Speed Post
F. No. 3-16/2009-10/S&S-II
(S&S-II Section)
Dated:- 14.6.2010
To,
As per list enclosed.
Sub: -Quotation for supply, installation and commissioning of
Desktop Computers and peripherals-reg
Sir,
The NCERT is an autonomous organization under Ministry of
Human Resource and Development and wishes to purchase the
Computers and peripherals as per details enclosed in Annexure “A”.
The terms and conditions as indicated in Annexure-“B” may be
noted carefully and complied with while submitting the quotations with
reference to this enquiry. The party who is interested and agreed to
said terms and conditions in toto are requested to quote their lowest
rates. Non adherence of terms and conditions may result in rejection
of the quotations.
The quotations should be submitted in Sealed Cover duly
superscribed as ‘Quotations for supply, installation and commissioning
of Desktop Computers and peripherals’ and should reach the
undersigned latest by 05.07.2010 at 5.00 P.M.
The NCERT reserves the right to accept or reject any or all the
quotations without assigning any reasons..
This issues with the approval of Competent Authority.
(U.K. Pati)
Under Secretary
Copy to:1.
2.
3.
Head, DCETA, NCERT for website publicity.
All Notice Boards of NCERT for information.
Guard file.
Annexure-‘B’
Terms and conditions for submission of quotations for supply, installation and
commissioning of Desktop Computers and peripherals.
1
The quotations shall be submitted strictly in accordance with Proforma
enclosed as per Annexure-“A”. However, the additional page/sheet may
be used, if required.
2
The quotation should be signed by the authorized person and his full
name and status should be indicated below his signature. All pages
of quotation be signed with office seal. Offers from quotee, if
found incomplete, will be considered as unresponsive
3
Overwriting, cutting/erasing, if any, should clearly be indicated and
should be authenticated/attested by the quotationer. You are required to
furnish a certificate to the effect that “ no cutting/overwriting in the rates
etc. have been made.” along with the quotation
4
Rates quoted for the stores in question should not be more than the
rates of DGS &D/Kendriya Bhandar/NCCF.
Quotation will not be accepted if they are received after the due date
and time as specified in the quotations letter i.e. 5:00 P.M. on
05.7.2010. NCERT will not be responsible for any postal delay.
5
All quotations must be accompanied by Earnest Money deposit (EMD)
for the amount of Rs. 15,000/- (Rupees fifteen thousand only) in the form
of Demand Draft/Banker Cheque drawn in favour of Secretary, NCERT
and payable at SBI, NCERT Branch New Delhi. The EMD will liable to
be forfeited, if the tenderer withdraw, amend, impair the tender in any
respect . No interest will be paid on EMD. EMD will be refunded to the
unsuccessful tenderers as soon as decision is taken in the matter.
7 The declaration that tenderer is manufacturer or authorized agent/dealer
of offered make be furnished
8 The successful tenderer shall not sublet/transfer/assign the Contract
further
9 The quotations should be addressed Under Secretary S&S-II Section,
Workshop Building, Sri Aurobindo Marg, New Delhi-110016
10 The right of acceptance of Quotation(s) will rest with the Council
Authority. Also, NCERT will not bind to accept the lowest Quotation/
tender and reserves the right to reject or partially accept any or all the
quotation(s)/tender(s) received without assigning any reasons
11 The rates should be quoted in figures as well as in words and should be
inclusive of all taxes/levies. Extra charges, if any, shall be borne by the
tenderer.
6
12 The quantity of stores indicated is subject to increase/decrease at the
discretion of the Competent Authority without assigning any reason
13 Catalogues/full particulars of the stores should also be furnished with the
quotation letter
14 The time period for supply of stores should be mentioned.
15 The guarantee period of the equipment will have to be specified in the
quotation letter and documents in this regard are required to be furnished
along with the stores after placement of Supply Order
16 The successful tenderer requires to furnish Performance Security for an
amount of 5% of the total value of the purchase order at the time of
supply of stores in the form of an Account payee Demand Draft Drawn in
favour of Secretary, NCERT payable at SBI, NCERT Branch, New Delhi
or Fixed Deposit Receipt from a Commercial Bank/Bank Guarantee from
a Commercial Bank in an acceptable form to ensure due performance of
the Purchase Order/Contract. Further, such performance security should
remain valid for a period of 60 days beyond the date of completion of all
contractual obligations including warranty/ guarantee obligations. No
interest will be paid on such deposit.
17 The firm will also be required to furnish complete address of its Service
Centre including permanent Phone No. and Name of the persons
responsible to provide the service support at the time of supply of stores.
During warranty/guarantee period, you will have to attend the complaint
and rectify the fault if any within 24 hours on receipt of complaint. In the
event of failure to provide prompt and satisfactory aftersale service,
NCERT may forfeit performance security deposit or part thereof furnished
for the performance of the contract
18 No advance payment will be made. Those who don’t accept the above
terms and conditions need not quote their rates. The quotationers
demanding advance payment in full or part are liable to be rejected
without any notice
19 Full payment will be made against the duly-stamped pre-receipted bill (in
triplicate) after acceptance of the inspection of the stores. If any unit of
the stores founds to be defective the same will have to replace by you.
The payment will be released on the receipt of Performance Security
Deposit.
20 In case last day of receipt of tender enquiry is declared a holiday on any
account , the quotation will be received on the following working day.
21 The tenderer must be available at his postal address furnished in the
tender. Any change in the address must be communicated to the NCERT
well in time.
22 The bidder has to quote compulsorily for all the items tendered, failing
which offers shall not be considered for evolution and liable lto be
rejected.
23 The firm will not lodge any claim with regard to interest for delay in
settlement of his dues due to any administrative reasons
(U.K. Pati)
Under Secretary