Rowan County Board of Education Regular Meeting
June 17, 2014, 5:30 p.m.
Rowan County Board of Education
Present Board Members:
Mrs. Jennifer Anderson
Mr. Danny Mabry
Mr. William Redwine
Mrs. Brenda Stamm
Mr. Rick Whelan
1. Open meeting
1.a. Call meeting to order
Chairman Bill Redwine called the meeting to order.
1.b. Pledge of Allegiance
Chairman Bill Redwine led the board and audience in the Pledge of Allegiance.
1.c. Recognize visitors and guests
Superintendent Moore recognized Larry and Agnes Tapp as being present. He noted that Brandy Breeze
was present, and the site base council selected her as the new principal for Tilden Hogge Elementary.
2. Approve regular business items
2.a. Approve regular May 20, 2014, and special June 10, 2014, board meeting minutes
2.b. Approve payment of monthly claims
2.c. Approve bids received for surplus buses
Motion Passed: Motion to approve regular business items passed with a motion by Mr. Rick Whelan and a
second by Mrs. Jennifer Anderson.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
3. Personnel report
Superintendent Moore gave the following personnel report:
Non-renewals rescinded for the 2014 – 2015 school year
Blevins, Kala
Goldy, Kelli
Hildebrandt, Michelle
aide at Rowan County Preschool Center
aide at Rowan County Middle School
teacher at McBrayer Elementary
Ryver, Cara
teacher at Rowan County Middle School
Employment
Anderson, Jimmy
Anderson, Jimmy
Bowling, Alex
Boyles, Lauren Ashley
Breeze, Brandy
Crum, Jennifer
Fannin, Melissa
Ford, Kelly
Goodpaster, Kim
Mitchell, Chuck
Prater, Keith
Stokes, Matt
Vernatter, Christina
Zaheri, Andrew
employed as the second assistant coach for the Rowan County Vikings
football team effective with the beginning of the 2014 – 2015 school year
employed for the district Community Based Work Transition Program
position effective with the beginning of the 2014 – 2015 school year
employed as a first assistant coach for the boys’ soccer team at Rowan
County Senior High School effective with the beginning of the 2014 – 2015
school year
employed for the instructional aide position at Rodburn Elementary
effective with the beginning of the 2014 – 2015 school year
employed for the position of principal at Tilden Hogge Elementary effective
at the beginning of the 2014 – 2015 school year
employed for the district special education paraeducator position with the
Rowan County Schools effective with the beginning of the 2014 – 2015
school year
employed to fill the head cheerleading coach position at Rowan County
Middle School for the 2014 – 2015 school year effective with the beginning
of the 2014 – 2015 school year
employed as a first assistant football coach at Rowan County Senior High
School effective with the beginning of the 2014 – 2015 school year
employed for the instructional aide position at McBrayer Elementary
effective with the beginning of the 2014 – 2015 school year
employed to fill the head sixth grade boys’ basketball coaching position at
Rowan County Middle School for the 2014 – 2015 school year effective
with the beginning of the 2014 – 2015 school year
employed for the position of credit recovery/in-school suspension at Rowan
County Senior High School effective at the beginning of the 2014 – 2015
school year
employed as an assistant coach for the Rowan County Vikings girls’
basketball team effective with the beginning of the 2014 – 2015 school year
employed for the kindergarten aide position at Rodburn Elementary
effective with the beginning of the 2014 – 2015 school year
employed as the freshman coach for the Rowan County Vikings boys’
basketball team effective with the beginning of the 2014 – 2015 school year
Resignations
Stokes, Matthew
resign as seventh grade boys’ basketball coach at Rowan County Middle
School effective June 16, 2014
Retirements
Banks, Jeanette
retire as an instructional aide at Rowan County Senior High School
effective July 1, 2014
A list of personnel to be employed for the 2014 – 2015 school year was shared with the board.
Superintendent Moore said Jeanette Banks is retiring after 66 years in education due to her health and noted
that she is going to be missed.
4. Treasurer's report
Superintendent Moore gave the treasurer’s report reflecting a balance in the general fund of $3,151,743.07.
He said that there will be four payrolls during the month of June and noted that 80 percent of the budget is in
personnel.
Bill Redwine said it was good to see that the food service budget was healthy at the end of the year.
Superintendent Moore noted that some food service equipment was purchased for the kitchens.
5. Approve a service agreement with Ross-Tarrant Architects to assist the district in getting approval
from KDE for the purchase of the future elementary school property
Laith Ross from Ross-Tarrant Architects addressed the board regarding documents needing board approval
for the acquisition of property for a future elementary school.
Motion Passed: Motion to approve a service agreement with Ross-Tarrant Architects to assist the district in
getting approval from KDE for the purchase of the future elementary school property passed with a motion
by Mr. Rick Whelan and a second by Mr. Danny Mabry.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
6. Approve the boundary survey proposal from Endris Engineering in the estimated amount of $4,400
to be completed in three weeks
Motion Passed: Motion to approve the boundary survey proposal from Endris Engineering in the estimated
amount of $4,400 to be completed in three weeks passed with a motion by Mrs. Jennifer Anderson and a
second by Mr. Rick Whelan.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
7. Approve the Jackson Group proposal to perform the Phase 1 environmental assessment for the
amount of $1,700
Motion Passed: Motion to approve the Jackson Group proposal to perform the Phase 1 environmental
assessment for the amount of $1,700 passed with a motion by Mr. Rick Whelan and a second by Mrs.
Jennifer Anderson.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
8. Approve E. Clark Toleman proposal to perform the site appraisal for the amount of $1,500
Motion Passed: Motion to approve E. Clark Toleman proposal to perform the site appraisal for the amount
of $1,500 passed with a motion by Mr. Rick Whelan and a second by Mr. Danny Mabry.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
9. Discuss renewal of long-term lease with Crosspoint Church and change in terms of agreement
Catherine Rogers said the long-term lease with Crosspoint Church is renewed every six months, and the last
time the board approved the lease was in February with another renewal due in August. However, since
members of the Crosspoint Church are requesting a change in the areas they want to use, the lease is being
presented early so church members can have access to the new areas sooner. One of the areas requested for
use is the gym due to the number of church members outgrowing the size of the Performing Arts Center.
Catherine Rogers said part of the stipulation for using the gym is church members will have to put a tarp on
the floor prior to church services and remove it thereafter.
Catherine Rogers said Crosspoint Church members will not be having church services on the weekend of the
Remote Area Clinic and that they are encouraging their members to volunteer for this event.
Rick Whelan noted the condition of the high school bleachers, and Dan Lucas said chairs are being
purchased to use on the gym floor. Dan Lucas said church members will only use the bleachers if needed.
Bill Redwine said he continues to hear great things in regard to Crosspoint Church members using the high
school facility. Catherine Rogers said Gene Ferguson, custodian, has done a tremendous job in helping the
church members.
Dan Lucas said church services will not take place in the gym until August 10, 2014.
Motion Passed: Motion to approve renewal of long-term lease with Crosspoint Church and change in terms
of agreement passed with a motion by Mr. Rick Whelan and a second by Mrs. Brenda Stamm.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
10. Approve Kentucky Department of Education district funding assurances for 2014 - 2015
Superintendent Moore noted that the auditor has visited the school district, and everything looks good. He
said the KDE district funding assurances is another thing required by the state for board approval.
Motion Passed: Motion to approve Kentucky Department of Education district funding assurances for 2014
- 2015 passed with a motion by Mr. Danny Mabry and a second by Mr. Rick Whelan.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
11. Approve the treasurer's bond and the employee dishonesty bond
Glen Teager noted that anyone that handles money in the school district is covered under the employee
dishonesty bond.
Motion Passed: Motion to approve the treasurer's bond and the employee dishonesty bond passed with a
motion by Mr. Rick Whelan and a second by Mrs. Brenda Stamm.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
12. Approve bond of depository with Kentucky Bank
Motion Passed: Motion to approve bond of depository with Kentucky Bank passed with a motion by Mr.
Rick Whelan and a second by Mrs. Jennifer Anderson.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
13. Establish stipend for three to four assistant football coach positions for a salary equivalent to the
amount being declined by the head football coach, Ray Graham, for the 2014 - 2015 school year only
Superintendent Moore noted that Ray Graham has turned down the stipend for head football coach and has
requested that the money be used to hire three to four assistant football coaches. He said Ray Graham is
foregoing compensation to divvy out the funds for assistant coaches and noted that this is for the 2014 –
2015 school year only.
Motion Passed: Motion to establish stipend for three to four assistant football coach positions for a salary
equivalent to the amount being declined by the head football coach, Ray Graham, for the 2014 - 2015 school
year only passed with a motion by Mr. Rick Whelan and a second by Mrs. Jennifer Anderson.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
14. Create position of health coordinator for the district, approve updated classified salary schedule
table, and approve updated supplemental salary table
Superintendent Moore noted that the health coordinator position is not listed on the salary table and needs to
be included.
Motion Passed: Motion to create position of health coordinator for the district, to approve updated
classified salary schedule table, and to approve updated supplemental salary table passed with a motion by
Mr. Rick Whelan and a second by Mrs. Jennifer Anderson.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Abstain
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
Danny Mabry said he was abstaining from voting since Renee Smith is his niece.
15. Accept the Rowan County Senior High School curriculum and assurances
Motion Passed: Motion to accept the Rowan County Senior High School curriculum and assurances passed
with a motion by Mr. Rick Whelan and a second by Mrs. Jennifer Anderson.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
16. Approve the Community Education continuation application for July 1, 2014, through June 30,
2015
Motion Passed: Motion to approve the Community Education continuation application for July 1, 2014,
through June 30, 2015, passed with a motion by Mr. Rick Whelan and a second by Mrs. Jennifer Anderson.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
17. Approve Student Discipline Code Book for 2014 - 2015
Carol Blair noted the following major changes to the Student Discipline Code Book for 2014 – 2015:






Added non-discrimination statement (OCR agreement)
Added reference to House Bill 200 (juvenile code – didn’t completely revamp – waiting info KDE)
Added electronic cigarettes under tobacco
Added McKinney-Vento Homeless Education
Added walking form (for students that are not transported by bus/vehicle)
Added cell phone usages on buses
Motion Passed: Motion to approve Student Discipline Code Book for 2014 - 2015 passed with a motion by
Mr. Danny Mabry and a second by Mr. Rick Whelan.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
18. Approve billing contract for the 2014 - 2015 school year pending Gateway District Health
Department approval
Superintendent Moore asked that the board table voting on the billing contract for the 2014 – 2015 school
year as there are some things still being tweaked in regard to the contract. He said he didn’t want the board
to approve the contract and then have to revise it and noted that the board may need to have a special called
board meeting to approve the contract.
Motion Passed: Motion to table the motion to approve billing contract for the 2014 - 2015 school year
pending Gateway District Health Department approval passed with a motion by Mr. Rick Whelan and a
second by Mrs. Jennifer Anderson.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
19. Approve a memorandum of agreement with Morehead State University for Belinda Hitch to serve
as a teacher in residence between July 1, 2014, through June 30, 2015
Superintendent Moore said this is the fourth year for Belinda Hitch to do a memorandum of agreement with
Morehead State University. He said Belinda gets a lot of great information to share by working with M. S.
U., and it saves a young teacher’s position with the Rowan County Schools.
Motion Passed: Motion to approve a memorandum of agreement with Morehead State University for
Belinda Hitch to serve as a teacher in residence between July 1, 2014, through June 30, 2015, passed with a
motion by Mrs. Jennifer Anderson and a second by Mr. Danny Mabry.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
20. Superintendent's report


The annual KSBA policies/procedures are included in the board packet for a first reading and will need
board approval at the July board meeting. Superintendent Moore noted that he has asked Brandy Breeze
to work with Carolyn Blair and John Maxey on policies next year.
The student dropout questionnaire data for 2013 – 2014 is included in the board packet for review. The
dropouts are down from eleven dropouts in 2012 – 2013 to two dropouts in 2013 – 2014.
Superintendent Moore said he is very pleased with the reduction in dropouts.
Bill Redwine questioned the board’s policy dealing with security breach should someone’s financial data be
compromised for example with the on-line meal payment plan. He suggested checking on the coverage
level.
21. Other business
There was no other business.
22. Superintendent's evaluation
Bill Redwine said it’s that time of year again to evaluate the superintendent’s performance over the past
year. He said it’s been a challenging year with changes from Frankfort, but Rowan County has withered the
storm pretty well considering other districts.
Superintendent Moore said with all the changes with Unbridled Learning, CIITS, PGES, tough winter with
twenty-one school days missed, the budget, and trying to keep hands in the classroom, everyone has worked
together to make things happen. He said as long as everyone stays focused on what is best for kids, things
can happen.
Superintendent Moore said the superintendent’s evaluation instrument will change next year. He said it’s
been a tough year, but it’s been a good year. He said the board still has to get nurses and clerks in place for
the 2014 – 2015 school year.
Bill Redwine noted that a lot of nurses are attracted to the nurse positions with the school system so they can
be on the same schedule as kids.
Rick Whelan said the evaluation Superintendent Moore is about to get also reflects the whole school district.
He said the staff working under him to get the job done is a reflection of his leadership, and Superintendent
Moore has done a good job and so has the district.
Bill Redwine said a good leader surrounds himself with people to get the job done. He said if everyone
works toward the motto of “together we can,” the superintendent and leadership team can move the district
forward with what needs to be done.
Superintendent Moore said it is going to be a tough until the district gets more revenue, and it is going to be
necessary to ask people to do more for less. He said a 1 percent raise for staff for the 2014 – 2015 school
year is not enough as an increase is way past due. He said for the 2015 – 2016 school year, staff will receive
a 2 percent raise and noted that the amount the board will have to pay for the teacher retirement match will
increase also.
Brenda Stamm said the highest rating that classified staff members can get on their evaluation is satisfactory,
and she said she thinks this needs to be corrected. She said in many cases, staff members perform above
satisfactory; and it needs to be noted.
Danny Mabry said he feels like Superintendent Moore is doing a fantastic job. He said there are some
school districts surrounding Rowan County that are in big trouble; and when Rowan County has a problem,
staff members work on it and go on.
Jennifer Anderson noted that Rowan County only had two dropouts during this past school year; and the site
base council for Tilden Hogge Elementary selected the same principal, Brandy Breeze, that was in place
during this past school year.
Danny Mabry said Superintendent Moore keeps board members well informed.
Bill Redwine said the climate in the schools is set by the leadership, and the leadership in the schools is set
by the leadership at the top. He said to only lose two dropouts is commendable.
Superintendent Moore said he appreciates the kind words and will continue to work hard to make things
work as he loves the kids.
Bill Redwine said next year’s evaluation instrument will be completely different.
Brenda Stamm said she would like to see employees receive a higher rating than satisfactory.
Superintendent Moore said the state is developing an evaluation document now that will be used across the
state, and he will share it with the board when it’s available.
After discussion among the board regarding the standards noted in the superintendent’s evaluation with a
rating scale of one to five with one being the lowest and five being the highest, board members took the
following action:
Motion Passed: Motion to give Superintendent Marvin Moore a performance rating of five in every
category on the superintendent’s evaluation passed with a motion by Mr. Rick Whelan and a second by Mr.
Danny Mabry.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
23. Closed session to discuss pending litigation per statute KRS 61.810 (1)(c)
Motion Passed: Motion to go into closed session to discuss pending litigation per statute KRS 61.810
(1)(c) passed with a motion by Mr. Rick Whelan and a second by Mrs. Jennifer Anderson.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
The board went into closed session at 6:34 p.m. and reconvened at 7:14 p.m. with no action being taken.
24. Adjourn
Motion Passed: Motion that the meeting adjourn passed with a motion by Mr. Rick Whelan and a second
by Mr. Danny Mabry.
Mrs. Jennifer Anderson Yes
Mr. Danny Mabry
Yes
Mr. William Redwine
Yes
Mrs. Brenda Stamm
Yes
Mr. Rick Whelan
Yes
The meeting adjourned at 7:15 p.m.
_____________________________________
Chairperson
_____________________________________
Superintendent