Preparing Designated/Auxiliary
FY15 Operating Budgets
Office of Planning,
g
g & Analysis
y
Budgeting
Introductions
• The Office of Planning,
Planning Budgeting & Analysis
–
–
–
–
–
Dawn Ressel, Associate Vice President
Ed Wingard
Wingard, Budget Director
Debbie Morlock, Budget Analyst
Kim Rudolph, Budget Analyst
Pope Ashworth, Data Research & Budget Analyst
• Website: http://www.umt.edu/plan/
Seminar Outline
Seminar Outline
• Outline
– Develop a budget without writing an operating plan; – Incorporate detailed information into a budget; Incorporate detailed information into a budget;
– Analyze historical and current data to establish reasonable projections; – Perform salary and benefit calculations for the 27 bi‐
weekly pay periods in FY2015; – Develop position budgets using new pay models; and – Complete the required tabs on the budget form.
Designated Funds
• Designated for purposes specified by the
Board of Regents or the campus
• Account for entrepreneurial and support
activities
• Separately
S
t l classified
l
ifi d tto accumulate
l t di
directt
costs and revenues – self-funded
Examples of Designated Funds
•
•
•
•
•
Student Fees (ASUM, Graduation Fee, etc)
Sales & Service Accounts (Chemistry Store)
Self-support Activities (Montanan Magazine)
Instructional/Lab Fees (Cadaver Lab Fee)
Sponsored Programs Asset Based AllocationAllocation
SPABA
Auxiliary Funds
•
•
•
•
•
Primarily student-related
student related
Fee-for-service activities
S lf
Self-support
t activities
ti iti
Entrepreneurial activities and
Investment income
Examples of Auxiliary Funds
•
•
•
•
•
Residence Halls
Food Services
Printing & Graphics Services
Golf Course
Campus Recreation Center
Operating Plans
• Are
Are not required for FY2015 not required for FY2015 – The good news
The good news
• The bad news – Still have to plan for the coming year to develop a credible budget
coming year to develop a credible budget.
Gathering Data - Communicate
Gathering Data – How to
to…
• Tools
Tools – Operating Plan from previous fiscal year
– UMDW Quarterly Reports from previous year
– Other relevant planning documents
Other relevant planning documents
‐ Contracts
‐ Current Events
– OPBA Assumption Package http://www.umt.edu/plan/documents/FY14‐15%20Assumption%20Package.pdf
Gathering Data – How to
to… (cont.)
(cont )
• Tools – Business Services, Human Resources, Other Departments, etc. – Strategic Plans
– Revenue and Expense –
• UMDW • Banner • Modeling
– The Budget Worksheets
Gathering Data
• Revenue and Expense
– Historical Data
– Revenue - Fee, Sales and Service, SPABA
– Expense – Personnel and Operating
– Significant
g
changes
g to revenue and expense
p
•
•
•
•
•
FY15 Pay Plan = 2.25% + $250
Health insurance increases to $10,632 or up $960
TRS and
d PERS retirement
ti
t rates
t increase
i
0
0.1%
1%
27 Pay Periods
FY15 Enrollment will affect student fee revenues
Gathering Historical Data
Gathering Historical Data
Quarterly Reports
Example Showing Quarter 3
Gathering Data
• Expense
– Payroll Projections – employee roster, pay plan assumptions
• Request Access to the Active Employee Roster in InfoGriz from
hrs_prod@mso.umt.edu
• https://itappserv01.umt.edu/infoGriz/infoGriz.html#
– Operating Costs
•
•
•
•
•
•
•
•
Contracted Services
Supplies
Communications
Travel
Rent
Utilities
Repair
Other Operating (Subscriptions, Scholarships, Meetings, Moving
Expenses, etc)
– Capital Equipment, Debt payments, and Transfers
Budget Worksheets
Discussion
Payroll Expense Models
• Classified Staff
• Faculty
• Contract
C t t Professional
P f
i
l & Administrators
Ad i i t t
http://www.umt.edu/plan/Budget/default.aspx
Break!
Building a Budget
Building a Budget – Help Tab
Completing the Form
Timeline
• Non
Non-academic
academic Units – April 21
21, 2014
• Academic Units – April 21, 2014
What happens next?
• Dean or Director reviews and signs the budget
• Signed budget is forwarded to OPBA both the
hard copy and most importantly the e-copy
e-copy.
– A digitally signed copy will work for both.
• OPBA screens the budget for reasonableness
reasonableness.
• Budgets are loaded and available to be viewed
in UMDW when FY2015 is active
active.
Upcoming Events
• General Funds Budget Training
- Late - April/Early - May
Questions?
• Please complete the online survey
Thank you!
y