PRISM Batch Naming Conventions Transaction Type Non Salary Cost Transfers for Non­Research Non Salary Cost Transfers for Sponsored Research IDC – InterDepartmental Charges Journal Entries (1) Direct Deposit Cash Reports (2) Cash Transaction Input (3) Student Payment Center Cash Reports (4) Transaction Code Preparer's Department Preparer's Initials Date Entered NSCT 02022 TDW 11­20 01 NSCTR 02022 MAF 9­9 2 IDC 02022 DJW 3­19 A JE GA TSW 8­8 J1 DDDNC ADMIN MRV 12­16 99 CTI GA RLS 7­14 11 CRX 1234 NAS 11­5 1 (MM­DD) Tracking Number** Example: NSCT 02025 HLL 2­16 1* * Only the first 24 characters of the batch name will appear on the Level I report. **The tracking number can be any unique numeric or alpha character. (1) Journal entries are restricted to the following areas: JO­Johnstown, GR­Greensburg, TI­Titusville, BR­Bradford, various Budget & Controller Areas (ADMIN­Financial Record Services, BFR­Budget & Financial Reporting, GA­General Accounting, OF­Office of Finance, PP­Payment Processing, PY­Payroll, RCA­Research & Cost Accounting, RM­Risk Management, SAB­Student Accounts & Billing, SPC­Student Payment Center, UCO­University Collections Office) and SOMD. (2) The DDDNC transaction code represents DD (Direct Deposit) followed by the 3 alpha character bank code (i.e. DNC, PCC). Some Direct Deposit cash reports are keyed centrally and ADMIN is used for segment two of the batch name. Those keyed directly by departments will have a department number in segment two. (3) Cash Transaction Input forms, or CTI's, are to be used only by the following areas: Budget & Controller Areas (BFR­ Budget & Financial Reporting, GA – General Accounting, OF­Office of Finance, PP­Payment Processing, PY­Payroll, RCA­Research & Cost Accounting, SAB­Student Accounts & Billing, SPC­Student Payment Center). (4) The preparer’s department segment for Student Payment Center cash reports is a unique bank reconciliation number. This is an exception to the general rule of using the preparer’s department number.
Last updated on 4/20/06