
$180,903
$104,314
1.69
$ 61,724
$ 99 2 327
22
SELECTED BUSINESS FACTORS BY HERD SIZE
510 New York Dairy Farms, 1983
Item
Number of farms
Size of Business
Number of cows
Number of heifers
Pounds of milk sold
Worker equivalent
Total work units
Total tillable acres
(Tillable acres rented)*
Rates of Production
Milk sold per cow
Tons hay crop dry matter per acre
Tons corn silage per acre
Bushels of oats per acre
Labor Efficiencx
Cows per worker
Pounds milk sold per worker
Work units per worker
Feed Costs
Feed purchased per cow
Crop expense per cow
Feed cost per cwt. milk
Feed & crop expo per cwt. milk
% feed is of milk receipts
Tons forage dry matter per cow
Tillable acres per cow
Fertilizer & lime per crop acre
Less than
40 cows
Farms with:
40 to
55 to
54 cows
69 cows
70 to
84 cows
51
103
95
79
34
26
440,800
1.67
370
118
(28)
47
38
695,800
2.08
531
164
(48)
63
50
938,300
2.42
695
213
(70)
76
63
1,152,000
2.83
849
251
(81)
12,965
2.1
12.6
33.6
14,804
2.1
12.8
52.9
14,,894
2.4
13.3
48.0
15,158
2.5
12.7
54.3
20
263,952
222
23
334,519
255
26
387,727
287
27
407,067
300
$504
$84
$3.89
$4.81
29%
6.8
3.5
$15
$544
$136
$3.67
$4.73
27%
7.6
3.5
$24
$510
$138
$3.42
$4.51
25%
7.5
3.4
$26
$535
$156
$3.53
$4.73
26%
7.7
3.3
$29
Machinerx & Labor Costs
Total machinery costs
Machinery cost per cow
Machinery cost per cwt. milk
Labor cost per cow
Labor cost per cwt. milk
$13,243
$390
$3.00
$415
$3.20
$19,463
$414
$2.08
$382
$2.58
$26,309
$418
$2.80
$330
$2.22
$33,550
$441
$2.91
$345
$2.28
CaEital Efficiencx
Investment per worker
Investment per cow
Investment per cwt. milk
Land & buildings per cow
Machinery investment per cow
Capital turnover
$122,962
$6,040
$47
$3,355
$1,167
3.1
$138,813
$5,892
$41
$3,070
$1,193
2.7
$156,796
$5,929
$40
$2,978
$1,190
2.6
$156,668
$5,758
$38
$2,889
$1,143
2.5
$13.59
78
16
$13.52
104
29
$13.58
117
40
$13.56
131
57
Other
Price per cwt. milk sold
Acres hay crops*
Acres corn silage*
*Average of all farms.
23
SELECTED BUSINESS FACTORS BY HERD SIZE
510 New York Dairy Farms, 1983
85 to
99 cows
Item
Number of farms
Size of Business
Number of cows
Number of heifers
Pounds of milk sold
Worker equivalent
Total work units
Total tillable acres
(Tillable acres rented)*
54
13
13
51.3
15,729
2.8
15.1
56.0
16,948
3.3
15.2
80.0
32
481,760
359
37
557,598
401
37
574,100
393
42
714,561
446
14,931
2.6
30
451,558
329
$40,311
$443
$2.90
$325
$2.13
Capital Efficiency
Investment per worker
$173,185
Investment per cow
$5,798
Investment per cwt. milk
$38
Land & buildings per cow
$2,772
Machinery investment per cow
$1,206
Capital turnover
2.4
Other
Price per cwt. milk sold
$13.73
Acres hay crops*
149
Acres corn silage*
64
*Average of all farms.
38
250 or
more cows
15,201
2.7
13.9
53.0
15,284
2.7
13.0
50.8
Feed Costs
Feed purchased per cow
$517
Crop expense per cow
$171
Feed cost per cwt. milk
$3.38
Feed & crop expo per cwt. milk $4.64
% feed is of milk receipts
25%
Tons forage dry matter per cow
7.6
Tillable acres per cow
3.2
Fertilizer & lime per crop acre
$33
Machinery & Labor Costs
Total machinery costs
Machinery cost per cow
Machinery cost per cwt. milk
Labor cost per cow
Labor cost per cwt. milk
Farms with:
150 to
200 to
199 cows 249 cows
355
219
121
168
91
292
177
101
127
77
1,390,800 1,806,600 2,553,800 3,444,600 6,016,600
3.08
3.75
4.58
6.00
8.42
2,356
3,755
1,014
1,345
1,836
543
731
503
294
378
(210)
(230)
(204)
(103)
(126)
Rates of Production
Milk sold per cow
Tons hay crop dry matter/acre
Tons corn silage per acre
Bushels of oats per acre
Labor Efficiency
Cows per worker
Pounds milk sold per worker
Work units per worker
100 to
149 cows
64
13.2
$492
$167
$3.30
$4.63
24%
7.8
3.1
$32
$509
$177
$3.35
$4.66
24%
7.5
3.0
$36
$536
$149
$3.40
$4.44
25%
7.0
2.5
$36
$585
$164
$3.45
$4.46
25%
7.2
2.1
$46
$49,645
$410
$2.75
$321
$2.15
$69,160
$412
$2.71
$322
$2.12
$87,257
$398
$2.53
$368
$2.34
$123,695
$348
$2.06
$352
$2.07
$174,773
$5,202
$36
$2,519
$990
2.3
$183,980
$4,957
$33
$2,276
$997
$181,921
$4,873
$32
$2,260
$810
2.0
$213,255
$4,827
$30
$2,366
$651
1.9
$13.72
185
98
$13.67
234
$13.57
231
179
$13.70
230
341
2.2
133
24
FARM FAMILY FINANCIAL SITUATION BY HERD SIZE
510 New York Dairy Farms, January 1, 1984
Item
Farms with:
Number of farms
Less than
40 cows
51
Assets
Livestock (includes discounted$ 41,228
lease payments)
(0)
Feed & supplies
10,381
Machinery & equipment (includes 40,785
discounted lease payments)
(1,105)
Land & buildings (includes
114,500
discounted lease payments)
(443)
Co-op investment
1,529
Accounts receivable
4,567
Cash & checking accounts
949
40 to
54 cows
55 to
69 cows
70 to
84 cows
85 to
99 cows
103
95
79
54
$ 61,540
$ 98,674
(46)
34,220
89,233
(1,186)
224,054
(1,579)
6,123
13,143
3,350
$125,294
18,411
59,115
(663)
152,831
(2,421)
2,642
7,630
885
$ 85,929
(42)
26,767
77,201
(1,112)
193,038
(2,435)
5,006
10,557
2,300
$562,703
4,344
2,454
4,856
5,784
1,946
7,282
$ 26,666
$589,369
(81)
(0)
42,139
111,861
(881)
256,322
(1,324)
7,916
16,950
2,221
Total Farm Assets
Savings accounts
Cash value life insurance
Stocks & bonds
Nonfarm real estate
Auto (personal share)
All other
Total Nonfarm Assets
TOTAL ASSETS
$213,939
3,067
2,366
899
3,843
1,110
7,694
$303,054
2,032
2,498
1,605
3,684
1,532
7,975
$400,798
4,289
2,854
2,541
10,491
1,710
6,536
$ 18,979
$232,918
$ 19,326
$322,380
$ 28,421
$429,219
$468,797
3,106
2,052
4,369
1,744
1,425
6,215
$ 18,911
$487,708
Liabili ties
Long term
Intermediate
Financial lease
Short-term
Other farm accounts
$ 45,225
21,775
1,548
1,170
2,023
$ 70,854
41,239
3,165
1,263
3,443
$ 83,044
45,676
3,489
3,011
4,279
$115,843
56,631
2,811
3,242
5,418
$109,048
64,655
2,205
7,094
6,910
$ 71,741
$119,964
$139,499
$183,945
$189,912
338
926
1,310
189
641
$120,890
$140,809
$184,134
$190,553
Farm Net Worth (Eq. Cap.)
$ 72 ,079
$142,198
$183,090
$261,299
$284,852
$372,791
FAMILY NET WORTH
$160,839
$201,490
$288,410
$303,574
$398,816
Total Farm Liabilities
Total Nonfarm Liabilities
TOTAL LIABILITIES
Financial Measures
Percent equity
69%
Farm debt per cow
$2,110
Available for debt service
$21,523
& living
Scheduled annual debt payment $13,513
Scheduled debt payments/cow
$393
Payment as % of milk check
22%
Debt/Asset ratio - long term
0.39
Debt/Asset ratio - intermediate
& short-term
0.25
Cash flow coverage ratio
0.59
63%
$2,448
67%
$2,180
62%
$2,389
68%
$2,064
$32,196
$23,122
$468
24%
0.46
$46,794
$30,289
$471
24%
0.43
$51,210
$37,532
$486
24%
0.52
$62,252
$42,918
$464
22%
0.43
0.30
0.67
0.25
0.90
0.26
0.81
0.24
0.91
25
FARM FAMILY FINANCIAL SITUATION BY HERD SIZE
510 New York Dairy Farms, January 1, 1984
Item
100 to
149 cows
150 to
199 cows
200 to
249 cows
250 or
more cows
13
13
Number of farms
Assets
Livestock (includes discounted
lease payments)
Feed & supplies
Machinery & equipment (includes
discounted lease payments)
Land & buildings (includes
discounted lease payments)
Co-op investment
Accounts receivable
Cash & checking accounts
64
38
$160,160
(0)
53,070
125,491
(723)
322,858
(5,457)
11,794
20,230
2 t 417
$216,151
(749)
70,909
169,416
(0)
389,980
(3,080)
24,462
27,582
3 2 430
$
Total Farm Assets
Savings accounts
Cash value life insurance
Stocks & bonds
Nonfarm real estate
Auto (personal share)
All other
$696,020
3,391
2,951
2,770
5,508
1,695
5 2 170
$1,175,488
132
1,808
13,102
399
1,173
6 2 392
Total Nonfarm Assets
$ 21,485
$717,505
$901,930
5,178
6,111
6,629
20,423
2,650
8 2°79
$ 49,070
$951,000
$1,198,494
$1,938,049
$214,453
170,191
3,829
5,471
10,406
$222,344
192,872
6,190
1,957
12 2 459
$370,108
328,702
3,520
12,491
24 2 959
Total Farm Liabilities
Total Nonfarm Liabilities
$145,700
113,125
6,180
4,972
7 2 °78
$277 ,055
3 2 589
$404,350
5 t 870
$
435,822
7 2 385
$
TOTAL LIABILITIES
$280,644
$410,220
$
443,207
Farm Net Worth (Equity Cap.)
$418,965
$497,580
$
739,666
$
$1,177 ,986
FAMILY NET WORTH
$436,861
$540,780
$
755,287
$1,198,269
TOTAL ASSETS
Liabilities
Long term
Intermediate
Financial lease
Short-term
Other farm accounts
Financial Measures
Percent equity
Farm debt per cow
Available for debt service
& living
Scheduled annual debt payment
Scheduled debt payments/cow
Payment as % of milk check
Debt/Asset ratio - long term
Debt/Asset ratio - intermediate
& short-term
Cash flow coverage ratio
308,916
(0)
94,822
186,283
(4,764)
507,695
(1,426)
32,374
41,128
4 2 270
$ 23,006
497,937
(0)
17 5,581
242,080
(0)
883,526
(3,520)
30,627
77 ,943
1°2°72
$1,917,766
3,115
4,821
2,308
3,846
962
5,231
$
$
20,283
739,780
°
739,780
61%
$2,199
57%
$2,379
63%
$1,946
62%
$1,989
$77,036
$57,984
$459
23%
0.45
$105,000
$86,400
$507
25%
0.55
$144,344
$94,063
$416
20%
0.44
$261,536
$137,159
$369
17%
0.42
0.33
0.88
0.35
0.84
0.30
1.16
0.33
1.52
•
.
26 MEASURE YOUR PERFORMANCE After you have entered your farm business data on the pages of this work­
book, categorize your farm business performance into three groups. List the
strong points, those which indicate average performance and those areas which
need improvement. Your business factors that exceed the regional average should
be listed as strong points, factors that are close to the regional average
should be identified as average, and factors that are below average should be
listed under need improvement.
The Farm Business Chart on the page 18 and the Financial Analysis Chart on
page 19 can be used to identify strengths and weaknesses by comparing your busi­
ness with a large number of New York dairy farms summarized for the previous
year. It is recommended that you use more than one standard for comparison when
analyzing the farm business.
STRONG POINTS: AVERAGE:
NEED IMPROVEMENT:
After identifying opportunities for improvement, consider alternative ways
of solving each problem. List each alternative and analyze the consequences in
detail. Extension conducts many schools, meetings, and provides many printed
materials that should be of assistance. Local agribusinesses often provide
helpful information and assistance. Seek out information related to the problem
under consideration.
Another way ~o measure your management performance is to compare your cur­
rent business factors with those from previous years. Page 17 is provided for
this purpose. Answering the following questions may also help evaluate your
farm business progress.
1) Do livestock numbers, labor force, and crop acres make up a well balanced
unit of resources?
2) Have rates of production shown a steady increase?
3) When will milk output per worker reach 600,000 pounds?
4) Have increases in costs been limited to the effects of inflation?
5) Is growth in net worth keeping up with increased capital investment?
6) Is net cash farm income increasing fast enough to meet your needs?
7) Have you reached the business goals set for 1984 and have you set new goals
for 1985?