UWSP Alumni Board Policies
Updated: January 25, 2010
Policy #1: Member at Large
Created by: Exec Committee
Date: August 16, 2005
As a member at large position becomes vacant; the exec board will select an existing
board member to fill this role. The president will approach this person to see if there is
interest and the entire board will vote to approve or deny.
Policy #2: Term expiration
Created by: Exec Committee
Date: August 16, 2005
Updated: January 25, 2010
When terms are set to expire, the Executive Committee will review the activity of Board
Members. The Executive Committee will determine if the Board Member has met the
pre-established requirements set forth by the Nominating Committee. The Executive
Committee will direct the Nominating Committee to send a letter asking the Board
Member to renew or thanking the Board Member for their service. If a Board Member
who is not asked to renew is interested in re-joining the Alumni Board, they need to
contact the alumni office and re-submit their materials after a period of no less than one
term being off the Alumni Board.
Policy #3: Alumni Board member Emeritus Status
Created by: Exec Committee
Date: August 16, 2005
Updated: January 25, 2010
When board members retire, the nominating or awards committee will award emeritus
status to those they decide fit the criteria. Criteria has been adopted and is on file.
Policy #4: Sponsorship
Created by: Exec Committee
Date: August 16, 2005
Updated: January 25, 2010
The Communications Committee will review sponsorship applications as they
aresubmitted. Based on pre-set criteria (located in the sponsorship procedure document)
the Communications Committee will decide if requests will be funded. The total amount
of sponsorship given in one year will be a pre-set budget limit determined by the alumni
office as finances allow. The Communications Committee will report sponsorship
activities at each of the Alumni Board Meetings.
Policy #5: New Board Member review and election process
Created by: Nominating Committee
Date: August 17, 2005
Updated: January 25, 2010
The nominating committee will review potential board members once per year and the
full board will vote on their recommendations at a spring board meeting. The approved
candidates’ terms start with the fall meeting. The alumni office will keep a holding file of
all interested parties and distribute information to the nominating committee before their
annual review session.
Policy #6: Reference Checks for New Board Members
Created by: Nominating Committee
Date: August 17, 2005
In the case of potential board members recommended by other board members, no
reference checks are needed. If an alum expresses interest in joining the board without a
board member nominating them, we will look into reference checks.