WEST KERN COMMUNITY COLLEGE DISTRICT
MINUTES OF THE BOARD OF TRUSTEES
REGULAR MEETING
September 9, 2015
The regular meeting of the Board of Trustees of the West Kern Community College
District was called to order at 5:00 p.m. by President Billy White. Trustees Emmanuel
Campos, Michael Long and Kal Vaughn were also present. Trustee Dawn Cole was
absent. Superintendent/President Dr. Dena Maloney and Executive Secretary Shelley
Klein were also in attendance.
PUBLIC COMMENT ON CLOSED SESSION ITEMS
No comments were heard.
CLOSED SESSION
At 5:01 p.m. it was moved by Trustee Campos seconded by Trustee Long and
unanimously carried, that the Board convene in Closed Session to discuss the District’s
position regarding the following matters:
A.
B.
C.
D.
Public Employee Appointment/Employment, Government Code Section 54957
Public Employee Performance Evaluations, Government Code Section 54957
Public Employee Discipline/Dismissal/Release/Reassignment, Government Code
Section 54957
Conference with Labor Negotiators, Government Code Section 54957
Agency Designated Representative: Superintendent/President
Employee Organizations: TC Faculty Association, CSEA Chapter #543 &
Management /Supervisory/Classified Confidential Employees
RECONVENE IN PUBLIC SESSION; ANNOUNCE CLOSED SESSION ACTIONS
At 6:00 p.m., it was moved by Trustee Campos seconded by Trustee Vaughn and
unanimously carried, to reconvene in Public Session. President White reported that no
action was taken during Closed Session.
PLEDGE OF ALLEGIANCE
President White led the pledge of allegiance.
PUBLIC COMMENT ON OPEN SESSION ITEMS
No comments were heard.
GENERAL COMMUNICATIONS
No communications were presented.
West Kern Community College District - Regular Meeting September 9, 2015
Page 2
SPECIAL PRESENTATION
President White presented a Certificate of Recognition from the Kern County Board of
Education to Trustee Michael Long in appreciation of five years of distinguished
service.
APPROVAL OF MINUTES
On a motion by Trustee Campos, seconded by Trustee Vaughan and unanimously
carried, the minutes of the Regular Meeting held August 12, 2015 and the Special Meeting
(Board Retreat) held August 22, 2015 were approved.
NEW BUSINESS
Adoption of Board Goals for 2015/16
Dr. Maloney reported that the 2015/16 Board Goals are a product of the Board Retreat
held on August 22, 2015 and are being presented for formal adoption. The Board’s
goals reflect the major areas in the Taft College Strategic Action Plan. In addition, the
Board’s goals include two areas specific to the Board: Board Fiduciary Role – District
Sustainability; and Board Effectiveness. The goals reflect the Board’s priority regarding
meeting accreditation standards for student learning outcomes, integrating data with
program planning for improvement, and meeting all compliance and other standards
relating to institutional effectiveness. On a motion by Trustee Vaughn, seconded by
Trustee Long and unanimously carried, the 2015/16 Goals were approved (copy
attached to official minutes). President White thanked members of the Board and
cabinet members who attended the Retreat and provided valuable information.
Public Hearing and Request for Approval – 2015/16 Budget
Executive Vice President of Administrative Services Brock McMurray reported that the
traditional budget study session was held immediately preceding the regular meeting
at which a PowerPoint presentation of the proposed budget was made. President Billy
White commended staff for the diligent work involved in developing the budget.
At 6:08 p.m. President White called the Public Hearing to order. Hearing no comments,
it was closed at 6:09 p.m. On a motion by Trustee Campos, seconded by Trustee
Vaughn and unanimously carried, the 2015/16 WKCCD Budget was approved.
Public Comment/Second Presentation – Tentative Agreement with the Taft
College Faculty Association for a 1.02% Cost of Living Salary Adjustment to the
Faculty 2015-16 Salary Schedule, Effective 7/1/15
President White called for public comment on agenda item 10.C. – Tentative agreement
West Kern Community College District - Regular Meeting September 9, 2015
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NEW BUSINESS (continued):
with the Taft College Faculty Association for a 1.02% cost of living adjustment to the
faculty 2015-16 salary schedule. No comments were heard. On a motion by Trustee
Vaughn, seconded by Trustee Long, the salary adjustment to the faculty salary schedule
was approved by the following vote:
Yes:
No:
Abstain:
Absent:
Emmanuel Campos, Michael Long, Kal Vaughn and Billy White
None
None
Dawn Cole
Public Comment/Second Presentation – Tentative Agreement with the Classified
School Employees Association (CSEA) Chapter #543 for a 1.02% Cost of Living
Salary Adjustment to the 2015-16 Classified Salary Schedule, Effective 7/1/15
President White called for public comment on agenda item 10.D. – Tentative agreement
with CSEA Chapter #543 for a 1.02% cost of living adjustment to the classified 2015-16
salary schedule. No comments were heard. On a motion by Trustee Long, seconded by
Trustee Campos, the salary schedule adjustment to the classified salary schedule was
approved by the following vote:
Yes:
No:
Abstain:
Absent:
Emmanuel Campos, Michael Long, Kal Vaughn and Billy White
None
None
Dawn Cole
1.02% Cost of Living Salary Adjustment to the Management 2015-16 Salary
Schedule, Effective 7/1/15
On a motion by Trustee Vaughn, seconded by Trustee Campos and unanimously
carried, the 1.02% cost of living adjustment to the 2015-16 management salary schedule
effective 7/1/15 was approved.
Second Reading– Updated Board Policy #7130 – Compensation
On a motion by Trustee Campos, seconded by Trustee Long and unanimously carried,
Updated Board Policy #7130 (Compensation) was approved (copy attached to official
minutes).
Second Reading – Updated Board Policy #5700 – Intercollegiate Athletics
On a motion by Trustee Vaughn, seconded by Trustee Long and unanimously carried,
Updated Board Policy #5700 (Intercollegiate Athletics) was approved (copy attached to
official minutes).
West Kern Community College District - Regular Meeting September 9, 2015
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NEW BUSINESS (continued):
Second Reading – Updated Board Policy #5030 – Fees
On a motion by Trustee Long, seconded by Trustee Campos and unanimously carried,
Updated Board Policy #5030 (Fees) was approved (copy attached to official minutes).
Second Reading – Updated Board Policy #2015 – Student Member(s)
On a motion by Trustee Campos, seconded by Trustee Long and unanimously carried,
Updated Board Policy #2015 (Student Members) was approved (copy attached to
official minutes).
2015/16 – 2019/20 Facilities Master Plan
Dr. Maloney reported that the Education Master Plan lays the foundation for a new
Facilities Master Plan which provides a broad depiction of the instructional, student
support, administrative and community spaces needed to support student learning at
Taft College well into the future. This plan envisions the College’s facilities over a long
period (10+ years) into the future; however, it is designed to be updated every five
years. The plan has been reviewed by the Governance Council and the Facilities
Committee. Once approved, the plan will provide the framework for future facilities at
the College.
EVP Brock McMurray introduced principal architect Kevin Cobb of AP Architects and
Director of Maintenance and Operations Mike Capela who provided valuable support
and input in development of the plan. Mr. Cobb distributed and reviewed copies of the
plan and answered questions. On a motion by Trustee Campos, seconded by Trustee
Long and unanimously carried, the 2015/16 – 2019/20 Facilities Master Plan was
approved.
CONSENT AGENDA:
A.
Request for Approval – Determination of Order of Employment for 2015/16 –
Contract Faculty Members
B.
Review of the California Community College Financial Status Report (CCFS311Q) for the 4th Quarter and Year Ending June 30, 2015
C.
Information – Use of Proposition 30 Education Protection Account (EPA) Funds
for 2015/16
D.
Information – 2015/16 Career Technical Education (CTE) Enhancement Funding Local Share: $90,144.00; Regional Share: $140,529.00
West Kern Community College District - Regular Meeting September 9, 2015
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CONSENT AGENDA (continued):
E.
Information – Proposition 39 Additional Funding - $7,132.00 – to be Utilized for
Welding Program Equipment Purchase
F.
Request for Approval – AMS.NET Quote #00001412 for CISCO Call Manager
Phone System Upgrade (Including Hardware and Licenses) $33,089.61
G.
Request for Approval – 2015/16 Renewal of Microsoft Campus Agreement
Licensing (Year 2 of 3) with ComputerLand (through the Foundation for
Community Colleges), $26,531.50
H.
Request for Approval – Authorization to Purchase four Dynasty Tungsten Inert
Gas Welders from Barnes Welding Supply to be Utilized in the Industrial
Training Education Center, $6,627.30 each; Total - $26,509.20 (CTE Grant Funds)
I.
Request for Approval – Memorandum of Understanding with Golden State
MCCF to Provide HiSET (High School Equivalency Exam) Testing, 9/10/15 –
6/30/16, $150.00 Per Full Battery (5 Exams); $30.00/Single Test; $20.00/Retests;
and Mileage Reimbursement at IRS Rate to and From the Facility
J.
Request for Approval - Memorandum of Understanding with Central Valley
MCCF to Provide HiSET (High School Equivalency Exam) Testing, 9/10/15 –
6/30/16, $150.00 Per Full Battery (5 Exams); $30.00/Single Test; $20.00/Retests;
and Mileage Reimbursement at IRS Rate to and From the Facility
K.
Request for Approval - Memorandum of Understanding with McFarland FCRF to
Provide HiSET (High School Equivalency Exam) Testing, 9/10/15 – 6/30/16,
$150.00 Per Full Battery (5 Exams); $30.00/Single Test; $20.00/Retests; and
Mileage Reimbursement at IRS Rate to and From the Facility
M.
Request for Ratification – Garden Pathways Invoice #2001-474 for
Presentation of Mentoring Model and Facilitation of Roundtable Discussion,
9/3/15, $1,000.00
N.
Request for Approval – Consulting Agreement with GL Consulting Services LLC
to Provide a Two-Day Training and Work Session on the Design and Key Reports
Developed to Support Student Equity Work, 9/11 & 9/12/15, $2,100.00 Fee Plus
$1,200 Travel Expenses (Student Equity Funding)
O.
Request for Approval – Agency Services Agreement with JP Marketing to
Provide Creative Development and Graphic Design Services for the 2015/16
Year, $95.00/Hour for Creative Development Services
West Kern Community College District - Regular Meeting September 9, 2015
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CONSENT AGENDA (continued):
P.
Request for Ratification – Renewal of the Ground Rent Agreement with Peace
Evangelical Lutheran Church for 2015/16 (Location of Dental Hygiene Program
Buildings), Effective 9/1/15, $6,000.00/Year
Q.
Request for Approval - Independent Contractor Agreement with Lu Chi Fa
(Author) to Present Double Luck: Memoirs of a Chinese Orphan, to Students in
Intermediate Reading 905, 10/19/15, $600.00
R.
Ratification and Confirmation August 2015 Vendor Check & Purchase Order
Registers
S.
Routine Personnel Items:
1. Request for Conference Attendance and Expenses as of September 2, 2015
On a motion by Trustee Long, seconded by Trustee Vaughn and unanimously carried,
Consent Agenda Items A – S were approved as presented (materials related to items A –
S are attached to official minutes).
PUBLIC COMMENTS ON ITEMS OF GENERAL INTEREST
No comments were presented.
REPORTS FROM STAFF AND STUDENT ORGANIZATIONS
Financial Reports
The following financial reports were presented for information (copies attached to
official minutes):
1.
2.
3.
4.
5.
Revenue Accounts (Account Level 1) FY 2015/16
Expenditure Accounts (Account Level 1) FY 2015/16
Expenditure Detail of $10,000.00 or Greater, August 2015
Student Organization and Special Accounts, August 2015
Funds Deposited in County Treasury, August 2015
Trustee Reports
President White noted that Taft College had achieved a ranking of 5th best community
college in the nation overall by Wallet Hub, a social media company that conducts state
and local rankings. He reported that this distinction reflects the teamwork of faculty
and staff.
West Kern Community College District - Regular Meeting September 9, 2015
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REPORTS (continued):
Trustee Long added that online comments by students regarding Taft College are
overwhelmingly positive and it makes him very proud.
Dr. Maloney noted that one of the sources that Wallet Hub used in collecting its data is
CCSSE, the Community College Survey of Student Engagement. Dr. Eric Bérubé will be
making a presentation on that data at a future Board Meeting.
Associated Student Body
Student Trustee Shoshanna Kukuliev reported that the ASB is in the process of
developing the fall activity schedule. As the 2015-16 Student Trustee, she is interested
in exploring the legislative process of student government, as well as maintaining her
focus on student activities. As a member of the statewide Student Senate she has
learned about how other community college ASB organizations function and she is
interested in bringing that information back to the TC ASB.
Academic Senate
Senate President Geoffrey Dyer reported that the Senate welcomed State Senate
President Dr. David Morse who spoke during Inservice regarding the role and
responsibilities of Academic Senates. The Senate is currently reviewing its constitution
for possible updates. Ongoing conversations include topics such as Accreditation;
SLOs, splitting the Liberal Arts Division; Institutional Set Standard: Successful Course
Completion; revising the Academic Development Committee charter; and updating the
Academic Policy and Procedures.
Facilities Update
AP Architect Kevin Cobb distributed and reviewed a Facilities Project Update Report
which included projects in construction; projects in working drawings/bidding; Prop
39; projects at the Department of State Architects (DSA) and projects pending state
funding (copy attached to official minutes)
Instruction
Vice President of Instruction Mark Williams reported that among the typical activities
of the beginning of a new academic year, he and his staff have been focused on
preparing for the upcoming Accreditation site visit and ongoing curriculum work. He
noted that 80 students in the Maricopa area are participating in science activities led by
STEM Outreach Coordinator Rachel Belden. Rachel is also hosting the cardboard
regatta for junior high school students at the TUHS pool again this year. Professor Greg
Golling is revising the theme of the CONN Expo to “Time.”
West Kern Community College District - Regular Meeting September 9, 2015
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REPORTS (continued):
Student Services
Vice President of Student Services Darcy Bogle reported that the fall term has begun
smoothly with 130 students in the dormitories and fall sports in full swing. She is
looking forward to resuming work with the Student Success and Access committee –
great work has been planned.
Faculty Association
Faculty Association President Diane Jones reported that academic year is off to a great
start and she welcomed Associate Vice President of Human Resources Dr. Robert
Meteau to the campus. She shared an inspiring letter written by a former student of
Math Professor Brian Jean thanking him for the great learning experiences he provided
him as a Taft College student and, second, asking for advice as he finishes his doctorate
and pursues a teaching career.
Human Resources
Dr. Robert Meteau reported that, as the new Director of Human Resources some of his
initial activities have included meeting with the faculty and classified union leadership,
developing goals for the HR staff, and working on expanding professional development
opportunities.
REPORT OF THE SUPERINTENDENT
Dr. Maloney welcomed Student Trustee Shoshanna Kukuliev. She noted that she
worked with Shoshanna in the Governance Council last year and looks forward to
working with her in her new capacity as Student Trustee.
Accreditation Site Visit
The Accreditation Site Visiting team will be on campus September 29 – October 1st.
Staff are working on preparing an update to the self-evaluation and notifications have
been sent out to those individuals who will most likely be requested to meet with team
members during the visit.
Kern Community Foundation Access Blueprint
Dr. Maloney reported that the College has been invited to participate in “Access
Blueprint” which is an effort for Kern County educators to get together to look at
aligning all programs in order to improve graduation and completion rates in the area.
West Kern Community College District - Regular Meeting September 9, 2015
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REPORTS (continued):
Employment – New Director of Career Technical Education
Dr. Maloney noted that included in the Employment agenda items is a recommendation
to approve the employment of a new CTE Director. She is Diane Baeza who is coming
from Bakersfield College where she manages large grants. She brings a strong
background in our areas of interest in CTE as well as strong industry and curriculum
development skills.
Lastly, Dr. Maloney noted that the announcement of the retirement of a long-time
employee, Debbie Hegeman, is among the resignations on the Employment agenda
item. Debbie has worked at the College for nearly 31 years in many areas. Most
recently she has served as the Executive Assistant to Brock McMurray in
Administrative Services. She will definitely be missed!
EMPLOYMENT
On a motion by Trustee Vaughn and seconded by Trustee Campos, Employment Items
A – E were approved by the following vote (Employment Items A – E (Appendix I & II)
are attached to official minutes):
Yes:
No:
Abstain:
Absent:
Emmanuel Campos, Michael Long, Kal Vaughn and Billy White
None
None
Dawn Cole
NEXT MEETING
The next monthly meeting is scheduled for Wednesday, October 14, 2015, at 5:00 p.m.
ADJOURNMENT
At 6:57 p.m., on a motion by Trustee Campos, seconded by Trustee Vaughn and
unanimously carried, the meeting was adjourned.
Respectfully Submitted:
Kal Vaughn, Secretary