SUFAC Meeting
March 1st, 2010.
Members Present:
Nick Herro
Eric Schmidt
Carly Cappozzo
Karl Krogman
Brock Bennett
Cheryl Roland
Dr. Bryan
Laura Lauderdale
Jake Gietman
Derek Nelson
David Wermedal
Dr. Nicklaus
I. Approval of Last Weeks Minutes (2.15.10) -approved
John will be joining us; he has previously served as an advisor to allocations at Oshkosh.
II. Greg Balfany and Tucker –here to discuss budgets
a. Marching band came in to discuss their budget overture. Their winter trip
accidentally took funds from the wrong account, to pay for busses. The students
paid for their trip, and the mistake has been taken care of. The funds were
replaced and the bussing company was paid out of funds from the student paid
account.
b. There was a phone billed to the band in the building, which was just recently
noticed. Catching this mistake added around $120 back to the account balance.
c. We need to reestablish out budgetary procedure, to gain better control of
budgets. There will always be line item changes to budgets throughout the
year, so a set of guidelines would be helpful throughout these processes.
d. The faculty wanted to be able to come over and address their concerns and
probable solutions. This will be addressed the Monday after spring break
(March 29th).
e. If the music department does not spend funds on travel, what are they allowed
to spend it on? Is there a set guideline for that?
–the music committee will be submitting a list of possible items to spend
these funds on.
III. Approval of new Green Fund resolutions
a. Green fund was in Senate last week. They had many questions on the
photocells for the Rec. They requested that we send a document back to senate
without the solar cells included.
b. The resolution approving Green fund requests, minus solar cells, totals
$16,600.
c. Do we want to add a hydration station?
-the request is for 3, totaling $4,638.00. Perhaps we could split the cost of
these stations. The drinking fountains are filtered, unlike regular bubblers.
d. Would this replace a bubbler? –we’d have to still have the bubbler.
e. Motion: to approve 2 hydration stations, totaling $3,092 to be placed in
Cartwright and the Rec.
i. Amendment: to also pay for the chiller station as well
(Dr. Nicklaus /Cappozzo)
ii. Motion passes (8-2)
f. The new amount for Green Fund requests totals $19,692.
g. The bicycle concert is for a one time use, part of the amount requested goes to
showing us how to set these bikes up. The Green Funds highest priorities
should be placed on reducing the carbon footprint, and having visible evidence
of that. If the concert is costing more money, than electricity would, is this
project really cost effective?
–the Green Fund is more about what can be done with energy, then cost
cutting.
h. Motion: to remove the bicycle powered concert, and approve at 0$.
(Schmidt /Bennett)
Motion passes (7-3)
New Green Fund total is $16,792.00
Motion to approve document as a whole (Cappozzo /Schmidt)
Motion passes (10-0-0)
This will now go on the Senate to be voted on
VI. Approval of new One-Time Funding Policy
a. As was discussed, we are splitting everything into two groups, contingency and
capital fund requests. Capital fund requests include One-Shots, and
contingency reserve requests will be established to fund unforeseen requests.
b. Motion: to approve document (Schmidt /Gietman)
i. Discussion: Schmidt liked the idea of doing One-Shots once a year.
Groups will have to budget more carefully, and plan for capital requests.
ii. This document will supercede and change our by-laws.
iii. Motion passes
V. Preview of one-shots (spring 2010)
a. Student services requests total $8,745.00.
i. Senate wants a Laptop at $524
ii. Women’s Volleyball wants to travel to Louisville, KY.
b. Rec. sports needs ground sleeves, trailer, and a portable exam table.
c. Athletics has requested football helmets, a track and field throwing cage, and
swimming starting platforms, totaling $32,247.00.
d. Sub-committees will meet this week and next. SUFAC will be discussing
these further the week after spring break.
VI. Meeting Adjourned at 6:52pm.