Learning and Teaching Committee Agenda 2/2015
Learning and Teaching Committee 2/2015
(A standing committee of Academic Board)
Meeting 2/2015 of the Learning and Teaching Committee will be held on Tuesday 17 March 2015 commencing
at 3.15pm in the Sir George Lush Room (SGLR), 27 Chancellors Walk (Chancellery Building A), Clayton
campus.
Rhonda Hinds
Acting Secretary
Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the
Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter
concerning it.
Agenda
Part A
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1
Procedural Matters
Welcome
Apologies: Dr Nell Kimberley (Dr Colin Jevons to attend)
In attendance: Ms Kristina Kaulenas (University Planning and Statistics) (item 6.3)
Observers: Ms Margaret Hill (Acting Manager, Academic Governance Unit,
Monash Business School), Mr George Codsi (Lead, Learning Technologies,
OVPLT), Ms Madeleine Soederberg (Policy Unit)
*
2
Arrangement of Agenda and Starring of Items
Certain items appearing in the agenda have been marked with an asterisk. These
are items that appear to need discussion by the Committee. Items that do not
appear to need discussion are unstarred. Items may be starred prior to the meeting
by contacting the Secretary, or at this point in the meeting.
Recommendation:
That the unstarred items on the agenda be adopted without discussion and that the
actions recommended taken or the information therein noted.
*
3
Minutes
3.1
Minutes of Meeting 1/2015
pp 1-6
The Minutes of LTC Meeting 1/2015 are attached for approval, subject to the
following amendment:
In item 7.3, insert the following text immediately following the first paragraph:
“Members noted, in particular, that:
−
A disconnect between FIT and eSolutions is apparent, which is
causing the university to miss out on discipline-specific expertise
during user acceptance testing of new systems/processes.
−
Some functionality from Unit Guide Web Editor was not present in
Unit Guide Manager. Members were advised that this would
inevitably occur when moving to an enterprise-wide system, but that
the UGM business requirements had met the working group’s
specifications.”
Recommendation:
That the Minutes of LTC Meeting 1/2015, with the above amendment, be
confirmed.
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Learning and Teaching Committee Agenda 2/2015
3.2
Schedule of Action Items
pp 7-10
Recommendation:
That the Committee note the updated schedule of action items.
Part B
Items for Discussion
4
Chair’s Business
*
4.1
Chair’s Report
P5
Professor Darrell Evans will report on matters of current interest.
Recommendation:
That the Committee receive and note the Chair’s Report.
4.2
Confidential (members only) item
4.3
2015 Calendar of Activity
pp 87-96
Recommendation:
That the Committee receive and note the 2015 Calendar of Activity, including
the Appendices.
5
Better Teaching, Better Learning
Members are invited to note that this section of the agenda represents a space for
consideration of matters directly relevant to the BTBL agenda.
*
5.1
Technology Outlook - the Monash View
Mr Gavin Dixon will introduce the attached paper on enhancing the effective
use of learning technologies in the on-campus delivery mode.
pp 97-102
P5; D10
Recommendation:
That LTC endorse the broad direction proposed by the paper, and in
particular the six key areas of activity and related areas of focus.
6
*
Other Key Issues for 2015
Key:
P = Presentation; U = Update; D = Discussion; Numerals = minutes
6.1
Monash Education Academy
U5
The Chair will provide an oral report.
6.2
New model for Student Discipline
This item has been deferred to a future meeting.
*
6.3
SETU Implementation
Attached are guidelines for screening and distribution of qualitative data, to
be presented by Ms Kristina Kaulenas.
pp 103-116
P5; D10
Recommendation:
That the Committee receive and consider the attached guidelines for
screening and distribution of qualitative data.
*
6.4
Faculty led and introduced issues
Professor David Paganin will introduce discussion on the following topic:
Parity of esteem for Education and Research: Why we need it and how we
are getting there.
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pp 117-118
P5; D10
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Learning and Teaching Committee Agenda 2/2015
7
Updates from LTC Working Groups
*
7.1
English Language Proficiency Development Working Group
Deferred to LTC Meeting 3/2015.
*
7.2
Unit Guide Solution Working Group
pp 119-122
U5
Dr Paul White will introduce:
−
Plans for 2015 rollout.
−
Proposal for configuration of Unit Guide Templates.
Recommendation:
That the Committee:
1. Approve an extension to the exemption allowing faculties to use Unit
Guide Editor for production of units for Semester 2, 2015, using the
2014 Unit Guide template.
2. Support the reconfiguration of the University unit guide template into
ten faculty variations with University mandatory sections in the Unit
Guide Manager.
3. Approve inclusion in the Academic Services Group’s role of the
creation/maintenance of faculty variations and a quality assurance
function to ensure compliance with the University
template/mandatory sections.
7.3
Learning and Teaching Pedagogical Principles WG
Deferred to LTC Meeting 3/2015.
7.4
Assessment WG
Deferred to LTC Meeting 3/2015.
*
7.5
Special Consideration Working Group
pp 123-126
U5
Attached for noting is an update from Ms Mitchell on the progress of the
Special Consideration Policy and procedures review.
Mr Mark Hatwell will provide a progress report (oral) on developments to
support centralisation of the end-of-semester special consideration
applications process.
7.6
Copyright Advisory Group
Members are invited to note that the revised Copyright Policy and Procedures
were approved by Academic Board Meeting 1/2014, and are now accessible
at:
http://www.policy.monash.edu/policybank/management/governance/copyright-compliance-policy.html
Part C
*
8
Items for Approval
Policies and Procedures
8.1
Student Complaints and Grievances Policy and Procedures
Attached for endorsement are the draft Student Complaints and Grievances
Policy and Procedures, amended in accordance with discussion at the last
meeting. Ms Mitchell will introduce this item.
pp 127-152
P5; D5
Recommendations:
That the Committee:
1. Endorse the Student Complaints and Grievances Policy for
submission to Academic Board.
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Learning and Teaching Committee Agenda 2/2015
2.
3.
8.2
Approve the Student Complaints and Grievances Procedures,
subject to approval by the Graduate Research Committee.
Note the Grievance Lodgement Form.
Student Voice in Learning and Teaching
Ms Mitchell will introduce the attached revised Policy and Procedures. Ms
Kaulenas will also be in attendance. (Secretarial note: This appears on the
LTC Calendar as Review of Student Evaluation policy and procedures.)
pp 153-162
P5; D10
Recommendation:
That the Committee
1. Endorse the new Student Voice in Learning and Teaching Policy for
submission to Academic Board.
2. Approve the amendments to the Student Evaluation of Teaching and
Units (SETU) Procedures.
3. Note that the SETU Procedures will be revised once the new
approach to SETU is ready to be operationalised.
4. Endorse rescission of the Student Evaluation Policy for submission to
Academic Board.
5. Endorse rescission of the Student Representation and Consultation
Policy for submission to Academic Board.
6. Rescind the MEQ Survey Procedures.
Part D
9
Documents for Noting
Monash Massive Open Online Courses (MOOC) Project
ePortfolio
Attached for noting is an update on progress and future directions.
Recommendation:
That the Committee receive and note the update on the Monash MOOC Project.
10
Timing of results release
ePortfolio
Recommendation:
That the Committee note that:
1. Results publication for Semesters 1 and 2 will occur at 9:00am
(AEST/AEDT) on the Monday, with no results to be released earlier,
effective as of Semester 1 results publication on Monday 13 July.
2. Faculties, Monash Connect and the Campus Community Division
(Counselling Services) will ensure all support services are available to
students from 9:00am on the Monday.
11
Quality Verification System (QVS)
ePortfolio
Attached for noting is the report on the 2014 QVS process.
Recommendation:
That the Committee receive and note the report on the 2014 QVS process.
12
University Experience Survey
ePortfolio
Recommendation:
That the Committee receive and note the University Experience Survey (UES):
Monash University Preliminary Results 2014.
13
Faculty Reports
ePortfolio
Recommendation:
That the Committee receive and note the report of Meeting 1/2015 of the Education
Committee of the Faculty of Business and Economics.
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14
Items of Other Business
15
Next Meeting
The next meeting is scheduled for 5 May 2015.
Meeting Dates 2015:
07 Jul
11 Aug
15 Sep
20 Oct
15 Dec
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Learning and Teaching Committee Agenda 2/2015
LEARNING AND TEACHING COMMITTEE MEMBERSHIP
Ex Officio
Vice-Provost (Learning and Teaching) (Chair)
Professor Darrell Evans
University Librarian/nominee
Ms Lisa Smith
Chair, Academic Board/nominee
Director, Education Business Services/nominee
Director University Policy/nominee
Director, Education Strategy, Office of the ViceProvost (Learning and Teaching)
Programme Director, Better Learning and
Teaching, Office of the Vice-Provost (Learning
and Teaching)
Director, Education Excellence, Office of the
Vice-Provost (Learning and Teaching)
Administration (physical learning spaces)
Administration (Career and Employability)
Professor Chris Davies
Mr Mark Hatwell
Ms Natalie Mitchell
Mr Loris Strappazzon
Faculty Members
Art, Design & Architecture
Mr Gavin Dixon
Assoc. Prof Angela Carbone
Mr Mike Scott
Ms Tammy Fitzgerald
Law
Medicine, Nursing and Heath Sciences
Pharmacy and Pharmaceutical Sciences
Science
Ms Kate Tregloan (alt Ms Spiros Panigirakis)
Assoc Prof Susanna Scarparo (alt Dr Sarah
McDonald)
Dr Nell Kimberley (alt Prof Rob Brooks)
Assoc Prof Alan Reid (alt Dr Elizabeth Tudball)
Assoc Prof Kris Ryan (alt Ms Samantha
Lipscombe)
Professor Ann Nicholson (alt Ms Margot
Schuhmacher)
Professor Jeff Goldsworthy (alt Assoc. Prof
Moira Patterson)
Professor Marilyn Baird
Dr Paul White
Professor David Paganin
Faculty Manager
Ms Margaret Murphy
Arts
Business and Economics
Education
Engineering
Information Technology
President-led Campus PVCs/Nominees
Monash South Africa
Monash University Sunway Campus
Berwick/Peninsula
Student Members
Two undergraduate students
One postgraduate coursework student
Observers
Assoc Prof Anna-Mart van Wyk (alt Professor
Alwyn Louw)
Dr Fay Patel (alt Prof Mahendhiran Nair)
Ms Kara Gilbert
Ms Saranya Ramesh
Ms Rebecca Lew
Mr Vincent Lau
Mr Nicholas Shipley
Ms Sally-Anne Wilkinson
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