What is a Risk Assessment?
What is a Risk Assessment?
 Risk Assessments are simply a careful examination of what could cause harm to others. They are
performed to assess whether sufficient precautions are in place or if further precautions are necessary
to prevent harm from occurring.
What is a Hazard?
Hazards are anything that may cause harm such as;
Tripping
Falling
Contact
Flying balls
Slipping
Injury from contact with machinery or equipment.
 Members need to protect themselves from harm caused by “hazards” present in the activity. In many
instances, straight forward measures can control risks.
What is a Risk Level?
Anything that may cause harm is a hazard. We assign a risk level to these hazards.
 Low-Unlikely, although conceivable
 Medium-Could occur sometimes
 High-Could occur quite easily
Risk Assessment Steps:
STEP 1
What is the hazard?
STEP 2
Who is at risk from these hazards and what accidents may result?
STEP 3
Is the risk, low, medium or high?
STEP 4
What is already being done about this hazard?
STEP 5
What measure can be taken to prevent accidents or reduce the risk?
STEP 6
Who is responsible for taking these actions and by what date will this be completed?
Student Organization Risk Assessment
Date:
Name/Title:
Name of Club:
Advisors Name:
SECTION 1: ADMINISTRATIVE
*IF YOU ARE APPLYING FOR NEW CLUB STATUS, PLEASE MOVE TO NUMBER 2.
1. Has the scope/activities of the club changed since approved as a recognized club?
Yes
No
If yes, please explain, in detail, new activities and equipment used. (For instance: If a club was approved to only conduct activities on the ground and such
activities now include water and/or or aerial activities…the scope of club has changed since approval. Refer to the club’s constitution if you are not sure.)
2. List and explain activities of the club. Be specific and in-depth.
Activity
Explanation
3. List all risks/hazards associated with this club and club activities. (Refer to “What is a Risk Assessment” for assistance)
Define the hazardWho is at risk and what
(hazards are anything
accidents may result?
that may cause harm)?
Is the risk, low
(unlikely), medium
(could occur), high
(quite easily)?
What is already being done
to prevent/reduce the risk?
What additional measures can be taken
to prevent/reduce the risk?
4. What policies/procedures does the club have in place to control or reduce risks listed within the grid above? If the club has written policies and
procedures, please provide a copy.
Risk
Policies and Procedures
5. Do you create a club membership roster each year?
Yes
No
Yes
No
Yes
No
Yes
No
7. Does this club receive any funding (grant, SGA or etc...)?
If yes, please list how you utilize this funding:
Yes
No
8. Do club members practice prior to competitions/activities?
If yes, please respond to the following:
Yes
No
a. Do you track attendance?
6. Do members of the club provide services to others (on or off campus) as a club member?
If yes, please explain:
a. Do you charge a fee?
If yes, please explain:
a. Frequency?
b. Type of practice runs/activities?
c. Location/s of practice?
9. Are club activities open to all RHIT students or only those on the club roster? (For example-mass email to campus asking other students to participate in
a club activity-this would be an open participation.)
Yes
No
a. If you permit “open participation”, how do you address/enforce risks of participation, safety rules, regulations and proper use of
equipment/material?
b. Does this club own and/or use equipment and/or machinery, or operate equipment and/or machinery owned by others? If
equipment/machinery is used which is owned by others, how do you acquire? Do you sign contracts or lease agreements for use? Is there a fee
for use?
c. If equipment/machinery is used by the club, list each type, reason for use as it relates to the club, and how it is maintained Who maintains?
Frequency of maintenance, does club maintain a maintenance log?
d. If the club uses equipment/machinery that is owned by others, list each as well as how such is acquired and reason for use?
e. Does the club have access to safety equipment, fire extinguishers, first aid, etc.?
If no, please explain why.
Yes
No
f.
Yes
No
g. Do members use equipment for non-club related events/activities?
If yes, please explain.
Yes
No
h. Do you track such uses, as described above (D & E)?
If yes, please explain.
Yes
No
10. Is this club an auto sports club?
a. If yes, please answer the following questions.
Yes
No
b. Do you race or compete with others?
If yes, please answer the following questions.
i. What are the speeds?
Yes
No
Yes
No
Do you loan club equipment to others?
If yes, explain. If yes, do you charge a fee?
ii. What is the goal/purpose of the race or competition?
iii. What type of environment do you race? (city street, oval track, coned, staged and etc…)
iv. Do vehicles race simultaneously? If yes, how many are on the track at one time?
11. . Does the club utilize aerial devices?
If yes, please answer the following questions.
a. How do you use the devices?
b. Do devices have the capability to use cameras?
If yes please explain purpose and scope of camera use in detail.
Yes
No
12. Is participation in this specific club or club activity a mandatory requirement of an academic course?
If yes, please explain.
Yes
No
13. Do club members/participants receive credit hours for participation?
If yes, please explain.
Yes
No
14. Is this club a recognized club or a spinoff activity due to participation within a National Organization? (Example: Design, Build and Fly is an activity of and
part of ASSE , not a separate club-The civil engineering concrete boat experiment would be the same) Yes
No
SECTION 2: NATIONAL ORGANIZATION
15. Is there a national organization available for this type of club?
If yes, please list information and website, if available.
Yes
No
16. Does the club require that participants belong to a National Organization, when available?
If no, why?
Yes
No
Yes
No
Yes
No
17. Does the national organization provide liability coverage and or medical coverage to the member/participant?
If yes, please list the type of coverage and limits.
Yes
No
18. Does the national organization provide liability protection for the participant’s school?
Yes
No
If yes, please answer the following:
i. Is participation mandatory for all club members?
ii. Do you require member to provide proof of national membership?
19. Does the club sign agreements or release forms when they use the facilities of others?
Yes
No
If yes, please list facilities/locations, services provided, and provide copies of previously signed Rental/Use of Agreements (when possible).
SECTION 3: TRAVEL
20. Does this club travel within the U.S.?
If yes, please complete the following chart.
Yes
No
Yes
No
Yes
No
What is the frequency of travel, duration, distance/location of
travel?
What is the purpose of travel?
What is the mode of travel? (car, RHIT vehicle, air travel)
Do you complete a Club Travel Packet, prior to travel?
Is an advisor present?
21. Does the club travel outside the US?
If yes, please complete the following chart.
Where do you travel?
What is the frequency of travel?
What is the purpose of travel?
What is the mode of travel? (car, RHIT vehicle, air travel)
Do you complete a Club Travel Packet, prior to travel?
Is an advisor present?
22. Do you compete at venues/sites which provide general liability coverage to participants?
If yes, please answer the following:
a. List venues.
b. Does the locations coverage apply to the participant only or also the school of participant?
c. Do venues require members to sign participation contracts or liability release forms? If yes, please provide a copy of such.
d. Do club members sign in at venues and compete as individuals or do members compete as an RHIT club approved participant?