WEST KERN COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
REGULAR MEETING
February 11, 2010
The regular meeting of the Board of Trustees of the West Kern Community College
District was called to order at 5:00 p.m. by President Billy White. Trustees Larry Buttke,
Carolyn Hosking, John Miller and Kal Vaughn were present. Superintendent/
President William Duncan and Executive Secretary Shelley Klein were also in
attendance.
CLOSED SESSION
At 5:10 p.m. it was moved by Trustee Hosking, seconded by Trustee Vaughn and
unanimously carried, that the Board move into closed session to discuss the District’s
position regarding the following matters:
A.
B.
C.
D.
E.
Public Employee Appointment/Employment, Government Code
Section 54957
Public Employee Performance Evaluations, Government Code Section 54957
Public Employee Discipline/Dismissal/Release/Reassignment, Government
Code Section 54957
Real Estate Negotiations (APN #032-010-03, #032-010-18, #032-010-30 &
184-030-53-4)
Conference with Legal Counsel – Anticipated Litigation – Significant Exposure
to Government Code Section 54956.9(b): 1 Potential Case
RECONVENE IN PUBLIC SESSION; ANNOUNCE CLOSED SESSION ACTIONS
At 6:00 p.m., it was moved by Trustee Vaughn, seconded by Trustee Miller and
unanimously carried, to reconvene in Public Session. President White announced that
no reportable action was taken in Closed Session.
PLEDGE OF ALLEGIANCE
Trustee Vaughn led the pledge of allegiance.
APPROVAL OF MINUTES
It was moved by Trustee Miller, seconded by Trustee Buttke and unanimously carried,
to approve the minutes of the meeting held January 21, 2010.
REQUESTS TO BE HEARD
There were no written requests to be heard.
West Kern Community College District
Board Minutes 2/11/10
Page 2
DISTRICT QUARTERLY INVESTMENT REPORT (October – December 2009)
District Investment Advisor, Dave Ivarie (Merrill Lynch) distributed and reviewed the
quarterly report of the WKCCD General Obligation Bond Portfolio and Facilities
Reserve as of December 31, 2009 (copies attached to official minutes). Highlights
include income for the quarter of $294,102.71 in the GO Bond Portfolio and $149,909.44
income for the quarter in the Facilities Reserve Portfolio. Mr. Ivarie reported that the
economy will suffer slow growth and continued high unemployment for some time but
that the District is well positioned for the current conditions.
GENERAL COMMUNICATIONS
No general communications were presented
OLD BUSINESS
Dormitory Meal Plan Fee Increase
Vice President of Student Services Brock McMurray reported that several years ago the
Planning Council reviewed campus costs and, because the dormitory meal fees charged
by Taft College were well below the average, made the recommendation to increase the
fee annually by 5.00% to the point that it is equitable with other community college
districts. The proposed increase is from $1,124.00 per semester to $1,180.00 per
semester. Currently TC’s fees are $4.63 per meal, whereas most other institutions
charge over $5.00. On a motion by Trustee Vaughn, seconded by Student Trustee Drake
and unanimously carried, the meal plan fee was increased as proposed.
NEW BUSINESS
Implementation of Verification of Enrollment Rush Fee
Mr. McMurray reported that the College provides students verifications of enrollment
free of charge within a two-day time period. However, increasingly students request
immediate service. He is recommending a $5.00 rush fee for on-demand verifications,
as is allowed by Education Code. On a motion by Trustee Hosking, seconded by
Trustee Buttke and unanimously carried, the implementation of a $5.00 rush fee for ondemand verifications of enrollment was approved.
Implementation of Material Fee for Welding Technology Courses
Vice President of Instruction Henry Yong reported that the welding courses offered at
the College have enjoyed a long history of success and, traditionally, the College
provided the materials at no cost to the students. However, with the current decline in
revenue and continued demand for the courses, it is being recommended to implement
West Kern Community College District
Board Minutes 2/11/10
Page 3
NEW BUSINESS (continued):
a $50.00 materials fee for each 3-unit course effective with the fall 2010 semester. On a
motion by Trustee Vaughn, seconded by Trustee Miller and unanimously carried, the
welding materials fee was approved as presented.
CONSENT AGENDA
A.
Presentation of President’s and Vice President’s Lists for Fall 2009
B.
Request for Approval – New Certificate Options – Administrative Services:
1.
2.
3.
C.
Administrative Services I Certificate – 9 units
Administrative Services II Certificate – 16 units
Administrative Services Certificate of Achievement – 20.5 units
Request for Approval – New Certificate Options – Early Care, Education and
Family Studies (For Master Teacher Permits):
1.
2.
Specialization Certificate – Infant Development – 6 units
Master Teacher Specialization Certificate – Special Needs – 6 units
D.
Request for Approval – New Course - Business 1560 – Business Capstone
(3 units)
E.
Request for Approval – Program Name Change from Early Childhood Education
(ECE) to Early Care, Education, and Family Studies (ECEF)
F.
Request for Approval – Program Name Change from Energy Technician to Energy
Technology
G.
Request for Approval – Shorthand Course Deletions:
1.
2.
3.
4.
H.
BUSN 1080 – Beginning Shorthand (3 units)
BUSN 1081 – Intermediate Shorthand (2 units)
BUSN 1082 – Shorthand Review (2 units)
BUSN 1083 – Shorthand Review (1 unit)
Request for Approval – Welding Technology Course Deletions:
1.
2.
3.
4.
IEWE 0001 – Basic Industrial Welding (0 units)
IEWE 0010 – Oil Field Pipe Welding (0 units)
IEWE 1001 – Basic Industrial Welding (3 units)
IEWE 1002 – Basic Industrial Welding (3 units)
West Kern Community College District
Board Minutes 2/11/10
Page 4
Welding Technology Course Deletions (continued):
5.
6.
7.
8.
9.
10.
IEWE 1011 – Intermediate Industrial Welding (3 units)
IEWE 1012 – Intermediate Industrial Welding (3 units)
IEWE 1021 – Basic Pipe Welding (3 units)
IEWE 1022 – Basic Pipe Welding (3 units)
IEWE 1031 – Individual Study in Welding Projects (3 units)
IEWE 1032 – Individual Study in Welding Projects (3 units)
I.
Request for Approval – Training Services Agreement with WESTEC to Provide
Cardio Pulmonary Resuscitation Class (Inservice), 1/23/10, $25.00/Person (12
Person Minimum - $95.00/Person if Less Than 12 Persons)
J.
Request for Approval – Independent Consulting Agreement with Todd Coston to
Provide a Three-Day Technology Academy on Instructional Technology for the
Classroom, May 24, 25 & 26, 2010, $1,950.00
K.
Ratification and Confirmation of January 2010 Payroll Register for Regular
Academic & Classified Employees (includes Academic Additional Assignments);
January 10 & 15, 2010 Payroll Registers for Academic Adjunct & Special
Assignments; Classified Temporary Assignments, Overtime and Student
Employees; January 2010 Vendor Check Register and Purchase Order Register;
and Classified Substitute/Overtime Report and Student New Hires
L.
Routine Personnel Items:
1. Request for Conference Attendance and Expenses as of February 2, 2010
On a motion by Trustee Vaughn, seconded by Trustee Buttke, Consent Agenda items
A – L, were approved as presented (materials related to items A – L are attached to
official minutes).
REPORTS FROM STAFF AND STUDENT ORGANIZATIONS
Financial Reports
The following financial reports were presented for information (copies attached to
official minutes):
Funds Deposited in County Treasury, January 2010
Student Organization and Special Accounts, January 2010
Cafeteria Fund, January 2010
Investments Held at Deutsche Bank Trust Company and
The Bank of New York Mellon, 10/1/09 – 12/31/09
West Kern Community College District
Board Minutes 2/11/10
Page 5
REPORTS (continued):
Associated Students
Student Trustee Elena Drake reported that February is Black History Month and the
student body activities include a Black History Trivia Game and a Soul Food Lunch
Fundraiser. Planning is underway for the March ASB activities.
WESTEC
Executive Director Richard Mallard announced that he was saddened to report that
founding WESTEC board director and retired Chevron executive Claud Fiddler had
passed away. He also reported that the WESTEC student enrollment has remained
consistent and that the organization is undergoing an external audit to measure the
security of their computer system.
Student Services
Vice President of Student Services Brock McMurray distributed and reviewed an
enrollment and student demographic report which highlighted the growth in student
headcount (2,871 in fall 2009 compared to 2,538 in fall 2008) and in full-time enrollment
(1,268 in fall 2009 compared to 1,013 in 2008). The report excludes WESTEC enrollment
with the exception of the students in the Court Reporting Program. The report also
indicates that nearly two-thirds of the students reside in Bakersfield (copy attached to
official minutes).
Instruction
Vice President of Instruction Henry Yong reported that he and his staff have completed
faculty evaluations and are beginning the work to build the 2010 summer and fall and
the 2011 spring schedules. The 2010 summer session will offer approximately one-half
of the usual classes due to revenue cutbacks. Lastly, the Technical Arts building has
been vacated in preparation of the modernization project due to begin mid-spring.
Academic Senate
Academic Senate President Bill Devine reported that the Senate had recently approved
the academic calendar for 2010/11 and have begun working on an Academic Honesty
Policy and a Code of Ethics Policy. Once drafted, the policies will be forwarded to the
Planning Council for review. Mr. Devine distributed and briefly reviewed an article
entitled ―Institutional Review Boards—An Academic and Professional Matter‖ (copy
attached to official minutes). He explained that institutions that receive federal money
are required to establish institutional review board committees. The Senate will take
the issue under consideration in the next few months.
West Kern Community College District
Board Minutes 2/11/10
Page 6
TRUSTEE REPORTS
Trustee Carolyn Roberts reported that she attended the recent ―Femme Fatale‖
Philanthropy Tea organized by Sheri Horn Bunk, Director of Foundation and
Development, held on February 4th in the Cougar Room at TC. The featured speaker
was South Bay Philanthropist Melanie Lundquist who spoke on the Bernard Osher
scholarship endowment opportunities in which the Osher Foundation matches a
donation of $13,500.00 to endow a perpetual scholarship of $1,000.00 annually. She felt
that the event was very well organized and represented the College well.
REPORT OF THE SUPERINTENDENT
Philanthropy Breakfast
Mr. Duncan reported that on the same day of the ―Femme Fatale‖ Tea the Foundation
hosted a group of businessmen at Seven Oaks Country Club in Bakersfield who also
heard Melanie Lundquist speak regarding the Bernard Osher scholarship. Four
commitments of $13,500.00 donations have been received from Chevron USA,
Occidental Petroleum, Columbo Construction and AP Architects.
Accreditation Report
Mr. Duncan distributed copies of the final Taft College Accreditation Report recently
received from the Accrediting Commission of Community and Junior Colleges
(ACCJC). The report is what was anticipated – the College was placed on warning in
two areas – strategic planning and program review. Although the strategic planning
and program review processes are underway, sufficient progress has not been achieved
for the College to be ―proficient‖ in both areas. The Commission is requiring a followup report due next October and a site visit as well. The accreditation report will be
placed on the TC website and a hard copy will be placed in the Library.
Campus Facilities
Mr. Duncan reported that the courtyard (quad) landscaping is progressing well and has
been staffed much more sufficiently than at the initiation of the project. It is expected
that it will be completed by the end of March. The Technical Arts modernization
project has been stalled by the Department of State Architects. Once approved, the
project will go out to bid. Also, the Maintenance and Operations project is running
smoothly, although weather conditions have caused some delays.
Community College Consortium for Autism and Intellectual Disabilities
Mr. Duncan reported that the CCCAID meeting scheduled to take place in Washington,
D.C. during the ACCT Legislative meeting February 8th through the 10th was postponed
West Kern Community College District
Board Minutes 2/11/10
Page 7
REPORTS (continued):
due to the snow storm that made travel impossible. The ACCT meeting has been
rescheduled to March, however, the CCCAID meeting will be held later in the spring.
EMPLOYMENT
On a motion by Trustee Buttke and seconded by Trustee Vaughn Employment items
A – B were approved by the following vote (Items A - B are attached to official
minutes):
Yes:
No:
Abstain:
Absent:
Larry Buttke, Carolyn Hosking, John Miller, Kal Vaughn and Billy White
None
None
None
NEXT MEETING
The next regular meeting is scheduled for Thursday, March 11, 2010.
CLOSED SESSION
At 7:18 p.m., it was moved by Trustee Buttke, seconded by Trustee Hosking and
unanimously carried, that the Board move into closed session to discuss the District’s
position regarding the following matters (continued from the earlier Closed Session
discussion):
A.
B.
C.
D.
E.
Public Employee Appointment/Employment, Government Code
Section 54957
Public Employee Performance Evaluations, Government Code Section 54957
Public Employee Discipline/Dismissal/Release/Reassignment, Government
Code Section 54957
Real Estate Negotiations (APN #032-010-03, #032-010-18, #032-010-30 &
184-030-53-4)
Conference with Legal Counsel – Anticipated Litigation – Significant
Exposure to Government Code Section 54956.9(b): 1 Potential Case
RECONVENE IN PUBLIC SESSION; ANNOUNCE CLOSED SESSION ACTIONS
At 7:50 p.m., it was moved by Trustee Hosking, seconded by Trustee Vaughn and
unanimously carried, to reconvene in Public Session. President White announced that
no reportable action was taken in Closed Session.
West Kern Community College District
Board Minutes 2/11/10
Page 8
ADJOURNMENT
At 7:51 p.m. on a motion by Trustee Buttke, seconded by Trustee Hosking and
unanimously carried, the meeting was adjourned.
Respectfully Submitted:
Kal Vaughn, Secretary