0
The Urban League of Portland
OFFICERS
404 COMMUNITY SERVICE CENTER
Richard Kishimoto
Chair
DonnyAdair
Chair Elect
January 13, 1984
718 West Burnside
Portland, Oregon 97209
(503) 224-0151
Bruce Posey
Secret aiy
Joel Smith
Treasurer
Benita Stroughter
Member at Large
BOARD OF DIRECTORS
Nellie Fox
Lisa Manning
Howard McElroy
John Pihas
Linda Rasmussen
Rhobert Shaw
Clair Silver
Ben Talley
Jeaiia Woolley
STAFF
Freddye Petett
President
CarolJ. Lentz
Vice President
Finance andAdministration
Joyce Owens-Smith
Vice President
Programs and Commun ity Services
A NATIONAL
URBAN LEAGUE
AFFILIATE
0
A United Way Agency
MEETING NOTICE
To:
Urban League Board of Directors
From:
Dick Kishimoto, Chairman
Re:
JANUARY MEETING
The January meeting of the Urban League Board of
Directors will be held on Wednesday, January 18, 1984, at
12:00 noon in Conference Room C of the Community
Service Center, 718 West Burnside. Please call Pauline or
Brenda by Wednesday morning and let one of them know if
you will be attending the meeting and whether or not you
would like a lunch ordered for you.
bp
Please note the meeting agenda on the reverse
of this notice.
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
JANUARY 18, 1984
12:00 NOON
CONFERENCE ROOM C -- COMMUNITY SERVICE CENTER
718 WEST BURNSIDE
AGENDA
1.
ROLL CALL
2.
APPROVAL OF MINUTES
3.
COMMITTEE REPORTS
FINANCE
.......................................................................................... JOEL SMITH
ECONOMIC DEVELOPMENT .................................... HOWARD MCELROY
PROGRAM .......................................................................................... JEANA WOOLLEY
PERSONNEL .................................................................................... LINDA RASMUSSEN
NOMINATING
.............................................................................. BEN TALLEY
MEMBERSHIP .............................................................................. BENITA STROUGHTER
ANNUAL DINNER .................................................................. DONNY ADAIR
4.
PRESIDENT'S REPORT
5.
CHAIRMAN'S REPORT
6.
UNFINISHED BUSINESS
7.
NEW BUSINESS
8.
ADJOURNMENT
***
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
JANUARY 18, 1984
The January meeting of the Urban League Board of Directors, held in Conference
Room C of the Community Service Center, 718 West Burnside, was called to order at
12:00 p.m. by Chairman Dick Kishimoto.
The following Directors were in attendance: Dick Kishimoto, Donny Adair, Bruce
Posey, Joel Smith, Skip Collier, Nellie Fox, John Pihas, Rhobert Shaw, Clair Silver,
and Ron Sykes.
The following Directors were absent with excuse: Howard McElroy, Linda Rasmussen,
Benita Stroughter, Ben Talley, and Jeana Woolley.
Staff in attendance were Freddye Petett, Carol Lentz, and Brenda Polk.
The minutes of the December 21st meeting were approved.
Chairman Kishimoto welcomed Skip Collier and Ron Sykes to the Board as new
members.
FINANCE COMMITTEE
Carol Lentz distributed and reviewed the December 31, 1983 Balance Sheet and the
Program Financial Status Report for December 31, 1983.
Howard McElroy will be developing a budget for refurbishing the house which was
donated to the League last year to use as rental property. Carol will research with
the County how to avoid having to pay property taxes if the house is rented out.
Clair Silver suggested that a separate corporation (with a separate Board which would
report to this Board) be set up to administer the rental. Carol indicated that she
may also look at setting up a separate corporation for the building.
There was a brief discussion on placing available savings into long-term investments.
Carol suggested that this not be done until after the move into the new building has
been completed, as money will need to be available for moving costs.
ANNUAL DINNER
Donny Adair reported that a mailing list of approximately 1,300 names has been
compiled -- this includes UL members as well as names submitted by Board members
and interested friends of the League. The first general mailing will go out next
week.
Vern Chatman is putting together a special luncheon for top executives of companies
who purchase tables. This is an effort to garner top-level corporate support, since
many companies purchase tables, but the top executives do not attend the dinner. A
commitment has been received from U.S. Bank and I.B.M. to co-sponsor the luncheon.
A goal of fifty corporate tables has been set.
Margaret Strachan has agreed to send letters of support regarding the dinner to city
and public officials. Kay Toran will do a similar mailing to all state officials and
managers. Tentative commitments to attend the dinner have been received from both
the governor and the mayor.
Donations of various items to help defray the cost of the dinner are still needed,
particularly the printing of invitations, tickets, and programs.
The next committee meeting will be February 1st from 7:30 - 8:30 a.m. at Emanuel
Hospital. All interested Board members are encouraged to attend.
ECONOMIC DEVELOPMENT COMMITTEE -- (BUILDING ACQUISITION)
As reported last month, Carol Lentz indicated that the developer for the new building
will be Devcorp of Oregon, Inc., the general contractor will be Silco Construction,
and the architect will be the firm of Unthank, Seder, and Poticha. Recommendations
on the sub-contracts have been submitted and 21 percent of the sub-contracts which
have been identified are ear-marked for minority and female businesses.
An
additional approximate 20 percent of the project will be negotiated contracts, which
the UL has indicated should also be minority contracts -- which would bring MBE and
FBE contracts to 40 percent. Phil Eder is scheduled to sign the loan papers on
Thursday and the pledge agreement on Friday. Construction is scheduled to start
next week and the move-in date is July 1st. Floor plans are available for Board
review.
NOMINATING COMMITTEE
Freddye reported that the Nominating Committee is scheduled to meet in early
February.
PERSONNEL COMMITTEE
Freddye reported that the Personnel Committee is also scheduled to meet in early
February and will review the revised UL Personnel Policy Manual at that time.
PRESIDENT'S REPORT
1.
UL staff members are working closely with POIC in redeveloping the I.B.M.
proposal, which is due to I.B.M. this month. The UL's role in the project will be
intake and placement. Letters have been sent to the three donors who granted
the UL funds for the project, indicating that the League would be supporting
POIC's proposal and requesting that the League be allowed to use the donated
money to support the intake and placement portion of the project.
2.
The Youth Services Department is doing an outstanding job of being on top of
issues and activities throughout the City that relate to young people:
* The Juvenile Services Commission Project staff recently provided excellent
testimony to the 3uvenile Services Commission on the Commission's proposed
change in funding focus and explaining why the League opposed the proposed
change and how the change would impact youth in Northeast Portland.
* It has been decided that the allocation formula the City of Portland is
developing relative to the funding of youth service centers will only affect new
money coming into the City, and the dollars which are already here will
continue to be allocated as they are. However, there is no new money at this
time and, additionally, this decision still does not deal with the fact that the
allocation formula as it now exists has no rhyme nor reason and does not deal
with the issue of fairness.
3.
Contracts for senior centers will not go up for competitive bid for the next
4.
3oyce Owens-Smith continues to work on the planning for the McConnell-Clark
Foundation grant for an In-school Academy. The article in today's Oregonian
regarding the project is inaccurate, as it gives credit for bringing the project to
fiscal year as was originally announced and instead will be negotiated contracts.
Portland to the Regional Youth Employment Council rather than the Urban
League and lists the League as a sub-contractor. The article is also premature,
since the League was awarded a one-year $5,000 grant by the NUL to plan the
project, which according to the NUL does not automatically mean that the grant
will be awarded to the PUL. Tom Nelson, Director of the Regional Youth
Employment Council (who the comments in the article are attributed to),
indicated that the information in the article is not what he gave to the reporter.
gian to clarify the article.
Freddye will be contacting Bill Hilliard at the
5.
Bill Gordon, who is in the Masters Program at PSU, will be serving as an intern
6.
Last week Freddye, Chairman Kishimoto, and Carol Lentz attended the NUL
Urban Institute Symposium on Economic Development for Community-Based
Organizations in Los Angeles. It was a two-day program that featured speakers,
at the League. He will be perform some special projects for the League -- one
will deal with developing a budget for the' new building and the other will deal
with the League's classification study.
mainly from the West Coast, who are actually doing economic development within
their communities. Freddye indicated that one of the messages received from
the symposium was that professional staff are necessary to develop economic
development projects -- projects should not be undertaken with existing staff or
volunteers because most projects take a long time to develop and need personal
attention that someone doing it on the side cannot provide. For this reason,
Freddye said that she will be looking at funding for staff for any future
economic development projects.
Carol added that three other points came across very clearly:
* There is a definite difference between community development and economic
development: Community development means activities which the League
provides technical assistance or support for and the community benefits from.
Economic development means activities which bring revenue into the
organization.
* The three M's for a successful economic development project are:
Money,
Management, and Marketing.
* Any good economic development project is based upon partnerships between the
non-profit agency, the private sector, the funding sources, and the community.
Without those four elements an economic development project sponsored by a
non-profit organization has a very good chance of failing.
7.
In December the LIEAP program (staff of six) saw a total of 1,375 people. Of
the 1,375 persons, only 37 were denied services, which means that full intake
services were provided to the other 1,338 people, for a total of $234,500. LIEAP
staff does a lot of work in a very short period of time and are doing a great
job.
8.
The budget presentation to the United Way Allocations Panel has been scheduled
for March 6th at 2:30 p.m. In addition to UL staff members, the Chairman and
one other Board Member traditionally make up the presentation team.
A
volunteer from the Board is needed and that person should contact Freddye as
soon as possible.
CHAIRMAN'S REPORT
1.
The Economic Development Symposium in L.A. was very well put together, the
presenters were very good, and it was good to learn of the federal and state
dollars which are available to non-profit organizations. The message was very
clear from 3ohn 3acob that if resources cannot be pulled together to follow a
project through to completion, do not undertake it.
(
2.
It was moved and seconded (Fox-Pihas) that
e to the N U
Cleveland. Ohio (July 28 - August 1. 1984). The motion Dassed.
It was moved and seconded (Adair-Fox) that the Chair Elect who is selected in
April be the alternate delegate. The motion passed.
3.
The Urban League of Southern Nevada will host a fund raising dinner on February
3,
1984 at Ceasar's Palace in Las Vegas.
This fund raiser is to establish an
Urban League affiliate; Wayne Newton is the honorary chairman.
4.
According to correspondence received from the NUL, the Portland UL is up-todate on its national dues.
The meeting adjourned at 12:55 p.m.
Submitted by,
Reviewed and Approved by,
cbL Pk
BRENDA POLK, Executive Secretary
Urban League of Portland
BRUCE POSEY, Secretary
Urban League Board of Directors
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
FEBRUARY 15, 1984
The February meeting of the Urban League Board of Directors, held in Conference
Room A of the Community Service Center, 718 West Burnside, was called to order at
12:10 p.m. by Chairman Dick Kishimoto.
The following Directors were in attendance:
Dick Kishimoto, Donny Adair, Skip
Collier, Linda Rasmussen, and Ron Sykes.
John Pihas, Bruce Posey, Clair
Silver, Joel Smith, Benita Stroughter, Ben Talley, and Jeana Woolley.
The following Directors were absent with excuse:
The following Directors were absent without excuse:
Nellie Fox and Rhobert Shaw.
Staff in attendance were Freddye Petett, Carol Lentz, and Brenda Polk.
The minutes of the January 18th meeting were not approved, as a quorum was not
present.
FINANCE COMMITTEE
Carol Lentz distributed and reviewed the Program Financial Status Report for January
31, 1984.
She stated that everything is on target.
Carol also reported that as a
result of changing payroll systems, January was one of the highest months to-date of
interest earned.
The new payroll system allows the money to cover payroll
(approximately S42,000) to be kept in the investment account until the day before pay
day, which results in 20-25 days of interest. Interest in January was $1,500, an
approximate $600 difference from the amount of interest previously earned per
month.
PERSONNEL COMMITTEE
Linda Rasmussen reported that she and Freddye met last week. The committee will
be working on Freddyets evaluation and reviewing the revised UL Personnel Policy
Manual.
Chairman Kishimoto appointed Skip Collier to serve on the Personnel Committee.
The Committee members are Linda Rasmussen (Chair), Donny Adair, and Skip Collier.
ECONOMIC DEVELOPMENT COMMITTEE
Carol Lentz reported that the Urban Plaza renovation is on schedule. The press
walk-through of the building, held last week, was a success and the response of the
media was excellent.
Carol will be contacting Emanuel Hospital regarding the possibility of the UL using
some of the vacant space owned by Emanuel accross the street from the building as
a parking lot. Donny Adair stated he will introduce Carol to Emanuel Vice President,
Joe Henry, who is in charge of campus planning.
Carol also reported that there are two other buildings in Northeast Portland, which
are earmarked for rehabilitation by PDC, and the owner is looking for a situation
similar to the Urban Plaza. Carol further stated that she has received four calls in
the past week seeking space to rent in the new building; which indicates a need for
incubator type projects for small businesses.
PROGRAM COMMITTEE
Freddye reported that the Program Committee has nominated Charles Bolden for the
NUL Regional Volunteer Services Award. Mr. Bolden has been an active vounteer
with both the CSA and the Employment Programs for the past several years. His
nomination will be placed in competition with nominations from Urban Leagues in the
rest of the Western Region. Regional nominations will be reviewed by a panel of
judges and the winner will be announced at the NUL Western Regional Conference in
April.
NOMINATING COMMITTEE
(
Freddye Petett reported that she and Ben Talley (Nominating Committee Chair) met
last week. Freddye has submitted a list of people who have expressed interest in
serving on the Board. Board members are encouraged to submit nominations as soon
as possible. Recommendations for new Board Members will be brought to the March
Board Meeting for approval and successful candidates will be introduced at the Annual
Dinner.
Four Board Members complete their first term this year, but are eligible for reelection -- Donny Adair, Joel Smith, John Pihas, and Rhobert Shaw.
Four Board Members complete their second term this year, and are not eligible for
re-election -- Dick Kishimoto, Clair Silver, Benita Stroughter and Jeana Woolley.
Freddye stated that one item which was omitted when the Constitution was revised
last year was the clause allowing a Board Member serving as Chair at the end of
his/her second consecutive term to be re-elected for one additional year before
rotating off the Board. She indicated that the Nominating Committee will be
recommending that Chairman Kishimoto serve an additional year even though this
situation is no longer provided for in the Constitution.
ANNUAL IMNNER COMMITTEE
Donny Adair reported that a tentative itinerary has been developed for Bill Berry and
was sent to him for his approval.
The schedule includes a reception, a press
conference, a luncheon, a family session, a speaking engagement at the University of
Portland, and the Annual Dinner.
The following committee meeting schedule has been established:
February 22nd,
March 7th, March 20th, and April 10th -- all meetings will be at 7:30 a.m. at
Emanuel Hospital.
Belton Hamilton will be contacting former Board Members to make them aware of
the dinner. Skip Collier will be coordinating ticket sellers. Letters of invitation
have been sent to Governor Atiyeh and Mayor Ivancie. Nellie Fox, Margaret
Strachan, and Kay Toran have agreed to send special support letters to their friends
and constituents.
Tickets are now availabe for Board Members to sell ($25.00 each); they can be
obtained from Donny or at the UL Main Office. The initial of the seller should be
put on the blank line on the face of the ticket. People who want to purchase tables
should be referred to the UL Main Office (224-0151). Tables of ten will be reserved
seating and individual purchases will be open seating. Unsold tickets must be
returned to the Urban League.
PRESIDENT'S REPORT
1.
The joint POIC/Urban League IBM proposal has been completed, although POIC
is still negotiating with IBM on the type of equipment and services IBM will be
able to provide.
2.
Community Services
* The Energy Assistance Program is still going strong. The program should
phase down within the next month, as program personnel are scheduled to
terminate at the end of February.
* A private citizen has made Freddye aware of a major communication problem
which has developed between the UL and the staff of St. Vincent De Paul,
who have been saying that the UL's Energy Assistance Program is not serving
the community, and that St. Vincent De Paul will be competing against the
UL for future energy assistance dollars. Freddye will be making contact with
the Executive Director of St. Vincent De Paul, and if UL Board Members
have personal contacts with anyone from St. Vincent De Paul's Board, it would
be helpful if the subject was discussed. A list of St. Vincent's Board is being
obtained.
3.
Youth Services
* The Juvenile Services Commission contract is being renegotiated, as a result
of the problems which occurred surrounding the start-up of the project.
According to the evaluations received from the Juvenile Services Commission,
the project is now on target. However, approximately 45 days ($15-20,000) of
the contract were withdrawn by the 3uvenile Services Commission.
The
contract renegotiation involves restoration of the withdrawn funds in order to
hire staff to meet the requirements of the contract.
* The proposal for the In-School Academies Project was submitted to the NUL
February 1st. Staff persons from the Edna McConnell Clark Foundation will
be in Portland in March for a site visit.
* Portland has been selected as one of the cities eligible to submit proposals to
the NUL for the computers which were donated by Xerox at last year's NUL
Conference. The computers will go directly to the school district in each
city, with support provided from the local affiliate. Dr. Prophet is interested
in the submitting a proposal and will begin work on it as soon as the RFP is
received.
4.
Senior Services
* Program activities are going very well.
* A potential issue will be moving the Senior Service Center to the new
A meeting has been scheduled with Commissioner Mccoy (since she
was very much involved in SSC moving to its present location), and one will
be scheduled with Senior Adult Service, Inc. (the group that owns the building
SSC is now housed in) to discuss the move.
building.
5.
Dick Kuczek, UL Research Director, supplied the statistics for the recent
gnia relative to the future growth of the
article which appeared in
minority population in Oregon.
6.
A contract has been signed with Reid Linney of Peat, Marwick, Mitchell and
Co. to perform the UL classification study.
7.
The State of Black America, 1984 has been released. Dr. Derrick Bell, of the
University of Oregon Law School, wrote one of the articles.
8.
The full staff retreat is scheduled for March 8-10 at Silver Creek Falls
Conference Center.
9.
10.
Bring your
A Board retreat needs to be planned for some time this year.
calendars to the next Board Meeting so a date can be selected.
The deadline for nominations for the NUL Board is March 12th.
be submitted to the Main Office as soon as possible.
Names should
ANNOUNCEMENTS
Donny Adair reported that the 3efferson HS Career Day is scheduled for February
Approximately 40 business representatives will be participating.
geared toward the sophomore class and will last one-half day.
28th.
The seminar is
Nike has agreed to be the major sponsor for the 1984 UL Tennis Tournament. They
will provide tee-shirts and shoes. It is planned that the tournament will take place
on the grass courts at Raleigh Hills Racquet Club.
The meeting adjourned at 12:55 p.m.
Submitted by,
'
CClQ
fA
BRENDA POLK, Executive Secretary
Urban League of Portland
Reviewed & approved by,
BRUCE POSEY, Secretary
Urban League Board of Directors
B
The Urban League of Portland
OFFICERS
404 COMMUNITY SERVICE CENTER
718 West Burnside
Portland, Oregon 97209
Richard Kishimoto
Chair
DonnyAdair
ChairElect
(503) 2240151
March 15, 1984
Bruce Posey
Secretary
MEET1 NGRE MINDER
Joel Smith
Treasurer
BenitaStroughter
Memberaf Large
To:
Urban League Board of Directors
From:
Dick Kishimoto, Chair
Re:
March Meeting
BOARD OF DIRECTORS
Nellie Izox
Lisa Manning
Howard McElroy
JohnPihas
Linda Rasmussen
RhobertShaw
clairSilver
BenTalley
JoanaWoolley
Th!!
FreddyePetett
president
CarolJ.Lontz
Vice President
FinanceandAdministratiOn
Joyce Owens-Smith
VicePresident
Pro grams and CommunityServices
This is to remind you that the next meeting of the
Urban League Board of Directors will be held Wednesday,
March 21, 1984, beginning at 12:00 noon in Conference
Room A of the Community Service Center, 718 West
Burns ide
If you haven't returned your response card, please
call Pauline or Brenda (224-0151) and let one of them
and if yes,
know whether you will be attending
what type of sandwich you would like ordered for you.
If your name appears on the agenda, please have your
If you are not able to attend the
report ready.
meeting, please arrange for one of your committee
members to make your report.
Also, don't forget to bring your calendar to the meeting, so we can schedule our retreat.
ANATIONAL
URBAN LEAGUE
AFFILIATE
PLEASE NOTE THE MEETING AGENDA ON THE REVERSE OF THIS
NOTICE.
DK/bp
Enclosures --
Presidents February Monthly Report
February Program Financial Status Report
A United Way Agency
(OVER)
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
MARCH 21, 1984
12:00 NOON
CONFERENCE ROOM A -- COMMUNITY SERVICE CENTER
718. WEST. BURNS IDE
AGENDA
1.
ROLL CALL
2.
APPROVAL OF MINUTES
3
COMMITTEE REPORTS
o FINANCE ----------------------------- JOEL SMITH
o PROGRAM ----------------------------- JEANA WOOLLEY
o PERSONNEL
------------------------- LINDA RASMUSSEN
o NOMINATING -------------------------- BEN TALLEY
o MEMBERSHIP -------------------------- BENITA STROUGHTER
o ANNUAL DINNER ---------------------- DONNY ADAIR
4.
VOTE ON PROPOSED BY-LAWS CHANGE
5
PRESIDENTS REPORT
6.
CHAIRMAN'S REPORT
7.
UNFINISHED BUSINESS
8.
NEW BUSINESS
9.
ADJOURNMENT
*
*
*
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
MARCH 21, 1984
The March meeting of the Urban League Board of Directors, held in Conference
Room A of the Community Service Center, 718 West Burnside, was called to order at
12:10 p.m. by Chairman Dick Kishimoto.
Dick Kishimoto, Donny Adair, Nellie
Fox, Linda Rasmussen, Rhobert Shaw, Clair Silver, Ron Sykes, Ben Talley, and 3eana
The following Directors were in attendance:
Woolley.
The following Directors were absent with excuse:
Posey, loel Smith, and Benita Stroughter.
Skip Collier, 3ohn Pihas, Bruce
Staff in attendance were Freddye Petett, Carol Lentz, 3oyce Owens-Smith, and
Brenda Polk.
The minutes of the February 15th meeting were approved. However, as a point of
clarification, 3eana Woolley stated that the Nominating Committee felt the discussion
on Dick Kishimoto serving an additional year was more appropriate for the full Board,
and so did not address the issue at their meeting.
FINANCE COMMITTEE
The February Program Financial Status Report was mailed prior to the meeting.
Carol Lentz reported that the most significant point on the report is that the general
operating fund income is a little above what was anticipated at this point in the year
and year-to-date expenditures are running less; there will probably be a surplus in the
general fund again this year, especially if the Annual Dinner is profitable.
ANNUAL DINNER COMMITTEE
Donny Adair reported that Bill Berry will arrive in Portland on Tuesday, April 17th
and will stay through Saturday, April 21st; he will stay at the home of Shelly Hill.
Mr. Berry's itinerary includes:
* Lecture before three classes at the University of Portland - (Wednesday)
* Reception at Shelly Hill's home -- 8:00 p.m. - 10:00 p.m. - (Wednesday).
* Luncheon for corporate executives, co-sponsored by IBM and U.S.
Bancorp at Lloyd Center Red Lion - (Thursday).
* Reception sponsored by Southland Corporation at 1antzen Beach Red Lion
-- 6:30 p.m. - 7:30 p.m. - (Thursday). (For special guests, Board, staff).
* Annual Dinner -- 7:30 p.m. at 3antzen Beach Red Lion - (Thursday).
* Urban League Family Session -- 2:00 p.m. at Urban League N.E. Office (Friday).
A letter has been drafted which will go to 150 corporations, inviting their CEO's to
the luncheon on Thursday. The purpose of the luncheon is to provide an update on
Urban League activities and hopefully motivate members of the corporate community
to join with the League in various ventures (i.e. the Urban Plaza, the Academies
Program).
Bill Berry's topic for the luncheon will be "The Corporate Role in
It is also hoped that participation in the luncheon will help to
increase table sales for the Annual Dinner. An intense telephone campaign will be
undertaken to help insure the success of the luncheon, and Board members will be
called upon to mal<e follow-up calls to the CEOs after the letters have been mailed.
(Linda Rasmussen, Ron Sykes, and leana Woolley volunteered to make some of the
Community Affairs".
calls.)
Ten-second public service announcements have been produced by KPTV-TV and have
been distributed to the other TV stations; in addition, a press release is being readied
for distribution to the media. Approximately 1,300 invitations to the Annual Dinner
have been mailed, and 600 more are scheduled to be mailed.
The program, which will be printed on the inside cover of the Annual Report,
includes the following:
* Master of Ceremonies
* Invocation
................................................
.................................................................................
* "Lift Ev'ry Voice & Sing"
.......................................
* Greetings ............................................................................ ..
Commissioner Charles Jordan
The Rev. Rodney Page
Led by Youthsound Ensemble
Commissioner Arnold Biskar
Mayor Frank Ivancie
Dick Kishimoto
* Dinner
* Introduction of New Board Chair
..................
Dick Kishimoto
* Presentation of Awards .............
Donny Adair
* Remarks ............. .. ........................................
Freddye Petett
* "Give Us This Day" .........................
Youthsound Ensemble
* Introduction of Speaker
Don Clark
* Keynote Address
* Benediction
.............
...............................
Edwin C. "Bill" Berry
................................ .. ............
3ohn Pihas is developing the Annual Report again this year.
Donny reiterated that Board support will be needed to make the Dinner a success.
Invite your friends and colleagues. Call Michelle Muckey at the UL Main Office for
reservations, especially if someone wants to purchase a table. Carol Lentz stated
that tables cannot be reserved unless a purchase order, check, or some other
verification is received in the office.
Donny also reported that Bill Berry will not accept an honorarium for speaking at the
Dinner (he doesn't accept payment from groups h&s involved with) and he will also be
donating his honorarium from the University of Portland to the League.
3oyce Owens-Smith volunteered to coordinate the Family Session.
PROGRAM COMMITTEE
Jeana Woolley stated there was no report from the Program Committee.
(All of
Jeana's efforts have been focused on the Nominating Committee.)
PERSONNEL COMMITTEE
Linda Rasmussen reported that the Personnel Committee is scheduled to meet
Monday, April 16th. They will be reviewing the UL Personnel Policy and will
In addition, Linda will meet with Freddye and Reid
Linney (of Peat, Marwick, Mitchell & Co.) regarding the League's classification study.
discuss Freddye's evaluation.
NOMINATING COMMITTEE
Ben Talley thanked the members of the Nominating Committee (leana Woolley, Nellie
Fox, and Benita Stroughter) for all their hard work screening the nominations for the
UL Board.
leana Woolley distributed the Nominating Committee's written report (copy attached).
She stated there was some confusion on the committee's responsibilities, as this was
the first time the nomination process has been used since the Constitution/By-laws
change last year.
The second terms of four Board Members expire in April and they are not eligible for
renomination -- Dick Kishimoto, Clair Silver, Benita Stroughter, and leana Woolley.
One Board Member declined renomination for a second term -- 3ohn Pihas. He
indicated that his schedule does not allow time to attend Board meetings and felt
that his slot would be better utilized by someone who could be more active.
However, he will continue to lend support whenever he can.
Criteria areas established included:
* Area of expertise (legal, media, education, research, and finance).
* Available time for meetings.
* Knowledge of the UL.
* Commitment to the types of activities the League is involved in.
* Gender.
Several nominees were not considered because information could not be gathered in
time for the committee to evaluate them and two of the nominees declined
consideration.
Freddye stated that Howard McElroy has resigned from the Board, so there is a sixth
vacancy. It was decided that the committee would bring a sixth nomination to the
Board at the April meeting.
Jeana stated that the committee did not address election of persons to the Advisory
Council.
However, there were a number of excellent candidates who could be
appointed to the Council; eight slots are open at this time.
The Nominating
Committee will convey their suggestions for those appointments to the Board Chair.
The Board Chair will send letters to those candidates who were not selected for
Board appointment, and when appropriate inquire about their availability for service
on the Advisory Council.
Jeana also stated that according to the By-laws, Advisory Council members are to
serve three-year terms and are supposed to rotate off the Council in groups of fives.
Terms of office need to be placed on the existing seven members (who were all
appointed at the same time one year ago). Jeana volunteered to develop a paper
which defines the role of the Advisory Council.
It was moved and seconded (Kishimoto-Adair) that Chuck Long be elected, rather than
Thomas Kelley, as the finance-related person. The motion passed.
It was moved and seconded (Adair-Fox) that the Nominating Committe&s report be
accepted as amended. The motion passed.
It was moved and seconded (Adair-Fox) that the followjpg persons be elected to the
Portland Urban League Board of DirectorsChuck Long, Dr. Barbara Williams, Irwin
Starr, Thane Tienson, and Shirley Minor. The motion passed.
It was moved and seconded (Kishimoto-Woolley) that the following persons be reelected to the Board for second terms -- Donny Adair, Rhobert Shaw, and Joel Smith.
The motion pssed.
Election of Officers:
There are two vacant officer positions -- Chair Elect (Donny
Adair is vacating that position after one year) and Member-at-Large (Benita
Stroughter is rotating off the Board after serving in the position for one year). The
positions of Secretary and Treasurer continue to be filled by Bruce Posey and Joel
Smith respectively (the second year of their terms). It was agreed that replacements
for the two vacant positions would be filled at the April meeting, to allow the
Nominating Committee time to poll the rest of the Board and to confirm
nominations.
it was moved and seconded (Rasmussen-Fox) that Dopy Adair take office as Chair of
the Portland Urban League Board of Directors effective April 1, 1984. The motion
passed.
AMENDMENT TO THE UL CONSTITUTION
Notice of the following proposed amendment to the Constitution was given March 5,
1984 for Board discussion and vote at the March meeting:
Article IV - Board of Directors / Section 4 - Nomination and Election:
The following sentence will be added to the end of the paragraph:
A Board Member serving as Chairman of the Board at the end of his/her
second consecutive term may be re-elected to the Board by the Board for
a term of one year before rotating off, as provided in Section 3 (Term of
Office).
This proposed amendment was not voted on.
After a lengthy discussion, the following proposed amendment to the Constitution -Article IV - Board of Directors / Section 3 - Term of Office was suggested:
The following sentence will be added to the end of the paragraph:
The exception being that the out-going Chair will serve for one year as an
ex officio member (16th member of the Board) with full voting privileges
and will be an official member of the Executive Committee, regardless of
whether his/her term has expired.
PRESIDENTVS REPORT
1.
A very successful UL staff retreat was held at Silver Creek Falls Conference
Center March 8-10. The full staff participated Thursday and Friday and
executive staff members stayed through Saturday.
2.
Donny Adair, Dick Kishimoto, Carol Lentz, and Freddye participated in the
3.
A breakfast meeting was held with Northeast Portland ministers to talk about UL
projects and to get their input on UL activities. The ministers made many
United Way budget presentation last week. It is anticipated that all United Way
agency budgets will be cut approximately 9%. A revised United Way budget will
be submitted to the Board at the May Board meeting.
positive comments about the League and several ministers volunteered their
services on various programs.
4.
Contract Compliance
Carol Lentz distributed and reviewed the newly developed Standard Operating
Procedure for Contract Compliance, which became effective March 1st. This
internal procedure monitors service numbers mandated by funding sources on a
monthly basis as a way to facilitate better management of grants administered
by the UL. (A copy of the procedure is attached.)
Dick Kishimoto passed the gavel to Donny Adair. Donny thanked Dick for the many
services he provided during his two years as Board Chair.
The meeting adjourned at 1:40 p.m.
Submitted by,
6L&1'LICS&
P0-ek
BRENDA POLK, Executive Secretary
Urban League of Portland
Reviewed & Approved by,
BRUCE POSEY, Secretary
Urban League Board of Directors
Attachments:
Nominating Committee Report
SOP on Contract Compliance
UL Program Statistical Report
3uvenile Services Commission Project Summary
March 21, 1984
MEMORANDUM
TO:
FROM:
UL Board of
DirA
Ben Talley,-' of the Nominating Committee
Nellie Fox
Benita Stroughter
Jeana Woolley
The Nominating Committee is pleased to submit its
nominations for the board slots which will be vacated
in April by the following outgoing 2nd term board
members:
Dick Kishimoto, Clair Silver, Benita
Stroughter, and Jeana Woolley. In addition to these
outgoing 2nd term board members, John Pihas has
chosen not run for a second term due to his limited
time for participation in board activities and
The slate of candidates to fill these five
meetings.
vacate board slots is as follows:
Thomas Kelley, Vice-President, Human Resources
Benjamin Franklin Savings and Loan
Dr. Barbara Ivory Williams, Sr. Research Assoc.
Northwest Regional Lab
Irwin Starr, Vice-President/General Manager
KGW Television
Thane W. Tienson, Attorney
Mitchell, Lang and Smith
Shirley Minor, Personnel Analyst
City of Portland Bureau of Personnel
The Nominating Committee had an outstanding roster of
candidates from which to chose. Each candidate was
evaluated against several criteria. These included:
1) Critical skill sets and representation
needs the Committee felt were necessary
for the League's continued development
and progress in the next three years.
The major areas of concern included:
banking/financial services, public relations, media, and legal services.
2) Available time based on other involvements
and commitments.
3) Knowledge of and demonstrated commitment
to the League's objective and activities.
4) The demographics of the present board.
There are several individuals who have not been
proposed for the existing vacant board slots which
the Nominating Committee felt ought to be integrated
into ongoing activities and/or committees because
It is the
of their expressed interest in the League.
Committees intent to address this issue further in
another transmittal.
There are three current board members whose terms
expire in April who the Committee is renominating for
a second term.
These individuals are:
Danny Adair
Rhobert Shaw
Joel Smith
Finally, the Nominating Committee would like to
propose an open nominations process be held at the
March board meeting to identify candidates for board
officer positions for the year of 84-85.
(
Standard Operating Procedure
CONTRACT COMPLIANCE
Purpose:
To maintain an internal monthly monitoring system to insure contract
compliance for all grants administered by the Urban League.
Staff Involved:
Program Director
Vice President for Programs
Vice President for Finance and Administration
President
Director of Research
Forms Involved:
Monthly Statistical Report
Monthly Contract Compliance Analysis
Procedure:
1)
Each month, the Program Director will forward to the Vice
President for Finance and Administration a Monthly Statistical
Report listing the services provided for the month as they pertain
to the services contracted for.
2)
The Vice President for Finance and Administration will complete
the Monthly Contract Compliance Analysis and diseminate a copy
to the Program Director, Vice President for Programs, President
and Director of Research.
3)
Should areas of non-compliance exist, the specific areas will be
highlighted.
4)
If non-compliance occurs, the Vice President for Programs
will
meet with the Program Director to develop a strategy for
correction which will be submitted to the President within 10
working days. This correction strategy will have listed a) a plan
for correction b) a plan for prevention of continuation of the
problem and c) a timeline for implementation.
.5)
6)
Upon approval of corrective action plan, the President will forward
to the Vice President for Finance and Administration the plan for
incorporation into the monthly monitoring system.
Copies of all correspondence from the contractor to the Urban
League (including copies of any statistical reports) will be
forwarded to the Vice President for Finance and Administration,
the Vice President for Programs and the Program Director.
7)
Copies of all correspondence from the Urban League to the
contractor will be provided to the Vice President for Finance and
Administration, the Vice President for Programs and the Program
Director.
URBAN LEAGUE PROGRAMS ANNUAL REPORTS SUMMARY:
Program year 83-84
EMPLOYMENT PROGRAM - George Ranking, Director
Referred to employers
placed on jobs
employer contacts
government contacts
speaking engagements
advocacy/discrimination
complaints
689
127
77
17
18
21
(Northeast Youth Service Center, Juvenile
YOUTH SERVICES - Iris Bell, Director
Services Commission Project, Whitney M. Young Learning Center,Portland Urban Network Project partidipation)
378
NE YSC
120
JSC
45 - 75 uriduplicated
WMYLC
from
July
1,
1983
to
February 29, 1984.)
(These statistics reflect only
SENIOR ADULT SERVICE CENTER - Barbara Blincoe, Director
Recreation
Information & Referral
Outreach
Case Management
Case Management/OPI
Advocacy
Counseling
md. Needs Assessment
232
5,716
127
227
93
77
637
62
(These statistics reflect only from July 1, 1983 to January 31, 1984.)
COMMUNITY SERVICES - Don Allen, Director
Emergency Food
Project Dental Health
Rental Assistance
Emergency Shelter
Hotline I & R
Latino case management
Northeast Energy Fair
Low-Income-Energy-Assistance
558
649
236
388
3,569
54
500+ participants
24 booths/exhibits
4,027 (households)
JUVENILE SERVICES COMMISSION PROJECT SUMMARY:
P.Y. - July, 1984 to June, 1985
The Community Intervention Network for Delinquents (GINO) provides
coordinated intake and assessment, primary intervention, case
management, and secondary intervention services to delinquent
From the moment a Court Counselor or Community Intervenyouth.
tion Counselor identifies that a youth fits the criteria which
determines that he/she is at high risk for placement in a state
training school, CIND assists them in locating the proper array
of services to meet their many needs. The Community Intervention
Counselor arranges for crisis services and shelter care. This
service provided by Harry's Mother also includes referral of
delinquent youth to the Community Intervention Team. Youth
may also be referred directly to the Community Intervention
Team by courts, juvenile department counselors, or anyone else
knowing of target youth who require assistance. The team evaluates the service needs of individual youth based upon a variety
of factors including: seriousness of the offense, supervision
needs, employments needs, mental status, substance abuse background, familybackground and neighborhood support systems. This
team refers each case to appropriate provider agencies who assume
responsibility for the youth's service needs. All agencies providing such services participate on the Community Intervention
Team with court staff and CSD staff. Morrison Center, Mainstream
and the Urban League currently have agreements to participate
Proposed services include case
cooperatively on this team.
management, in-home family treatment, social skills groups,
parent education, alcohol and drug treatmeht, and coordination
with secondary intervention providers.
Secondary intervention services are coordinated through the primary
Secondary intervention services include alintervention agency.
ternative education, alcohol and drug counseling for youth whose
substance abuse problem is not primary, restitution and community
service, job placement or any other service that enhances primary
treatment services.
Community Intervention Network for Delinquents provides a structure
that brings together a variety of community services into a comprehensive service package for delinquent youth. Every provider has an
important functional place within the CIND network. 'Such coordination ensures maximum useof community services and eliminates
duplication of service. CNO's flexibility allows any provider
to join the network easily and meaningful. GINO affords multiproblem high risk youth easy access to the many services they
requi re.
* Counselor at
Court
* Assessment
* Crisis Shelter
for new criteria
youth
* Respite Shelter
Harry's Mother
NIQ? rN'IzvErnON
7ENTION
.ND INTA}
XDPDINATD ASSESSMENT
* Needs Assessment
* Referral
* Coordination of
Services
Harry's Mother
Morrison Center
Urban League
Mainstream
Court
CSD
Other Primary
Provider
cx.tJNITY fl
TEAM
->
>
-
URBAN LEAGUE
->
CASE MANAGEMENT
PRIMARY INTERVENTION
PROVIDER
C!rHER JSC
MAINSTREAM
OPRISON cENTER
COMMUNITY INTERVENTION NETWORK for DELINQUENTS
INTERVENTION
SECONDARY
COUNSEJING
ABUSE
SECONDARY
SUBSTANCE
SERVICE-
COUNITY
EMPLOYMENT
PESTITUTION
ALTERNATIVE
EDUCATION
The Urban League of Portland
OFFICERS
Richard Kishimoto
Chair
DonnyAdair
Chair Elect
Bruce Posey
Secretary
Joel Smith
Treasurer
Benita Stroughter
Memberat Large
BOARDOFDIRECTORS
NellieFox
LisaManning
HowardMcElroy
JohnPihas
LindaRasmussen
RhobertShaW
ClairSilver
Ben Talley
JeanaWoolley
FreddyePetett
President
CarolJ.Lentz
4O4COMMUNITYSERVICECENTER
April 13, 1984
MEETING
N0TICE
718 West Burnside
Portland, Oregon 97209
(503) 224-0151
To:
Urban League Board of Directors
From:
Dick Kishimoto, Chairman
Re:
APRIL MEETING
The April meeting of the Urban League Board of Directors will
be held on Wednesday, April 18, 1984, at 12:00 noon in
Conference Room B of the Community Service Center, 718 West
Burnside. Please call Pauline or Brenda (224-0151) by
________________________________________________________________________________
Wednesday morning and let one of them know if you will be
attending the meeting. We will be ordering lunches from the
White Bag It, so you will also need to let them know if you
want a sandwich ordered for you (and what kind).
The following proposed change in the Constitution will be voted
Board of Directors / Section 3 - Term of
on: Article IV
Office --
Vice President
FinanceandAdministration
Joyce Owens-Smith
Vice President
ProgramsandCommunitYSeflhices
The following sentence will be added to the end of the
paragraph:
The exception being that the out-going Chair will
serve for one year as an ex officio member (16th
member of the Board) with full voting privileges and
will be an official member of the Executive
Committee, regardless of whether his/her term has
expired.
A NATIONAL
URBAN LEAGUE
AFFILIATE
Q
A United Way Agency
bp
Please note the meeting agenda on the reverse
of this notice.
]954
fF1,
P
C
P
II
TO
CF
FROM
Pen Tal icy , Chci
oF DiiPC t:ors
130.
of the Nominating Committee
\Pllie Fon
);oui.
ta St roughter
nm
T
Wool Icy
cu are may recall , there were two items of
1J sLed LU
lolL For HIP HI1PC meg Comm
close oft he M:nch Board meeting
to
attend
to
ct
tb:
First the Cormii tFeo cal ized just )iiO'r Fo last
As
1F
J
morn
s mec i
1
iS
h,,cl
fl0
(3
L
lied eohiJ it-o
the new dl,
for th Zulv.i ;OL\/ Count; .1 1 , which ii(ii,
it is responsible for nominating, Secondly, who'
plectj,on of Co-:ti:' d officers was called for at the
1
ws
meeting, it became clear that what
was needed was the
iF
0 11 ( P
tvri e
v
COd IflOP
wo
Hieir posts prior to the end oF their terms, and not
These issies have
the nominat ion of new office
1
t
E'
1
I
1
IA!(1O
I 1111
,
since been addressed by the Nominating Committee Our
mecoinmendat ions lb ibm
First , the Committee is pleased to nominate the
1 ec
he 81 8 CL
o1
1g
Of) 1 v PI,101
Danny Adair who ia' automatically become Chairperson
10 Ph. U
dt ion Of .0 i. ck h. shiIho to s
of the J3o aid. hi H
2nd term; and tie 8'hfifl ivi 'mber At Large, Benita
1
Oh! 1
S troughzer ,
2 sri to. ui also etw3 red this year
Wl.'(
ChairEJ el.
Linda Rasmussen
Member At Large :
Bar barn Ivory Will I ceo
As f.r as the Committee could decipher from the new
there is no
By T me ,
it l.me .ino
lb lb
:i. cc eercnm 1 cement: for
Lh.:icii. Five CommitteE., s Member A F Large posit ion
To fulfill. I its ocr o:cmd out si: an. am. gc enpons iLl, 1 1. 1: y , lie
Committee dew hevily upon the remaIning slate of
c YpJJJ; '.te who were not selected, Because we had
such m ..icceitional slate of Jnd:ividuais from which to
Sc
t
lot)
Oj,)
md I \
iuembe
)
IL
U
3
S I
P N om I r C
be'
Or)
f/r
nq li 11111)1
1
C P
tIll 1'
,
I
I
1Ci
I hea
P011 iU 0
hO
IflO
Advico.y Council. Each i,elected Board candidate was
recoil F. rO Furl, and with liP' cri<cpt ion, agreed to be
consi gIl rI for service oe Lhe Advisory Council The
Nominat I 'g Camel 1: 'it :0 the reenO recommends the
fol lowing ne rio:,.: 'For cppointment to the Advisory
1
j
Council
Judy Kuaw.bs lloyer / Of lb ice Manager
Center for Urban Education
a&:c3 ,
F I
Tr :.cicje t
Re 1 at ions M:cer
2t.bJ. :1
feway Stores
Manager
Ken Me]. ly
IBM
Tom hell ey ,
171 cel?
human .soits
1. (irn t:
vings and Loan A ociat ion
fl
Benjamin Franklin
Dor:inda Solheim, d;w.ager
Xerox Corporat ion
Jack Vogel Pub? ,i c Relations Manager
Pad f Ic Power and Light
,
}3a:i.bara Anne 1il 1:1 awe
,
Or ban co
Banker
committee has contacted each of he
Advisory Council to
out: the
determine If they wished to con t: inue serving
All of the
Addi t :ionally ,
the
six existing members of the
remaining two years of their terms,
fol lowing :lutiiv iduals agreed to remain on the Advisory
Council if this body could be activated and properly
at: 1 ized :1 n the future
Gwen Blake
Bill i-I: ll:i,, ard
Miller
Rich; .... uhJ
Carl i:.lt.on
L,i.ixda To.Lrence
Accod.i .;.g to the new flyLaws, the President of:
i\dv O
on i
,f101( 1(1
h
in
We rer;oi,meoii that this requ,:i reinent be met as
Counci .1
ill
1
(1
eon. an i:ii
c
C
iC).:t1c
c OIILIU
r cc
1
I
,
1
<IL CCl
I
I
n o:. U ..... c:n.oat: (3a] .111 1rqanl. ?at ion,
''.:. :ir11::c tli.c'
.1
I 01
01< t
no
e
I
om in
I.
<'
r
1)
(I
1'
I
1
I
(1 C) I
1
01/Jr I
1
iicni.o. a. :io,c f:o,
£
j, 1'
C
c
i'
lU. e to make one final
within the nurV,iew of the
addresses s not technically
yet du:ting the course of
Co:imni ttec
t bCICLLILi clear t hat It
coici.teticuj OU± tn ........
;' .cnno.Ltant.: item of blisinren f:or he Boa .. :d. It is
.LrO(.)IILII1E?fldatiOfl that j,1mleoe ;:;t.e action be taken by
O'UU
The
committee won I
The issue which t:hi s recommenclat :on
recommencia ... ion
.1
'ic c'
,
.'a
I
h )a.l. to de C inc a:nci, clan :h :C'y the role of the
tin
It: would be a definite loss to the
APr 'to cry Councl 3.
F I oIn 110 I) (in ci
110W
1
1 nIl I \/ 11111
c] i C
I
0 C
no
not ut 1.1 ized.
and. iiIl,I,:],i ,i.:i'xi'eg:c:.trc!
for
oat. ing on the Adv sony Cou.nc .11 were
organ. ....
uto the affairs o:C the
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
APRIL 18, 1984
12:00 NOON
CONFERENCE ROOM B -- COMMUNITY SERVICE CENTER
718 WEST BURNSIDE
AGENDA
1.
Roll Call
2.
Approval of Minutes
3.
Committee Reports
.. Joel Smith
Finance .........
Annual Dinner ................................................................................. Donny Adair
Nominating
....................................................................................... Ben Talley
Personnel ............................................................................................. Linda Rasmussen
Program
Membership
4.
President's Report
5.
Chairman's Report
6.
Unfinished Business
7.
New Business
8.
Adjournment
***
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
APRIL 18, 1984
The April meeting of the Urban League Board of Directors, held in Conference Room
B of the Community Service Center, 718 West Burnside, was called to order at 12:10
p.m. by Chairman Donny Adair.
The following Directors were in attendance:
Donny Adair, Skip Collier, Dick
Kishimoto, Chuck Long, Shirley Minor, Linda Rasmussen, Rhobert Shaw, 3oel Smith,
Iry Starr, Ron Sykes, Thane Tienson, and Barbara Williams.
:leana Woolley was in attendance representing the Nominating Committee.
The following Directors were absent with excuse:
Nellie Fox, Bruce Posey, and Ben
Talley.
Staff in attendance were Freddye Petett, Carol Lentz, Joyce Owens-Smith, and
Brenda Polk.
Chairman Adair welcomed the new members to the Board.
Each person present
introduced themselves and stated where they were employed.
(
The minutes of the March 21st meeting were approved.
Donny Adair reported that Bill Berry, the PUL's first Executive Director (1945-1956)
and the guest speaker for the Annual Dinner, arrived yesterday. Mr. Berry's itinerary
includes a speaking engagement at the University of Portland, a reception at the
home of E. Shelton Hill, a corporate executive luncheon, the Annual Dinner and the
family session.
Donny also reported that the orientation for new Board Members has been scheduled
for Wednesday, May 25th, at 2:00 p.m. at the N.E. Office.
It was decided by voice vote to continue scheduling Urban League Board Meetings on
the third Wednesday of each month at noon. A decision was also made to meet
during the summer months.
A Board retreat will be scheduled for a weekend (Friday-Sunday) in the month of
September 1984. Details TBA. (One Board Member requested that the retreat not
be scheduled the first weekend in September.)
Donny distributed a listing of the current Board committee assignments (copy
committee(s)
attached). He requested that each Board member let him know which
he/she would like to work on. New committee assignments will be made at the May
meeting.
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
APRIL 18, 1984
The April meeting of the Urban League Board of Directors, held in Conference Room
B of the Community Service Center, 718 West Burnside, was called to order at 12:10
p.m. by Chairman Donny Adair.
The following Directors were in attendance:
Donny Adair, Skip Collier, Dick
Kishimoto, Chuck Long, Shirley Minor, Linda Rasmussen, Rhobert Shaw, 3oel Smith,
Iry Starr, Ron Sykes, Thane Tienson, and Barbara Williams.
eana Woolley was in attendance representing the Nominating Committee.
The following Directors were absent with excuse:
Nellie Fox, Bruce Posey, and Ben
Talley.
Staff in attendance were Freddye Petett, Carol Lentz, Joyce Owens-Smith, and
Brenda Polk.
Chairman Adair welcomed the new members to the Board.
Each person present
introduced themselves and stated where they were employed.
The minutes of the March 21st meeting were approved.
Donny Adair reported that Bill Berry, the PUL's first Executive Director (1945-1956)
and the guest speaker for the Annual Dinner, arrived yesterday. Mr. Berry's itinerary
includes a speaking engagement at the University of Portland, a reception at the
home of E. Shelton Hill, a corporate executive luncheon, the Annual Dinner and the
family session.
Donny also reported that the orientation for new Board Members has been scheduled
for Wednesday, May 25th, at 2:00 p.m. at the N.E. Office.
It was decided by voice vote to continue scheduling Urban League Board Meetings on
the third Wednesday of each month at noon. A decision was also made to meet
during the summer months.
A Board retreat will be scheduled for a weekend (Friday-Sunday) in the month of
September 1984. Details TBA. (One Board Member requested that the retreat not
be scheduled the first weekend in September.)
Donny distributed a listing of the current Board committee assignments (copy
attached). He requested that each Board member let him know which committee(s)
he/she would like to work on. New committee assignments will be made at the May
meeting.
NOMINATING COMMITTEE
Jeana Woolley distributed the Nominating Committee's report (copy attached).
The Nominating Committee recommended that Linda Rasmussen be nominated as the
Chair Elect and that Barbara Williams be nominated as the Member-At-Large (they
wOuld fill the unexpired terms of Donny Adair and Benita Stroughter respectively).
The committee also recommended the following persons for service on the Advisory
Council: 3udy Knawls Boyer, Bridget Flanagan, Ken Kelly, Tom Kelley, Dorinda
Solheim, 3ack Vogel, and Barbara Ann Williams. (No recommendation was made for
the Guild President's position, because the Guild is currently inactive.) The following
current Advisory Council Members agreed to continue service on the council: Gwen
Blake, Bill Hilliard, Richard Miller, Robert Reed, Carl Talton, and Linda Torrence.
In addition, the committee recommended that an ad hoc committee be formed to
develop guidelines defining the Advisory Council's role. 3eana is developing a
discussion paper to begin this process.
It was moved and seconded (Tienson-Williams) that Linda Rasmussen become the Chair
Elect of the PUL Board of Directors. The motion passed.
It was moved and seconded (Rasmussen-Collier) that Barbara Williams become the
Member-At-Large of the PUL Board of Directors. The motion passed.
It was moved and seconded (Adair-Starr) that the following persons be appointed to
the PUL Advisory Council: ludy Knawls Boyer, Bridget Flanagan, Ken Kelly, Tom
Kelley, Dorinda Solheim, Jack Vogel, and Barbara Ann Williams. The motion passed.
There is one Board position still unfilled; Howard McElroy resigned earlier in the
year.
PRESIDENT'S REPORT
1.
Freddye stated that the monthly mailing prior to each Board Meeting usually
includes the minutes, the monthly report, and the monthly finance report. The
President's Report at Board Meetings is reserved for discussion of specific issues
and/or problems. Also presented under the President's Report are reports from
Carol Lentz (Vice President for Finance & Administration) and 3oyce OwensSmith (Vice President for Programs & Community Services) on their activities.
2.
Finance & Administration
* Carol distributed the Balance Sheet and the Program Financial Status Report,
both for month ending March 31, 1984. She reported that the Balance Sheet is
extremely healthy and the Program Financial Status Report shows that
expenditures are running as projected.
* Carol reviewed, for the benefit of the new Board Members, how the new
building was acquired. The building is on the corner of Williams and Russell in
North Portland and will house all UL programs, with a projected move-in date
of 3uly 1st. The building is approximately 80,000 square feet; the upper two
floors will be 24 units of low-income senior citizen housing (which will provide
rental income to the League); the main floor and the basement will be office
space. The building was acquired through a partnership between a private
owner, the Portland Development Commission, and the Urban League. The
League will lease the building for ten years on a guaranteed gift, and at the
'end of ten years the building will be given to the League. PDC has granted
an $800,000 rehabilitation loan at 3% interest. The League's cost over the
next ten years is the debt service on the rehabilitation loan and $2,000 per
year to the owner. Negotiations are occurring with the State Senior Services
Division to lease 2,000 square feet of office space and to master lease the 24
units of housing to do a demonstration project on transitioning people from
nursing homes to independent living.
* It was moved and seconded (Smith-Starr) to approve the following Board
officers as signators on Urban League checks: Donny Adair (Chair), Linda
Rasmussen (Chair Elect), Bruce Posey (Secretary), 3oel Smith (Treasurer),
Freddye Petett (President). The motion passed. The appropriate bank
signature cards will be signed by each officer named above. Checks under
$500 require one signature; checks over $500 require two signatures. Check
signers may not sign checks written to themselves and/or for activities they
are directly involved in.
3.
Programs & Community Services
* Joyce Owens-Smith reported that an Introduction to Computer Literacy
Workshop was held for UL staff, which provided a basic knowledge of
computers, in preparation for computerization of UL offices. Computerease
Company presented the instruction (they brought in two instructors and eleven
computers). Thirty-six employees participated in the workshop. Additional
training geared to individual jobs is being planned.
* The Low-Income Energy Assistance Program (LIEAP) closed intake Friday, April
13th. As of March 31st, the program served 3,798 households for a total of
$678,530; by the time all vouchers are processed, approximately $750,000 will
have been expended. During the course of the program, one employee was
However, subsequent to the
termination, it was found that this employee had certified a number of people
who were not eligible for the program in exchange for money. An internal
investigation has been completed and the funding agencies (State Community
Services and the Community Action Agency of Portland) have been notified of
the irregularities. To-date, neither agency has re-contacted the League or
asked for any action.
terminated for non-performance of duties.
* The Director of the Senior Adult Service Center (SASC), Barbara Blincoe, has
resigned effective April 30th. loyce Owens-Smith will be the Acting Director
until the position is refilled. The program was placed on probation last month
because they were down in their required service numbers. The staff is in the
process of reorganization at this time, and it is anticipated that by the end of
April the program will be operating up to standard.
* The Senior Adult Service Center, Inc. (the private non-profit group which
purchased the building SASC is currently housed in) has indicated that they do
not want SASC to move from that site into the new UL building. Discussions
have been held with SASC, Inc. and Commissioner Gladys McCoy; a meeting is
planned with Bob CauII< (Director of County Social Services). Next year's
proposal has been submitted to the County, indicating that the program will be
moving, with documentation showing the dollar savings out of administration
that can be moved into services for senior citizens. Every effort is being
made to make the move of the program to the new building as smooth as
possible. An update on the negotiations will be given at the next Board
meeting.
* The Northeast Youth Service Center (NEYSC) contract is due to the City April
25th. No substantial changes are anticipated in the program's budget.
* The 3uvenile Services Commission Project (CJSC) received an allocation of
$153,364 -- $15,000 short of what was requested. However, it was the largest
amount granted to any other grantee. It is anticipated that the amount of the
allocation will cause a reduction in total numbers of youth served and possibly
a loss of clerical support for the program. Alternative budgets are being
developed. The luvenile Services Commission does have some discretionary
dollars yet to be allocated, and staff will be lobbying for $15,000 of that
funding.
* The funding for one position in the Employment Office will be expended
effective 3uly 1st. An alternative funding source is being sought.
4.
Freddye reported that the classification study, which is being performed by Peat,
Marwick, Mitchell Management Group, is well underway.
All of the
documentation leading up to the survey of UL employees has been provided. The
target date for completion of the study is July 1st. The goal of the study is to
establish and/or equalize UL job descriptions and salary steps and ranges.
AMENDMENT OF PORTLAND UL CONSTITUTION
Notice of the proposed amendment to the PUL Constitution was given in the April
meeting notice. It was moved and seconded (Adair-Shaw) to approve the following
amendment to the PUL Constitution - Article IV - Board of Directors / Section
3 - Term of Office: (The following sentence will be added to the end of the
r
The exception being that the out-going Chair will serve for one year as an
ex officio member (16th member of the Board) with full voting privileges
and will be an official member of the Executive Committee, regardless of
whether his/her term has expired.
The motion Dassed unanimously.
CHAIRMAN'S REPORT
Donny Adair reported that the NUL Western Regional Conference will be held April
26th - 28th in Sacramento, California. Donny, Dick Kishimoto, and 3oyce OwensSmith will attend.
NEW BUSINESS
E'reddye stated that for Board Meetings, parking is available in the parking lot on the
corner of N.E. Broadway and Couch; the League will validate the ticket.
The meeting adjourned at 1:25 p.m.
Submitted by,
\&Le/Yt6
0k
BRENDA POLK, Executive Secretary
Urban League of Portland
Reviewed & Approved By:
Pc
BRUCE POSEY, Secretary
Urban League Board of Directors
Attachments:
Current Committee Assignment Listing
Nominating Committee Report
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
COMMITTEE: 'S.INET.S.
FINANCE & RESOURCE COMMITTEE
Joel Smith (Chain
Dick Kishimoto
Bruce Posey
Carol Lentz (Staff LIaison)I
NOMINATING COMMITTEE
Ben Talley (ChaIr)
Be --S-t-g-e
Nellie Fox
Rhobert Shaw
Freddye Petett (Staff LiaisonL
FUND PJISING COMMITTEE
Joel Smith
Carol Lentz CStaff LiaisonL
PERSONNEL COMMITTEE
Linda Rasmussen (Chain.
Donny Adair
Skip Collier
Freddye Petett (Staff LiaisonL
PROGRAM & PLANNING COMMITTEE
eaaWeey-4Ga4i-1
Ben Talley
Joyce Owens-Smith (Staff Liais:onL
2/84
0
II iizlflhji II *tf [I[K1] I i1lI ii iri
404 COMMUNITY SERVICE CENTER
718 West Burnside
Portland, Oregon 97209
(503) 224-0151
Richard Kishimoto
Chair
Donny Adair
Chair Elect
Bruce Posey
Secreta,y
Joel Smith
Treasurer
Benhta Stroughter
Member at Large
BOARD OF DIRECTORS
Nellie Fox
Lisa Manning
Howard McElroy
John Pihas
Linda Rasmussen
Rhobert Shaw
Clair Silver
Ben Talley
Jeana Woolley
May 9, 1984
M££IING
N 0 1 I CE
To:
Urban League Board of Directors
From:
Donny Adair, Chairman
Re:
MAY MEETING
The May meeting of the Urban League Board of Directors
will be held on Wednesday, May 16, 1984, at 12:00 noon in
Conference Room C of the Community Service Center, 718
\Vest Burnside.
STAFF
Freddye Petett
President
Please mail your response card by Friday, May 11th, so we
will know whether to plan for your attendance.
CarolJ.Lentz
Vice President
Finance andAdminist rat ion
Joyce Owens-Smith
Vice President
Programs and Community Services
A NATIONAL
URBAN LEAGUE
AFFILIATE
Q
A United Way Agency
Please note the meeting agenda on the reverse
of this notice.
DEVCORP OF OREGON, JINC.
18791 S.W. Martinazzi Ave.
Suite 7, P.O. Box 1007
Tualatin, Oregon 97062
(503) 692-4717
May l4, 19814
Ms. Carol Lentz
Urban League of Portland
718 W. Burnside Street
Room 14014
Portland, Oregon 97209
RE:
Acquisition and Rehabilitation of MultiFamily Residential Building located at
24014 N. Vancouver Avenue, Portland
Dear Carol:
Pursuant to our discussions, I have investigated the economic
feasibility for the Urban League to acquire and rehabilitate
the multi-family building located at 21404 N. Vancouver Avenue.
The owners of the building are facing a condemnation action
by the City and are anxious to make a deal.
The Portland Development Commission had the building appraised
less than a year ago for $76,000. The offer that we have
tentatively made, which could be finalized this week, is
Terms would be a downpayment of $5,000,
$50,000, cash.
with a $3,000 per year deferred payment option starting
This equates to an
the second year for up to 14 years.
interest rate of 6.67%. There is to be a balloon payment
on or before the end of the 15th year of $45,000 at
buyer's option.
We have developed a preliminary cost proforma for the
acquisition and operations of the subject property. The
rent schedules that were used are substantially below
Section 8 rents and budget rents projected by North West
Pilot Housing.
Operating costs were calculated from H1JD published housing
costs for equivolent living units which is on the strong
side of actual costs that similar buildings are experiencing.
The essential key to making this project a good addition to
the Urban League's investment portfolio is the Urban League's
Ms. Carol Lentz
Urban League of Portland
May 14, 1984
Page Two
ability to secure master leases from organizations such as
the North West Pilot Housing, the State Department on Aging,
etc.
Your preliminary discussions with the North West Pilot Housing
are very encouraging.
I have discussed the financing of this project with the
Portland Development Commission. They have expressed a
strong interest in providing financial assistance.
We are very encouraged by our initial review of the project
and we look forward to working with your organization in
making this proposed project become a successful reality.
Please call me if you have any questions.
Yours very truly,
I4
DEVCORP OF OREGON
Don S. Silvey,
President
DSS:ks
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
MAY 16, 1984
12:00 NOON
CONFERENCE ROOM C -- COMMUNITY SERVICE CENTER
718 WEST BURNSIDE
AGENDA
1.
ROLL CALL
2.
APPROVAL OF MINUTES
3.
GOVERNMENT SPENDING LIMITATION & SALES TAX INITIATIVE
4.
FINANCE REPORT
5.
ANNUAL DINNER
6.
PRESIDENT'S REPORT
7.
BOARD COMMITTEE ASSIGNMENTS
8.
EXECUTIVE SESSION
9.
ADIOURNMENT
***
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
May 16, 1984
The May meeting of the Urban League Board of Directors, held in Conference Room
C of the Community Service Center, 718 West Burnside, was called to order at 12:10
p.m. by Chairman Donny Adair.
The following Directors were in attendance: Donny Adair, Skip Collier, Shirley Minor,
Bruce Posey, Linda Rasmussen, 3oel Smith, Irwin Starr, Ron Sykes, and Thane
Tienson.
The following Directors were absent with excuse: Nellie Fox, Dick Kishimoto, Chuck
Long, Rhobert Shaw, Ben Talley, and Barbara Williams.
Staff in attendance were Carol Lentz, 3oyce Owens-Smith, and Brenda Polk.
Guests in attendance were Phil Dreyer (representing the No Sales Tax League) and
Carl Talton (representing Taxpayers for a Better Economy).
The minutes of the April 18th meeting were approved.
(
SALES TAX INITIATIVE
Chairman Adair allotted ten minutes for presentations (pro/con) on the sales tax
Carl Talto&s presentation, on behalf of Taxpayers for a Better Economy,
gave the pro sales tax position. Phil Dreyer, speaking on behalf of the No Sales Tax
League, gave the position against the sales tax initiative. Both gentlemen distributed
brochures on their respective positions.
initiative.
After hearing both presentations, it was decided that a Board resolution regarding the
initiative would not be made at this time.
Chairman Adair stated he would send
thank you letters to both Mr. Dreyer and Mr. Talton for providing the information.
FINANCE REPORT
Carol Lentz distributed the Program Financial Status Report for month ending April
30, 1984. There was one correction made on the report: On the General Operating
Fund, Materials & Services, Actual Month Expended, the $15,566 figure includes
S10,000 for the Annual Dinner. On the Income line, the $31,559 figure does not
include Annual Dinner income and should be changed to $41,559.
Carol stated that it is anticipated that all city/county budgeted projects (NEYSC,
JSC, and SASC) will expend all of their funding; which is good, because there is no
advantage to not spending the total grant.
Carol reported that the pre-audit will begin next week, with the actual audit probably
only taking two weeks. The fee negotiated for the audit is S1,000 higher than last
year, which is reasonable since the total UL budget increased by $500,000.
Carol distributed copies of a letter from Don Silvey, President of Devcorp of Oregon,
Inc. which discusses the League acquiring a three-story apartment house (21 units) at
2404 North Vancouver Avenue. (A copy of the letter is attached.) The cost of the
building is $50,000 -- $5,000 down and $3,000 per year; PDC will lend S300,000 at 3%
for rehabilitation. The annual debt service would be approximately S26,000, which
means bringing in revenue of only $2,000 per month. Research shows that there is
an overwhelming need for emergency family housing in Northeast Portland.
Northwest Pilot Project has expressed an interest in working with the League on the
project by master-leasing the units (as Senior Services Division is doing with the
Urban Plaza). Carol stated that the project has merit and requested authorization to
pursue the project further, with the Board giving the final approval/disapproval. loel
Smith stated that he thought it was a good idea to expand the League's base. It was
moved and seconded (Adair-Smith) to give Carol authorization to explore the project,
giving regular reports to the Board, with the Board giving final authorization or
The motion passed. Carol stated that Mr. Silvey is interested in helping
the League increase its portfolio and this building is probably one of three buildings
he will be packaging for presentation to the League.
disapproval.
Annual Dinner Recap:
$15,650.00
Revenue
Expenses
Red Lion
Flowers
Invitations
Programs
Table Signs
Bill Berry's Airfare
Net Gain
$10,000.47
65.00
230.50
1,065.00
159.20
7lLQO
$12,304.17
$ 3,345.83
PRESIDENT'S REPORT
In Freddye Petett's absence, loyce Owens-Smith presented the following report:
1.
3oyce discussed what appears to be a conspiracy between the funding sources for
the Urban League's two youth projects (the City's Youth Services Bureau and the
luvenile Services Commission), relating to a records audit the UL 3uvenile
Services Project is now undergoing. Somehow 19 cases found to have problems
by an audit performed by the Youth Services Bureau a few weeks ago were also
selected for audit by the juvenile Services Commission. Files to be audited are
to be picked randomly; however, there appears to be a relationship between the
files identified as having problems by the Youth Services Bureau and those
identified for audit by the Juvenile Services Commission. The process used to
select the files to be audited is under question. Donny suggested that a meeting
be scheduled with Freddye when she returns to ascertain if the Board needs to
do any follow-up; Thane, Bruce, and Skip expressed an interest in working on the
issue if Board support is needed. Donny will contact Freddye and convene a
meeting if necessary.
2.
David 3acobsen, Director of the Whitney M. Young Learning Center, has resigned.
The position will be refilled this summer.
3.
The Low-income Energy Assistance Program (LIEAP) has ended for the year.
total of 4,138 households were served, with $741,094 being expended.
CHAIRMAN'S REPORT
Chairman Adair made the following committee assignments:
FINANCE & RESOURCE COMMITTEE
3oel Smith (Chair)
Dick Kishimoto
Bruce Posey
Ron Sykes
Barbara Ann Williams (Advisory Committee)
Carol Lentz (Staff Liaison)
NOMINATING COMMITTEE
Shirley Minor (Co-Chair)
Ben Talley (Co-Chair)
Nellie Fox
Rhobert Shaw
Barbara Ivory Williams
Freddye Petett (Staff Liaison)
FUND RAISING COMMITTEE
Donny Adair (Chair)
Bridget Flanagan (Advisory Committee)
Shirley Minor
Bill Hillard (Advisory Committee)
Tom Kelley (Advisory Committee)
Dor inda Soiheirn (Advisory Corn mittee)
Linda Torrerice (Advisory Committee)
Jack Vogel (Advisory Committee)
Carol Lentz (Staff Liaison)
PERSONNEL COMMITTEE
Linda Rasmussen (Chair)
Skip Collier
Irwin Starr
Thane Tienson
Freddye Petett (Staff Liaison)
A
PROGRAM & PLANNING COMMITTEE
Barbara Ivory Williams (Chair)
Ken Kelly (Advisory Committee)
Ben Talley
Thane Tienson
làyce Owens-Smith (Staff Liaison)
The meeting went into executive session at 1:30 p.m.
Submitted by Brenda Polk,
Executive Secretary, Urban League of Portland
Reviewed & Approved by Bruce Posey
Secretary, Urban League Board of Directors
Attachment -- Letter from Devcorp of Oregon, Inc.
Revenues:
Total £1 units.
Each floor/ 2 studio's/ 4-1 Bedroom x 3
Basement - 3-1--Bedroom
utilities
base
t.$49.0.O
': $46,620.00
15 - 470 sf 1-bedrrom units x $210.00
;* 16,272.00
'36.00
190.00
*
6 - 420 sf studio apartments
76.00
Laundry income
,6400
Scheduled gross revenue
(-)3,182.O0
Vacancy factor .05
$60,466.00
Adjusted gross revenue
Less:
Real Estate Taxes (10 yr. freeze) 2,300.00
1,800.00
Insurance
Professional management
.05
On site manager .063
Electricity/fuel (full service)
Electricity/common areas
3,023.00
3,810.00
11,412.00
865.00
Water/sewer
1,260.00
Garbage
1,260.00
Maintenance/janitorial
3,150.00
$31,586.00
Net Operating Income(NOI)
Debt Service:
Spratlin purchase
28,880.00
annual
3,000.,00
1
PDC/Rehab $350,000 x 3% x.20 yr
Return on Investment (Rol)
I
I
I
L
23,293.00
26,293
$ 5,293.00
:___:__.
----
240k N. Vancouver Avenue
Portland, Oregon
21 unit multi-family redence rhabi1itation project
R Marital Status
F
'
Age
0 Unmarried (in
0 Married
cluding Single
Divorced
0 Separated
Widowed)
0 Handicapped
-
0 Yes 0 No
11 (Check Applicable Box)
(1) LI American Indian orAlaka Native (2) 0 Asian or Pacific Islander (3) D Black, riot of Hispanic origin
(4) 0 Hispanic' (5) 0 White, not of Hispanic origin (6) D Other (specify)
:
.
The in formation concething minority group categories, sex, maritatstatus,and.age is recjtrired forstatisticalpurposes so
the Department may determine the degree to which its programs are being utillzed by minority familles and for other
:.
:.
..educational studies.
.
0
0
0
............
Total ................................................................ $
Lo7(
AndLoanContingency(fromMFll8) .................. $
JOther ............ .
O
0
$
266,672
b) Planning, Design and Professional Fees:
Architectura( ............06
J0
14,725
Engineering .................................. ......... $ _ Inc
Bond Premiums ..........
.
1
$
anCa?.J,.y.S
Lecal and Organizational Fees .........
..:
0
Appraisal Fe .................................... $
survey
$
Other:
(
2 , 9k
0
Consultant Fee
0
$
_
8.500
_
-. 750
2,400
275
29,595
$
ITotal ..............................................................
O
c) Closing Costs:
.
JI
0
25
Recordations ...................................... $
Title Insurance ......................................
$_ _1 , 900
70
Fees ........................................ $
100
Loan Fees ......................................... $
Escrow
0
12
Building Inspection ................................. $
credit repp,it
Other:
J.
40
$
Total.............................................................. $
0
d) Estimated Accruals Durinci Construction:
Taxes .......n:19ns
J
............................. $
0
Insurance
Special Assessments
Interest (estimate)
I .Construction
Construction period
...............
eqa
..
0
$ 14,
_
I
700
.
% 12x
.rnonthsconst.).35Q,O.00/82&.PflC ....... $
% 12x
Lender #2 @.........L% ('/2 Loan x
months const.) ................................. $
Lender #1 @_-.3---% (1/2 Loan x
2,260
1.533
ç)),g$
6 months
_
_5,740
0
Developer's Overhead and Prgfit (Max 10% Const. Cost) .$ _26,500
1
............
Other:
..
.0
Total
s
$
$ _51,473
:....:T:$ _350.000
:. .........
e)TotaiRehabilitationBudget ..............................................
O
0-
.s Rehabilitation Funds from Private Lender ......................................... $
3. Less Cash to be Provided by Borrower ................................................. $
':
J4. Total Amount includable in Investor Rehabilitation Loan (line le minus lines 2 and 3) .. . $
3 (roundedtotfienearest$50)
0
'
35il000
0
0
0
0
.0
0
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
IUNE 20, 1984
12:00 NOON
CONFERENCE ROOM B -- COMMUNITY SERVICE CENTER
718 WEST BURNSIDE
AGENDA
\
1'.
ROLL CALL
2. ' APPROVAL OF MINUTES
3v COMMITTEE REPORTS
* FINANCE & RESOURCE
\i * NOMINATING
* FUND RAISING
* PERSONNEL
* PROGRAM & PLANNING
( /((
* TENNIS TOURNAMENT
(
1-
(_( ,i:
' 4.
I,Y:
PRESIDENT'S REPORT
7
/
j,
5.
CHAIRMAN'S REPORT
6.
ADIOURNMENT
*
*
*
r (Jr
(7 ((,'
CCC/
(
:
URBAN LEAGUE BOARD OF DIRECTORS
BOARD MEETING
3UNE 20, 1984
The 3une meeting of the Urban League Board of Directors, held in Conference Room
B of the Community Service Center, 718 West Burnside was called to order at 12:05
P.M. by Chairman Donny Adair.
Long,
The following Directors were in attendance: Donny Adair, Skip Collier, Chuck
Ron
Sykes,
Shirley Minor, Bruce Posey, Linda Rasmussen, 3oel Smith, Irwin Starr,
Thane Tienson and Barbara Williams.
The following Directors were absent with excuse: Nellie Fox, Dick Kishimoto and
Rhobert Shaw.
The following Director was absent without excuse: Ben Talley.
Staff in attendance were:
Pauline 3. Reed.
Freddye Petett, Carol 3. Lentz, 3oyce Owens-Smith and
item on
As a point of clarification, Freddye Petett noted a change in the expense
Program/Annual
the Annual Dinner recap - it shows Programs and should show
Report.
The minutes were approved as amended.
FINANCE AND RESOURCE
Carol Lentz was asked to review the Program Financial Status Report and give
comparisons between year-to-date expenditure actual in percentage against year-tothat in the Youth Service
date expenditure projected percentage. Carol reported
coming
into the end of the year
Center budget, the actual is higher because we are
is no advantage to not spending those
and on the City and County contract there
dollars
in May so it doesn't look as if we
dollars. We try to expend the majority of
The
Senior
Service Center is a very complex
are using all the money in 3une.
by
funding
source (there are four) and
budget; we have to keep track of the contract
In
this
process,
reporting is done on
also have to keep track by service category.
the reimbursement basis and we have to account for our expenditures. To modify
do not
this budget takes weeks. The Senior Service Division has said as long as we On
the
overspend for the year, they will let us have flexibility within a category.
and Services we are
Personnel budget, we are overspent but in the Material
agencies
that they look at
is
simply
an
agreement
with
the
funding
underspent. It
Grant overspending in Personnel is
the total budget. Community Service Blockwhich
will be ending at 3une 30; for
because we have a six month, full-time position
the second half of the year, we will be underspending. On this particular grant we
are not even six months into it and that's why we are underspending. 3uvenile
With the
Service Commission is a County grant and is handled as the Senior's grant.
General Fund budget, we corresponded the over expenditures with an under
expenditure in Personnel. The over expenditure in Material and Services is caused by
mostly the telephone consulting and things associated with the move.
\Vith most of our contracts coming to the end of the year, and if we look at what
we should be spending in a month and what we have left in four of the contracts, we
are right on target. We will not be turning back any money this year.
9;
3oel Smith reported that Chairman Adair submitted a proposed budget for the Tennis
Tournament scheduled for August. According to this budget, the tournament will
produce approximately $1,300 net cash flow as well as good publicity for the League.
The Urban Plaza has been the topic for a long time and now is going to be a reality
very shortly. 3uIy 1 is the planned move-in date and Carol has prepared a budget
for the first twelve months. 3oel recommends that Freddye take a look at this
budget and send, as an addendum to the minutes of today's meeting, the proposed
first-year operating budget. In short, the budget shows on a conservative basis a net
cash flow to the Urban League of approximately $34,000 after debt service. Urban
Plaza is going to be a tremendous asset to the Urban League. With this cash flow,
Carol has suggested that we create a separate checking account to handle the Urban
Plaza business so that we can isolate Urban Plaza activities, not only in cash
spending and cash receipts, but to also keep this cash flow from being contributed to
the Urban League as much as possible.
A question was raised by Chairman Adair concerning surplus funds when looked at by
United \Vay and will we need more than a separate checking account. Carol's
response was that in this particular situation, we are the master tenant, not the
owner of the building. To establish a 501 (c)(2), which is a holding company for
assets of a charitable organization, you have to have title. With the next two
projects that are on line, where we will be in ownership, the 501 (c)(2) will be set
up. Urban Plaza can then be put into the corporation. At this time, one of the
reasons for setting up the separate account is to keep the Urban Plaza separate from
the General Fund so that it is not misinterpreted on the United Way grant.
Discussion was held on use of funds generated by Urban Plaza.
The auditors have been in and started their work; the audit should be finished with
minimal effort on Peat, Marwick, Mitchell's part. The, preliminary financial statement
should be out in time for the September Board meeting with a final report for the
October Board meeting.
It was moved and seconded (Tiensen-Williams) that a separate checking account be
established with the same signers as for the General Fund. The motion passed.
PERSONNEL COMMITTEE
Linda Rasmussen reported that the Personnel Committee met today. The Personnel
Manual has been returned to Freddye, ioyce and Carol with suggestions for change.
When Freddye returns it, the Committee will review and hopefully within a couple of
months, the Personnel Manual will be complete.
All information on the wage survey has been submitted to Reid Linney of Peat,
Marwick, Mitchell & Co. and we are waiting to hear back from him. Reid will be
coming to Portland and the Committee wants to meet with him. It ws requested
that we ask United Way and National Urban League if either have a comparable wage
survey and if so, we can provide a copy to Reid.
PRESIDENT'S REPORT
* Changes Associated with the Move - Reported by Carol 1 Lentz
The move will take place on the 2nd and 3rd of 3u!y; everyone will come in on the
5th and 6th to unpack. Our office will officially open on Monday, JuIy 9, 1984.
Everything is on target.
3
With the move, we will no longer need all of the clerical staff as positioned
(
currently so we have established an administrative support team which will consist of
Brenda as Office Manager and three secretaries. These positions were circulated inhouse and Delilah LaGrone, CSA, Mildred Willingham, SSC, and Buena Jackson, YSC,
were selected to fill the secretarial positions. There will be one central receptionist,
Anita Green, YSC. The Facilities Manager position has been filled by Michelle
Muckey.
Duties of this position will include coordination of all activities within
Urban Plaza and maintain a centralized purchasing system.
* UL Programs - Reported by Joyce Owens-Smith
A new director has been selected for the Senior Service Center. Joseph Payton who
was Service Coordinator II with the Center is replacing Barbara Blincoe. This
program has had some problems over the last couple of months in terms of coming
within range of projected goals for this year. As of June 16th we are within 80%
and by June 30th we will be at the 85% - 90% range. We have also developed a
triage system internally which will enable us on a monthly basis to know where we
are in relation to where we should be.
Minutes of the Technology Committee were passed to Directors. There will be two
reports forthcoming, from the consultant and from staff members who were involved
with the project.
Our Employment Services placed 37 persons this month; this is the highest quota we
have had in quite some time.
We have applied for our Youth Service Center funding and there will be no
negotiation on this. They have accepted what was presented and we will receive a
slight increase in this grant for the coming year.
We are in the planning stages for an Energy/Health Fair to be held in September.
The Fair will be held at the Whittaker Middle School (old Adams High School site).
We are anticipating a large turn-out because again we will be offering early sign-up
for energy assistance.
David Jacobsen, Director of the Whitney M. Young' Learning Center has resigned. A
complete reorganization plan for the program is being worked on. One objective is
to make this position a full-time, year-round position. Advertising and hiring will
begin in August.
* The board/Staff Retreat has been scheduled for September 7th, 8th and 9th.
Henry Talbert, Western Regional Director has retired; Ernie Cooper has been
appointed as the new director.
Pauline Reed has been promoted to Executive Secretary, replacing Brenda Polk.
We received a 9% decrease from United Way in next year's budget over what we
have this year. Carol and Freddye have been spending time decreasing the budget;
the new budget will be brought to the next Board meeting.
There will be a negotiation session on the Juvenile Service Commission project on
June 25, 1984.
Carol, David Gonzales, Joyce, and Freddye will be attending.
Freddye feels that the League has good negotiation information. When the budget
was submitted, the Juvenile Service Commission had one change - elimination of a
half-time MIS position. This position is needed to get the project operating properly.
The project has had problems in the past, but don't think we will have the same
4
problems going into next year. Having had a year to work with this program, the
goals and objectives are more realistic.
There are problems with the Edna McConnell Clark Foundation Grant. In the Spring
of 1983, the Edna McConnell Clark Foundation came to the National Urban League
with an idea of doing an in-school academy. Presently there is a successful program
being conducted in Palo Alto, California. The Foundation gave the National Urban
League a one-year planning grant to conduct the program in three cities, with the
idea being to determine if it could be replicated throughout the country. This
program would work with inner-city youth to better prepare them for the job market.
The National Urban League made the selection of three cities, Portland, Houston and
Pittsburgh. The Foundation said that if the National Urban League would put
together the proposal, they would provide a four-year grant with declining dollars
over the four years to show that it could be done in different sized cities
different populations, etc.
with
Hattie Harlow, Edna McConnell Clark Foundation, visited
all the cities, observing how the program would operate and then the Foundation
decided that instead of four-year funding, they would offer two-year funding with a
reduced budget. The Portland Urban League's initial dollar amount was $125,000 plus
$90,000 in administrative dollars from National Urban League. Between March 1984
and now, the Foundation has indicated that the maximum they want to fund for the
proposal is $300,000 and in only two cities, with the National Urban League still
giving their portion. The National Urban League felt this was inappropriate as they
had put three affiliates through a year of planning and said they would pull out their
$90,000. Each of the affiliates would get $100,000 for the first year with it declining
to an unknown amount the second year. The Foundation has agreed to fund the three
cities for $101,000 for the first year with no commitment for the second year.
After looking at the budget which National Urban League submitted to the
(
(
Foundation, Freddye saw the Portland Urban League going from $101,000 the first
year to $37,000 the second year. Freddye questioned Carol Gibson, National Urban
League, as to how could they could submit a budget like this without talking to the
affiliates. Carol Gibson's response was that they submitted a budget that the
Foundation would fund. The Foundation staff person said that the reason Portland
was dropped to $37,000 the second year was that when she visited, she told the
League that if $80,000 was put into first year staffing, they would not pay for
staffing the second year.
This is the first that Freddye had heard.
The Foundation is talking about giving Portland a one-year contract with renegotiation
by the middle of the second year. This defeats the purpose of the program. The
Foundation's proposal was that it be multi-year funding so that emphasis would be put
on the project without worrying about where the second,' third or fourth year funding
was to come from. The League is now at the point of deciding if this project is one
to pursue.
Freddye announced her resignation as President effective December 28, 1984.
replacement is found prior to that time, she will leave earlier.
If a
Discussion centered around National Urban League requirements and what the Portland
Urban League needs of the new CEO, pitfalls in searching and a recommendation that
Bill Hilliard become a member of the Search Committee since he has expertise in
this area. Also Freddye recommended that the Personnel Committee become the
Search Committee since the Committee is familiar with evaluating the CEO and is
the CEO's contact regarding personnel issues.
-It was -moved and seconded (Smith\VilIiams)' that the Personnel Committee become
the Search Committee. The motion passed.
5
CHAIRMAN'S REPORT
Chairman Adair passed out the corrected list of committees.
The Nominating Committee did not meet; there is one more position which needs to
be filled and the Committee should meet in order to do this.
The Fund Raising Committee did not meet.
The Program and Planning Committee has not met. Skip Collier has agreed to Chair
this Committee. Chairman Adair is asking the Committee to review the Five-Year
Plan which was instituted in 1982. At the Regional Delegate Assembly, other
affiliates pointed out that their committees keep adding an additional year and are
always looking five years down the road. We will be asking our Committee to
review the Five-Year Plan and update it or come to us with recommendations they
feel are necessary based upon information we have today.
The Board has approved an internal program review process which involves a panel of
three persons, a program director (not affiliated with the program being reviewed),
and operating officer and a Board Officer from the Program and Planning Committee.
The Tennis Tournament will be held at Grant Park. The University of Portland was
not available this year because of construction. Osborne and Ulland and Nike have
agreed to donations of tennis balls, tee-shirts and certificates for shoes. Roger's
Cablesystems has agreed to video-tape the tournament at a cost of $400; donations
are being sought to underwrite this charge.
The Executive Committee met and discussed their role. The committee has taken
the authority to act in behalf of the Board in between Board Meetings. They will
meet, discuss issues and help to fomulate a good agenda each month, look at any
major problems and assess them and come to the regular Board Meeting with a
recommendation which will help to keep the Board Meetings very concise.
Chairman Adair also discussed incidents which Freddye brought to his attention
regarding protocol and proper procedures of Board Members in dealing with problems.
The recommendation is, in Board contacts with staff, the Board go through Freddye
at all times. The Board should communicate in writing to minimize communication
problems; this includes any staff concerns, terminations, layoffs, etc.
grievance procedures that employees can use.
There are
There was discussion about increasing the size of the Board. Chairman Adair will
send Board members more information for consideration in increasing the size.
Chairman Adair had a meeting with Seattle and Tacoma Urban League Chairpersons.
Discussion centered around regional politics. Changes were made on the Western
Regional representative to the Board of Trustees based upon inaccurate information.
The Regional Vice President of the Council of Board Presidents is being contacted to
clarify information.
\Ve need to form a Retreat Committee to develop ideas for the Board/Staff Retreat.
Thane Tienson volunteered and Dick Kishimoto will be asked to serve; Freddye will
assign a staff person.
Meeting went into executive session atli29 p.m.
11
pproved by:
Submitted by:
Reviewed &
PAULINE 1 REED, Executive Secretary
Urban League of Portland
P,RUCE POSEY, Secretary
Urban League Board of Directors
B
The Urban League of Portland
OFFICERS
404 COMMUNITY SERVICE CENTER
718 West Burnside
Portland, Oregon 97209
(503) 224-0151
Richard Kishimoto
Chair
Donny Adair
Chair Elect
Bruce Posey
Secretary
July 11, 1984
Joel Smith
Treasurer
Benita Stroughter
Member at Large
MEETING NOTICE
BOARD OF DIRECTORS
Nellie Fox
Lisa Manning
Howard McElroy
John Pihas
Linda Rasmussen
RhobertShaw
Clair Silver
Ben Talley
Jeana Woolley
STAFF
Freddye Petett
President
CarolJ. Lentz
Vice President
Finance andAdministration
Joyce Owens-Smith
Vice President
Programs and Community Services
TO:
FROM: DONNY ADAIR, CHAIRMAN
RE:
AFFI LIATE
A United Way Agency
3ULY MEETING
The 3uly meeting of the Urban League Board of Directors will be
held on Wednesday, July 18, 1984 at 11:30 A.M. in the MultiPurpose Conference Room of the Urban Plaza, 10 North Russell
Street.
We are meeting at 11:30 A.M. to take a tour of the building and
formally start our meeting at 12:00 Noon.
Please mail your response card by Friday, July 13, 1984 to we
will know whether to plan for your attendance.
DA:pjr
A NATIONAL
URBAN LEAGUE
URBAN LEAGUE BOARD OF DIRECTORS
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
JULY 18, 1984
11:30 A.M.
MULTI-PURPOSE CONFERENCE ROOM - URBAN PLAZA
10 NORTH RUSSELL STREET
AGENDA
1.
Tour of Urban Plaza
2. RoIl Call
3. Approval of Minutes
4. Committee Reports
Finance and Resource
Nominating
. .
........
Fund Raising .......
Joel Smith
Shirley Minor
Barbara Ivory Williams
Personnel/Search ..... Linda Rasmussen
Program & Planning
5. President's Report
6. Chairman's Report
7. Adjournment
. . .
Skip Collier
URBAN LEAGUE OF PORTLAND
BOARD MEETING
JULY 18, 1984
The 3uly meeting of the Urban League Board of Directors, held in the Multi-Purpose
Conference Room, Urban Plaza, 10 North Russell Street was called to order at 12:14
P.M. by Chairman Adair.
Donny Adair, Skip Collier, Dick
Kishimoto, Chuck Long, Shirley Minor, irwin Starr, Ron Sykes, Thane Tienson, and
The following Directors were in attendance:
Barbara Williams.
The following Directors were absent with excuse: Bruce Posey, Linda Rasmussen and
Joel Smith.
The following Directors were absent without excuse:
Nellie Fox, Rhobert Shaw and
Ben Talley.
Guest in attendance was Don Silvey, Sr., Devcorp of Oregon.
Staff in attendance were Freddye Petett, Joyce Owens-Smith, Carol J. Lentz, and
Pauline J. Reed.
The minutes of the June 20, 1984 meeting were approved.
FINANCE REPORT
Carol passed out an information packet on the 2404 N. Vancouver property and
reported that Don Silvey has finished the feasibility study and the loan application
has been submitted to PDC for approval.
Carol introduced Don Silvey to the Board. Don reported on the feasibility study and
negotiations with the owner to arrive at the selling price. The owner wanted the tax
value of the property ($86,400). There are back taxes and sewer system charges
amounting to $11,000 and the owner has agreed to donate $36,400 of the selling price
as a gift to the League, making the cost $50,000. When the $11,000 is paid there
will be a balance of $39,000 with interest at 8% which can be extended up to the
14th year. Payments on the property will be $3,120 per year. The property can be
paid off at any time within 14 years. The League can get a ten-year tax freeze on
the base of $2,300 per year. Two options were presented - the League can buy the
building or Phil Eder (owner of Urban Plaza) will buy it and lease it to the League.
Discussion was held on use of the Vancouver Avenue property, potential money to be
made from ownership of the building, and the bid process for contractors.
Freddye asked where would the $11,000 downpayment come from. Carol reported
that the money would come from the general fund, however, $5,000 would be for the
hookups and could be recaptured, making $6,000 the actual investment.
It was moved and seconded (Tienson/Long) that the Urban League purchase the
property at 2404 N. Vancouver Avenue. The motion passed.
Carol reported on the United Way budget based upon the 9.17% cut.
Discussion was
(
held on areas of the budget where changes occurred. Also discussed was whether the
League will pick up the new CEO's expenses if moving from another city. Freddye
reported that usually Urban League CEO's pay their own expenses, however, this can
be negotiated and the the Board will need to discuss it.
Discussion was held on how equipment and supplies are handled. Carol reported that
Urban Plaza maintains the telephone, photocopier and makes supply purchases. The
programs are charged per their usage. The consolidation has worked out well in that
bulk purchasing saves each program money.
PRESIDENT'S REPORT
1.
UL PROGRAMS - Joyce Owens-Smith
Joyce reported that the Youth Services Director, Iris Bell, has resigned. David
Gonzales is Coordinator of the Juvenile Services Commission project and Kathleen
Saadat is Coordinator of the Youth Service Center. They are responsible for the
day-to-day operation of their respective programs and Joyce will be Acting
Director of Youth Services until the position is filled.
The Financial Technology Academy is getting started. The Coordinator position
has been filled by Tom Darby who was working in our Employment Department.
The Senior Services Department was able to bring their numbers in line with the
contract before the end of the funding period and no money was lost from the
budget.
(
Don Allen, Community Services Director, and Joyce met with representatives of
the Housing Integration Task Force, Ward Cook Realty and Oregon Pioneer
Savings to discuss a pilot housing project. Oregon Pioneer Savings has a number
of repossessed houses which they need to sell and their proposal is for the UL to
recommend potential buyers. By utilizing the real estate company and title
company which is owned by the bank, they can offer the houses at little or no
money down, 11.5% interest for 10 years and maximum closing costs of $300.
This program will enable people who do not have a down payment, to get into
their own homes. The bank is willing to donate a certain amount of money to
the League for each house which is sold; the League can use the money to help
the person with the down payment or whatever is necessary in helping make the
purchase.
The League will run this program for approximately six months. The service is
to support and counsel people who have never bought and could get caught with
balloon payments and not know what to do. The program will be reviewed and if
successful, other non-profit agencies can get involved.
(
Freddye stated that another reason the League was approached about this project
in desegregating housing
is that there is a group of people who are interested
around the community and since the League has been a part of that, this
involvement is a way to further the goal of getting minorities to move into other
areas. The real estate company has not been successful and they are seeing the
League as an outreach for them to the minority community.
Irwin Starr commented that he wants the League to be careful and not get into
the real estate business for someone else as opposed to offering a program which
is good for the people we serve.
2. Freddye commented on the move into Urban Plaza and the coordination of same.
She is experiencing the efficiency of having all staff in the same building.
The Open House will be held on September 21, 1984.
Freddye reported that Donny, Linda and she will be attending the National Urban
League Convention. She has been asked to chair a panel on the Feminization of
Poverty and it is quite an honor to have been chosen.
CHAIRMAN'S REPORT
Chairman Adair indicated he would try to contact Rhobert Shaw to find out if he
wants to remain on the Board. If he does not make the contact, the Board will be
asked to make a decision.
Chairman Adair reported on events leading to the Tennis Tournament. He showed the
1984 T-shirt which will be given to participants in this year's tournament. Results of
the tournament will be reported at the next Board meeting.
NEW BUSINESS:
Chuck Long asked if the Urban Plaza could be a showcase for minority art from the
standpoint of showing a variety of art forms. Freddye said she would follow-up on
this suggestion.
Ron Sykes asked about increasing our visibility in the corporate community. He said
he has talked with a person who was involved with the Denver Urban League where a
corporate breakfast is held once a month.
Chairman Adair commented that this is an excellent idea and for the first one, the
League could possibly do it like an open house, introducing the League and serving
coffee and donuts. Plans for having this on a regular basis would need to be worked
out.
The meeting adjourned at 1:16 P.M.
S
itted b
Secretary
Urban League of Portland
R1viewed
O)
n
Approved by
Bruce Posey, Sretary
Urban League Board of Directors
B
The Urban League of Portland
OFFICERS
URBAN PLAZA
Donny Adair
Chair
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
Linda Rasmussen
Chafr Elect
Bruce Posey
Secreta,y
August 7, 1984
Joel Smith
Treasurer
Barbara Ivory Williams
Member at Large
BOARD OF DIRECTORS
A. R. Collier
Nellie Fox
W. Charles Long
Shirley Minor
Rhobert Shaw
Irwin Starr
Ron Sykes, Jr.
Ben Talley
Thane Tienson
MEETING NOTICE
TO:
URBAN LEAGUE BOARD OF DIRECTORS
FROM: DONNY ADAIR, CHAIRMAN
Richard Kishimoto
STAFF
Freddys Webb-Petett
President
Carol J. Lentz
Vice President
Finance and Administration
Joyce Owens-Smith
Vice President
Programs and Community Se,vices
PROGRAMS
Community Services
Employment Services
Senior Services
Youth Services
RE:
AUGUST MEETING
The August meeting of the Urban League Board of Directors will
be held on Wednesday, August 15, 1984 at 12:00 Noon in the
Multi-Purpose Conference Room of the Urban Plaza, 10 North
Russell Street.
Enclosed is a menu from which lunches will be ordered (please
keep for future reference).
Please mail your response card by Friday, August 10th so we will
know whether to plan for your attendance.
DA:pjr
Enclosures
A NATIONAL
URBAN LEAGUE
AFFILIATE
-ied Way Agency
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
AUGUST 15, 1984
12:00 NOON
MULTI-PURPOSE CONFERENCE ROOM - URBAN PLAZA
10 NORTH RUSSELL STREET
AGENDA
1.
ROLL CALL
2. APPROVAL OF MINUTES
3.
COMMITTEE REPORTS
* FINANCE AND RESOURCE
* NOMINATING
* FUND RAISING
* PERSONNEL/SEARCH
* PROGRAM AND PLANNING
4. PRESIDENT'S REPORT
5. CHAIRMAN'S REPORT
6. AD3OURNMENT
BOARD MEETING
AUGUST 15, 1984
The August meeting of the Urban League Board of Directors, held in the MultiPurpose Conference Room, Urban Plaza, 10 North Russell Street, was called to order
at 12:12 P.M. by Chairman Adair.
The following Directors were in attendance: Donny Adair, Shirley Minor, Bruce Posey,
Linda'Rasmussen, Dick Kishimoto, Thane Tienson, IrwinStarr, Ron Sykes and Barbara
Williams.
The following Directors were absent with excuse:
LQng, Joel Smith and Ben Talley.
The following Director was absent without excuse:
Skip Collier, Nellie Fox, Chuck
Rhobert Shaw.
Staff in attendance were Joyce Owens-Smith, Carol J. Lentz and Pauline J. Reed.
The minutes of the July 18, 1984 meeting were approved.
FINANCE REPORT
(
ç
(
Carol Lentz distributed the Program Financial Status Report for the month ending
July 31, 1984 along with the Urban Plaza Budget Projebtion.
She reported that this
is the first month for all contracts except Community Services Block Grant which runs
on the calendar year; Youth, Seniors, JSC and Community Services Block Grant are
under-expended because each has job positions open.
The Urban Plaza budget was explained with one correction - the Debt Service is listed as an expense for July, however, until the building is completed, we do not have to pay this item.
Peat, Marwick, Mitchell and Company will be starting on Monday, August 20th, to perform
the annual audit.
The preliminary architectural drawings are being developed for the property at
2404 N. Vancouver; if these are completed before the Board/Staff Retreat they will
be brought to the Retreat for discussion.
It was moved and seconded (Posey/Kishimoto) that the Finance Report be accepted.
motion passed.
The
Thane Tienson reported that the committee has met and developed the agenda. A draft
copy of the agenda was distributed to the Board. Discussion centered around use of
time and staff participation. Chairman Adair would like to cover increasing the
membership, possibly under the Fund Raising portion of the agenda.
Chairman Adair reported that he had talked with the Board Chairs in Seattle and
Tacoma about a joint venture with the Portland Urban League.
He will write to them
-2-
and let them know that an agenda has been put together which deals with the Portland
Urban League and at this time the Portland Urban League will not be able to participate in a joint retreat.
Discussion was held on all Board Members attending the Retreat.
It was moved and
seconded (Starr/Tienson) that a letter be sent to all Board Members announcing that
a formal Board Meeting will be held durinq the Retreat, the matter of lax attendance
.LiI
It was moved and seconded (RE
accepted. The motion passed.
ILLL'LJ..L)lI
that the Retreat Committee Report be
Joyce Owens-Smith announced her resignation effective September 4th. Freddye will
not fill the Vice President of Programs position, she will be assuming these duties
until she leaves.
Resolution was made and seconded to commend Joyce for her efforts and a job well
done (Tienson/Starr). Chairman Adair presented Joyce with a rose.
Joyce reported that Kathleen Saadat has been chosen to fill the Youth Director
position and Gerald Deloney will fill the Youth Service Center Coordinator slot.
Carol reported on the McConnell Clark Foundation grant - FST Academy. The League
has been having problems with this grant. The program was scheduled to start in
The Foundation requested that
July and to date the League has received no funds.
the League submit a 509A form. The League contacted Internal Revenue asking for this
form and was informed that there is no 509A form, that 509A is just a paragraph which
indicates that an organization either falls under the category or does not. McConnell
Clark has sent the League a contract for the incorrect amount of money and also issued
a check for the incorrect amount. The Foundation has asked the League to sign this
contract and they will have to go back to their Board and explain what happened. The
check which was issued is having a stop payment placed upon it. The contract, as
written, is that McConnell Clark can cut off the funding at any time, for any reason;
there are no conditions for the League to appeaL Freddye has asked that the Board
look into this matter and for: Bruce and Thane to review :the documents and background- in-
formation and submit in writing the best position for the League to take at this time.
Discussion was held on this matter and Bruce Posey will .initiate a conference call
with representatives of all parties involved with this project (School District,
Regional Youth Employment Council and tJL).
CHAIRMAN'S REPORT
Chairman Adair reported on his attendance at the National Urban League Convention.
He was elected as Corresponding Secretary to the Executive Committee of the Council
of Urban League Presidents.
-3---
(
The Tennis Tournament was a tremendous success; the final billings are nQt in, hiever
when all monies are tallied a report will be made.
The meting went into executive session at 1:05 P.M.
Submitted by auline J. Reed
Executive Secretary, Urban League of Portland
Reviewed and Appràèed by Bruce Posey
Secretary, Urban League Board of Directors
(
('
(
(.
URBAN LEAGUE OF PORTLAND
BOARD MEETING
SEPTEMBER 8, 1984
The Board of Directors held a special Board meeting on September 8, 1984, in
Newport, Oregon (during the Board/Executive Staff Retreat). The meeting was called
to order by Chairman Donny Adair at 1:30 p.m.
The following Directors were in attendance:
Donny Adair, Skip Collier, Nellie Fox,
Shirley Minor, Linda Rasmussen, Irwin Starr, Ron Sykes, 3r., Ben Talley, Thane
Tienson, and Barbara Williams.
The following Directors were absent with excuse: Dick Kishimoto, Bruce Posey, and
3oel Smith.
Guests in attendance were Ernie Cooper, Director of the NUL Western Regional
Office, and members of the PUL Executive Staff.
CORRESPONDENCE
1.
Letter from Bruce K. Posey requesting excused absence from the Retreat because
of international travel.
2.
Letter from Chuck Long resigning from the Board.
3.
Letter from Barbara Ivory Williams resigning from the Board.
4.
Letter from the Oregon Community Foundation regarding reappointment of Dr.
Walter Reynolds to the Foundation Board.
5.
Letter from the American 3ewish Committee regarding a youth education
program.
NOMINATING COMMITTEE
The Board discussed vacancies. It was moved and seconded (Fox-Williams) that
Rhobert Shaw be removed from the Board due to his relocation to Eugene, Oregon
and lack of participation. The motion passed.
By consensus, the Board accepted the resignations of Chuck Long and Barbara Ivory
Williams with regret.
Shirley Minor presented the Nominating Committee Report (attached). It was moved
and seconded (Starr-TalIey) to amend the report to add lohn A. Vogel
(Communications Director/PPL) to the list of nominees. The motion passed. It was
moved and seconded (Williams-Starr) that the amended Nominating Committee Report
be accepted. The motion passed.
After review and discussion of Board terms, it was moved and seconded (Talley-Fox)
that Mr. Vogel be elected to fill the vacancy created by Howard McElroy's
resignation; term to end March 31, 1986. The motion passed.
It was moved and seconded (Starr-Fox) that Bridget Flanagan (Public Relations
Manager/Safeway), Ken Kelly (Administrative Officer/IBM), and Tom Kelley (Vice
President, Human Resources/Benj. Franklin Savings & Loan) be elected to the Board;
terms to end March 31, 1987. The motion passed.
OLD/NEW BUSINESS
After discussion, it was the consensus of the Board that Dr. Walter Reynolds be
renominated as a member of the Board of the Oregon Community Foundation.
The Board was briefed on a proposal by the American Jewish Committee to aquaint a
small group of Black and Jewish youth with each others cultures. The Board
approved the concept and directed the Chairman to proceed with the project. Board
members who volunteered to participate were Shirley Minor, Linda Rasmussen, Ron
Sykes, Ben Talley, and Thane Tienson.
The Board, with participation of the Executive Staff, discussed Board committees and
set goals. (See attached Retreat notes for details.)
The meeting adjourned at 5:00 p.m.
Submitted by Donny Adair, Chair
Urban League Board of Directors
L
/
Attachments -- Nominating Committee Report
Board/Executive Staff Retreat Notes
September 5, 1984
TO:
FROM:
SUBJECT:
Urban League Board of Directors
Nominations Committee
VACANCIES
Candidates who were nominated in March 1984 for the Urban League
Board of Directors were recontacted regarding their interest.
There are.currently three vacancies.
The committee unanimously
nominates the following persons:
(
1.
Bridget Flanagan, Public Relations Manager-Safeway Stores
2.
Ken Kelly;
3.
Tom Kelley, Vice President of Human Resources-Benjamin Franklin
Savings & Loan
Administrative Officer-IBM Corporation
Respectfully submitted,
Shirley Minor
Ben Taley
Nellie Fox
NOTES FROM
BOARD/EXECUTIVE STAFF RETREAT
SEPTEMBER 7,
8,
9, 1984
NEWPORT, OREGON
1984-85
GOALS
(
DEVELOPMENT OF ADVISORY BOARD, GUILD, VOLUNTEERS
'(Increase pblitical support)
PUBLIC RELATIONS /MARKETING
MEMBERSHIP (Increase)
BOARD COMMITTEES (Improve effectiveness)
FINANCIAL STABILITY
Increase discretionary base
HIRING (Search) New President
BOARD OF DIRECTORS
ROLES & RESPONSIBILITIES
GOALS
development & goal setting
1.
Policy setting group [long rangej
(5 -10 year) for League.
2.
Provide expertise in specific areas, such as:
Fund raising (24,000/year minimum)
a.
Legal
b
Public relations
c.
Volunteer recruitment (both for the League & representation
d.
on other policy making bodies)
Political support
e.
Financial planning
f.
Advocacy in leveraging funds
g.
Membership drives
h.
3.
Monitoring responsibility to insure fiscal accountability,
integrity of services delivered & credibility of orgainzation.
4.
Active involvement on board committees.
5.
Establish liaison with organizational departments to improve
communications & common understanding of goals.
6.
Planning - overall
7.
Executive supervision
8.
Evaluation - overall
9.
Keep board membership full.
10.
Overall governing - RESPONSIBLE!
JOINT
ROLES & RESPONSIBILITIES
L
board orientation.
1.
Develop & implement
2.
Periodic "Family Sessions".
3.
Annual Retreat.
4.
Communicate.
5.
Keeping informed of world around.
6.
Policy formulation.
(./
STAFF
ROLES & RESPONSIBILITIES
GOALS
1.
Provide liaison to designated board committees & accept responsibility for record of committee business, provide followup of plans developed.
2.
Develop specific program/projects & implement programs/projects
which meet overall orgainzational objectives as established by
board.
3.
Propose/Prepare recommendations/briefings on issues & outline
policy options to be presented, propose recomendations through
committee process.
4.
Provide briefings on program
5.
Recommend candidates for board.
6.
Reports on fiscal & program accountability.
7.
Organizational flow chart.
S.
Documenting of experiences, program outcomes, success, failures.
9.
Insure "no surprises"
& fiscal activities.
(Keeping board informed)
for board.
NOMINATIONS COMMITTEE
GOALS
1.
Determine compliance National Urban League.
2.
Develop pooi of persons who meet needs.
3.
Plan for year round recruitment.
4.
Develop information packet.
5.
Skills list.
6.
Revise questionnaire.
7.
Board evaluation
National Urban League has existing form.
a.
PROGRAMS & PLANNING
GOALS
EMPLOYMENT
ECONOM IC DEVELOPMENT
EDUCAT ION
JEFFERSON HIGH
PCC - CASCADE
- LOW MINORITY INSTRUCTORS
- MARINE WORLD -- DELTA PARK
- GOVERNOR ATIYEH -- HIGH TECHNOLOGY
SOCIAL
SERVICES
PROGRAM & PLANNING COMMITTEE
GOALS
Program Evaluation
ban League of Ptld.
RESOURCE
DEVELOPMENT
1.
MARCH 31st. FOR COMPLETION OF 5 YEAR PLAN.
1 EVALUATION/QUARTER
2 STAFF & 1 BOARD MEMBER)
(
CAROL &
FINANCE COMMITTEE
2.
MEET ONCE PER MONTH
KATHLEEN
GERALD
JOE
3.
ECONOMIC
EVELOPMENT
Black United Front
Northeast Business Boosters
NE CD C
Urban League of Portland
Rivereast
{Portland Development Commission
-j
FUND RAISING
GOALS
(
1.
Formulate policy
2.
Meet monthly
3.
Long Range Plan
4.
Market Plan
ADDITIONAL SUB-COMMITTEES:
1.
Take over 'existing activities' (Seperate Committee)
2.
Membership (Seperate Committee)
Volunteers: Ron Sykes, Jr., Heloise Hill, Myrtle Carr
PERSONNEL COMMITTEE
GOALS
1.
Establish criteria for new C.E.O.
2.
Grievances (2)
3.
Recognition of staff
4.
Personnel policies
Manual completion.
by mid-Nov.
a.
Compensation & Benefits
b.
5.
Regular meetings
FINANCE & RES. DEVELOPMENT
GOALS
1.
DeVelop plan.
2.
Increase
General budget
a.
3.
Review & monitor budgets,
4.
By December, committee compile amount of programs that were
underfunded (short term).
5.
Long range plan.
6.
Meet regularly.
7.
Comparison of other Leagues' funding of programs, types, how
alloted etc.
GUIDELINES FOR SEARCH COMMITTEE
October 15th cut-off
1A
*M
lB
M
Maturity Level
2A
M
Earn respect of existing League team.
2B
M
Management style.
Managing People.
3
M
High public visibility/accessibility
M
High energy.
**p
M
Demonstrated leadership ability.
Successful experience with volunteers
Political awareness
Street sense
Working with coalitions
BUF
P
Fund raising experience.
(Familiarity with fund raising techniques.)
M
Experience working with a board.
M
Experience working with private industry
M
Ability to plan with staff.
M
Strength - Presence
M
Contracts
Handle
Comply
M
Not intimidated by other authoritative figures,
M
Experience with different kinds of people.
P
Previous League experience preferred.
M
Management/supervisory level.
P
Willing to make longterm commitment to Portland.
M
Speak and write effectively.
M
Experience in public speaking.
P
What's been accomplished.
M
Demonstrated track record.
M
Delegating ability
-
* Preferred
** Mandatory
Response to proposals
(more)
GUIDELINES FOR SEARCH COMMITTEE
Page 2
(
M
Familiarity with budget
Development
Implementation
M
Integrity
M
Advocate
SALARY & BENEFITS FOR NEW C.E.O.
- Salary - $32,500
$40,000
- Benefits Package (existing)
- Auto
Relocation Assistance (negotiable)
Travel to interview
cost: Airfare, meals, lodging, etc.
WISH LIST
1.
Bright competent replacement for Freddye!H!!
2.
Full time grant writer.
3.
5,000 paid members.
4.
Computer system
5.
Evaluation section
6.
Economic Development section
7.
Planning/Program Development Specialist
8.
Full time fund raiser
9.
278,00 research on Achenbach System - 2.4 years.
10.
Positive programs for youth.
11.
Clerk position.
12.
Money for Whitney Young Learning Center.
13.
Civil Rights/Advocacy Specialist.
14.
Better Mousetrap
15.
Focal point for SSC.
16.
Active board members.
17.
International team - Tech Asst Team
18.
I&R centralized.
19.
More informed community.
20.
Public Relations person.
21.
Inter-Governmental affairs.
22.
Four more buildings.
23.
Volunteer coordinator.
The Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
Bonny Adair
Chair
(503) 280-2600
Linda Rasmussen
Chair Elect
Bruce Posey
Secretary
September 11, 1984
Joel Smith
Treasurer
Barbara Ivory Williams
Member at Large
BOARD OF DIRECTORS
A. R, Collier
Nellie Fox
W. Charles Long
Shirley Minor
Rhobert Shaw
Irwin Starr
Ron Sykes, Jr.
Ben Talley
Thane Tienson
MEETING NOTICE
TO:
URBAN LEAGUE BOARD OF DIRECTORS
FROM: DONNY ADAIR, CHAIRMAN
RE:
SEPTEMBER MEETING
EX OFFICIO
Richard Kishimoto
STAFF
Freddye Webb-Petett
President
Carol J. Lentz
Vice President
Finance and Administration
Joyce Owens-Smith
Vice President
Programs and Community Seivices
PROGRAMS
Community Services
Employment Services
Senior Services
Youth Services
A NATIONAL
URBAN LEAGUE
AFFILIATE
united Way Agency
The September meeting of the Urban League Board of Directors
will be held on Wednesday, September 19, 1984 at 12:00 Noon in
the Multi-Purpose Conference Room of the Urban Plaza, 10 North
Russell Street.
Please mail your response card by Friday, September 14, 1984 so
we will know whether to plan for your attendance.
DA:pjr
0
The Urban League of Portland
OFFICERS
URBAN PLAZA
Donny Adair
Chair
10 North Russell Street
Portland, Oregon 97227
(503) 2802600
Linda Rasmussen
Chair Elect
Bruce Posey
Secretary
September 11, 1984
Joel Smith
Treasurer
Barbara Ivory Williams
Member at Large
BOARD OF DIRECTORS
A. H. Collier
Nellie Fox
W. Charles Long
Shirley Minor
Rhobert Shaw
Irwin Starr
Ron Sykes, Jr.
Ben Talley
Thane Tienson
MEETING NOTICE
TO:
FROM: DONNY ADAIR, CHAIRMAN
RE:
Richard Kishimoto
STAFF
Freddye Webb-Petett
President
Carol J. Lentz
Vice President
Finance and Administration
Joyce Owens-Smith
Vice President
Programs and Community Services
PROGRAMS
Community Services
Employment Services
Senior Services
Youth Services
A NATIONAL
URBAN LEAGUE
AFFILIATE
Q
Jnited Way Agency
URBAN LEAGUE BOARD OF DIRECTORS
SEPTEMBER MEETING
The September meeting of the Urban League Board of Directors
will be held on Wednesday, September 19, 1984 at 12:00 Noon in
the Multi-Purpose Conference Room of the Urban Plaza, 10 North
Russell Street.
Please mail your response card by Friday, September 14, 1984 so
we will know whether to plan for your attendance.
DA:pjr
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
SEPTEMBER 19, 1984
12:00 NOON
MULTI-PURPOSE CONFERENCE ROOM - URBAN PLAZA
10 NORTH RUSSELL STREET
AGENDA
1.
ROLL CALL
2. APPROVAL OF MINUTES
3. COMMITTEE REPORTS
* FINANCE AND RESOURCE
* NOMINATING
* FUND RAISING
* PERSONNEL/SEARCH
* PROGRAM AND PLANNING
4. PRESIDENT'S REPORT
5. CHAIRMAN'S REPORT
6. ADJOURNMENT
URBAN LEAGUE OF PORTLAND
BOARD MEETING
SEPTEMBER 19, 1984
The September meeting of the Urban League Board of Directors, held in the MultiPurpose Conference Room, Urban Plaza, 10 North Russell Street, was called to order
at 12:05 P.M. by Chairman Adair.
The following Directors were in attendance:
Donny Adair, Skip Collier, Bridget
Flanagan, Nellie Fox, Thomas Kelley, Ken Kelly, Richard Kishimoto, Shirley Minor,
Linda Rasmussen, 3oel Smith, Irwin Starr, Ron Sykes and Ben Talley.
The following Directors were absent with excuse:
Bruce Posey and 3ohn Vogel.
The following Director was absent without excuse: Thane Tienson.
Staff in attendance were Freddye Petett,
Pauline 1 Reed.
Carol 1. Lentz,
Richard Kuczek and
The minutes of the August 15, 1984 and September 8, 1984 meetings were approved.
(
Chairman Adair introduced and welcomed new Board Members, Bridget Flanagan,
Safeway Stores, Thomas Kelley, Benj. Franklin Savings and Loan and Ken Kelly, IBM
Corporation. 3ohn Vogel, Pacific Power and Light Co., was unable to attend this
meeting but will be present for the October meeting.
FINANCE COMMITTEE
Joel Smith reported that he was unable to attend the Board/Staff Retreat because he
was helping deliver a new daughter. The report he was to bring to the retreat will
be presented at the next meeting.
Joel also reported that Peat, Marwick, Mitchell & Co. has completed the audit and
the final report will be available in early October. There were no problems with the
audit and the League is in good standing.
Carol Lentz reviewed the audit draft. She also distributed and reviewed the Program
Financial Status Report for the period ending August 31, 1984.
PERSONNEL/SEARCH COMMITTEE
Linda Rasmussen reported that the National Urban League has not released the
official announcement of the CEO position; once this occurs, the committee can begin
advertising. The interview process is being devised. The Seattle Urban League has
forwarded information containing the process which was used in selecting their CEO
along with questions used for the first and second interviews.
When the top three applicants are selected, their applications will be sent to the
Regional Office for certification; the Regional Office will then send the applications
to New York for another certification.
Approximate costs of advertising
(local and out of town), travel and moving come to $14,000.
The committee has developed a search budget.
It was moved and seconded (Rasmussen-Fox) that a budget for $14,000 be submitted
to United Way for search purposes. The motion passed.
Chairman Adair will get new Board Members a copy of National Urban League's
procedUre for selection of a CEO.
Linda asked Freddye if all revisions have been made to the Personnel Manual.
Freddye's response was that Executive Staff have given their recommendations to her
and she now must get them back to the Personnel Committee f or final review.
PROGRAM AND PLANNING COMMITTEE
Skip Collier distributed a report giving more information on the Program Committee's
goals as discussed at the Board/Staff Retreat.
As the committee meets and
developes the proposed concepts, the Finance Committee will be asked for input. It
was suggested that Urban League economic development and community economic
development be clearly defined when recommendations are brought before the Board.
PRESIDENT'S REPORT
Program Evaluation Process
Richard Kuczek distributed the Program Evaluation Process and presented an
informational report on how data is gathered.
are to determine:
The goals of the in-house evaluation
1. What the program is actually doing/what are the requirements of the funding
source.
2. How well the program actually serves the client/meet the need.
3. How efficiently the League is carrying out the program.
The Whitney M. Young Learning Center evaluation report may be completed prior to
the October meeting and if so, copies will be mailed to Board Members.
Freddve Petett
*
Reported that since there were problems with the Low-Income Energy Assistance
Program last year, major changes are being instituted for this year's program.
The records staff will report to Carol Lentz and will be separated from the actual
program.
*
Announced that the FST Academies Program is running well. There are 21
excited and enthusiastic sophomores in this year's program. Participants in this
project have had academic problems in the past and this program is specifically
geared toward them. The students feel special because they are getting attention.
School District staff are also excited and feel that when the computers and
The Board is invited to visit
the project at 3efferson High School; the students meet together for the first
calculators arrive, enthusiasm will rise even more.
three periods and then go. to. theft other classes..
-3*
Reported that the Open House plans are coming along well. The ribbon cutting
will be at 5:30 P.M. The Board is invited to attend. The Oregonian has been
taking pictures and developing a story which should be in the newspaper the day
of Open House.
*
United Way is quite proud of the Urban Plaza and has placed it on their tour list.
Four to five tours with 25 - 30 people per tour have been coming and more are
scheduled for the next few weeks of the campaign.
*
Will meet individually with new members to schedule a Board Orientation.
CHAIRMA1PS REPORT
*
Has let Susan Abravanel, Area Director, American 3ewish Committee, know that
the League is willing to assist in getting a group of Black youth and 3ewish youth
together in an exchange program.
*
Has sent a recommendation for re-nomination of Dr. Reynolds to the Oregon
Community Foundation.
*
Appointed Ron Sykes Chair of the Membership Committee.
Meeting adjourned at 1:17 P.M.
Submitted by:
Reviewed & Approved by:
PAULINE 3) REED, Executive Secretary
Urban League of Portland
BRUCE P
OSeetary
Urban League Board of Directors
B
The Urban League of Portland
URBAN PLAZA
OFFICERS
Donny ,Adair
Chair
Linda Rasmussen
Chair Elect
October 8, 1984
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
Bruce Posey
Secret aty
Joel Smith
Treasurer
Barbara Ivory Williams
Member at Large
MEETING NOTICE
BOARD OF DIRECTORS
A. A. Collier
Nellie Fox
W. Charles Long
Shirley Minor
Rhobert Shaw
Irwin Starr
Ron Sykes, Jr.
Ben Talley
Thane Tienson
TO:
URBAN LEAGUE BOARD OF DIRECTORS
FROM: DONNY ADAIR, CHAIRMAN
RE:
OCTOBER MEETING
The October meeting of the Urban League Board of Directors will
Richard Kishimoto
STAFF
Freddye Webb-Petett
President
Carol J. Lentz
Vice President
Finance and Administration
Joyce Owens-Smith
Vice President
Programs and Community Ser.'ices
PROGRAMS
Community Services
Employment Services
Senior Services
Youth Services
A NATIONAL
URBAN LEAGUE
AFFILIATE
Q
Inited Way Agency
be held on Wednesday, October 17, 1984 at 12:00 Noon in the
Multi-Purpose Conference Room of the Urban Plaza, 10 North
Russell Street.
Please mail your response card by Friday, October 12, 1984 so we
will know whether to plan for your attendance.
DA:pjr
URBAN LEAGUE OF PORTLAND
BOARD MEETING
OCTOBER 17, 1984
The October meeting of the Urban League Board of Directors, held in the MultiPurpose Conference Room, Urban Plaza, 10 North Russell Street, was called to order
at 12:10 P.M. by Chairman Adair.
The following Directors were in attendance: Donny Adair, Thomas Kelley, Ken Kelly,
Richard Kishimoto, Shirley Minor, Bruce Posey, Linda Rasmussen, 3oel Smith, Irwin
Starr, Ron Sykes, Thane Tienson and :lohn Vogel.
The following Directors were absent with excuse:
Skip Collier, Bridget Flanagan and
Nellie Fox.
The following Director was absent without excuse: Ben Talley.
Staff in attendance were: Freddye Petett, Carol 3. Lentz and Pauline Reed.
The minutes of the September 19, 1984 meeting were approved.
Chairman Adair introduced and welcomed new Board Member, john Vogel, Pacific
Power and Light Co.
FINANCE COMMITTEE
Carol Lentz distributed and reviewed the Balance Sheet and the Program Financial
Status Report for the period ending September 30, 1984.
Carol announced that the lease has been negotiated with the State Senior Services
Division and they will be moving into the Urban Plaza on October 26, 1984. The
Urban Plaza will receive approximately $700 a month more than was anticipated from
this tenant.
loel Smith distributed copies of the final audit report for the year ending 3une 30,
This year's audit shows no deficiencies. Chairman Adair asked Board Members
to take the report, review it and bring it back to the next meeting for discussion.
1984.
It was moved and seconded (Starr/Rasmussen) that the audit report be approved by
the Board based upon the Finance Committee's review. The motion passed.
3oel announced that the Finance Committee has a meeting scheduled for the first
week in November to review (1) the report from the Technology Committee on
computer recommendations for the League, (2) the budget being submitted to United
Way and (3) the documents for Plaza II. Carol reported that all documentation has
been submitted for the loan and within a few days the League should be hearing
about the final approval.
PERSONNEL/SEARCH COMMITTEE
Linda Rasmussen reported that the National Urban League has released the CEO job
announcement. Ads have been placed in several newspapers across the country and
she has received a number of inquiries. The closing date has been extended to
November 15, 1984 to allow out-of-town applicants time to submit their resumes.
-2--
Linda also reported that she still is not in receipt of the list of applicants which
were being sent from Clarence Wood's office. Chairman Adair reported that he is to
contact Ernie Cooper on the status of the search.
PRESIDENT'S REPORT
*
Thanked the Board Members who participated in the Open House.
*
Stated that the League has received a number of requests for support on various
ballot measures. The League is not taking a stand on any of the issues. The
pros and cons of Ballot Measure 2 will be shown on the monthly cable television
show and viewers can make their own decision.
*
Asked Carol to distribute copies of the analysis of the questionnaire which was
completed at the Board/Staff Retreat.
Freddye reported that there were
It has been decided that Carol
similarities between Board and staff responses.
will hold 15-minute training sessions at Executive Staff Meetings on the areas
where there was a lack of knowledge and perhaps the same can be done during
Board Meetings.
*
There are no problems in the program areas.
The Youth Department still has job
positions open and these areas have been covered by supervisors taking on
additional responsibilities.
*
Reported that 1985 will be the 75th Anniversary of the National Urban League.
The NUL has plans beginning :January 20, 1985 with a Founder's Day Sunday and
they have asked the affiliates to incorporate the 75th year theme into program
plans for 1985. The PUL can utilize the theme with the Annual Dinner. She also
reported that a letter has been sent to David Kearns, Chairman of the NUL Board
of Trustees, asking him to be the guest speaker at the Annual Dinner; to date, he
has not responded. Freddye will follow up on this with Clarence \Vood.
Chairman
Adair reported that the tentative date for the Annual Dinner is April 18, 1985 at
the Red Lion Inn at 3antzen Beach.
*
Circulated tickets to the United Way Recognition Luncheon being held in honor of
Senator Bob Packwood at the Hilton Hotel on October 22, 1984.
*
Announced receipt of the City of Portland Handbook.
ordered and sent to Board Members.
Additional copies will be
CHAIRMAN'S REPORT
*
Reported that he met with Linda Rasmussen, re: Correspondence he has received
on the search.
*
Distributed copies of a memorandum received from the Regional Office on
affiliate reporting requirements. The Board Minutes are mailed monthly, however,
Board Committee Minutes are not being submitted and need to be provided as part
of our affiliate reporting responsibility.
*
Has met with Diane Tutch, United Way, re: Funding for the search process.
Diane reported that United Way allocates all of their operating dollars at the
beginning of each budget year. Unless an agency is defunded, there are no monies
in the actual operating budget for special requests. There is an emergency fund
for capitol requests such as a roof falling in, etc. She indicated that United Way
would entertain the request from the League. Freddye suggested that Chairman
Adair meet with the Executive Committee prior to meeting with David Paradine.
-3Chairman Adair asked Carol to meet with the Executive Committee.
Linda
Rasmussen should attend the meeting at United Way.
Freddye stated that she has never heard of an affiliate paying the moving
expenses for a new CEO; it has always been that if a person wanted the job,
he/she would pay their own expenses.
There was discussion around other resources where funds could be generated if
United \Vay does not give the League the money.
*
Attended a meeting in Seattle of the Western Regional Delegate Assembly
The Western Regional Conference will be held in March.
3ohn 3acob will attend the Conference as well as speak at the Tacoma Urban
Leagu&s Annual Dinner which is planned during this time. Board Members are
invited to attend constituent meetings, however, if there is an issue to be voted
Planning Committee.
upon, only the Delegate can cast a vote.
*
Gave special congratulations on the Open House. He has received a number of
telephone calls with positive comments about Urban Plaza.
*
Received a telephone call from David Farber, Board Member of the American
3ewish Committee, indicating that their Board has approved the Black youth and
3ewish youth exchange program. Chairman Adair will be meeting with David and
Susan Abravanel to work on timelines for the program.
*
Announced the 11th Annual "Career Day" Program being held on November 10,
1984 at the University of Portland. Approximately 45 private sector/government
agencies will be participating in the program this year. The public service
announcements will be taped on October 18, 1984 at KPDX and then circulated to
the other television stations. The League is expecting approximately 300 minority
and disadvantaged high school students to attend. Two scholarships will be
awarded; students do not have to meet any academic criteria to be eligible.
Names will be drawn and the student has to be present to win.
*
Announced that the United Way Allocations Panel will visit the League on
December 18, 1984 and asked Board Members to be present to meet them and
answer questions.
*
Has sent a thank you card to Ernie Cooper for his participation in the Board/Staff
Retreat.
*
Will contact new Board Members prior to next Board Meeting to determine which
Committees they would like to participate on.
*
Has met with with Ron Sykes, giving him information on current League members
and volunteers along with the names of a couple of people who would like to help
with membership. Ron will be developing a membership recruiting program.
Meeting adjourned at 1:12 P.M.
Supmitted by:
Reviewed & Approved by:
PAULINE .REED, Executive Secretary.
BRUCE POSEY, Sretary
Urban League Board of Directors
LCQ-
Urban League of Portland
tQj?)
Youth Service Center
ending date (6/30/85)
PERSONNEL & FRINGE
MATERIALS & SERVICES
Total
Senior Service Center
ending date (6/30/85)
PERSONNEL & FRINGE
MATERIALS & SERVICES
Total
(3 months)
(3 months)
Community Services Block Grant
ending date (12/31/84)
(9 months)
PERSONNEL & FRINGE
MATERIALS & SERVICES
Total
Juvenile Service Commission
ending date (6/30/85)
(3 months)
PERSONNEL & FRINGE
MATERIALS & SERVICES
Total
URBAN LEAGUE OF PORTLAND
115,310
82,009
33,301
159,543
132,555
26,988
220,062
180,166
39,896
Budget
2,292
7,665
5,648
6,047
11,924
9,665
2,259
19,307
15,860
3,447
Actual
Expended
Month
12,780
10,494
2,286
9,610
6,834
2,776
13,295
11,046
2,249
18,339
15,014
3,325
Projected
Expended
Month
69,943
89,627
61,307
28,320
35,267
28,374
6,893
83,755
60,420
23,335
34,671
28,841
5,830
48,585
40,604
7,981
21%
27%
23%
41%
23%
23%
25%
73%
74%
70%
22%
22%
22%
22%
23%
20%
Year-to-date
Expenditures
Actual
84,356
84,356
67,056
17,300
38,341
31,482
6,859
86,482
61,507
24,975
39,886
33,139
6,747
55,016
45,042
9,974
25%
25%
25%
25%
25%
25%
25%
75%
75%
75%
25%
25%
25%
25%
25%
25%
Year-to-date
Expenditures
Projected
%
267,481
206,917
40,880
247,797
118,097
97,556
20,541
31,555
21,589
9,966
124,872
103,714
21,158
171,477
139,562
31,915
Balance
Program Financial Status Report
September 30, 1984
125,930
27,434
9,957
22,352
5,767
28,119
28,119
268,224
69,200
337,424
337,424
(399)
153,364
12,163
6,529
18,692
23,832
General Operating Fund (including United Way)
ending date (6/30/85) (3 months)
PERSONNEL & FRINGE
- MATERIALS & SERVICES
Total
INCOME
URBAN LEAGUE OF PORTLAND
BALANCE SHEET
9/30/84
Septerrer 30, 1984
June 30, 1984
ASSETS
Current Assets:
Cash in Bank
Cash in CDI
Cash in N.W. Acceptance
Petty Cash
Investments
Grants Receivable
Accounts Receivable
Enployee Advances
Prepaid Epense
$ 14,316
18,292
109,112
125
350
50,423
105,091
16,934
8,609
Total Current Assets
$ 11,968
17,816
118,044
125
350
51,005
70,093
22,664
4,059
$323,252
$296,124
FIXED ASSE
Property & Furniture
Less Depreciation
Total Fix
83,243
44,880
Assets
RLANE
79,203
44,880
38,363
34!323
$361,615
$330,447
LIABILITIES & FUND BALANCE
Liabilities:
Accounts Payable
Accrued. Payroll & Taxes
Advances on Contracts
$ 12,924
61,910
61,836
Total Liabilities
Fund Balances:
Restricte.
Unrestrict
Property & Furniture
Urban Plaza
Total Fund. Balance
BAIAE
$ 14,029
85,799
32,439
$136,670
125,752
66,830
38,362
$132,267
97,469
66,388
34,323
(5,999)
224,945
198,180
$361,615
$330,447
BP1ANCE SHEET
9/30/84
September 30, 1984
June 30, 1984
ASSETS
Current Assets:
Cash in Bank
Cash in CDI
Cash in N.W. Acceptance
Petty Cash
Investments
Grants Receivable
Accounts Receivable
np1oyee Advances
Prepaid Expense
$ 14,316
18,292
109,112
125
350
50,423
105,091
16,934
8,609
Total Current Assets
$ 11,968
17,816
118,044
125
350
51,005
70,093
22,664
4,059
$296,124
$323,252
FDCED ASSETS
Property & Furniture
Less Depreciation
83,243
44,880
Total Fixed Assets
BAIi½NCE
79,203
44,880
38,363
34,323
$361,615
$330,447
LThB]IITIES & FUND BZI?NCE
Liabilities:
Accounts Payable
Accrued Payroll & Taxes
Advances on Contracts
UrbanPiaza
Total Fund Balance
BLNCE
$132,267
$136,670
Total Liabilities
Fund Balances:
Restricted
Unrestricted
Property & Furniture
$ 14,029
85,799
32,439
$ 12,924
61,910
61,836
125,a752
97,469
66,388
34,323
66,830
38,362
(5,999)
224,945
198,180
$361,615
$330,447
The Urban League of Portland
OFFICERS
URBAN PLAZA
Donny Adair
Chair
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
Linda Rasmussen
Chair Elect
Bruce Posey
Secretary
November 8, 1984
Joel Smith
Treasurer
BOARD OF DIRECTORS
A. R. Collier
Bridget Flanagan
Nellie Fox
Thomas Kelley
Ken Kelly
W. Charles Long
Shirley Minor
Irwin Starr
on Sykes, Jr.
Ben Talley
Thane Tienson
John Vogel
MEETING NOTICE
TO:
URBAN LEAGUE BOARD OF DIRECTORS
1-ROM: L)ONNY AL)A1R, CHAIRMAN
RE:
NOVEMBER MEETING
EX OFFICIO
Richard Kishimoto
STAFF
Freddye Webb-Petett
President
Carol J. Lentz
Vice President
Finance and Administration
The November meeting of the Urban League Board of Directors
will be held on Wednesday, November 21, 1984 at 12:00 Noon in
the Multi-Purpose Conference Room of the Urban Plaza, 10 North
Russell Street.
Please mail your response card by Friday, November 16, 1984 so
we will know whether to plan for your attendance.
DA:pjr
Community Services
Employment Services
Senior Services
Youth Services
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way Agency
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
EXECUTIVE SESSION
NOVEMBER 21, 1984
The following Directors were present at the Urban League of Portland Board of
Directors Executive Session on November 21, 1984 which took place immediately
following the regularly scheduled November Board Meeting: Donny Adair, Skip
Collier, Nellie Fox, Tom Kelley, Ken Kelly, Shirley Minor, Linda Rasmussen, 3oel
Smith, Irwin Starr, Ron Sykes, Thane Tienson and 3ack Vogel.
There were two issues discussed:
An application for the CEO position was sent to one of the Board Members rather
than to the Search Committee, making the application late. The Board accepted the
application as being on time.
The Board agreed to negotiate a personal services contract with Freddye Petett to
continue administrative duties until the new CEO is on board.
Thc Board un animously agreed on the following calendar:
12/7/84
1/7/85
1/31/85
2/7/85
3/15/85
- Identify final candidates
- Completion of Regional and National certification of candidates
- Completion of all final interviews
- 3ob offer made
- New CEO reports for work
Submitted by Donny Adair(q7'//
DA:pjr
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
NOVEMBER 21, 1984
12:00 NOON
MULTI-PURPOSE CONFERENCE ROOM - URBAN PLAZA
10 NORTH RUSSELL STREET
AGENDA
1.
ROLL CALL
2. APPROVAL OF MINUTES
3. COMMITTEE REPORTS
* FINANCE AND RESOURCE
* FUND RAISING
* PERSONNEL/SEARCH
* PROGRAM AND PLANNING
* MEMBERSHIP
4. PRESIDENT'S REPORT
5. CHAIRMAN'S REPORT
6. AD3OURNMENT
URBAN LEAGUE OF PORTLAND
BOARD MEETING
November 21, 194
The November meeting of the Urban League Board of Directors, held in the MultiPurpose Conference Room, Urban Plaza, 10 North Russell Street, was called to order
at 12:15 P.M. by Chairman Adair.
The following Directors were in attendance: Donny Adair, Skip Collier, Nellie Fox,
Tom Kelley, Ken Kelly, Shirley Minor, Linda Rasmussen, :Joel Smith, Irwin Starr, Ron
Sykes, Thane Tienson and 3ack Vogel.
The following Directors were absent with excuse:
Kishimoto and Bruce Posey.
Bridget Flanagan, Richard
The following Director was absent without excuse: Ben Talley.
Staff in attendance were Freddye Petett, Carol 3. Lentz and Pauline 3. Reed.
The minutes of the October 17th meeting were approved. However, the President
commented that at the last meeting she made reference to other Urban Leagues not
paying moving expenses and after talking with Clarence Wood, NUL, she has found
that paying moving expenses has become the practice.
FINANCE COMMITTEE
3oel Smith reported that the Committee met on November 7th and reviewed the
Management Letter from Peat, Marwick, Mitchell & Co. In general, there was
nothing significant in nature; there were two recommendations which the League
management agrees with and has been or will be responding to. The
recommendations are that an additional checks and balances be incorporated into the
payroll system and that there be no personal usage of the League's charge card.
The Board accepted, by concensus, the Finance Committee's acceptance of the
Management Letter.
3oel also reported that the Committee reviewed the recommendations of the
Technology Committee for the purchase of a computer system. 3oeI has some
misgivings about the recommendations and will make available to the League, several
consultants from his corporate office. He would like the consultants to review the
proposal and meet with the Technology Committee.
3oel asked Carol Lentz to explain the close-out of the National Health and Welfare
account, which was a retirement plan for League staff. Carol reported that the plan
was originally under the umbrella of United Way. When United Way no longer
offered the plan, the League remained with NH&W. The premium increased greatly.
Because of high premiums, the Board's Personnel Committee sought another
Since 1982, the League has followed all the procedures for closing
out the NH&W account and now it has finally been determined that there is an
retirement plan.
excess of approximately $53,000 which is being forwarded to the League.
4
4-as4ifthere were questions jrtairng
rcportwhich
circulated
at the last Board Meeting. Since there were no questions, the audit report stands
approved as per the last meeting.
-2
Carol circulated the Program Financial Status Report and discussed same.
It was moved and seconded (Fox-Tienson) that the Finance Report be accepted. The
motion passed.
The Program and Planning Committee had no report.
The Membership Committee had no report.
PRESIDENT'S REPORT
*
Announced that the Low-Income Energy Assistance staff has been hired and are
in training sessions now. The program will officially begin December 3rd and
will be operating at the site located at 4128 N.E. Union Avenue.
*
Reported that the personnel policy has been redrafted and needs to be approved
by the Personnel Committee before the end of the year.
*
Also reported that the Peat, Marwick, Mitchell Wage Comparability Study is
nearing completion and will be brought to the Personnel Committee and the
Board. There are recommendations that will have some fiscal impact to the
League in terms of getting salaries in line with those in the metropolitan area.
*
Mentioned that previous year's Boards have wanted to kiiow when Board Meeting
day conflicts with holidays. The next meeting is scheduled for December 19th,
which is Hanukkah. Board members were asked if they could attend on this day
and the majority had no problem with the holiday. The Board is sensitive to the
issue and this year will not make any changes in the Board Meeting date.
*
Asked Board Members to put their names on the return notices which are sent
back advising if a member is planning to attend/not attend Board Meeting.
*
Also asked Board Members to respond to the notice which was mailed to them
about the 200 Club lottery.
(
CHAIRMAN'S REPORT
*
Chairman Adair announced that Ken Kelly has agreed to become Chair of the
Fund Raising Committee. He has been given the goals which were established at
the Retreat. Bridget Flanagan, Tom Kelley, 3ack Vogel and Shirley Minor will
also serve on the Committee.
Ken will also Chair the 1985 Annual Dinner Committee. George Rankins and
Carol Lentz will be assisting, along with other volunteers from the community.
*
Announced that the project with the American lewish Committee has been
rescheduled to 3anuary 13, 1985. Susan Abravanel, Executive Director of
American 3ewish Committee, has drafted a press release, Chairman Adair is
working on transportation and Kathleen Saadat, ULYSC Director, is furnishing the
20 Black youth.
*
Reported that Career Day was attended by 215 students and was very successful.
Four scholarships were presented and JQ awrds were prcsnted tooutstanding.
high school women by the National Association of Negro Women. The program
was video taped and will be shown at a future Board Meeting
*
Reminded Board Members that the United Way Allocations Panel will be visiting
-3on December 18th and asked if they can be present. Chairman Adair would like
for those who can attend to send him a note.
*
Reported that the request to United Way for assistance in funding the search
process is being tabled based upon advice of the President and the Vice President
for Finance.
The Board meeting went into executive session at 12:45 P.M.
SuJmitted by:
Reviewed an5L Approved by:
EED, Executive Secretary
Urban League of Portland
BRUCE POSEY, Secretary
Urban League Board of Directors
PAULINE 3.
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
EXECUTIVE SESSION
NOVEMBER 21, 1984
The following Directors were present at the Urban League of Portland Board of
Directors Executive Session on November 21, 1984 which took place immediately
following the regularly scheduled November Board Meeting: Donny Adair, Skip
Collier, Nellie Fox, Tom Kelley, Ken Kelly, Shirley Minor, Linda Rasmussen, 3oel
Smith, Irwin Starr, Ron Sykes, Thane Tienson and 3ack Vogel.
There were two issues discussed:
An application for the CEO position was sent to one of the Board Members rather
than to the Search Committee, making the application late. The Board accepted the
application as being on time.
The Board agreed to negotiate a personal services contract with Freddye Petett to
continue administrative duties until the new CEO is on board.
The Board unanimously agreed on the fo11owing calendar:
(
12/7/84
1/7/85
1/31/85
2/7/85
3/15/85
- Identify final candidates
- Completion of Regional and National certification of candidates
- Completion of all final interviews
- 3ob offer made
- New CEO reports for work
I
Submitted by Donny
DA:pjr
The Urban League of Portland
OFFICERS
URBAN PLAZA
Donny Adair
Chair
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
Linda Rasmussen
Chair EIec(
Bruce Posey
Secretary
December 10, 1984
Joel Smith
Treasurer
BOARD OF DIRECTORS
A. R. Collier
Bridget Flanagan
Nellie Fox
Thomas Kelley
Ken Kelly
W. Charles Long
Shirley Minor
Irwin Starr
Ron Sykes, Jr.
Ben Talley
Thane Tienson
John Vogel
MEETING NOTICE
TO:
FROM: DONNY ADAIR, CHAIRMAN
RE:
Richard Kishimoto
STAFF
Freddye Webb-Petett
President
Carol J. Lentz
Vice President
Finance and Administration
PROGRAMS
URBAN LEAGUE BOARD OF DIRECTORS
DECEMBER MEETING
The December meeting of the Urban League Board of Directors
will be held on Wednesday, December 19, 1984 at 12:00 Noon in
the Multi-Purpose Conference Room of the Urban Plaza, 10 North
Russell Street.
Please mail your response card by Friday, December 14, 1984 so
we will know whether to plan for your attendance.
DA:pjr
Community Services
Employment Services
Senior Services
Youth Services
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way Agency
I; i;:L
I
I
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
DECEMBER 19, 1984
12:00 NOON
MULTI-PURPOSE CONFERENCE ROOM - URBAN PLAZA
10 NORTH RUSSELL STREET
AGENDA
1. ROLL CALL
2. APPROVAL OF MINUTES
3. COMMITTEE REPORTS
* FINANCE AND RESOURCE
* NOMINATING
* FUND RAISING
* PERSONNEL/SEARCH
* PROGRAM AND PLANNING
*
MEMBERSHIP
4. PRESIDENT'S REPORT
5. CHAIRMAN'S REPORT
6. AD3OURNMENT
URBAN LEAGUE OF PORTLAND
BOARD MEETING
December 19, 1984
The December meeting of the Urban League Board of Directors, held in the MultiPurpose Conference Room, Urban Plaza, 10 North Russell Street, was called to order
at 12:15 P.M. by Chairman Adair.
The following Directors were in attendance:
Donny Adair, Skip Collier, Nellie Fox,
Linda Rasmussen, Thane Tienson and 3ack Vogel.
The following Directors were absent with excuse: Bridget Flanagan, Tom Kelley, Ken
Kelly, Shirley Minor, Bruce Posey, 3oel Smith, Irwin Starr, Ron Sykes and Ben Talley.
The following Director was absent without excuse:
Dick Kishimoto.
Staff in attendance were Freddye Petett, Carol 3. Lentz and Pauline 3. Reed.
The minutes of the November meeting were not approved, as a quorum was not
present.
FUND RAISING COMMITTEE
(
Chairman Adair reported that the Annual Dinner Committee has held their first
meeting. Donny chaired the meeting in Ken Kelly's absence. The committee is
waiting for a response from Clarence Wood, NUL, as to whether Ralph Davison,
Chairman of the Board of Time/Life Magazines is available on April 18th.
A theme around the 75th Anniversary of the NUL needs to be developed. 3ack Vogel
and Bridget Flanagan will be responsible for PR. Dinner tickets will cost $25 and
the goal is to sell 1,200 plates.
A special invitation will be issued to the Governor, Mayor and County Executive; if
they are unable to attend, the invitation will not be extended to their staff.
A firm has been solicited to sponsor a corporate luncheon at which the guest speaker
would address the CEOs of Portland's largest firms. Freddye suggested that there be
no corporate luncheon because it detracts from the dinner.
FINANCE COMMITTEE
Carol circulated the Program Financial Status Report for the period ending November
30, 1984. The CSBG will zero out on December 31st. Income is approximately 7%
down ($20,0000) in the General Fund. Some of the fund raising goals have not been
met. There are expenses associated with the move into Urban Plaza showing in the
General Fund and she will pull out these items and detail them in the half-year
analysis for the period ending December 31, 1984.
The League is in receipt of the refund from National Health and \Velfare for
approximately $49,000.
There are presently five tenants in the apartments and ads have been taken out in
the local newspapers.
-2--
Dave Miller, the League's legal advisor for property management, has written a
purchase agreement for the property located at 2404 N. Vancouver and the sellers
have executed same. Copies have been sent to all Finance Committee members and
to date, she has received no comments from them. The deal needs to close prior to
the end of December.
Carol also circulated a draft of the 85/86 United Way budget. Her recommendation
is that the League ask for a 5% increase over this year's budget. United Way also
has a Priority Fund which has $200,000 set aside to provide additional grants to
agencies that have programs which fall under special categories. The League's entire
program falls within United Way's Primary Emphasis area. The League will be
requesting $20,000 from the Priority Fund dollars to hire a person to work in the
Employment Services Department. Chairman Adair stated that in order to comply
with the deadline of 3anuary 4th, Carol is to submit the budget to United Way and
the Finance Committee can review it in lanuary.
Chairman Adair tabled the Personnel/Search Committee Report.
PRESIDENT'S REPORT
The Low-Income Energy Assistance Program started on December 3rd and is operating
at 4128 N.E. Union Avenue.
The Senior Center held their annual Christmas Party. Approximately 100 people
attend the party every year but 150 showed up this year. The caterer was able to
serve everyone.
Freddye invited the Board to the staff holiday party being held in the Multi-Purpose
Room on December 21st from 3:00 P.M. - 5:00 P.M.
CHAIRMAN'S REPORT
The Executive Committee met and negotiated with Freddye to stay until the new
CEO has been hired. Chairman Adair will discuss this matter with the Board and
call those not in attendance to get their vote on the Executive Committee's
recommendation of retaining Freddye.
The League's Regional Trustee was to meet with the Board today and since he is
under consideration for the CEO position, his visit was declined.
OLD BUSINESS
Thane Tienson asked about the 200 Club Lottery. Freddye explained that it was
illegal and letters were sent to participants informing them of the cancellation and
that their money would be reimbursed upon request.
The Board went into executive session at 12:50 P.M.
Submitted by:
Reviewed & Approved by:
PAULINE J. REED, Executive Secretary
BRUCE POSEY, Sedretary
Urban League of Portland
Urban League Board of Directors