Northern Rockies Strategic Action Committee Meeting
December 6-7, 2007
DNRC Fire & Aviation Conference Room
Attendees: Tim Murphy, Kevin Erickson, Kathy Elzig, Ann Vogt, Frank Waterman, Jim Newton, Jane Haker,
Marty Schmidt, Nancy Gibson, Debbie Wesselius, Pam Onken, Matt Hedrick, Bruce Swick
R1 AQM Support to Fire Management Workshop
Since AQM was zoned, there was a feeling that things were disjointed for fire support. R1 AQM & Fire will be
having a meeting (12/10-11/07)to establish standard operating procedures across all 3 zones. They will be
looking at the issues from fire season 2007. Judy Heintz will be representing dispatching, Chuck Stanich will
be representing the FMO’s. Jeanne Robertson will be representing the Idaho zone & Business Committee.
Debbie, Tim, and Jane will also be attending representing R1. They will be discussing everything from
prescribed fire to large fire management incidents. Each of the managers from the zones will be bringing at
least one field Contracting Officer. Hopefully this will create standards & performance standards for each zone.
Zones also need to have in their SOP’s to build their relationships with other agency’s Contracting Officers &
FMOs.
NRCG Equipment Inspection / Personnel Verification MOU Update
We had 5 MOUs for this last fire season. The Washington Office OGC & AQM have issues with NR. NRCG,
Jennifer Newbold OGC, Roger Henderson R1 AQM and George Weldon support continuing with the MOU’s
for 2008. This is a NRCG effort, not a Forest Service effort. George & Tim will meet with Mark Lodine after
1/1/08 to discuss. Roger & Jennifer will meet with Mark Lodine OGC. Stay tuned as to whether we can
continue with Equipment Inspection & Personnel Verification MOU’s.
One of the MOU’s will not be re-issued for next year, leaving 4 MOU’s. All 4 are planning on continuing on.
There are a few people that are buying new / replacement water handling equipment, they will have to be
inspected this spring. New people to EaTIS will need a complete verification. Returning contractors verified in
2007 will only need proof of 2008 RT-130 Safety Refresher & 2008 Work Capacity Test for their 2007
positions. There is an issue from the Contractor’s Associations, the verification of personnel working for
multiple companies. Tim will meet with OGC in January to review changes.
R5 is paying for the inspections out of Forest Service funds. In R3 - Forest Service, with assistance from DOT,
just got done with their inspections, looking to see how much it cost them. R3 had 60-70% failure rate for their
inspections. The options nationally are to do it with Govt. inspectors, have the government pay for it, or to have
spot incident inspection with incident inspectors. The thing that will have to change is the availability of
inspectors at the time of incidents.
We’re hoping to get another push at NWCG IOS WT for the CATS position to make it more of a national
standard. We’re going to be looking for retirees and county employees to be inspectors/CATS. Need to clean
up our job descriptions and be more consistent on how we hire these AD’s/EFF’s. These exception positions
need to looked at again and how they are actually used in chapter 10 of the business handbook. We need better
terminology in IIBMHB on how we want to use these positions, Jane and Kevin will look at this before
February 26th SAC meeting. Would like to propose that inspectors and the CATS positions are identified as a
critical shortage position for AD’s, Jane will add to IIBMHB listing for 2008. Need to look at approaching
NWCG again about approving the CATS position nationally. This needs to be a unified effort instead of each
region making their own mnemonic for the same position. We need to think about how we’re going to rename
this.
Water Handling Year 2
EaTIS has been having some infrastructure problems, so this is why VIPR is going to begin implementation
next year.
January 7th – 25th, EaTIS will begin testing. CO will notify the vendors that things are being rolled over. A
letter will be sent out the end of January by Debby with what fields will be open to them, such as to
change their price and company information. On January 31st, an archive will be made of the 2007 database
and protected, and a new one will be created. VIPR will correct this problem. Feb 15-March 15 the database
will be open to look at rates & minor company changes. They can’t delete or change equipment information.
They will be able to change their company information, cannot change their tax payer id or their duns. The
agreement number will not change. March 16th, EaTIS will be closed. Water Handling Contractors have to
submit new insurance, personnel verification, and paperwork if they got new/replacement equipment inspected.
Submittals will have to be in roughly 60 days after that. Then awards will be offered estimated May 1st, and
vendors will have estimated 10 days to accept. May 1, EaTIS will roll over to the 2008 agreements. The price
will be the only thing that will change the priority list. 2008 agreements to dispatch estimation June 1st.
At this time, there may be 4 companies that are selling the entire company. They are buying the company and a
place on a priority list. Even if they move across the state, the priority and the dispatch zone stays the same.
The only thing they can change is the company information and their price.
USFS Transport Solicitation
With heavy equipment, we will keep the solicitation as it is. Debbie will work on the wording in block 16
stating that the price is for the mob in/mob out and if the fire wants to keep the transport for in camp use, there
needs to be an EERA in place. We are trying to eliminate having several lowboys sitting in camp and not being
used. We will need to let our AQM people know that transports will have to be part of the pre-season needs
that will need to be awarded for 2008. Need to do a better job of educating the vendors and the teams on how
this process works. The teams need to better understand that it is their decision to keep a transport or send them
home right after the mob. If the transport is being kept, there needs to be a separate E # issued. There needs to
be wording in block 16 on the contract to specifically say who can tell the transport whether they are staying or
being released. Debby will look at designing a FAQ to describe to operations/finance on how this should work.
If you’re hauling a dozer or feller buncher for example, dispatch will be ordering the transport from the list of
transports with an EERA. The formal 2009 solicitation will take care of the concern of transports on not having
carrier insurance. Jane will make sure carrier insurance is mentioned in Chapter 20. There needs to be an
effort to keep the same vendor with water handling equipment and transports in the same dispatch zone. Jim &
Kathy will plan on making a spread sheet to share the master list of EERA’s & report to 1/23/08 NR SAC
meeting. This will include the type of equipment/service, the dispatch zone, and the agency that it is signed up
with. This will provide dispatch a reference to know where to call if they cannot find the EERA they need.
FESSAA (Fire Equipment, Supplies, and Services Acquisition Analysis) Overview & Timeline – Laurie
Sonju
FESSAA Team is made up of 4 people, with Laurie Sonju out of Missoula. Their mandate is that Congress
should enable the Dept. of Agriculture and Interior to establish an analytical function in fire acquisition
management with the objective of identifying and implementing cost-containment opportunities. Right now
their focus is on the EERA’s. They were recommended to do competitive sourcing for resources using the best
value system. This was implemented in 2007, with a 4 year phase-in period. They are working on developing
national standards as well as consistency of EERA terms to make the agreements easier to use across
geographic boundaries. KUDOS to NR SAC & NRCG for an interagency effort & being ahead of others.
NAPA report identified 8 demonstration projects. These were analyzed by the FESSAA team and used as a
starting point in developing their 3 focus areas.
1. Interagency approach to wildland incident support procurements.
2. National contracts
3. Cache system review
4. Ordering supplies from GSA BPA’s
5. Acquiring new technologies, such as GIS
6. Fire facilities construction centralization
7. Incident car rentals
8. Non-fire incident support
There is a Contract Equipment Task Group, which Kevin Erickson is a part of. They coordinate with
geographic areas by soliciting input when developing standard specifications. Reviews are done by a Liaison
Group which consists of FS procurement, technical, and incident business personnel from Regions and WO.
They coordinate review by “users” and other partners within their Region.
2009 Solicitation Timeline
• 1/15-17, 2008 – Equipment Task Group meets (Tim & Kevin to attend)
• March, 2008 – Field/Partner review of specifications/CBA
• April 1, 2008 – Submit specifications/CBA to FEWT for approval.
• April-May, 2008 – Draft solicitation, field review/comment/ vendor comment
• June, 2008 – Publish final solicitation templates
VIPR will have a nationwide implementation November 2008. In the future they plan integration with other
systems (i.e. ROSS, I-Suite).
For heavy equipment, need to consider that it needs a different plan than the standardized solicitation plan for
competitive EERAs. This equipment is not fire fighting equipment and is utilized differently in small
communities in the west. We don’t need to complicate the process when we’re dealing with small town
loggers. It can still be a competitive rate and still meet the intent that OIG is trying to set for this. With input
from the Montana Loggers Association, they have expressed that the process is too complicated. The larger
construction companies with their “basement diggers” are being used but aren’t necessarily what we’re looking
for. If there are suggestions for the use of Big Iron, please give that to Kevin Erickson.
With all of these changes and direction for the Forest Service, we need to try not to pull away from the
interagency partners. We can’t damage the strength that we have when all of the partners participate together.
BLM Potable Water Tender Plan for 2008
They don’t plan on re-opening the solicitation. We are ok with the numbers we have at this time. Starting to
run into issues with Homeland Security and plugging into water supplies. Companies are requiring to have
inspections and this is not going to work. Need to work on alternatives, for example a portable tank to fill so we
can avoid the inspection every time. We could develop different fill sites to make this more accessible. Ann
Vogt, Jesse, and Ryan from the Equipment Committee will work on this potable water issue. Ann will
look into working with the Public Health Department to identify sources and ideas.
DNR Porta Pots, Lunches, etc. Plan for 2008
The DNRC is not planning on doing more than 1 year agreements because they don’t want to lock out vendors
if new ones want to participate. Once the process is established, its not to much work to do it yearly.
Tentative DNRC Schedule for Bids
12/5/07
12/28/07
1/17/08
1/23/08
1/24/08
1/25/08
2/6/08
2/7/08
2/8/08
2/11/08
2/13/08
2/15/08
2/25/08
2/27/08
3/14/08
3/17/08
3/20/08
3/24/08
4/14/08
4/15/08
4/22/08
4/29/08
1st Draft Communication trailer out to SAC committee for distribution.
Comments due to Jeff Williams DNRC – Com Trailer
2nd Draft Communication trailer out to SAC committee for distribution.
1st Draft Portable Toilet & Hand Wash Stations out to SAC committee for distribution.
1st Draft Rental Vehicles out to SAC committee for distribution.
1st Draft Sack Lunches out to SAC committee for distribution.
Comments due to Jeff Williams DNRC - Portable Toilet & Hand Wash Stations
Comments due to Jeff Williams DNRC – Com Trailer
Comments due to Jeff Williams DNRC - Rental Vehicles
Comments due to Jeff Williams DNRC - Sack Lunches
Final Draft Portable Toilet & Hand Wash Stations out to SAC committee for distribution.
Final Draft Rental Vehicles out to SAC committee for distribution.
Final Draft Sack Lunches out to SAC committee for distribution.
Final Draft Communication trailer out to SAC committee for distribution.
Portable Toilet & Hand Wash Stations out for bid.
Rental Vehicles out for bid
Sack Lunches out for bid
Com Trailer out for bid
Portable Toilet & Hand Wash Stations Bids due
Rental Vehicles bids due
Sack Lunches bids due
Com Trailer bids due
Car Rentals
Due to everyone renting vehicles and putting them on credit cards, it was difficult to track, and normally it was
a buying team members credit card. GSA brought vendors (Hertz, Dollar, etc.) to listen at the national meeting.
A sub committee was put together to handle this issue. This has been turned over to Ron Schilz, USFS. At least
we now have a local person as a contact. He will be working on a program that all agencies can use. GSA is
looking into a payment center, used by all agencies, to pay for the rentals instead of using credit cards every
time. GSA would pay the company (Alamo, etc.) direct, and work out the financial end of it with the agencies.
Marty will keep us posted on the developments of this group & report back to NR SAC. Need a drop dead
date on whether or not GSA is going to pursue this. By January 7th there needs to be a decision, otherwise the
DNRC will proceed with the solicitation. Marty will notify Jeff Williams with DNRC.
For ground support, need to look into a cost share at the beginning of the year like we do with other areas (eg.
Area Command). It would be useful to just have daily, weekly, and monthly rates vs. doing mileage. Also,
need to work on the accountability of the drivers.
There needs to be something in the solicitation about rental cars having government license plates. Apparently
it was happening in Idaho and a few other forests. There was also fleet gas credit cards being placed on rentals.
The fuel should be put on their own government card and turned in with their travel.
There is a group looking into utilizing excess government vehicles for the summer instead of selling them in the
spring. Kevin is talking to the Regional Fleet Manager Brian Ingals next week. Nationally they could pool
together several vehicles and ship them to the area that needs them.
USFS Bus Plan and Heavy Water Handling Equipment for 2008
For these non-EaTIS agreements ( Pumper Cats, Skidgines, Super Skidgines & Soft tracks), Debbie is going to
do an amendment with the dates for the 2nd year, facilitate the payment use invoice language. Will send out the
draft hard copy, and have the vendor sign a SF-30 to sign if there are no changes. Hopefully there won’t be a
lot of work for this 2nd year agreement. Debbie will add to the cover letter better language to describe the
payment process so that it is not the mess that it was like last summer. Debbie will have the proposed
language for block 16 out by December 21st, and have the comments back by January 18th. The cover
letter will be sent to NR SAC by the February 22nd, she’ll take comments at the next SAC meeting on February
26th. She will send out the cover letter by February 29th to vendors. She will give vendors until March 14th to
respond. She will plan on the agreements to dispatch by April 14th.
Personnel Verification
She is going to send an email or letter to not status themselves as available until they have sufficient people to
staff their equipment. They need to provide fully qualified people, have them verified by an MOU holder and
have them passed in EaTIS before they accept an assignment. If they were passed in EaTIS last year, they will
need to provide their safety refresher and their work capacity test.
If there is a “tie” when the priority list is established (vendor’s have the same bid), names will be drawn
out of a hat in order to determine the priority order by Kathy & Debby.
Upgrade Equipment Inspections Amendments
Debbie will add a line in the remarks block to reflect the new/upgraded piece of equipment. She isn’t going to
put any restraints on vendors upgrading their equipment. This will not change the advantage points or priority
list. The changes can be made on the excel spreadsheet that is sent out, the list pulled from the EaTIS website
will still list the old piece of equipment, so the priority order will remain the same.
Amendments – Travel Time
This issue came up with the California fires. On the way down they might be given 3 days to get there, but on
the way back they are telling them to make a 28 hour trip in a day and a half. Need to have some language
about travel time where the travel time is based on a 12 hour day or whatever is decided on. Contractors are
required to get their use invoice in camp before they leave. We would like a mandate to go down in our own
government agencies to make the CO’s not do this anymore. Kevin can put together wording from the
NRCG, the same as the DOT regulations about working a 14 hour day and 11 hours driving. The
government only allows 10 hour driving. Debbie will also add wording to the contract about following the
DOT regulations.
BLM Grey Water Solicitation for 2008
BLM will do the solicitation for one year. Jesse and Ryan will be helping Ann & Mary Clark to write the specs
& solicitation. Jim Newton will send Ann a copy of the 2007 Grey water solicitation from the Idaho Panhandle.
Ann will tie in with facilities and logistics to get some feed back. Need specifications by January 18th.
Comment by February 15th. Solicitation by March 3rd for 30 days. It will be closed by April 1st. It will be
awarded by June 1st. Debbie will gather some names and addresses of people who had grey water in the past.
This will be posted on the NRCG website. The caterer and shower units provide their own grey water, this
would be over and above those.
Dust Abatement
If there are dust abatement needs, would it be possible to order it as a service (S#) instead of as a water tender
that normally has fire support, porta tanks, etc. that is part of that piece of equipment. This could be a cheaper
way to use dust abatement and a way to not be tying up a water tender that could be better utilized somewhere
else. In the business management handbook, there is still a water truck that is described. We might avoid using
a best value resource if it was ordered as an S# instead of an E#. This is a negotiated rate at the time and is not
an established bid. Perhaps we need to look at looking up a pre-season BPA, this should be added to the
zone acquisition list.
New NWCG Engine and Water Tender Typing
Tim handed out a letter from the NWCG Chair with the new typing standards for engines and water tenders.
This will be something adopted for the agencies and cooperators for 2008 (chap. 50 in the business handbook),
but will not be adopted for the contractors until 2010 when this 3 year solicitation is done. For example,
the new standard for Type 1 water tenders is 4000 gallons (used to be 5000 gallons), so that would force some
tenders to go into a Type 1 category.
USFS Solicitations for 2008
The following will be posted on http://www.fbo.gov/. We will do an open house/public meeting after the
solicitations are on the street, Debby, Mary & Jeff Williams will set date. There could be a formal presentation
along with a rep from PTAC and some operations folks to answer some questions. With the fallers, might look
into having more than 1 meeting.
GIS Trailers – R6 is planning on doing a national solicitation through EaTIS. They will send out a data call so
we can give them names of trailers. They will be assigned to a dispatch center.
Refers – There will be some minor tweeking. It is a critical need. Debbie is going to propose to do a 3 year
agreement. We can always re-solicate if we’re not meeting our needs. We always have the fall back to do
incident only EERAs. There is a change for this year to have a ramp on refers (OSHA safety requirement), this
is a significant cost added to this equipment. This might be something that may potentially hold back some
bids.
Laundry – This is broken into Type 1 and Type 2 categories, for total pounds capacity that they can handle.
This will be a 3 year agreement.
Office Clerical – They’ve backed off from lumping together black/white, color, and size of paper all into one.
They wanted to add satellite phones into the base price. They removed most of the communication type
capability, or it was added as a line item. Looks like its truly going to be a copy shop. Their price is what there
supporting, based on IAP’s. This will be a 3 year agreement.
Shop/Service Truck & Mechanic – They are narrowing it down to the Type 1 and Type 2. Kevin proposed a
template that was pretty generic. Kevin feels like there are too many requirements out there for the mechanics,
send feedback to him after taking a look at it. They’re looking at having an Emergency Mechanical
Technician. Dan Cassidy will have the DNRC mechanics and Jim will have the IDL mechanics take a
look at it by January NR SAC meeting.
Faller Module – Looking for a price for one faller and two fallers. There are still some concerns about having
a C Faller and some difference of opinions on whether or not they should be part of the faller module. There is
a lot of difference between a professional faller and an agency qualified Class C Faller. A professional faller
requires 3 years experience with 1000 hours per year. There is a wide experience spread between these 2
categories. If we exclude Faller C’s in the contract, there is worry that this will limit the competition in this
region. There is still a need for Faller C’s, so there may be an option to do an EERA for C Fallers because it
wouldn’t be competition against the solicitation. We need to keep pushing back that even though this is a
national specification, there are still different needs region to region. We need to keep the Faller C an option in
the contract. There is a faller module conference all on next Wednesday that will discussed further. Debby &
Kevin will propose to the National Group to put them into 2 categories, Type 1 (professional fallers) and
Type 2 (Faller C’s with 3 years experience). This will make the ordering/dispatch process smoother and
hopefully all regions will agree, because if they don’t want Faller C’s, they can just order Type 1 faller modules.
There has to be a WCT required for these fallers, at this time there is no requirements. On Wednesday, Kevin
and Tim will try to lobby back for the arduous WCT for both types.
Tents/Canopies – There was a lot of response from vendors. There needs to be an option on the contract to
either have delivery with set up/take down fee and also the option to do it ourselves. We used to rely on job
corps programs and camp crews and they just aren’t available as they used to be. There are some NFPA
standards dealing with tents (amount of doors, fire resistance, etc.). The DNRC is looking into the price of
rental vs. just purchasing these type of items. Storing them will be an issue.
Debbie will need SME’s for the shop trucks and the fallers. The template for tents/yurts, reefers, and office
units should be posted February 15th, close March 14th. Awards completed and to dispatch by April 18th. GIS
schedule will be posted shortly from R6. The faller module and service trucks should be posted by February
15th. The pre-proposal meeting for fallers will be the first week of March, it will be closed on April 4th. Will
attempt to finalize and to dispatch by April16th.
The agency that is hosting the solicitation will provide a point of contact for each solicitation. The names will
be gathered at our next SAC meeting.
Inspector & CATS 2008 Workshops
Joint Training in Billings May 5-9th. Kevin is running an inspector workshop 6-7th, start up with CATS training
on the 7-8th. Another one is planned in Missoula, May 19-23rd. This is not a basic workshop on the equipment
end of it. Hoping to pull info out of the Logistics workshop and disseminate the information. The target
audience is anybody outside of the agency or outside of fire. They are taking applications and will list minimal
qualifications; these are people that can be hired and sponsored as AD’s/EFF’s. We need to reach out to the
militia and go outside of fire. We don’t have the money to pay wages, but we might have some to help with
travel.
National Logistics Workshop will be held in Reno, March 17-21st. Region 1 needs to fill some slots for this,
including interagency folks. The focus will be contract administration. Kevin will send out the agenda for this
workshop. There might be a
chance for this type of training here in this region in June.
COR & COR Refresher 2008
RTA has a Level 1 and 2 course (March 25-26th), for federal agencies only. The refresher is March 27-28th.
NRCG Award
Tim would like to nominate Doug Bolender (PTAC-Kalispell) for an award from NRCG to recognize his work
that he has put in to help out our contractors. NR SAC agreed & Tim will notify Tracey Nimlos of nomination
for NRCG BOD consideration.
DNRC Commo, Unit Solicitation 2008
Ann (BLM), Kevin (USFS) and Jim ( IDL) will get agency Communications Technician to take a look at the
Communications Trailer specs. Sean Gallagher DNRC will share with his Tech Groups.
DNRC is the host for a communications unit trailer. They’ve been working on carving out the specifications.
There are 7 major items:
1. Dimensions
2. internal work space (atleast 3 people)
3. mandatory administrative equipment and forms
4. radio (type and quantity) and electronic equipment
5. electrical power requirements, battery back up?
6. trailer hardware (first aid, wheel chocks, fire shelters, tool kit)
7. options (a/c, radio equipment (different freqs), generator)
This is for private sector folks to meet a set of minimum specifications. This will be sent to agency COMT’s
and comments should be sent back to Jeff Williams. Jim, Ann and Kevin will send the names of COMT’s
to Jeff.
Type 3 Caterer Task Group Report
This is a Northern Rockies contract, will not be national. They were looking at both the state kitchens and also
the requirements of the national contract. They ended up going more towards the national contracts and what
they are required to have. The task group consists of Mary Fields (FS), Roylene Gaul (FS), Dave Jones
(DNRC), Mark Aberg (DNRC), Brett Malingo (FS), Dex Hight (BLM), Tom Maxwell (BLM), and Bob Miller
(Retired). Mary Fields will get a copy of the draft to Murphy by 1/14/08 to send out to NR SAC. She will
also send a class from the county for food safety for the managers of these kitchens to take. Get comments back
to Mary by 1/21/08. Each unit will be capable of 150 persons for an unspecified number of meals. A lot of the
specifications they are leaving up to the vendor, as long as they can provide 150 meals. We are feeling that the
bids for this contract won’t be much lower than the national contract. Mt. State kitchens would not meet the
requirements because the pots/pans and clean up are inside. Mary has a meeting scheduled with Big Sky
Catering to see how much a Type 3 set up costs feeding a max of 150 people. Would like to have an option on
whether or not the vendor can provide sack lunches. The vendor would submit 2 bids. Remove the hand
washing facilities requirement. Do not need the cold can breakfast or hot can dinner option. Remove the
Twenty-Four Hour Service Bar. Mary will be working on readjusting the vocabulary under the Quality
Standards and removing the stringent guidelines that the national contract has.
Need to address who will be the designated COR for these Type 3 incidents, don’t always have a FDUL or
LSC. Will more than likely have to order a COTR to fill this need. There are several AD’s that are around the
country. This needs to be on NRCG’s radar that we are going to need enough COTR’s regionally to cover this
need. Encourage people that would typically be attached to a Type 3 incident to take a FDUL class. If there are
people that would be interested in this position, contact Mary Fields. There is a FDUL course in Phoenix in
January.
Timeline Specifications: Specs. & Solicitation out by February 1st, issued by March 1st, closed by April1st,
inspections April, awards by May 1st.
Contractor Performance Report
There is a new performance report that is being required by FEESSA and will be in the specifications. This is a
7 page document, and there’s not way this big form will be filled out in camp. Debbie is going to accept all
performance evaluations and will consolidate one rating in the database for each vendor.
Next SAC Meetings: January 23-24th at the Missouri River Room, AFD
February 26-27th at DNRC
April 1-2nd at DNRC
May 13-14 at Missouri River Room, AFD ( Tentative)
See attached Northern Rockies Solicitation Plan for Competitive EERAs & 2008 Solicitation Calendar.
Northern Rockies Solicitation Plan for Competitive EERAs
Approved by NRCG 11/5/07 (Updated by SAC 12/6/07)
Solicitation Year for Pre-Season EERA
Equipment Category
FY 2007
FY 2008
FY 2009
FY 2010
FS
*♣Backhoe
♣Bus, Crew Carrier
FS
♣Caterer Type III
FS
BLM
Shower Type III
♣Dozer
FS
FS
♣Engine
*♣Excavator
♣ * Faller Module
FS
FS
♠Rental Vehicles
*♣Road Grader
*♣Skidder
♣Skidgine, Proteus
FS
FS
BLM?
FS
DNRC
DNRC
FS
FS?
FS
FS
FS
FS
FS
FS
♣Tender, Potable Water
♣Tender, Water (Support)
♥Tender, Water (Tactical)
♦Tents/Canopies/Yurts – Jim N.
♠Toilet, Portable
♣ Trailer – Helicopter Support –
FS
FS
FS
FS
BLM
BLM
FS
♥
FS
FS
Standard specs & BV ; categories/options.
Specs submitted include transport in solicitation, for haul
in & haul out only.
May switch to GSA contract.
Specs submitted to FEWT.
Specs submitted to FEWT.
Specs submitted to FEWT, Specs submitted include
transport in solicitation, for haul in & haul out only.
Specs submitted to FEWT. Specs submitted include
transport in solicitation, for haul in & haul out only.
Specs submitted to FEWT, MT BLM/R1 competed in 06
& 07
Not utilized in Region 1 per Operations Committee
Standard specs & BV developed; incl. a/c, heater. May
also include generator, wiring , lighting, etc.
IDL?
DNRC
DNRC?
♣Trailer, Communications
Aviation Task Group has submitted specs to FEWT &
NR Aviation input Bob Q.
IRM Working Group NWCG developing specs.
Bruce & Sean to tie into IRM.
Standard specs & BV to be developed. Need NR Aviation
Input Bob Q.
Standard specs & BV to be developed – IPNF 2007.
Standard specs & BV developed.
DNRC
♣ Truck, Crash Rescue
DNRC?
♣Truck, Gray Water - Debby
♦Truck, Service/Shop – Jim &
George
♦Truck/Trailer – Refrigeration
♣Weed Washing Units
Items/Year
Specs submitted to FEWT.
Standard specs & BV developed. Dan to work with MLA
& IAL
Specs submitted to FEWT.
Specs submitted to FEWT.
Standard specs & BV to be developed.
R6 completed in 06. R6 do nationwide.
Standard specs & BV developed.
Standard specs & BV developed using specs from
national shower contract.
Health & Safety Working Team doing kits; IBP working
on policy for hiring EMTs.
DNRC
♣Soft Track
Specs submitted to FEWT.
Regional responsibility unless a national contract is
decided.
Task Group to draft specifications by 12/1/07. Mary
Fields, Task Group Chair
National Solicitation
Specs submitted to FEWT; transport included in
solicitation.
FS
FS
*♣Feller Buncher
*♣Forwarder
♣Fuel Tender (Non-Aviation)
♦GIS Unit
♠Handwashing Station, Portable
♠Handwashing Station, TrailerMounted
♣Lowboy, including tilt trailers
♣Medical Equipment, including
EMT/Paramedic Kits & trailers
♦Mobile Laundry
♦Office, Clerical Support Module
♣Pumper Cat
Notes
BLM
FS
IDL?
FS
DNRC?
11
11
12
Standard specs & BV developed.
Standard specs & BV to be developed.
9
♠ - Annual Awards
♣ – 1 year agreement first year & 3 year agreement beginning second year
♥ - Tender, Water (Tactical) not utilized in Northern Rockies (NR) per NR Operations Committee.
♦ – 3 year agreement
* - FY 08 & 09 – NR Ops. & Equip. Committees form task group with MLA and IAL involvement to review Natl. specifications and draft
solicitation.
? – Agency has not agreed to take the lead in solicitation
2008 Solicitation Calendar
December
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
6
7
8
11
5
1st Draft
Communication
Trailer out to SAC
for distribution.
(DNRC)
12
9
10
13
14
15
16
17
18
19
20
22
23
24
25
26
27
21
Proposed language for
busses & heavy
water handling
equipment sent out.
(USFS)
28
Comments due for
Com Trailer to Jeff
Williams (DNRC)
30
31
29
2007
January
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
Template out for
tents/yurts, refers, &
office units for 60
days. (USFS)
2
3
4
5
7
EaTIS begins testing.
Car Rentals –
GSA/Ron Schilz or is
DNRC proceeding
with solicitation?
14
Mary Fields will send
draft T3 Caterer to
Murphy to send out to
NR SAC.
8
9
10
11
12
15
2009 Solcitation –
Equipment Task
Group Meets 1/151/17.
16
17
2nd Draft
Communications
Trailer out to SAC
for distribution.
(DNRC)
19
20
21
Comments due to
Mary Fields for T3
Caterer.
22
27
28
29
23
1st Draft Portable
Toilet & Hand Wash
Stations to SAC for
distribution. (DNRC)
SAC Meeting
(Missouri River
Room)
30
24
1st Draft Rental
Vehicles out to SAC
for distribution.
(DNRC)
SAC Meeting
(Missouri River
Room)
31
2007 EaTIS archived
& protected.
18
Comments due for
busses & heavy
water handling
equipment. (USFS)
Need specification for
Grey Water (BLM)
25
1st Draft Sack
Lunches out to SAC
for distribution.
(DNRC)
6
13
26
2008
February
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
Specifications &
Solicitation out for T3
Caterer. (USFS)
2
3
4
5
6
Comments due to Jeff
Williams DNRC –
Portable Toilet &
Hand Wash Stations
(DNRC)
7
Comments due to Jeff
Williams – Com
Trailer (DNRC)
8
Comments due to Jeff
Williams – Rental
Vehicles (DNRC)
9
10
11
Comments due to Jeff
Williams for Sack
Lunches. (DNRC)
12
13
Final Draft Portable
Toilet & Hand Wash
Stations to SAC for
distribution (DNRC)
14
16
17
18
19
20
21
15
Final Draft Rental
Vehicles to SAC for
distribution. (DNRC)
Faller Modules,
service trucks,
tents/canopies,
refers, laundry &
office clerical posted.
(USFS)
EaTIS open to
vendors.
22
Debbie will send Tim
the cover letter for
busses & heavy
water handling
equipment.
24
25
Final Draft Sack
Lunches to SAC for
distribution. (DNRC)
26
Comments due from
cover leter for busses
& heavy water
handling equipment.
SAC Meeting (DNRC
Fire & Aviation)
27
Final Draft
Communication
Trailer to SAC for
distribution. (DNRC)
SAC Meeting (DNRC
Fire & Aviation)
28
29
Mail draft/cover letter
for busses & heavy
water handling
equipment.
(USFS)
23
2008
March
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
T3 Caterer issued.
(USFS)
1st week of March,
pre-proposal meetings
for fallers. (USFS)
8
2
3
Solicitation out for 30
days for Grey Water
(BLM)
4
5
6
7
9
10
11
12
13
16
EaTIS closed to
vendors.
17
Rental Vehicles out
for bid. (DNRC)
18
19
20
Sack Lunches out for
bid. (DNRC)
14
Portable Toilet &
Hand Wash Stations
out for bid. (DNRC)
Closing for
tents/canopies,
refers, laundry &
office clerical (USFS)
21
22
23
24
Com Trailer out for
bid. (DNRC)
25
26
27
28
29
30
31
•
•
15
ÅResponse due for
busses & heavy
water handling
equipment. (USFS)
2009 Solicitation – Field/Partner review of specification/CBA (March 2008)
Inspections for T3 Caterer (March 2008)
2008
April
Sun
Mon
Tue
Close Grey Water
Solicitation (BLM) Æ
Solicitation closed for
T3 Caterer. (USFS)
Æ
1
2009 Solicitation –
Submit
specifications/CBA to
FEWT for approval.
SAC Meeting
(DNRC Fire &
Aviation)
8
6
7
13
20
14
Portable Toilet &
Hand Wash Stations
bids due. (DNRC)
Bus & heavy water
handling equipment
agreements to
dispatch. (USFS)
21
27
28
Wed
Thu
Fri
Sat
3
4
Closing for faller
modules & service
trucks. (USFS)
5
9
10
11
12
15
Rental Vehicles bids
due. (DNRC)
16
Finalize & to dispatch
for faller modules &
service trucks.
(USFS)
17
18
Awards completed &
sent to dispatch for
tents/canopies,
refers, laundry &
office clerical (USFS)
19
22
Sack Lunches bids
due. (DNRC)
23
24
25
26
29
Com Trailer bids
due. (DNRC)
30
2
SAC Meeting
(DNRC Fire &
Aviation)
•
2009 Solicitation April-May, 2008
o Draft solicitations
o Field review/comment
o Vendor comment
2008
May
Sun
Mon
Tue
Wed
Thu
Fri
Sat
4
5
6
7
1
Awards offered in
EaTIS. EaTIS rolls
over to 2008
agreements. (USFS)
Awards offered for
T3 Caterer. (USFS)
8
11
12
13
14
15
16
17
SAC Meeting
(Location TBA)
2
3
9
10
SAC Meeting
(Location TBA)
18
19
20
21
22
23
24
25
26
27
28
29
30
31
2008
June
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2008 EaTIS
agreements to
dispatch. (USFS)
Award out for Grey
Water (BLM)
8
2
3
4
5
6
7
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
•
2009 Solicitation
o June 2008 – Publish final solicitation templates.
2008