University of Wisconsin-La Crosse
Office of Budget & Finance
Auxiliary Budget Planning Assumptions
Fiscal Year 2013-14
The following budget planning assumptions are to be used to complete the FY2013-14 budget.
These assumptions will be updated as more information becomes available from UW System
Budget Planning, UW-La Crosse campus cost centers, and the State of Wisconsin. The budget
planning assumptions call for UW-La Crosse to hold its overall FY2013-14 auxiliary budget to
FY2012-13 levels except for mandated cost increases. Salary and FTE budgets for FY2013-14
should remain at the same level as FY2012-13. Final budget requests are due in the Office of
Budget & Finance by December 14, 2012.
1.
Reporting Threshold
Segregated Fees reporting threshold will have a maximum of 3% for FY2013-14. The budget
planning assumptions call for UW-La Crosse to hold its overall FY2013-14 auxiliary budgets to
FY2012-13 levels except for mandated cost increases.
2. Fringe Benefits
For currently filled positions, use a rate that reflects your actual costs. For vacant positions, please
use:
47.80% Unclassified positions
65.75% Classified positions
31.35% for Graduate Assistants
0.85% for Student Help
14.30% for LTE
3. Enrollments
The enrollment targets for budget planning in FY2012-13 are provided below and will be updated
for the FY2013-14 budget planning assumptions.
Fall 2012
UG
GR
8,649
526
9,175
FTE
Spring 2013 FTE
Summer 2012 FTE
7,959
484
8,443
1,283
494
1,777
The freshmen enrollment target for Fall 2013 is 1950 with a transfer student target of 500.
4. Health Insurance
Health Insurance premiums are projected to decrease approximately 1% effective January 1, 2013.
5. Interest Income
The State investment fund earning rates averaged .1488% as of June 30, 2012.
6. Pay Plan
A Pay Plan will be included in all budgets for FY13-14 based on planning assumptions for 2% of
unclassified, classified staff and graduate assistants. Actual compensation increases will not be
known until later in the budget process.
7. Chargebacks
There are a number of miscellaneous chargebacks that are distributed by funding source to assess
a fair share of the cost to auxiliary operations. The auxiliary chargebacks for FY2013-14 are as
follows:
Total
Expenses
(FY12 Totals)
Percentage
System
Assessment
Common
System
Off. of Safety
Loss and
Prevention
Residence Life
12,397,707
37.56%
5,217
321,920
9,578
University Centers
2,612,254
7.91%
1,099
67,830
2,018
Food Service
8,577,641
25.99%
3,610
222,728
6,627
Child Care
500,467
1.52%
211
12,995
387
REC Center
2,026,068
6.14%
853
52,609
1,565
Rec Sports
392,656
1.19%
165
10,196
303
Counseling Center
626,392
1.90%
264
16,265
484
2,068,395
6.27%
871
53,708
1,598
Athletics
961,090
2.91%
404
24,955
742
Stadium Complex
452,231
1.37%
190
11,743
349
Parking
928,786
2.81%
391
24,117
718
1,464,541
4.44%
616
38,028
1,131
TOTAL
33,008,231
100.00%
13,891
857,094
25,500
Unit
Total
Compensation
(FY12 Totals)
Percentage
OSER
Workers
Compensation
Liability
Residence Life
2,983,645
32.24%
16,691
39,804
19,935
University Centers
Unit
Health Center
Continuing Ed
1,368,385
14.79%
7,655
18,255
9,143
Food Service
363,199
3.92%
2,032
4,845
2,427
Child Care
419,469
4.53%
2,347
5,596
2,803
REC Center
629,548
6.80%
3,522
8,399
4,206
Rec Sports
332,264
3.59%
1,859
4,433
2,220
Counseling Center
574,294
6.21%
3,213
7,662
3,837
1,571,057
16.98%
8,789
20,959
10,497
Athletics
191,728
2.07%
1,072
2,558
1,279
Stadium Complex
53,074
0.57%
297
708
355
Parking
212,795
2.30%
1,190
2,839
1,422
Continuing Ed
554,557
5.99%
3,102
7,398
3,705
8,699,458
100.00%
51,769
123,456
61,829
Health Center
TOTAL
Total Revenue
(FY12 Totals)
Percentage
PeopleSoft
Auxiliary
Chargeback
Residence Life
12,262,817
35.76%
95,111
326,016
University Centers
2,547,823
7.43%
19,761
67,736
Food Service
9,095,823
26.52%
70,548
241,819
Child Care
538,787
1.57%
4,179
14,324
REC Center
1,851,606
5.40%
14,361
49,226
Rec Sports
388,541
1.13%
3,014
10,330
Counseling Center
626,941
1.83%
4,863
16,668
1,860,755
5.43%
14,432
49,470
Athletics
715,930
2.09%
5,551
19,033
Stadium Complex
379,990
1.11%
2,947
10,102
Parking
803,874
2.34%
6,235
21,372
Bookstore
166,877
0.49%
-
4,437
Textbook
1,782,038
5.20%
13,822
47,377
Continuing Ed
1,273,834
3.71%
9,880
33,865
34,295,636
100.00%
264,704
911,775
Auxiliary Unit
Health Center
Total
8. Municipal Services and Property Premium
Municipal Services and Property Premium are projected to increase 2.0% for FY2013-14.
Square Footage
of Building
Percentage
Property Premium
Municipal Services
University Centers
139,230
11.35%
11,174
14,622
Food Service
64,312
5.24%
5,161
6,754
REC Center
100,153
8.16%
8,038
10,518
Athletics
42,568
3.47%
3,416
4,470
Child Care Center
8,585
0.70%
689
902
Residence Life
840,317
68.50%
67,441
88,249
Stadium
31,507
2.57%
2,529
3,309
-
-
-
85,882
1,195,165
100.00%
98,448
214,705
Auxiliary Unit
Municipal Seg Fee
TOTAL
9. State Accounting System (WISMART)
The State Accounting System is expected to increase by 2.0% for FY2013-14.
Total
Supplies/Capital
(FY12 Totals)
Percentage
WISMART
Work Center
5,200,037
28.83%
9,617
289
758,257
4.20%
1,402
42
7,954,530
44.11%
14,709
441
Child Care
78,123
0.43%
144
4
REC Center
851,914
4.72%
1,575
47
Rec Sports
60,482
0.34%
112
3
Counseling Center
52,098
0.29%
96
3
Health Center
498,121
2.76%
921
28
Athletics
775,878
4.30%
1,435
43
Stadium Complex
256,679
1.42%
475
14
Parking
323,324
1.79%
598
18
1,225,979
6.80%
2,267
68
18,035,422
100.00%
33,351
1,000
Auxiliary Unit
Residence Life
University Centers
Food Service
Continuing Ed
Total
10. WIAC
The WIAC assessment is projected to be $30,000 (applied to Athletics only).
11. Student Help
The student help minimum rate is $7.25 per hour. The student payment schedule for FY2013-14 should
remain constant from FY2012-13.
12. Graduate Assistants
Graduate Assistantships may be offered from 33% for 14 hours work per week up to 50% for 20 hours
per week. Stipends for Graduate Assistantships are based upon the amounts scheduled for the period
during which the assistantship begins.
Estimated rates for FY2014:
FTE
Academic
33%
$ 6,816
50%
$10,327
FTB
$20,653
Annual
$ 8,330
$12,621
$25,242
One Semester
$3,408
$5,164
13. IT Auxiliary Positions
IS TECH SERV SR2
$46,863
Salary
Fringe
Total
Food Service
45.00%
21,109
12,884
33,993
Residence Life
30.00%
14,073
8,589
22,662
Counseling & Testing
10.00%
4,691
2,863
7,554
Health Center
10.00%
4,691
2,863
7,554
REC Center
5.00%
2,299
1,432
3,731
Total
100.00%
46,863
28,631
75,494
IS TECH SERV SR1
$49,642
Salary
Fringe
Total
University Centers
45.00%
22,339
7,664
30,003
Health Center
20.00%
9,928
3,406
13,335
Counseling & Testing
15.00%
7,446
2,555
10,001
Athletics
10.00%
4,964
1,703
6,667
Rec Sports
10.00%
4,964
1,703
6,667
100.00%
49,642
17,031
66,673
Total
1
Desktop Support position (IS TECH SERV SR) based on number of computers in each area and rounded
to the nearest 5%:
Unit
University Centers
Health Center
Counseling & Testing
Athletics
Rec Sports
Number of Computers
85
38
33
24
22
Percentage of Total
42%
19%
16%
12%
11%
2
Application Support position (IS TECH SERV SR) based on amount and scope of applications in each area
and frequency of usage/number of users.
14. FY14 IT Network Operating Costs
Union
Child
Care
Health
Center
REC/
Strength
Res Life
Stadium
Whitney
Center
Equipment
3,774
944
944
0
166,913
7,548
1,887
Core Infrastructure
8,057
59
692
3,397
89,890
1,422
2,211
Maint & Supplies
14,767
108
1,267
6,225
176,449
2,606
4,053
Personnel
18,039
131
1,548
7,606
201,259
3,183
4,952
TOTAL
44,636
1,241
4,450
17,227
634,510
14,759
13,104
Description
15. Five-Year Reserve Spending Summary
The five-year reserve spending plan should only include those projects that have been reviewed and
confirmed with Facilities, Planning and Management (FP&M) for timelines and project costs. Equipment
should reflect equipment purchases that are actually planned to be purchased in each of the five years
for each operation.
Building commission projects should only include those projects that have been reviewed and
confirmed by FP&M and approved by the Board of Regent and State Building Commission approval.
The five-year plan should reflect those projects originally planned for completion during FY2013-14 plus
any adjustments for those project originally planned for completion during FY2012-13 that were
subsequently deferred.
16. CBORD Annual Charges
Annual charges for CBORD are in place to cover maintenance costs, travel/training for staff,
repair/replacement of equipment, contingency and a portion to cover a future new server purchase for
the system. Charges are allocated to entities based on upon the departments’ percentage of the total
cost of equipment.
Percentage on Cost
of Equip
Annual Costs
Residence Life
27.20%
11,589
University Centers
2.38%
1,014
Dining Services
41.57%
17,710
Bookstore
0.06%
25
Rec Sports
0.65%
276
REC Center
6.86%
2,924
Athletics
0.47%
202
Unit
Total
33,740
17. City Fire Inspection Charges
The City of La Crosse assessed a Fire Inspection charge in FY13 for FY12 inspections. Charges are
projected for FY14 based on slight increases for the inspections on the various PR buildings on
campus.
Unit
FY13 Amount
FY14 Amount
REC Center
555
600
University Centers
684
700
Food Service
369
400
Stadium Complex
275
300
Mitchell Hall (20% Athletics)
196
200
3,549
3,800
5,628
6,000
Residence Life
Total Auxiliary Charge
18. City Storm Water Management Charges
The City of La Crosse has begun assessing a Storm Water Management fee to UWL. The charge
distribution will be based on square footage of building roofs and square footage of parking lots. The
charge is projected to increase 5% for FY14.
Percentage of Sq
Footage
FY13 Amount
FY14 Amount
REC Center
4.42%
2,243
2,355
Cartwright Center
1.67%
844
887
Bookstore (Cartwright)
0.44%
225
236
Dining (Cartwright)
0.67%
338
355
Dining (Whitney Center)
1.75%
890
934
Residence Life
8.96%
4,542
4,768
Parking
48.11%
24,393
25,613
33,475
35,148
Unit
Total Auxiliary Charge
19. Debt Service scheduled to be paid in FY2013-14
Unit
Description
Parking
REC Center
University Centers
Food Service
Residence Life
FY14 Amount
48,465
Building
516,136
Chiller
13,787
Heat Plant
10,726
Building
134,559
Heat Plant
13,110
Open Dining
19,223
Dining Room
39,407
Heat Plant
8,343
Chiller
10,401
Reuter
1,737,276
Chiller
10,816
Heat Plant
87,001
Eagle Hall
2,176,252
Bookstore
19,223
Textbook Rental
19,223
Sports Complex
143,097
Medical HSC
668,833
TOTAL
5,675,878