WEST KERN COMMUNITY COLLEGE DISTRICT
MINUTES OF THE BOARD OF TRUSTEES
REGULAR MEETING
July 8, 2015
The regular meeting of the Board of Trustees of the West Kern Community College
District was called to order at 5:01 p.m. by President Billy White. Trustees Emmanuel
Campos, Michael Long and Kal Vaughn were also present. Trustee Dawn Cole was
absent. Superintendent/President Dr. Dena Maloney and Executive Secretary Shelley
Klein were also in attendance.
PUBLIC COMMENT ON CLOSED SESSION ITEMS
No comments were heard.
CLOSED SESSION
At 5:02 p.m. it was moved by Trustee Vaughan seconded by Trustee Campos and
unanimously carried, that the Board convene in Closed Session to discuss the District’s
position regarding the following matters:
A.
B.
C.
D.
E.
F.
Public Employee Appointment/Employment, Government Code Section 54957
Public Employee Performance Evaluations, Government Code Section 54957
Public Employee Discipline/Dismissal/Release/Reassignment, Government Code
Section 54957
Conference with Legal Counsel – Potential Litigation, Pursuant to Paragraph (4) of
Subdivision (d) of Government Code Section 54956.9 – One Case
Conference with Real Property Negotiators - Property: APN #031-060-14
Agency Negotiator: Superintendent/President
Conference with Labor Negotiators, Government Code Section 54957
Agency Designated Representative: Superintendent/President
Employee Organizations: TC Faculty Association, CSEA Chapter #543 &
Management /Supervisory/Classified Confidential Employees
RECONVENE IN PUBLIC SESSION; ANNOUNCE CLOSED SESSION ACTIONS
At 6:00 p.m., it was moved by Trustee Long seconded by Trustee Campos and
unanimously carried, to reconvene in Public Session. President White reported that no
action was taken during Closed Session.
PLEDGE OF ALLEGIANCE
President White led the pledge of allegiance.
PUBLIC COMMENT ON OPEN SESSION ITEMS
No comments were heard.
West Kern Community College District - Regular Meeting July 8, 2015
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GENERAL COMMUNICATIONS
No communications were presented.
SPECIAL PRESENTATION – Technology Update
Director of Information Services Adrian Agundez made a PowerPoint presentation
entitled “Technology Master Plan Update” (copy attached to official minutes). He
reviewed that the five-year plan was created in 2012 by committee members to
recognize the current status and condition of TC’s technology, find ways to improve
services and budget for equipment upgrades. Among the outcomes of the plan to date
are the classroom equipment replacement plan; implementation of new IBM server
system; classroom upgrades; implementation of electronic financial aid award
disbursement process; implementation of an emergency notification system;
implementation of online transcript ordering process; implementation of a centralized
energy management controller; and creation of a network infrastructure plan.
During the year informational presentations were made on security and data loss and
the legal aspects of technology. Plans for the 2015-16 year include classroom equipment
upgrades, technology updates and an upgrade of the existing college-wide telephone
system which includes such critical functions as student registration, emergency
communications and daily operations of the college community. Future technology
needs include the E911 and network core and maintaining the aging equipment in the
older facilities of the campus.
APPROVAL OF MINUTES
On a motion by Trustee Campos, seconded by Trustee Vaughan and unanimously
carried, the minutes of the Regular Meeting held June 10, 2015 were approved.
NEW BUSINESS
Collective Bargaining – Public Hearing and Possible Approval:
Superintendent/President Dr. Dena Maloney announced that the four initial collective
bargaining proposals were presented at the meeting held June 10, 2015 and that they are
presented at this meeting to provide an opportunity for public comment and possible
approval. She noted that the District practices Interest Based Bargaining which facilitates
a collaborative approach to negotiations and that both the faculty and classified contracts
provide that all terms are open for discussion by mutual agreement.
President White called a public hearing to order at 6:15 p.m. and asked for comments.
Hearing none, he closed the public meeting at 6:16 p.m. On a motion by Trustee Long,
seconded by Trustee Campos and unanimously carried, the following four initial
proposals (New Business Items A – D) were adopted (copies attached to official minutes):
West Kern Community College District - Regular Meeting July 8, 2015
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NEW BUSINESS (continued):
A.
Presentation of the Initial Taft College Faculty Association Collective Bargaining
Re-Opener Proposal with the WKCCD for the 2015/16 Year
B.
Presentation of the Initial Taft College Classified Employee Association (CSEA)
Chapter #543 Re-Opener Proposal with the WKCCD for the 2015/16 Year
C.
Presentation of the Initial WKCCD Collective Bargaining Re-Opener Proposal with
the Taft College Faculty Association (TCFA/CTA) for the 2015/16 Year
D.
Presentation of the Initial WKCCD Collective Bargaining Re-Opener Proposal with
the Taft College Classified School Employee Association (CSEA) Chapter #543 for
the 2015/16 Year
Second Presentation & Request for Approval – Tentative Agreement with the Taft
College Faculty Association Regarding Division Chairperson Selection and Stipends
Dr. Maloney reported that the tentative agreement was initially presented at the June
10th board meeting. The tentative agreement is the product of months of discussion in
the faculty bargaining group and represents the consensus on an option that takes into
consideration the workload associated with the complexities of each division. The
proposed agreement reflects the workload of each division chair based on the number
of full time equivalent faculty (FTEF) within the division, and the stipend amount is
scaled based that number. Division Chairs with larger divisions (based on FTEF) will
receive a higher level of compensation and all chairs, regardless of the number of FTEF,
will continue to receive 20% release time for division chair duties. On a motion by
Trustee Campos, seconded by Trustee Long and unanimously carried, the tentative
agreement was approved (copy attached to official minutes).
First Reading – Updated Board Policy #3410 – Nondiscrimination
Dr. Maloney reported that Board Policy #3410 – Nondiscrimination – had been revised
by the CCLC Board Policy and Procedure Service to reflect new accreditation eligibility
requirements and standards, as well as additional language ensuring the protection of
rights for those who have military or veteran status, or pregnancy.
First Reading – Updated Board Policy #3430 – Prohibition of Harassment
Dr. Maloney reported that Board Policy #3430 – Prohibition of Harassment – reflects
new government code, and now includes sexual acts of violence as a result of new
legislation and regulations. The revised policy is expanded to include unpaid interns or
volunteers as well as employees and students. There is also added language regarding
protected status under the law.
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NEW BUSINESS (continued):
First Reading – Board Policy #7135 – Substitute and Temporary Employees Paid Sick
Leave
Dr. Maloney announced that as of July 1, 2015 the Healthy Workplaces/Healthy
Families Act of 2014 (AB 1522) goes into effect. This impacts all temporary and
substitute employees including student workers. It provides these employees with 24
hours of sick leave per year if eligibility requirements are met. Board Policy #7135
details the eligibility requirements and the process by which employees may use sick
leave. The District has worked with the Kern County Superintendent of Schools Office
in developing the process and preparing the policy.
Information Item – Update of Administrative Procedures
Dr. Maloney reported that staff members have worked to ensure that the Board Policies
are up-to-date, and that administrative procedures are in place. This is an ongoing
process as new regulations and legislation impact local board policies.
Board
Policy #2410 indicates that the Superintendent/President shall annually provide each
member of the Board with any revisions or new policies. A list of updated and new
policies and administrative procedures has been included in the board packet for review.
All officially approved policies and related administrative procedures are available on the
Board of Trustees webpage.
CONSENT AGENDA
A.
Presentation of President’s and Vice President’s Lists for Spring 2015
B.
Request for Approval – (12) Residential Lease Agreements for Off Campus Housing
for Students in the TIL (Transition to Independent Living) Program and the TPSID
(Transition Program for Students with Intellectual Disabilities) Program
C.
Request for Approval – Agreement with the Law Firm of Lozano Smith to Provide
Legal Services with the Establishment of a 5% Discount Upon the Deposit of a
$25,000.00 Prepayment for 2015/16 (Any Deposited Funds Remaining to be Credited
to the 2016/17 Year)
D.
Request for Ratification – 2015/16 Contract Education Services Agreement with
WESTEC (Westside Energy Services Training and Education Center)
E.
Request for Approval – Authorization to Participate in the Community College
League of California Tax Revenue Anticipate Note Program for 2015/16 in the
Amount of $2,725,000.00 (Including Fees and Interest)
F.
Request for Ratification - 2015/16 Renewal of the Statewide Association of
Community Colleges (SWACC) Proforma for Property and Liability Insurance
Coverage, $102,243.00
West Kern Community College District - Regular Meeting July 8, 2015
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CONSENT AGENDA (continued):
G.
Request for Approval – Final Project Proposal (FPP) for the Taft College Vocational
Center
H.
Request for Approval – Agreement with Student Insurance to Provide Accident
Coverage (Anthem Blue Cross and AIG) for TC Students, Athletes, Managers,
Student Trainers and Dependent Children of Students in the TC Children’s Center,
8/1/15 – 8/1/16, $44,612.00
I.
Request for Approval - Resolution Authorizing Agreement with California
Department of Education to Provide Child Care and Development Services
Connected with the State Preschool Program, Contract #CSPP - 5122, 7/1/15 –
6/30/16, $641,519.00
J.
Request for Approval - Resolution Authorizing Agreement with California
Department of Education to Provide Child Care and Development Services
Connected with the Migrant Program, Contract #CMIG - 5005, 7/1/15 – 6/30/16,
$481,141.00
K
Request for Approval - Resolution Authorizing Agreement with California
Department of Education to Provide Child Care and Development Services
Connected with the General Child Care & Development Programs, Contract
#CCTR - 5054, 7/1/15 – 6/30/16, $455,745.00
L.
Request for Approval - Resolution Authorizing Agreement with California
Department of Education to Provide Child Care and Development Services
Connected with the Migrant Specialized Services Program, Contract #CMSS - 5005,
7/1/15 – 6/30/16, $68,732.00
M.
Request for Approval – Agreement with Employers’ Training Resource (ETR) to
Provide Education to Eligible ETR Clients, 7/9/15 – 6/30/16, Eligible Student Fees
Reimbursed by ETR in an Amount Not to Exceed $60,000.00
N.
Request for Approval – AB86 Adult Education Literacy Jumpstart Pilot Project,
7/13/15 – 7/16/15, $3,300 (Instructional Costs), AB86 Funding
O.
Request for Approval – AB86 Adult Education ACT/WorkKeys Pilot Project to,
7/15/15 – 12/31/15, $8,865.00, AB86 Funding
P.
Request for Approval – Memorandum of Understanding with the West Side
Regional Occupational Program to Provide Culinary and Business Workplace
Skills Training, Training to Take Place During Summer Months, $9,355.10, AB86
Funding
West Kern Community College District - Regular Meeting July 8, 2015
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CONSENT AGENDA (continued):
Q.
Request for Approval – HVAC (Heating Ventilation and Air Conditioning)
Agreement with Taft City School District to Provide Inspection, Service and Repair
of TCSD HVAC Equipment, 7/1/15 – 6/30/16, $62.00/Hr. Labor (30 Minute
Minimum), Plus Parts and Supplies
R.
Request for Approval - Vehicle Maintenance Agreement with Taft City School
District to Provide Vehicle Maintenance of Services for TC Vehicles, 7/1/15 –
6/30/16, $62.00/Hr. Labor (30 Minute Minimum), Plus Parts and Supplies
S.
Request for Approval – Activity Request (Facilities Use Agreement) with Taft
Union High School District to Utilize their Soccer Facilities for the TC Men’s and
Women’s Soccer Teams for Practice and Games, 8/3/15 – 12/18/15, $5,000.00 Plus
Weekly Maintenance and Repair to Fields as Needed
T.
Request for Approval – Annual Maintenance Agreement for IssueTrak Work Order
and Inventory Software for Information Technology Department, 8/1/15 – 7/30/16,
$1,925.00
U.
Request for Approval – Student Right-to-Know Subscription Agreement with the
Chancellor’s Office of the California Community Colleges to Facilitate Federal and
State Reporting Requirements, 7/1/15 – 6/30/17, $3,900.00/Year
V.
Request for Approval – AMS.NET Quote #94251 for Technical Support for the
Cisco Network and Telephone System, $2,000.00
W.
Request for Approval – Independent Contractor Agreement with Dr. Cindra Smith
to Facilitate the 2015 WKCCD Board Retreat, 8/21 – 8/22/15, $2,000.00
X.
Request for Ratification – Independent Contractor Agreement with Dr. Toni Rockis
of Granted, Inc., to Develop and Submit the 2015/16 TPSID (Vocational Training)
Grant, 6/11/15 – 6/30/15, $7,500.00
Y.
Request for Ratification – Independent Contractor Agreement with Dr. Toni Rockis
of Granted, Inc., to Develop and Submit the 2015/16 TPSID (Vocational Training)
Grant, 7/1/15 – 9/30/15, $7,500.00
Z.
Request for Approval – Event Rental Agreement with the Fort Preservation Society
for Rental of the Auditorium for the 2015/16 Welcome Breakfast, 8/21/15, $200.00
Z.1. Ratification and Confirmation June 2015 Vendor Check & Purchase Order
Registers
West Kern Community College District - Regular Meeting July 8, 2015
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CONSENT AGENDA (continued):
Z.2. Routine Personnel Items:
1.
Request for Conference Attendance and Expenses as of July 1, 2015
On a motion by Trustee Vaughan, seconded by Trustee Campos and unanimously
carried, Consent Agenda Items A – Z.2. were approved as presented (materials related
to items A – Z.2. are attached to official minutes).
PUBLIC COMMENTS ON ITEMS OF GENERAL INTEREST
No comments were presented.
REPORTS FROM STAFF AND STUDENT ORGANIZATIONS
Financial Reports
The following financial reports were presented for information (copies attached to
official minutes):
1.
2.
3.
4.
5.
Revenue Accounts (Account Level 1) FY 2014/15
Expenditure Accounts (Account Level 1) FY 2014/15
Expenditure Detail of $10,000.00 or Greater, June 2015
Student Organization and Special Accounts, June 2015
Funds Deposited in County Treasury, June 2015
Trustee Reports
President White reported that he had attended the recent TPSID Employer’s Luncheon.
He was very pleased that representatives from Frito Lay made a commitment to
provide transportation to their facility for one of the students who will be graduating.
He also attended the TIL Graduation at which one of the parents gave a great speech.
He noted that all of the end-of-year activities at the College were well done and he
enjoyed attending them.
Instruction
Vice President of Instruction Mark Williams reported that successful searches were
conducted for the positions of Associate Professor of Life Science and Associate
Professor of History.
Student Services
Vice President of Student Services Darcy Bogle thanked Adrian Agundez for his
Technology Update presentation earlier in the evening and for his assistance with the
technology services in the dormitory area throughout the year.
West Kern Community College District - Regular Meeting July 8, 2015
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REPORTS (continued):
Ms. Bogle reported that the first of two Cougar Days (one-day registration events) is
scheduled for July 9th. Typically 100 students are served at these events. The second
Cougar Day is scheduled for August 4th. Upon checking student data, she found that
students previously served on Cougar Day have a retention rate of 80% and 70% have
maintained a grade point average of 2.0 or above. She, along with a campus-wide
committee, has been working on a new web design which will include an updated logo
and design enhancements.
REPORT OF THE SUPERINTENDENT
Recent Activities/Events
Dr. Maloney reported one of the many activities she is involved with is the preparation
of a new TPSID grant proposal. TC Foundation Executive Director Sheri Horn Bunk
has lined up several tours of the TIL Building Complex with follow-up luncheons.
Earlier in the day she met with a representative from P.G.&E. and last week met with
representatives from AERA Energy.
Accreditation Self-Evaluation
Dr. Maloney reported that she and staff members have been hard at work finishing up
the Self-Evaluation document. It must be received by the site visit team members and
ACCJC by July 28th. She noted that the University of California is offering new transfer
agreements with the community college system. Some of the fields of study are those
TC offers as well, and it should be easy to put them together.
Upcoming Events
The state budget has been passed and she and Executive Vice President of
Administrative Services Brock McMurray will attend a budget meeting on the 20th in
Riverside. Several faculty members are attending the Academic Senate Curriculum
Institute, including the incoming President Professor Geoffrey Dyer. Lastly, she noted
that a graduation ceremony is scheduled for student inmates at the Taft Correctional
Institution on July 17th.
EMPLOYMENT
On a motion by Trustee Campos and seconded by Trustee Long, Employment Items A –
D were approved by the following vote (Employment Items A – D (Appendix I & II) are
attached to official minutes):
Yes:
No:
Abstain:
Absent:
Emmanuel Campos, Michael Long, Kal Vaughn and Billy White
None
None
Dawn Cole
West Kern Community College District - Regular Meeting July 8, 2015
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NEXT MEETING
The next monthly meeting is scheduled for Wednesday, August 12, 2015, at 5:00 p.m.
ADJOURNMENT
At 6:35 p.m., on a motion by Trustee Long, seconded by Trustee Campos and
unanimously carried, the meeting was adjourned.
Respectfully Submitted:
Kal Vaughn, Secretary