MINUTES OF REGULAR MEETING
BOARD OF TRUSTEES
ST. LOUIS COMMUNITY COLLEGE
THURSDAY, DECEMBER 16, 2004
The Regular Meeting of the Board of Trustees of St. Louis Community
College was held on Thursday, December 16, 2004, at the St. Louis
Community College Cosand Center, in the Large Boardroom, 300 S.
Broadway, St. Louis, MO 63102, pursuant to notice and in accordance with
R.S. MO 610.020 as amended.
I.
GENERAL FUNCTIONS
1.
Call to Order/Roll Call
Mr. Michael Rohrbacker, President, called the meeting to order at 7:04 p.m.
The following members of the Board of Trustees were present: Mr. Michael
Rohrbacker, President; Dr. Dolores Gunn, Vice President; Mr. Robert Nelson,
Trustee; Dr. Joann Ordinachev, Trustee, and Ms. Lisa Taylor, Trustee. Ms.
Patricia Moss, Trustee, was absent.
Also present were Dr. Henry Shannon, Chancellor; Becky Garrison,
Administrative Associate to the Board and Ms. Tina Odo, General Counsel.
2.
Welcome to Guests
None.
3.
Citizens Desiring to Address the Board Regarding Agenda Items
JCD-NEA representatives Tom Dent, Karen Kalinevitch and Ron Mozelewski
addressed the Board regarding the proposed reading prerequisite.
Margaret Hvatum, Meramec Information Systems, addressed the Board
regarding the proposed reading prerequisite.
Gail Heyne Hafer, Meramec Business and Economics, addressed the Board
regarding the proposed reading prerequisite.
4.
Adoption of Agenda/Revisions to Agenda
On motion by Dr. Gunn and seconded by Dr. Ordinachev, the Board
unanimously adopted the agenda as revised.
5.
Approval of Consent Agenda Items
On motion by Dr. Ordinachev and seconded by Ms. Taylor, the consent
agenda items were unanimously approved.
6.
Approval of November 18, 2004 Minutes
On motion by Dr. Gunn and seconded by Dr. Ordinachev, the Board
unanimously approved the November 18, 2004 Board of Trustees minutes.
7.
Approval of Resolution Re January 20, 2005 Executive Session of the
Board of Trustees
On motion by Ms. Taylor and seconded by Dr. Ordinachev, the Board
unanimously approved, by a roll call vote, with Ms. Moss being absent, the
resolution scheduling an executive session on January 20, 2005, all as more
fully set forth in Exhibit A attached hereto and by this reference incorporated
herein.
8.
Recognition of Student, Staff and Trustee Accomplishments
Sharifah Sims-Williams, Coordinator of Internal Communications, read
statements of congratulations for students and staff on their recent awards and
accomplishments.
Dr. John Ganio, Vice Chancellor for Education, Ms. Gina Benesh, Vocational
Education, and Dr. Shannon announced that the Mobile Tech Center had
received the Governor’s Award and recognized those who were involved in
the project.
Deb Godwin and Dr. Shannon presented the Board with plaques from
the Emerson Center dedication.
2
9.
Ratification of Trustee Expenditure Report
The Board, by consent, ratified an expenditure report for Trustee
Rohrbacker from the Governor’s Conference.
10. Authorization of Trustee Travel
The Board, by consent, authorized Ms. Moss’ travel to the ACCT
Legislative Conference and Mr. Rohrbacker’s travel to the AGB
Conference and the ASACC Conference.
11.
Authorization of Chancellor Travel
The Board, by consent, authorized Dr. Shannon’s travel to the AACC
Workforce Development Institute, the AACC National Legislative
Summit, the Medical Education Technologies Conference, the AACC
Future Leaders Institute and the AACC Board Meeting.
12. Approval of Advisory Committee Appointments
The Board, by consent, unanimously approved Advisory Committee
Appointments all as more fully set forth in Exhibit A attached hereto and by
this reference incorporated herein.
13. Approval of Revised Foundation Policy
The Board, by consent, unanimously approved the Revised St. Louis
Community College Foundation Investment Policy all as more fully set forth
in Exhibit A attached hereto and by this reference incorporated herein.
14.
Lodging of Revised Board Policy H.11 Cooperative Contracts for
Purchases
Dr. Ordinachev moved to lodge revisions to Board Policy H.11
Cooperative Contracts for Purchases all as more fully set forth in
Exhibit A attached hereto and by this reference incorporated herein.
3
15. Appointment of Commissioner to Tax Increment Financing
Commission
The Board, by consent, approved the appointment of Kenneth G. Schmalbeck,
as Commissioner to the City Florissant Tax Increment Finance Commission.
16.
Chancellor’s Report
Dr. Shannon reported on the MCCA Presidents/Chancellors meeting, the
2004 Governor’s Conference on Higher Education, the Forest Park
President’s search, the dedication of the Emerson Center for Engineering and
Manufacturing and the UNICOM/ARC survey.
17.
Citizens Desiring to Address the Board Regarding Other Concerns
None.
II.
INSTRUCTION AND STUDENT SERVICES
18.
Approval of Program Recommendations and Revisions
The Board, by consent, approved the following Resolution:
RESOLVED, that the Board of Trustees hereby approves the program
recommendations all as more fully set forth in Exhibit B attached
hereto and by this reference incorporated herein; and that, where
appropriate, said programs be submitted to the Coordinating Board for
Higher Education.
III.
HUMAN RESOURCES
19.
Human Resource Recommendations
The Board by consent approved the following Resolution regarding human
resource recommendations:
RESOLVED, that the Board hereby ratifies and/or approves
personnel actions for certificated, physical plant and classified
staff in accordance with established policies of the District, all
4
as more fully set forth in Exhibit C attached to these minutes
and by this reference incorporated herein; and
FURTHER RESOLVED, that, where appropriate, the Chancellor of the
District or his designee is hereby authorized and directed to execute for and
on behalf of the District, the appropriate contract or amendment to contract
for the affected personnel.
IV.
BID AWARDS
20.
Acceptance of Bids/Ratification of Contracts
The Board by consent approved the following resolution:
RESOLVED, that the Board of Trustees hereby accepts the bids
and/or ratifies the contracts set forth in Exhibit D attached hereto
and by this reference incorporated herein, to the lowest
responsible bidder for the amounts indicated thereon and all in
accordance with District specifications specified in the contract
numbers indicated; said funds to be paid from the funds set forth
in each item of Exhibit D; and
FURTHER RESOLVED, that the appropriate officer of the
Board or the District be and hereby is authorized and directed to
execute an appropriate contract in each instance.
V.
BUSINESS & FINANCE
21.
Budget
A.
Financial Reports
The following financial reports as of November, 2004, were submitted for the
Board’s information: executive summary, budget status report general
operating fund through November 30, 2004, budget status reports – auxiliary,
rental of facilities and agency: July 1, 2004 – November 30, 2004, student
financial aid fund, July 1, 2004 – November 30, 2004, Center for Business
Industry and Labor budget status report: July 1, 2004 – November 30, 2004,
and restricted general fund budget status report: July 1, 2004 – November 30,
2004.
5
B. Warrant Check Register - - November 30, 2004
The Board, by consent, approved all expenditures made in accordance with
the Warrant Check Register for the month ending November 30, 2004.
C.
Ratification of Investments
The Board by consent ratified investments/daily repurchase agreements made
by the Treasurer of the District during the month of November 2004, for
which bids had been received in accordance with Board Policy, all as more
fully set forth in Exhibit E attached hereto and by this reference incorporated
herein.
D.
Transfer of Funds
The Board, by consent approved the following fund transfers:
The transfer of $431,000 from the General Operating Reserve Fund to
the Capital Expenditure Budget for the acquisition of 5435-39
Highland Park Avenue.
The transfer of $48,825 from the General Operating Reserve Fund to
the General Operating Budget for six months of lease expenditures for
the Oakland Warehouse facility located at 5236 Oakland Avenue.
The transfer of $110,000 from the General Operating Budget to the
Restricted Budget to fund athletic scholarships. This transfer includes
$35,000 from Forest Park’s student fee collection and $75,000 from
operating funds.
The transfer of $318,050 from the General Operating Budget to the
Capital Expenditure Budget to fund various projects. Two-hundred and
twenty thousand will be used for the Forest Park Locker Room project,
$47,250 will be used for Meramec miscellaneous items, and $50,800
will be used for Florissant Valley miscellaneous items.
VI.
CONTRACTS AND/OR AGREEMENTS
22.
Contracts and/or Agreements
6
The Board was requested to approve the acceptance on renewal of various
contracts, agreements and resolutions.
The Board by consent unanimously approved the following resolution
regarding the acceptance or renewal of various contracts, agreements and
resolutions between the District and various agencies, corporations and
individuals located throughout the District:
RESOLVED, that the contracts, agreements and resolutions set forth in
Exhibit F attached hereto and by this reference incorporated herein, are
adopted and approved; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
the District be and hereby is authorized and directed to execute an
appropriate in each instance.
VII. EXTERNAL FUNDS
23.
Acceptance of External Funds
The Board by consent approved the following resolution regarding the
acceptance of grants, contracts and equipment donations:
RESOLVED, that the Board of Trustees does hereby accept the grants,
contracts, gifts and equipment donations for the College, all as more
fully set out in Exhibit G attached hereto and by this reference
incorporated herein; and FURTHER RESOLVED, that the Chancellor
be and hereby is authorized and directed to express appreciation, where
appropriate, for and on behalf of the District; and
FURTHER RESOLVED, that with respect to federal grants for workstudy programs, the Agency involved will be billed for matching funds
and for Social Security; and
FURTHER RESOLVED, that the appropriate Officer of the Board or
District be and hereby is authorized and directed to execute contracts
with said agencies in each instance.
VIII. INSURANCE RECOMMENDATION
24.
No items.
7
IX.
NEW BUSINESS
Bob Nelson addressed the Board regarding the concerns brought forward by
the faculty about the proposed reading requirement and the potential impact
on student success and enrollment.
Dr. Shannon commended faculty and staff for coming together about a
common concern, the ultimate success of our students.
ADJOURNMENT
There being no other or further business to come before the Board, on
motion duly made and seconded, the Board voted to adjourn the meeting at
7:42 p.m.
Respectfully submitted,
Becky Garrison, Secretary
Board of Trustees
8
MEMORANDUM
TO:
Board of Trustees
FROM:
Henry D. Shannon
DATE:
December 16, 2004
SUBJECT:
Board Agenda Modifications
Tab
Page No.
Revision
3
15.5
B
3-4
12
Recommended Approval of Advisory Committee Appointments
Add: Career & Employment Services and Radiologic Technology (Attachment 2)
G
1
3.1
Appointments/Full-Time Administrative/Professional Staff
FS
Add: Recommended Approval of Revised Board Policy G 12.4 Certificates
It is recommended that the Board of Trustees approve revisions to Board Policy G 12.4,
Certificates, as lodged at the November 18, 2004 meeting. (Attachment 1)
Add: Mark Weber; FP; Acting Dean, Humanities & Social Sciences;
range A 20; $72,537; 01/03/05-06/30/05.
This is a temporary, acting position; salary is minimum for the range. Ending
date may be earlier than 06/30/05.
2
3.1
Appointments/Full-Time Faculty
Add: Aaron Johnson; M; Instructor II/Economics; range IV-C;
$44,087; 01/10/05-05/13/05.
This is a temporary, one-semester only replacement position. Salary is in accordance
with Board Policy D1, Faculty/Initial Placement.
3
3.1
Appointments/Classified Staff
Add: Wanda Love; new employee; FP; Secretary; range 4; $932.62 bi-wk; 01/03/05.
Anishika Shelton; new employee; FP; Student Services Assistant II, range 4;
$932.62 bi-wk; 01/03/05.
Chana Simpson; current employee; FP; Clerk II, Part-time, Continuing;
range 3; $9.89/hr; 12/17/04.
These are all replacement positions and pay rate is minimum for the range.
Love is a temporary, externally-funded position.
Tab
Page No.
4
Revision
3.2
Cont.
Other Personnel Actions/Change of Assignment/Certificated Staff
Add: Rodrick LeGrand; FP; from Educational Assistant III, range P 7, $31,094.59;
to Coordinator Academic Support, range P 9, $37,448; 12/17/04-06/30/05.
This is a temporary acting position and salary is minimum for the range. Ending
date may be earlier than 06/30/05.
4a
3.2
Other Personnel Actions/Change of Assignment/Administrative/Professional Staff
Add: Randy Malta; from FP, Manager Media Services, P 12, $55,557.70; to CC,
Manager Telelearning Programming, P 12, no salary change; 01/10/05-06/30/05.
This is a replacement position.
Add: Bonita Campbell; FP; Dean/Business, Mathematics & Technology; A 20; from
$78,235.52 to $86,059.07; 01/01/05-06/30/05.
Increase in base compensation is in accordance with Administrative Procedures E2.3,
Additional Administrative/Professional Responsibilities. Ending date may be earlier
than 06/30/05.
4a
3.2
Other Personnel Actions/Change of Assignment/Classified Staff
Add: Celestia Gunn; from CC, Educational Assistant I, range 5, $1,042.58 bi-wk;
to FV, Administrative Secretary II, range 6, $1,146.88 bi-wk; 01/03/05.
This is a replacement position. Salary increase is in accordance with Resolution
Relating to Provisions of Board Policy Applicable to Classified Office and
Technical Bargaining Unit, Article VIII, Section 2.
3.2
Other Personnel Actions/Department Chairs & Program Coordinators/FP
Add: Evann Richards as Department Chair in the Art Department,
effective spring 2005 semester.
H
10
4.1.7
Recommendation for Award/Purchasing
Add: Recommendation is amended to extend contract with ARAMARK to August,
2006, no change in funding.
H
11
4.1.8
Recommendation for Award/Purchasing
Board approval is requested for the Administration to retain the services of the firm of
Gilmore & Bell, P.C. as primary bond counsel initially for the issuance of leasehold
revenue bonds and subsequently to represent the College on any additional work as may
present itself. (Attachment 3)
H
12
4.1.9
Recommendation for Award/Purchasing
It is recommended that the Board of Trustees authorize the Administration to retain the
services of the firm Edwards Capital Markets (A.G. Edwards & Sons, Inc.) as bond
underwriter for the issuance of leasehold revenue bonds and for subsequent work
related to that bond issuance, and as representative of the College on any additional
bond advice which may present itself. (Attachment 4)
Tab
Page No.
Revision
H
13
4.1.10
H
15
4.1.11
H
14
4.4.1
Cont.
Recommendation for Award/Purchasing
Board approval is requested to use the STATE OF MISSOURI COOPERATIVE
PROCUREMENT CONTRACT NO. C303171001 with OCCU-TEC, INC., for
Safety Training and Support Services, in lieu of competitive bidding, for the period
January 1, 2005 thru July 31, 2005, in an amount not to exceed $25,000.00, with an
option to renew annually through July 31, 2008. (Attachment 5)
Recommendation for Award/Purchasing
Board approval is requested to use the State of Missouri vehicle Contract No.
C105011003 to purchase four (4) full-size 4-door sedans (Chevrolet Impalas) in an
amount estimated at $55,896.00, which includes applicable delivery and destination
charges.(Attachment 6)
Recommendation for Ratification/Physical Facilities
Board ratification is requested for Repair contract S6 4879, Repair of domestic hot
water expansion joints, St. Louis Community College, Meramec, to American Boiler
and Mechanical for $22,283.00 (Attachment 7)
Attachment 1
# 15.5
Recommended Approval of Revised Board Policy G 12.4
Certificates
G 12.4 Certificates (R 9/96)
The Certificate of Completion is awarded for satisfactory completion of a single
course, a seminar, conference, workshop, or similar non-credit instructional
activity. Certificates of Completion are presented to those who have
satisfactorily met the attendance requirements for that activity. Certificates of
Completion will not appear on the official transcript.
The Certificate of Specialization is awarded for satisfactory completion of an
approved program of credit courses leading to a particular competency or
specialization that totals 10 to 18 credit hours.
The Certificate of Proficiency is awarded for satisfactory completion of an
approved program that totals more than 18 credit hours but less than 64 credit
hours.
THE CERTIFICATE OF GENERAL EDUCATION IS AWARDED FOR
SATISFACTORY COMPLETION OF THE 42-CREDIT-HOUR
GENERAL EDUCATION PROGRAM.
At least two-thirds of all credit hours required for Certificates of Specialization
and Proficiency must be completed through enrollment at St. Louis Community
College.
.
Advisory Committee Appointments
It is recommended that the Board of Trustees approve the appointments/reappointments listed
on the enclosed program area committee lists for a two-year term, January 2004 through
December 2005.
Career & Employment Services
Mr. Craig Ballentine
Personnel Associate
Metropolitan St. Louis Sewer Dist.
1824 Knox Ave.
St. Louis, MO 63139
(314) 768-6218
Mr. Bryan Hartwick
Director of Human Resources
Christian Hospital
11133 Dunn Rd.
St. Louis, MO 63136
(314) 653-5316
Mr. Andrew Hollimon
Director, Human Resources
Barnes Jewish Hospital
Human Resources South #1
Barnes Jewish Plaza
MS 90-23-326
St. Louis, MO 63110
(314) 362-0904
Ms. Sue Murray
Senior Counselor
Missouri Department of Education (314) 340-4621
Division of Vocational Rehabilitation
1845 Borman Ct., Ste. 100
St. Louis, MO 63146
Ms. Michelle Stabinsky
Scientific Recruiter
Kelly Scientific Resources
55 West Port Plaza Dr. Ste. 455
St. Louis, MO 63146
(314) 514-0179
Mr. Mike Tabaka
Human Resources Manager
United Parcel Service
13818 Rider Trail Dr. North
Earth City, MO 63045
(314) 344-3763
Mrs. Hope Valvero
Coordinator of Nurse Recruitment
DePaul Health Center
12303 DePaul Drive
St. Louis, MO 63044
(314) 344-7074
Ms. Kim Webster
Recruitment Manager
Staffing Solutions
8012 Bonhomme Ste. 200
St. Louis, MO 63105
(314) 863-0333
Radiologic Technology
Mrs. Lee Ann Ackerman
5605 Cliff Cave Crossing Dr.
St. Louis, MO 63129
(314) 846-0868
Mrs. Sabrina Bell
CT Technologist
Des Peres Hospital
2345 Dougherty Ferry Rd.
St. Louis, MO 63122
(314) 966-9194
Mr. Leo Eckert, RT
CT-MRI Technologists
St. Joseph Hospital/Kirkwood
525 Couch Ave.
Kirkwood, MO 63122
(314) 966-1524
Mr. Robert Ellis, BSRT
Administrative Technologist
South Pointe Hospital
2639 Miami
St. Louis, MO 63118
(314) 577-5715
Dr. John Engels
Radiologist
Midwest Radiological Association
1715 Deer Tracks Trail #130
St. Louis, MO 63131
(314) 821-5600
Dr. Jack Fries
9002 Sedgewick Place
St. Louis, MO 63124
(314) 993-5307
Mr. Brian Johnson
Manager, Radiology Operations
St. Johns Mercy Health Center
1 Fairway Estates Court
Eureka, MO 63025
(636) 587-8908
Mr. Steve Johnson, RT
1140 Nora Ct.
Bridgeton, MO 63044
(314) 739-1907
Mr. John Langston
Radiation Safety Supervisor
Missouri Depart. Of Health
P.O. Box 570
Jefferson City, MO 65102
(573) 751-6083
Mr. Jim Lauenstein
Manager of Diagnostic Imaging
St. Mary's Health Center
455 Scottsville Drive
St. Charles, MO 63304
(636) 939-6308
Dr. Michael Ward, Ph.D, RT
12572 Spring Trails Dr.
Florissant, MO 63033
(314) 653-6885
Dr. Joseph Ziegler
1840 Woodfin Ct.
St. Louis, MO 63122
(314) 965-3570
4.1.8
Recommendation for Award/Purchasing
Board approval is requested for the Administration to retain the services of the firm of GILMORE & BELL, P.C. as
primary bond counsel initially for the issuance of leasehold revenue bonds and subsequently to represent the College
on any additional work as may present itself. In addition, approval is also requested to retain the services of
THOMPSON COBURN LLP as secondary bond counsel to represent the College in those instances where a conflict of
interest arise for the primary bond counsel.
Sumary of Proposals – Bid B0001810
Proposal Offered By
GILMORE & BELL, P.C.
Maximum Fees/Expenses
On a $14 Million Issuance
$34,000
THOMPSON COBURN LLP
$35,000
Additional Considerations
Ranks 5th nationally in the issuance of general
obligation bonds and 1st in the Midwest Region
in both number of issuances and in dollar
volume. Currently serves as bond counsel for
other College issues. There are no known existing
or potential conflicts of interest at this time.
Extensive experience in transactions for cities,
school districts and other political subdivisions.
There are no known existing or potential conflicts
of interest at this time.
Funding
Bond counsel fees will be paid from the issuance.
Advertisements
The College posts all open bid opportunities on its WEB page and, incompliance with Board of Trustees Policy, also
places newspaper advertisements on those bids estimated to exceed $75,000. Newspaper advertisements for this
contract were run in the St. Louis American, the St. Louis Argus and the St. Louis Post-Dispatch.
4.1.9
Recommendation for Award/Purchasing
It is recommended that the Board of Trustees authorize the Administration to retain the services of the firm A.G.
EDWARDS CAPITAL MARKETS (A. G. Edwards & Sons, Inc.) as bond underwriter for the issuance of leasehold
revenue bonds and for subsequent work related to that bond issuance, and as representative of the College on any
additional bond advice which may present itself.
A.G. EDWARDS CAPITAL MARKETS
Banc of America Securities
Edward Jones
First St. Louis Securities, Inc.
George K. Baum & Company
Stern Brothers & Company
Stifel, Nicolaus & Company, Inc.
UMB Bank, n.a.
Cost of
Issuance
Marketing
Stragegy
Overall
Proposal
Subtotal
Interview
Total
Score
11
11
10
6
10
9
8
6
12
12
7
5
7
7
8
8
12
12
11
4
4
6
6
6
35
35
28
15
21
22
22
20
12
9
10
N/A
N/A
N/A
N/A
N/A
47
44
38
15
21
22
22
20
Bid Evaluation B0001840
Bid Evaluation considerations included:
Overall best interest rate in a comprehensive response to the request for proposal
Least expensive underwriter and cost of issuance
Marketing strategy includes retail and institutional
Past experience with both St. Louis Community College and the educational bond market
Local and regional presence
Funding
All professional fees will be paid from the bond issuance.
Advertisements
The College posts all open bid opportunities on its WEB page and, incompliance with Board of Trustees Policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00. Newspaper advertisements for this
contract were run in the St. Louis American, the St. Louis Argus and the St. Louis Post-Dispatch.
4.1.10
Recommendation for Award/Purchasing
Board approval is requested to use the STATE OF MISSOURI COOPERATIVE PROCUREMENT CONTRACT NO.
C303171001 with OCCU-TEC, INC., for Safety Training and Support Services, in lieu of competitive bidding, for the
period January 1, 2005 thru July 31, 2005, in an amount not to exceed $25,000.00, with an option to renew annually
through July 31, 2008.
Description
The College qualifies for cooperative procurement participation under the terms of this State of Missouri contract, a
contract which will provide specialized safety training to the Physical Facility, HVAC, Maintenance, Auxiliary Services,
Risk Management and Human Resource Departments of the College. The College recommends the use of this Missouri
contract in lieu of competitive bidding under Board of Trustee Policy No. H.11 “Cooperative Contracts for Purchases” in
order to take advantage of deeply discounted pricing while avoiding the cost of conducting an independent bid.
Funding
Services against this contract will be funded from current operating budgets.
Bids and Advertisements
The State of Missouri Office of Administration, Division of Purchasing, is custodian of all records related to the bids
issued for this contract and award, and was responsible for all advertisement.
4.1.11 Recommendation for Award/Purchasing
Board approval is requested to use the State of Missouri vehicle Contract No. C105011003 to purchase four (4)
full-size 4-door sedans (Chevrolet Impalas) in an amount estimated at $55,896.00, which includes applicable delivery
and destination charges.
Description
This purchase will provide for the acquisition of four full-size 2004 new cars to replace the current executive vehicles
owned by St. Louis Community College for the use of the Chancellor and the three Campus Presidents. Three of the
current vehicles were purchased in 1998, one vehicle was purchased in 2000. Two vehicles are currently out of
service because of mechanical failure. One vehicle is out of service because of body damage. The four vehicles have
an average mileage of 75,000.
The College solicited bids from local area dealers for four used lot vehicles with the lowest qualifying bid having a total
cost of $52,700. The used vehicles offered were of the same make/model as the State of Missouri contract with
mileage ranging from 13,000 to 19,000 miles and were 2004 models.
If this request is approved, the excess equipment will be cycled into the College-wide vehicle pool, which will then
subsequently be reduced by four units through the surplus property disposal process. The actual units to be
auctioned will be identified based on age, mileage and condition. The College normally recommends acquisition of
vehicles through the State of Missouri contracts in order to take advantage of the manufacturer’s deeply discounted
pricing generally made available only to large public agencies.
Funding
These vehicles will be purchased from the current capital budget.
Advertisements
The bid and award process, including all advertisements, are managed by the State of Missouri Division of
Purchasing.
4.4.1.
Recommendation for Ratification/Physical Facilities:
Board ratification is requested for REPAIR CONTRACT S6 4879, REPAIR DOMESTIC HOT WATER
EXPANSION JOINTS, ST. LOUIS COMMUNITY COLLEGE MERAMEC, to AMERICAN BOILER &
MECHANICAL for $22,283.00.
Contractor
AMERICAN BOILER & MECHANICAL
Air Masters Corporation
FEIT Plumbing Co., Inc.
Total
$ 22,283.00
24,811.00
57,500.00
Description:
This project will replace 18 expansion joints that are leaking and corroded in the domestic hot water
system to the campus. A failure of one of the expansion joints could result in the campus being without
hot water for several days if not weeks.
This recommendation is being submitted as a ratification so parts can be ordered immediately, allowing
work to be performed in early January. At that time, there will be a window of opportunity when only
a few personnel will be effected by the shut down of the domestic hot water.
Plans and specifications were prepared by the Physical Facilities/Engineering and Design Department.
Funding:
This project will be funded from Capital budgets: Fiscal year 2003/04, Tab J, Page 1, No. 3.
Advertisements:
In accordance with Board Policy I 4.2 Expenditures for M & R Projects over $12,500 but Less Than
$25,000, advertising was not required.
#7
Resolution
Re January 20, 2005 Executive Session of the Board of Trustees
The Board is requested to approve the following resolution:
RESOLVED, that the Board of Trustees, pursuant to R.S. Mo. Section 610.022 (as
amended 1987), schedules the holding of a closed meeting, record and vote on
January 20, 2005 at 6:00 p.m., at the Cosand Center, 300 S. Broadway, St. Louis,
MO, in the Executive Board Room, for the following reasons:
1) to discuss legal actions, causes of action or litigation involving St. Louis
Community College and to hold any confidential or privileged communications
with the attorney for the College (Section 610.021 [1]), and the lease, purchase or
sale of real estate (Section 610.021 [2]); and
2) to discuss action upon any personnel matters relating to the hiring, firing,
disciplining or promotion of personnel, (Section 610.021 [3]); and
3) to discuss pending and future discussion and negotiations with employee groups of
St. Louis Community College and the work product related thereto (Section
610.021 [9]); and
4) to discuss individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment, (Section 610.021
[13]); and
5) to hold confidential or privileged communications with the auditor, including all
auditor work product (610.021 [17]), and
FURTHER RESOLVED, that notice of the closed meeting be given in accordance with
R.S. Mo. Section 610.020 as amended 1987.
December 16, 2004
Board Agenda
#12 Advisory Committee Appointments
It is recommended that the Board of Trustees approve the
appointments/reappointments listed on the enclosed program area committee lists
for a two-year term, January 2004 through December 2005.
Accounting
Mrs. Kara Horton
(314) 862-9024
Senior Auditor
Federal Reserve Bank
Mr. Woody Johnson
(314) 418-8303
Vice President
U.S. Bank
Ms. Diane Maixner
(314) 487-4000
Certified Public Accountant
Maixner & Company CPAs
Mr. Michael Pilla
(314) 694-1360
Director of Financial Systems
Pharmacia Corp.
939 Abbeville Drive
University City, MO 63130
One US Bank Plaza
St. Louis, MO 63101
4501 Telegraph Suite E
St. Louis, MO 3129
800 N. Lindbergh, 64NE
St. Louis, MO 63167
Ms. Thelma Scherping
SBC
(314) 242-7710
Manager of Financial Reporting 13-F-8, One SBC
St. Louis, MO 63101
Banking & Finance
Ms. Beth Abraham
(314) 428-1059
Training Officer
St. John's Bank
11965 St. Charles Rock Road
Bridgeton, MO 63134
Ms. Ann Cassens
First Banks, Inc.
(314) 592-6829
Employee Development & Service 600 James S. McDonald
Director
Hazelwood, MO 63134
Mr. Paul Grosse
(314) 621-0000
Executive Vice President for
Commercial Lending
Missouri State Bank
Ms. Crista Olson
(314) 241-9280
Director
Center for Financial Training
100 S. 4th St.
St. Louis, MO 63102
720 Olive Ste. 400
St. Louis, MO 63101
Mr. Jeffrey Potthast
(314) 746-7384
Vice-President & Director of
Human Resources
Commerce Bank, NA
Ms. Debbie Williams
(314) 984-8300
Senior Vice President
First Service Bank
8000 Forsyth Blvd.
St. Louis, MO 63105
9895 Watson Road
St. Louis, MO 63126
#13
Recommended Approval of Changes to the St. Louis Community
College Foundation Investment Policy
ST. LOUIS COMMUNITY COLLEGE FOUNDATION
FINANCE AND AUDIT COMMITTEE’S
INVESTMENT POLICY GUIDELINES
Overview
The Board of Directors of the St. Louis Community College Foundation (the
“Foundation”) have delegated to its Finance and Audit Committee (the
“Committee”) responsibility for managing fund assets. To provide guidance to the
Committee, an Investment Policy Statement of the Board has been adopted to
provide all parties a clear understanding of the investment policy to be
implemented.
Consistent with the Investment Policy Statement, the Committee hereinbelow sets
forth its asset allocation goals, in addition to related provisions on adhering to
targets and the monitoring of performance.
Investment Strategy
The Committee has responsibility for establishing the Equity and Fixed Income
Account target allocations.
The Fund Target column below reflects the Committee’s desired allocation of
Equities and Fixed Income investments as of the date of adoption of this
Investment Policy Statement. The Committee recognizes this is a target, but that
market conditions and other factors should allow for some variance from the target.
As a result, there is an “approved range” summarized in more detail under the
heading “Adherence to Policy Targets and Rebalancing”. This Fund Target is to be
reevaluated no less frequently than annually by the Committee.
Asset Class
Fund Target
Equity
60%
Fixed Income
40%
The allocation among market sub-sectors, such as Large Cap U.S., Small Cap U.S.,
Emerging Markets Equity, Core Fixed Income U.S., High Yield U.S., Emerging
Market Debt and the like, will initially be made by Commonfund Securities, Inc.,
as the Committee has elected to initially invest fund assets in the following funds:
Commonfund Multi-Strategy Equity Fund
Commonfund Multi-Strategy Bond Fund
The Committee believes that these funds provide, in a single fund, an opportunity
to diversify investment managers and styles in a cost effective fashion that may be
difficult to otherwise duplicate at the current value of Fund assets. Within each
Multi-Strategy Fund, a majority of assets are allocated to several broadly defined
investment strategies.
The Committee at any time may elect to use other investment alternatives provided
through Commonfund Securities, Inc., or any other investment manager it believes
appropriate. If other approaches are so elected to be taken by the Committee, a
more specific investment manager allocation percentage shall be set by the
Committee.
Adherence to Policy Targets and Rebalancing
The asset allocation established by this Investment Policy Statement represents a
longer-term perspective. As such, rapid unanticipated market shifts or changes in
economic conditions may cause the asset mix to fall outside of the policy range.
These divergences should be of a short-term nature. Any divergence of more than
+5% or -5% outside the “approved range” (meaning if the target is 60% Equities,
the approved range is 55% to 65%) due to anything other than short-term volatility
requires authorization from the Committee.
To ensure divergence from the target policy is within acceptable limits,
rebalancing of assets will be reviewed on no less than a semi-annual basis.
Investment Objectives and Measurement Criteria
Rate of return will be calculated on a time-weighted basis that includes current
income (interest and dividends) and capital appreciation or depreciation (realized
and unrealized) adjusted for cash flow.
On a longer-term basis, the goal of the Fund is to maintain the purchasing power of
the corpus relative to the inflation rate. The Committee plans to achieve this goal
by generating a rate of return greater than the Investment Policy Index.
The Investment Policy Index shall be:
1. The “Investment Policy Index”, or benchmark, is an index or mix of indices
reflective of the Fund’s return objectives and risk tolerances. It is to be
construed using indices recognized in the investment community as
providing an accurate and fair evaluation of how a particular investment
philosophy performed.
2. The “Investment Policy Index” is a separate document detailing the asset
class benchmarks and sub asset class benchmarks. The mix of indices may
change from time to time with changes to the asset allocation strategy.
3. Once established, the “Investment Policy Index” shall be reviewed annually
by the Committee to make certain of a fair and impartial evaluation of the
Consultant, if applicable, and Investment Managers.
4. It is the goal of the Investment Managers to exceed the average return of the
“Investment Policy Index” over three to five year rolling periods.
Exclusions
Except when investing in a multi-strategy approach of Commonfund
Securities, Inc., namely the Multi-Strategy Equity Fund and the MultiStrategy Bond Fund, unless approved in writing by the Committee, the
Fund’s assets may not be otherwise used for the following purposes:
• Purchases of letter stock, private placements, or direct payments.
• Execution of purchases on margin.
• Purchases of securities not readily marketable.
• Commodities transactions.
• Puts, calls, straddles, or other option strategies.
• Purchases of real estate with the exception of REIT’s.
• Investments in limited partnerships.
• Any type of derivative security not explicitly allowed in this policy
statement or without the prior written approval of the Committee,
although it is recognized the use of currency futures to hedge currency
exposure by international and global investment managers is at the
discretion of the manager.
• Any other securities transaction not specifically authorized in this
policy statement, unless approved, in writing, by the Committee.
• Hedge fund investments.
Evaluation of the Investment Manager
The most important time horizon for planning and evaluation purposes is a 3 to 5
year period. The Consultant, if applicable, and Investment Managers will be
primarily evaluated on their ability to achieve investment returns that meet or
exceed the stated investment objectives.
In addition, all evaluations are based on:
1. The quality of communications;
2. The quality of security holdings;
3. The ability to maintain a well diversified portfolio;
4. The ability to achieve returns above the “Investment Policy Index”;
5. The ability to monitor and track the “Investment Policy Index” and assist the
Committee in the evaluation process;
6. The ability to maintain investments within the defined permissible securities;
and
7. The fee and rate structure.
Adopted this ___ day of ____________________, 2004
St. Louis Community College Foundation
by: __________________________________
Sample
Investment Policy Index
St. Louis Community College Foundation
Equity – 60% of Total Account
Policy %
US Large Stocks
US Small/Mid Cap Stocks
International Stock
Emerging Markets Equity
Real Estate Investment
Trusts
33%
17%
8%
0%
2%
60%
Comparative Index
S&P 500
Russell 2000
MSCI – EAFE
S&P/Citigroup EMI-EPAC
Wilshire Real Estate Securities
Fixed Income – 40% of Total Account
Money Market Fund
US Fixed Income
4%
20%
US Inflation Protected Fixed
Income
High Yield US
International Debt
Emerging Markets Debt
10%
3%
3%
0%
40%
U.S. Treasury Bills
Lehman Gov’t/Corp
Intermediate
Salomon Inflation Linked Bond
N/A
N/A
N/A
#14 Recommended Lodging of Board Policy H.11 Cooperative Contracts for Purchases
H.11 Cooperative Contracts for Purchases (R 6/02)
Any cooperative contracts established by: (1) the state of Missouri, (2) or other public
agency governed by the laws of the state of Missouri, OR (3) ANY HIGHER
EDUCATION COMPACT OR CONSORTIUM GOVERNED BY THE LAWS OF
THE STATE OF MISSOURI may be used by the College in lieu of competitive
bidding for the purchase of equipment, supplies, sundries, non-realty leases, maintenance
and periodic service agreements. Acquisitions of $25,000 or more require prior Board
approval.
#15
Recommended Approval of Appointment of Commissioner
of the City of Florissant Tax Increment Financing Commission
It is recommended that the Board of Trustees:
Approve the appointment of Kenneth G. Schmalbeck, St. Louis Metro Fire
District Alliance as a Commissioner to the City of Florissant Tax Increment
Financing Commission (TIF). Mr. Schmalbeck will represent the College and the
interests of the other affected public taxing entities: St. Louis County Library
District, Metropolitan St. Louis Sewer District, Metropolitan Zoological Park and
Museum District, Productive Living Board of St. Louis County, and Florissant
Valley Fire Protection District.
II. Instruction and Student Services
It is recommended that the Board approve the revised Certificate of Specialization in
Automotive Technology approved and submitted by the District Curriculum Committee.
Program:
Campus:
Effective:
Automotive Technology
Certificate of Specialization
Forest Park
Spring 2005
Impact Statement:
The existing Certificate of Specialization in Automotive Technology was approved in 1991
requiring 20 student credit hours. Current policy states that a Certificate of Specialization can be
no more than 18 credit hours. Deleting AUT:158, which is two credit hours from the required
course list for the CS in Automotive Technology, will correct this discrepancy.
Though being deleted from the Certificate of Specialization, AUT 158 will still be required for
the Certificate of Proficiency and the Associate degree in Automotive Technology. Automotive
students will be able to more easily complete their CS in one year with the deletion of this two
credit hour course.
CURRENT PROGRAM
Automotive Technology
Certificate of Specialization
AUT: 150 Automotive Fuel Systems
AUT: 151 Automotive Engine Operation
AUT: 156 Automotive Electricity
AUT: 158 Charts, Diagrams and Handbook Usage
AUT: 168 Suspension and Steering I
AUT: 169 Suspension and Steering II
ENG: 101 English Composition I (or)
MTH: 124 Technical Mathematics I (or)
COM: 101 Oral Communication I
Program total credits
REVISED PROGRAM
Automotive Technology
Certificate of Specialization
3
3
3
2
3
3
3
20
AUT: 150 Automotive Fuel Systems
AUT: 151 Automotive Engine Operation
AUT: 156 Automotive Electricity
AUT: 168 Suspension and Steering I
AUT: 169 Suspension and Steering II
3
3
3
3
3
Elective
ENG: 101 English Composition I (or)
MTH: 124 Technical Mathematics I (or)
COM: 101 Oral Communication I
3
Program total credits
18
II. Instruction and Student Services
It is recommended that the Board approve a new Certificate of Proficiency in Kitchen and Bath
Design approved and submitted by the District Curriculum Committee.
Program:
Campus:
Effective:
Kitchen and Bath Design
Certificate of Proficiency
Meramec
Spring 2005
Impact Statement:
It is the intention of the Interior Design Department to create a 35 credit hour certificate in Kitchen and
Bath Design. This certificate will have no impact on the current AAS in Interior Design. This is a
program that will be supported by the local and national NKBA (National Kitchen and Bath Association)
organizations.
NKBA’s Endorsed College Program was created to serve the professional needs of the industry and
ensure consistent, quality education for students who desire to become kitchen/bathroom design
professionals. A college applying for NKBA endorsement must demonstrate that it meets NKBA’s
educational requirements. These requirements represent the basis of a program that the NKBA considers
essential for quality education. Each student must complete classroom work and supervised internships,
which will enhance and extend the classroom experiences and ensure that they have fulfilled the
minimum student competencies. Upon completion of the Certificate Program, graduates will be able to
readily secure employment within the industry. In addition, they will be able to secure the National
Kitchen and Bath Design Certificate after 1 year of practice in the field.
NEW PROGRAM
Interior Design: Kitchen and Bath Design
Certificate of Proficiency
Credits
ARC: 110 Architectural Graphics
ARC: 112 Architectural Design and Production
ARC: 209 Mechanical and Electrical Systems
ART: 151 Interior Design I
ART: 155 Bath Design
ART: 156 Advanced Kitchen Design
ART: 157 Perspective Drawing and Rendering for Interior Designers
ART: 158 Workplace Learning: Internship in Kitchen and Bath Design
AT: 151 Designer Resources
AT: 152 Lighting Design
AT: 251 Computer Aided Kitchen and Bath Design
MKT: 104 Principles of Selling
3
3
3
3
3
3
2
3
3
3
3
3
Program total credits
35
12/16/04
3.1
APPOINTMENTS/FULL- TIME ADMINISTRATIVE/PROFESSIONAL STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Kennedy, William
C
FP
Acting President
A 28
$111,500*
01/01/05-06/30/05
Lewis, Rosita
C
FV
Project Associate II
P8
34,045**
01/03/05-06/30/05
Dodwell, Katherine
N
FP
Senior Manager, Campus Technology
Support Services
P 14
57,559**
01/03/05-06/30/05
NAME
TITLE
-1*Salary is in accordance with Board Policy E1.2, Salary Range Conditions.
**Minimum salary for the range.
Kennedy: Extends previous acting appointment; ending date may be earlier than 06/30/05.
Lewis: Temporary, externally-funded, replacement position.
Dodwell: Replacement position.
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
12/16/04
3.1
APPOINTMENTS/FULL-TIME FACULTY
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Davies-Sigmund, Francine
C
M
Instructor II/English
IV-D
$44,826*
01/10/05-05/13/05
Wilkinson, Lisa
C
M
Instructor II/English
IV-E
45,565*
01/10/05-05/13/05
Carper, Michael
C
FV
Assistant Professor/Philosophy
V-A
48,335**
01/10/05-05/13/05
DeVoll, Matthew
N
FP
Assistant Professor/English
V-B
48,807*
01/10/05-05/13/05
Miller, Lisa
C
FP
Instructor II/English
IV-C
44,087*
01/10/05-05/13/05
NAME
TITLE
-2* Salary is in accordance with Board Policy D1, Faculty/Initial Placement.
** Minimum salary for the range.
Davies-Sigmund & Carper: Temporary, one-semester only appointments.
Wilkinson, DeVoll & Miller: Replacement positions
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
12/16/04
3.1
APPOINTMENTS/CLASSIFIED STAFF
CURRENT (C)
OR NEW (N)
EMPLOYEE
LOCATION
Stevenson, Beverly
N
M
Wheeler, Allen
C
Mosley, Coyita
RANGE
PAY
RATE
EFFECTIVE
DATE
Student Admissions/Registration
Assistant II/Part-time, Continuing
4
$11.03/hr*
12/17/04
FV
Administrative Clerk, Part-time,
Continuing
3
9.89/hr*
12/17/04
C
FP
Secretary
4
932.62 bi-wk*
01/03/05
Keith, Diane
C
M
Secretary
4
932.62 bi-wk*
01/03/05
Cluney, Cara
N
M
Student Services Assistant II
4
932.62 bi-wk*
01/10/05
Bennyhoff, Carly
C
FV
Administrative Clerk I, Part-time,
Continuing
3
9.94/hr**
12/17/04
Ford, Carrie
C
FP
Telephone Attendant/Receptionist,
Part-time, Continuing
4
11.08/hr**
12/17/04
Rhodes, Ronna
N
M
Administrative Secretary II
6
1,070.96 bi-wk*
01/03/05
Marx, Tamara
C
M
Student Services Assistant II/Parttime, Continuing
4
11.03/hr*
12/17/04
NAME
-3-
* Minimum salary for the range.
** Current pay rate in part-time temporary position.
All are replacement positions.
TITLE
12/16/04
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/CERTIFICATED STAFF
NAME
Fields, Albert
Moeller, Michelene
Roberds, Lauren
LOCATION
FP
CC
From: FP
To: CC
TITLE
RANGE
PAY
RATE
EFFECTIVE
DATE
From: Career & Employment Services Specialist,
temporary
To: Career & Employment Services Specialist
(continuing)
P9
$44,021.82
P9
(no change)
From: Coordinator, Special Counseling Projects
To: Manager, College & Career Transitions
P9
P 12
37,629.50
49,842.00*
12/17/04-06/30/05
P 11
P 13
56,053.57
61,659.00**
12/17/04-06/30/05
Senior Research Associate
Manager, Central Student Records
-4* Minimum salary for the range.
** Salary is in accordance with Board Policy E1.2, Salary Range Conditions.
Fields & Roberds: Replacement positions.
Moeller: New, temporary, externally-funded position.
12/17/04-06/30/05
12/16/04
3.2
OTHER PERSONNEL ACTIONS/CHANGE OF ASSIGNMENT/ADMINISTRATIVE/PROFESSIONAL STAFF
NAME
LOCATION
TITLE
RANGE
ANNUAL
RATE
EFFECTIVE
DATE
Fanter, Jonathan
CC
From: District Coordinator/WAN
To: Supervisor, Network Engineering
P 10
P 11
$41,590.85
45,309.00*
12/17/04-06/30/05
Robbins, Harry
CC
From: Manager, Computer Operations
To: Manager, Computer & Video Operations
P 12
P 12
50,866.13
(no change)
12/17/04-06/30/05
Carter, Charles
CC
From: Director, Campus Technology Support
To: Director, End User Computing Services
A17
A17
83,573.15
(no change)
12/17/04-06/30/05
-4a*Minimum salary for the range.
All are the result of classification review.
12/16/04
3.4
OTHER PERSONNEL ACTIONS/REQUEST FOR UNPAID LEAVE OF ABSENCE/CLASSIFIED STAFF
NAME
Swartz, Lorraine
LOCATION
CC
-5Extends previous unpaid leave of absence from 7/14/04-01/13/05.
TITLE
Administrative Secretary
EFFECTIVE
DATE
01/14/05-07/13/05
12/16/04
3.4
OTHER PERSONNEL ACTIONS/RESIGNATIONS/RETIREMENTS/CERTIFICATED STAFF
NAME
Kopriva, Kathleen
LOCATION
TITLE
EFFECTIVE
DATE
CC
Project Associate II
11/30/04
Resignation
-6-
3.4
OTHER PERSONNEL ACTIONS/RETIREMENTS/CLASSIFIED STAFF
NAME
LOCATION
TITLE
EFFECTIVE
DATE
Berger, William
FV
College Police Officer
01/31/05
Smith, Delores
FP
Housekeeper
01/31/05
Edwards, Delores
FP
Housekeeper
02/28/05
Years of service: Berger, 16; Smith, 19; Edwards 28.
12/16/04
3.4
OTHER PERSONNEL ACTIONS/REVISIONS TO PREVIOUSLY-APPROVED ITEMS
Board of Trustees' approval, 11/18/04; 3.1 Appointments/Full-time Administrative/Professional Staff, p. 1:
Revise effective date for Peggy Ashton; CC; Manager, Annual Giving & Alumni Relations; from 12/01/04-06/30/05
to 12/06/04-06/30/05. (Employee unable to start when originally scheduled.)
-7-
4.1.1
Recommendation for Award/Purchasing
Board approval is requested for the award of additional funds to the contracts listed below:
A. Contract B0001530 with SWANK MOTION PICTURES, INC. and CRITERION PICTURES for the rental of feature
films primarily for student use was originally approved for award by the Board of Trustees on December 9, 2002,
Agenda Item 4.1.7, for a period of three full years, in an amount not to exceed $60,000.00, to be split between two
vendors, with no guaranteed amount to either vendor. The current balance is $10,332 and the average monthly
expenditure for the previous 22 months was $2,258. Because the original bid expenditure estimate was less than
$75,000, advertisements were not run. Therefore, the total amount expended under this current contract cannot
exceed $74,999. If the current rate of expenditure continues or increases, the contract will be cancelled and re-bid
before this threshold is reached*. Because of the circumstances described above, the following action is requested:
Current Contract Balance:
Original Award Amount:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Current contract expiration date:
$10,332.00
$60,000.00
+$14,999.00
$74,999.00 (2,258/mo x 36mos = $81,288.00)
not to exceed 3 years*
on or before January 1, 2006*
B. Contract B0001516 with MIDDENDORF MEATS & QUALITY FOODS, LARRY’S EGG & POULTRY FARMS, INC.
DBA LAWRENCE FOODSERVICE and HARKER’S DIST., INC., for the routine purchase of meat and poultry products
for the Hospitality Restaurant Management Department at the Forest Park campus, was originally approved by the
Board of Trustees on December 9, 2002, Agenda Item 4.1.4, in an amount not to exceed $120,000.00, with no
guaranteed amount to any one bidder, for a period of three (3) full years, to begin January 2, 2003. The current
contract balance is $35,376 and the average monthly expenditure for the previous 22 months has been $3,847.
Based upon current expenditure patterns, the following action is requested:
Current Contract Balance:
Original Award Amount:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Current contract expiration date:
$ 35,376.00
$120,000.00
+$ 20,000.00
$140,000.00 ($3,847/mo x 36 mos = $138,492.00)
3 years (no change)
January 1, 2006 (no change)
4.1.1
Recommendation for Award/Purchasing
(cont)
C. Contract B0001739 with SUNSET PLANTLAND, FRISELLA NURSERY, INC., A. WALDBART NURSERY and FICK
SUPPLY SERVICE, INC. for the routine purchase of horticulture items and planting materials was originally approved
for award by the Board of Trustees on March 18, 2004, Agenda Item 4.1.5, for a period of one (1) full year, in an
amount not to exceed $25,000.00, to be split between four vendors, with no guaranteed amount to any one vendor.
The current balance is $929. Expenditures are made periodically, generally on a seasonal basis. Based upon
projected needs for the balance of the contract, the following action is requested:
Current Contract Balance:
Original Award Amount:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Current contract expiration date:
$
929.00
$25,000.00
+$30,000.00
$55,000.00
1 year (no change)
March 18, 2005 (no change)
D. State of Missouri Cooperative Contract C302094 with ONYX ENVIRONMENTAL SERVICES, CLEAN HARBORS
ENVIRONMENTAL SERVICES and HERITAGE ENVIRONMENTAL SERVICES, LLD for hazardous waste disposal
services was originally approved for use by the College by the Board of Trustees on July 22, 2002, Agenda Item 4.1.12,
for a period of one (1) full year, with an option to renew for three additional years, in an amount not to exceed
$75,000.00, to be split between three vendors, with no guaranteed amount to any one vendor. Approval for the
continued use of the contract for the second and third years was approved on the July 2003 and 2004 Agendas, Items
4.1.1-A and 4.1.1-B respectively. The current balance is $38,072. Expenditures are made periodically on an as
needed basis. Based upon the Department of Risk Management’s projected needs for the balance of the contract, the
following action is requested:
Current Contract Balance:
Original Award Amount:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Current contract expiration date:
$ 38,072.00
$ 75,000.00
+$ 25,000.00
$100,000.00
3 years (no change)
July 22, 2005 (no change)
4.1.1 Recommendation for Award/Purchasing
(cont)
E. Contract B0000971 with B.C.S. MOVING & STORAGE, BROWN-KORTKAMP MOVING & STORAGE and
PROSSER MOVING & STORAGE COMPANY, for moving and storage services was originally approved by the Board of
Trustees on May 13, 2002, Agenda Item 4.1.10, in an amount not to exceed $75,000.00, with no guaranteed amount
to any one bidder, for a period of three (3) full years, to begin July 1, 2002. The contract was subsequently amended
to increase the award amount to $100,000.00 on May 20, 2004, Agenda Item 4.1.1-A. The current contract balance is
$27,643. Expenditures against this contract are periodic. The request for additional funds is based upon moving and
storage work that is currently anticipated. Based upon current expectations, the following action is requested:
Current Contract Balance:
Current Award Amount:
Requested approval of additional funds:
Revised total contract award amount:
Total contract period:
Current contract expiration date:
$ 27,643.00
$100,000.00
+$ 25,000.00
$125,000.00
3 years (no change)
June 30, 2005 (no change)
Funding
Services against these contracts will be funded from external and current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy, also
places newspaper advertisements on those bids estimated to exceed $75,000. No advertisement was run on Item A
and Item C. Advertisements for Item B were run in the St. Louis Argus, the St. Louis American and the St. Louis
Post-Dispatch. Item D is a state contract and the State of Missouri Office of Administration, Division of Purchasing,
is custodian of all records related to the bids issued for this contract and award, and was responsible for all
advertisement. Advertisements for Item E were run in the St. Louis American, the Metro-Sentinel and the St. Louis
Post-Dispatch.
4.1.2
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract for the routine purchase of assessment materials to THE
COLLEGE BOARD, in an amount not to exceed $70,000.00, for a period of one (1) full year, to begin January 30,
2005.
Description
This contract will be used by the Assessment Departments at all College locations for the purchase of Accuplacer
Tests routinely used in assessment of student proficiencies. The recommended bidder is the sole supplier of this
product and the quotation request was therefore conducted on a restricted basis. The College Board is neither a
known minority-owned or woman-owned business enterprise.
Bid – B0001853
The evaluation of this bid, which opened on November 12, 2004, is listed below:
Product/Service Description
Accuplacer Pre-Test
College-Level Mathematics Test
Companion Pre-Test (One subject) and scoring
Special Format Companion Pre-Test
Special Format Answer Sheet
Accuplacer Post-Test
College-level Mathematics Post-Test
Total
Est. Annual Usage Unit Price Est. Annual Cost
35,000
$ 1.35
$47,250
3,000
1.35
4,050
3,000
2.00
6,000
3
225.00
675
500
1.40
700
6,000
1.35
8,100
600
1.35
810
$67,585
Funding
Purchases made against this contract will be funded from current operating budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings
are not run on items available from only one source.
4.1.3 Recommendation for Award/Purchasing
Board approval is requested to allow the continued use of the cooperative transportation contract NACS-05, for inbound and out-bound freight, administered by the NATIONAL ASSOCIATION OF CAMPUS STORES (NACS), in an
amount estimated at $75,000.00, for a period of one (1) full year, to begin January 2, 2005.
Description
The St. Louis Community College Bookstores are members of the National Association Of Campus Stores. NACS uses
the combined shipping volume of its entire membership to annually negotiate a contract to secure preferential freight
rates on in-bound and out-bound shipments of books and miscellaneous other items purchased for resale. The
current contract offers discounts of up to 66%, which is below that which any individual school could independently
obtain.
The vendors included in this current award are FedEx Ground, Overnite Transportation, Con-Way
Transportation and Yellow Freight Systems. The College annually verifies that rates available through this cooperative
are significantly better than its volume alone would qualify for in an independent bid.
This is the fifth request presented to the Board to cooperatively use the NACS contract. Prior approval was given for
one year awards on December 18, 2000, Agenda Item 4.1.11, December 10, 2001, Agenda Item 4.1.11, November 14,
2002, Agenda Item 4.1.5, and on December 18, 2003, Agenda Item 4.1.7. The current contract will expire on January
1, 2005. The amount recommended for award on this request is based upon expenditure patterns for the current
contract, which has averaged $5,721 per month for the first ten (10) months. Based upon this current expenditure
pattern, it is projected that total contract expenditures, for the entire term of the contract, will reach approximately
$68,652.00. Actual expenditure levels are tied to quantities of textbooks and merchandise for resale ordered by the
bookstores, which are in turn driven by student enrollment levels.
Funding
Services obtained through this contract will be funded from auxiliary enterprise budgets.
4.1.4
Recommendation for Award/Purchasing
Board approval is requested for the purchase of one (1) Gas Chromatograph with ION Trap Mass Spectrometer and
one (1) Turbo Molecular Pumping System with related software, supplies, Ionization Kit, installation with an
operational and maintenance training module from VARIAN, INC., in the amount of $46,283.00; and four (4)
isothermal conductivity detector gas chromatographs with related accessories from GOW-MAC INSTRUMENT CO., in
the amount of $14,950.00. The recommended total combined award amount is $61,233.00.
Description
This equipment will expand the laboratory instructional capabilities in the Chemical Technology, Chemistry for
Bioscience and Organic Chemistry classes at the Florissant Valley campus. Up to forty-five students will be able to
perform laboratory experiments in separating product mixtures in the gas phase in order to identify them by their
molecular structures. Both systems match existing Gow Mac and Varian Gas Chromatography and Spectrometry
equipment currently in use in the Department. The recommended bidders are the sole source manufacturers and
distributors of these products. Neither vendor is a known minority-owned or a known woman-owned business
enterprise.
Bids B0001852 & B0001856
The evaluation of these bids, both of which opened on November 15, 2004, are listed below:
Bidders
VARIAN, INC.
Qty / Description
Total Cost
1
#0393002023 Saturn 2100T GC/MS, CP1177,T1EFC
$37,875.00
3900 Gas Chromatograph with ION Trap Mass Spectrometer
and Turbo Molecular Pumping System.
1
#0391082401 NIST02 MS Library and Program Version 2.0
2,325.00
1
#0392500291 CP3800 GC Installation Kit
165.00
1
#0393011391 MASS Spectrometer Expendable Supplies Saturn 2000
593.00
1
#0393010503 Chemical Ionization Kit with LCI
4,125.00
1
INSTALLMOD installation training module and 6 hours of training
1,200.00
Sub-Total
$46,283.00
GOW-MAC
INSTRUMENT
COMPANY
4
3
1
Series 350 Isothermal Conductivity Detector Gas Chromatograph
#069-78-S thermal Conductivity Detector with WX Filaments
#59-350/400-ACC Accessories items
Sub-Total
TOTAL:
$12,770.00
1,762.50
417.50
$14,950.00
$61,233.00
4.1.4
Recommendation for Award/Purchasing (cont.)
Funding
This purchase will be made from current capital funds: FY2003-2004 (Chemical Technology Fund No. 915550. Orgn507712) Program 50/50-Voc Ed; Priority DW-7/FV-5.
Advertisements
The College posts all open bid opportunities on its WEB page and, in compliance with Board policy, also places
newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements are not typically run on
items available from only one source.
4.1.5
Recommendation for Award/Purchasing
Board approval is requested for the purchase of supplemental professional services from Sungard SCT, for a period of
thirty-six (36) months, to begin December 17, 2004 in an amount not to exceed $350,000.00.
Description
These services will be used by the TESS Department at the Cosand Center to provide training, database
administration services and implementation for the work flow module for district wide support. The estimated
expenditure is based upon projected service usage plus approved reasonable travel and living expenses. Sungard
SCT is the sole source provider for this service and therefore this work could not be competitively bid. This vendor is
neither a known minority-owned nor a known woman-owned business enterprise.
Pricing/SCT05
The College will be billed at $198.00 per hour for services satisfactorily rendered. Projected expenditures by service
category are provided below:
Estimated 3 Year
Estimated 3 Year
Hourly Usage
Service Expenditure
Service Description
Database Administrative Services
750 hours
$148,500
Work Flow Implementation
200 hours
39,600
600 hours
118,800
Training, Support & Services
Total
1,550 hours
$306,900 plus approved travel costs
Funding
Services rendered will be funded from current operating budgets and capital budgets:
Allocations; FY 01-02, Technology Infrastructure Systems.
FY 00-01, Site Based
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board policy, also
places newspaper advertisements on those bids estimated to exceed $75,000.00. Advertisements and WEB postings
are not run on items and services available from only one source.
4.1.6
Recommendation for Award/Purchasing
Board approval is requested for the award of a contract to the HYATT REGENCY ST. LOUIS for the rental of a
banquet facility in an amount estimated at $10,395.00.
Description
This contract will provide a suitable room and sit down dinner service with non-alcoholic beverages for the Forest
Park Campus 36th Annual Academic/Service Awards Banquet. This event is currently scheduled for Friday, May 6,
2005. The estimated cost of this event is based upon a projected attendance of three hundred fifty (350) persons.
Actual attendance will determine the total amount expended. The recommended vendor offered the lowest cost per
person and meets all specifications. No known minority-owned or woman-owned business enterprise participated in
this bid process.
Bid – B0001859
The evaluation of this bid, which opened on November 22, 2004, is listed below:
Bidders
HYATT REGENCY ST. LOUIS
Sheraton City Center
Chase Park Plaza
Base Cost /Gratuity
$29.70 ea/ 20%
38.12 ea/ 21%
45.98 ea/ 21%
Projected Total/350 Persons
$10,395.00
13,340.25
16,093.00
Funding
All expenditures related to this event will be funded from Agency Budgets.
Advertisements
The College posts all open competitive bid opportunities on its WEB page and, in compliance with Board Policy,
also places newspaper advertisements on those bids estimated to exceed $75,000.00.
4.1.7
Recommendation of Award/Purchasing
The Board of Trustees originally approved Contract #B0000317 with ARAMARK on May 21, 2001 for a
three-year period beginning August 15, 2001. On March 18, 2004, the recommendation to extend this
contract for one additional year through August 15, 2005 was approved with an increase in scope for the
contract to $613,323.
It is recommended that the contract scope be increased by $135,000 for a total contract scope of $748,323
for the four-year term. This contract provides for a management fee and subsidy averaging $15,600 per
month.
When considered in total, the food service, beverage and vending contracts operate with a positive financial
outcome. ARAMARK has not successfully met budget commitments over the four-year term of its contract.
Several factors need to be considered when reviewing ARAMARK’S performance. During the term of the fouryear contract, all three cafeterias have been out of operation at one time or another for significant renovation.
Post-renovation outcomes have been positive at all three sites with improved financial performance. It is
anticipated that a longer-term review of the Florissant Valley financial outcome will be consistent with the
prior renovation outcomes. Additionally, when ARAMARK commenced its contract, significant budget
holdbacks and reductions forced a significant curtailment of catering functions. These two factors have
contributed substantially to the financial challenges of this contract.
On a more positive note, ARAMARK’S sales trend has increased steadily over the period of the contract; sales
at all three campuses exceed the base line of the previous contractor. Additionally, efforts to control product
and labor costs have shown a positive trend with the cost of the College subsidy trending in a positive
direction. Forest Park operates with a positive financial outcome.
While many aspects of the St. Louis Community College and ARAMARK relationship are positive, it is
recommended that this contract be terminated in August 2005 and that the College proceed to rebid this
contract.
5.
BUSINESS AND FINANCE
5.1
Budget
5.1.1
Executive Summary – Financial Results through November
30, 2004
5.1.2
Budget Status Summary Report General Operating Fund
through November 30, 2004
5.1.3
Budget Status Reports-Auxiliary, Rental of Facilities and
Agency: July 1, 2004 – November 30, 2004
5.1.4
Student Financial Aid Fund: July 1, 2004 – November 30,
2004
5.1.5
Center for Business Industry & Labor (CBIL) Budget Status
Report: July 1, 2004 – November 30, 2004
5.1.6
Restricted General Fund Budget Status Report: July 1, 2004
– November 30, 2004
5.1.7
Warrant Check Register for November 2004
5.1.8
Approval of Transfer of Funds
5.2
Ratifications
5.2.1
Ratification of Investments/Daily Repurchase Agreements
executed during the month of November 2004.
5.1.1
Executive Summary December 16, 2004
(Financial Results Through 11/30/2004)
Revenue
The Budget Status Summary Report shows revenue of $53.9
million or 37.1% of the budgeted revenue as compared to
$48.6 million or 35.5% of the budget for the prior year. The
increases in student fees and local taxes are the reasons that
the current year’s revenues are greater than last year’s.
Expenditures
Expenditures are $48.8 million or 37.5% of the budgeted
expenditures as compared to $47.9 million or 39.4% of the
budget for the prior year. The increase in salaries and
benefits is the reason that this year’s expenditures are
greater than the prior year.
Transfers
Transfers are at $13.8 million or 87.4% of the budgeted
transfers as compared to $13.4 million or 85.7% of the
budgeted transfers for the prior period. The increase in the
transfer amount is due primarily to the additional planned
leasehold bond payments.
5.1.2
Budget Status Summary Report General Operating Fund
St. Louis Community College
Through November 30, 2004
Original
Budget
Revisions*
Revised
Budget
Actual to
Date**
% of
Budget to
Date
Prior Year
Amount
% of
Budget to
Date
Revenue
Local Taxes
State Aid
Student Fees
Other
Total Revenue
52,678,983
44,425,725
44,633,382
3,350,000
145,088,090
52,678,983
44,425,725
44,633,382
3,350,000
145,088,090
2,636,284
18,434,187
31,675,080
1,122,371
53,867,922
5.0%
41.5%
71.0%
33.5%
37.1%
1,088,945
18,055,508
28,344,295
1,115,683
48,604,431
2.1%
42.0%
73.7%
29.8%
35.5%
Expenditures
Salaries and Wages
Staff Benefits
Operating
Total Expenditures
82,486,504
18,997,860
27,828,253
129,312,617
82,486,504
18,997,860
28,615,655
130,100,019
32,546,022
7,727,033
8,539,306
48,812,361
39.5%
40.7%
29.8%
37.5%
32,065,502
7,116,770
8,748,846
47,931,118
40.2%
41.1%
35.5%
39.4%
9,795,132
3,278,561
1,512,230
1,195,000
15,780,923
9,795,132
1,842,735
1,512,230
644,082
13,794,179
100.0%
56.2%
100.0%
53.9%
87.4%
10,578,962
1,399,570
768,710
630,268
13,377,510
100.0%
42.7%
100.0%
63.7%
85.7%
Transfers
To Plant Fund for Capital
To Restricted Programs (State Aid)
To Plant Fund Leasehold Bonds
To Student Financial Aid
Total Transfers
9,789,682
3,278,561
1,512,230
1,195,000
15,775,473
787,402
5,450
*Includes Board approved adjustments and transfers from other funds.
**Does not include encumbrances.
5.1.3
St. Louis Community College
Budget Status Report
Auxiliary Enterprise Fund
July, 2004 - November, 2004
Original
Budget
Adjusted
Budget
Actual
To Date
% of
Budget
To Date
Revenue
Student Fees
Bookstore Sales
Food Service/Vending
672,000
11,553,970
1,912,773
677,000
11,553,970
1,912,773
518,857
5,267,009
750,366
77%
46%
39%
14,138,743
14,143,743
6,536,232
46%
Salaries and Wages
Staff Benefits
Operating
Items for Resale
1,272,844
311,126
2,819,609
8,665,477
1,272,844
311,126
2,819,609
8,665,477
543,510
98,289
1,136,414
4,299,945
43%
32%
40%
50%
Total Expenditures
13,069,056
13,069,056
6,078,158
47%
Transfer to Capital
Transfer to Athletic Scholarships
Transfer to Campus Presidents
90,000
36,000
115,000
140,000
36,000
128,187
140,000
36,000
128,187
100%
100%
100%
Total Transfers
241,000
304,187
304,187
100%
13,310,056
13,373,243
6,382,345
48%
Total Revenue
Expenditures
Transfers
Total Expenditures & Transfers
5.1.3
St. Louis Community College
Budget Status Report
Rental of Facilities
July, 2004 - November, 2004
Original
Budget
Total Revenues
Adjusted
Budget
Actual
To Date
57,000
57,000
22,658
Prior Year's Funds
Expenditures
57,000
146,869
57,000
11,595
Total Expenditures
57,000
203,869
11,595
% of
Budget
To Date
40%
6%
St. Louis Community College
Budget Status Report
Agency Fund
July, 2004 - November, 2004
Original
Budget
Funds available:
Student Fees
Other Income
Prior year's funds
Total funds available
$
150,000
500,000
$
650,000
Expenditures
Total Expenditures
Funds in excess of expenditures
Adjusted
Budget
$
93,588
$
93,588
Actual
To Date
150,000
500,000
92,106
$
7,200
45,093
92,106
4.8%
9.0%
100.0%
742,106
$
144,399
19.5%
32,572
21.3%
$
32,572
21.3%
$
111,827
152,664
$
% of
Budget
To Date
152,664
5.1.4
St. Louis Community College
Budget Status Report
Student Financial Aid Fund
July 2004 - November 2004
Funds available
Federal Work Study - Federal Share
Federal Work Study - Institutional Match
$899,739
581,189
$899,739
581,189
$242,137
83,689
27%
14%
Federal SEOG** - Federal Share
Federal SEOG** - Institutional Match
552,657
110,531
552,657
110,531
228,452
57,113
41%
52%
Board of Trustees Scholarships
Prior year's funds
Private Scholarships
503,280
119,658
506,353
503,280
113,791
506,353
158,568
87,855
153,889
32%
77%
30%
$ 3,267,540
$ 1,011,703
31%
$1,480,928
663,188
617,071
506,353
$325,826
285,565
246,423
153,889
22%
43%
40%
30%
$ 3,267,540
$ 1,011,703
31%
Total funds available
$
3,273,407 *
Revised
Budget
% of
Revised
Budget
Original
Budget *
Actual
Expenditures
Federal Work Study Payrolls
Federal SEOG** Grants
Board of Trustees Scholarships
Private Scholarships
Total expenditures
$1,480,928
663,188
622,938
506,353
$
3,273,407 *
Federal Pell Grant Expenditures
*Does not include $310,067 in Loan Fund Balances
** SEOG is the Supplemental Education Opportunity Grant
$8,752,547
5.1.5
St. Louis Community College
Center for Business, Industry, and Labor (CBIL)*
Budget Status Report
July - November, 2004
Original
Budget
Adjusted
Budget
Actual
To Date
% of Budget
To Date
Revenues / Resources
Government
Private
Institutional Contribution
Account Balances / Projects
$
2,600,000
3,500,000
886,000
1,000,000
$
3,508,725
7,283,015
886,000
1,000,000
647,456
3,267,525
416,132
1,000,000
24.90%
93.36%
46.97%
100.00%
Total Revenue / Resources
$
7,986,000
$ 12,677,740
$
5,331,113
66.76%
Salaries
Benefits
Operating
Capital
$
2,500,000
450,000
4,961,000
75,000
$
2,500,000
450,000
9,652,740
75,000
$
659,825
130,614
2,514,261
26.39%
29.03%
50.68%
0.00%
Total Expense
$
7,986,000
$ 12,677,740
$
3,304,699
41.38%
Expenditures
* In addition to the above, CBIL credit hours generated approximately $4.0 million to
the College during FY'04 through state aid.
5.1.6
St. Louis Community College
Restricted General Fund
Budget Status Report
July-November, 2004
Current
Budget
Actual *
To Date
Revenue, Contribution and Match
External Sources
Institutional Match
$16,071,622
1,272,747
$7,305,912
1,256,362
45.5%
98.7%
Total Revenue, Contribution and Match *
$17,344,369
$8,562,274
49.4%
$6,303,876
1,755,533
$2,653,122
668,356
42.1%
38.1%
8,042,550
1,242,410
1,543,885
677,516
19.2%
54.5%
9,284,960
2,221,401
23.9%
$17,344,369
$5,542,878
32.0%
Expenditures
Salary
Staff Benefits
Other Expenses
Operating
Capital, Equip. & Maint.
Total Other Expenses
Total Expenditures *
* Does not include CBIL revenues or expenditures.
% of Budget
To Date
5.1.7
Warrant Check Register
The Treasurer of the Board confirms for the month ending
November 30, 2004 that the check payments listed thereon
have been issued in accordance with the policies and
procedures of St. Louis Community College (Junior College
District), and in compliance with the appropriation granted
by the Board of Trustees as defined in the 2004-2005 Fiscal
Year Budgets, and there are sufficient balances in each fund
and subfund available for the expenditures for which
approval is hereto requested.
5.1.8
Approval of Transfer of Funds
It is recommended that the Board of Trustees approve the transfer of $431,000
from the General Operating Reserve Fund to the Capital Expenditure Budget
for the acquisition of 5435-39 Highland Park Avenue.
It is recommended that the Board of Trustees approve the transfer of $48,825
from the General Operating Reserve Fund to the General Operating Budget
for six months of lease expenditures for the Oakland Warehouse facility located at
5236 Oakland Avenue.
It is recommended that the Board of Trustees approve the transfer of $110,000
from the General Operating Budget to the Restricted Budget to fund athletic
scholarships. This transfer includes $35,000 from Forest Park’s student fee
collection and $75,000 from operating funds.
It is recommended that the Board of Trustees approve the transfer of $318,050
from the General Operating Budget to the Capital Expenditure Budget to fund
various projects. $220,000 will be used for the Forest Park Locker Room project,
$47,250 will be used for Meramec miscellaneous items, and $50,800 will be used
for Florissant Valley miscellaneous items.
5.2.1
Ratification of Investments
Executed During the Month of November, 2004
Daily Repurchase Agreements
Purchased Through: UMB Bank
Purchase Date:
Daily throughout month
Maturity Date:
Overnight
Average Amount Invested:
$ 14,960,875
Interest Earned:
$
Average Rate Earned:
22,101
1.794%
Range of Rates Earned: 1.695% ⎯ 1.955%
Other Investments
Purchased Through:
UMB Bank
Purchase Date:
11/01/2004
Fund:
General Fund
Type of Investment:
US Treasury Notes
Par Value: $1,000,000.00
Cost of Investment:
$998,272.18
Maturity Date:
10/31/2006
Investment Yield:
2.593%
Purchased Through:
UMB Bank
Purchase Date:
11/24/2004
Fund:
General Fund
Type of Investment:
US Treasury Notes
Par Value: $1,000,000.00
Cost of Investment:
$993,219.96
Maturity Date:
10/31/2006
Investment Yield:
2.952%
6.
Contracts and/or Agreements
6.1.1
Agreement between St. Joseph Health Center of Kirkwood and
St. Louis Community College.
It is recommended that the Board of Trustees approve an
agreement between St. Joseph Health Center of Kirkwood and St.
Louis Community College to utilize the gym space at the Meramec
Campus in the event of a regional incident/disaster that may
require surge capacity of non-urgent patient care. Hospital staff
will provide all necessary patient care. Vaccinations, medications or
other medical care that may be offered to the community during an
emergency will also be offered to students and employees of the
College free of charge. The Hospital will pay the College for all
costs that the College incurs as a result of their use of the
gymnasium.
Office of Vice Chancellor for Education
6.2
CONTRACTS/AGREEMENTS
6.2.1
Clinical Agreements
It is recommended that the following clinical agreements be ratified and/or
approved by the Board of Trustees to provide clinical experiences for students
enrolled in these programs.
Participant
Program/Campus
Effective Date
Marymount Manor
Certified Nurse Assistant
Forest Park
1-1-05
Missouri Veterans Home, St. Louis
Certified Nurse Assistant
Forest Park
1-1-05
Missouri Bone and Joint
Dietetic Technology
Florissant Valley
1-1-2005
St. Mary’s Health Center
Emergency Medical Services
Forest Park
11-8-04
Fenton Fire Department
Emergency Medical Technician
Forest Park
Nov 24-Dec 31
2004
6.2.2
Study Abroad Agreement-CANTERBURY
It is recommended that the Board of Trustees approve the renewal of the Agreement between
CANTERBURY CHRIST CHURCH UNIVERSITY COLLEGE, Canterbury, England
and St. Louis Community College in which Canterbury Christ Church University College
will provide a comprehensive academic and cultural immersion semester study abroad
program for SLCC students enrolled in the Semester Study Abroad in Canterbury program.
Program dates will be January 6-April 6, 2005. The program is open to participants from all
campus locations and participants from Missouri Consortium Colleges. Twenty participants
are enrolled; payment to Canterbury Christ Church University College will be in the amount
of 2,927.00 British Pounds per participant. St. Louis Community College has offered this
program for more than 10 years. Program cost will be paid entirely by participant
assessment.
Airfare is arranged through one of SLCC’s contracted travel agencies and covered by
participant assessment at a cost of $547.00 per participant.
6.2.3
United Way of Greater St. Louis
It is recommended that the Board of Trustees ratify an agreement between the
United Way of Greater St. Louis, Inc. and St. Louis Community College through
Forest Park’s Harrison Education Center to provide the United Way’s “Success
by 6” program, a series of early childhood development education seminars for
parents and child care providers working in the Hispanic/Latino community. The
term of this agreement shall be from November 17, 2004 through June 30, 2005.
Funding for these services will be provided from the United Way in the amount of
$9,940.
6.2.4
Contract Amendment - The United Way of Greater St. Louis
It is recommended that the Board of Trustees ratify an amendment to the contract
between The United Way of Greater St. Louis Success by 6 ® and St. Louis
Community College that was approved at the September 16, 2004, Board of
Trustees meeting (agenda item 6.1.1). The scope of services listed in the contract
will be amended to add an Early Childcare Entrepreneurship Program – Hispanic
Initiative (Exhibit A) and an Early Childcare Entrepreneurial Enhancement MiniSeries (Exhibit B). The maximum amount of the contract will increase to
$43,592.03, which represents an increase of $29,092.03. All other aspects of the
contract shall remain unchanged.
Center for Business, Industry & Labor
6.3.1
Ratification of Direct Pay Agreements
The purpose of these agreements is to provide services and economic development for the St.
Louis region.
Funding Source
McBride & Son
Builder’s Block
Title of Program and/or Purpose
Addendum to original contract
April 2, 2004
Campus
Date
Amount
CBIL
April 2, 2004
through
June 30, 2005
$1,950
(total amount
contract $5,893)
CBIL
October 21, 2004
through
December 31, 2004
$708.40
CBIL
October 29 , 2004
through
completion of
contract
$21,000
CBIL
September 25, 2004
through
June 30, 2005
$1, 320
(Total amount
contract
$16,600)
Additional services for SHL Work
Styles Questionnaire Assessment.
Manager: Robert Serben
Anheuser Busch
Credit Union
To provide Assessment Service
Impact Outcome: Survey identify
seminar interest of small business
owners.
Manager: Robert Serben
Sigma-Aldrich
To provide 5S Implementation
Impact Outcome: Integrate 5S process
into their ongoing job responsibilities
for all employees of Cherokee Plant.
Manager: Robert Serben
Mechanical
Contractors
Association (MCA)
of Eastern Missouri,
Inc.
Addendum to original contract
Manager: Robert Serben
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of External Funds
7.1
Grants and Contracts
AGENCY
AMOUNT
UAW/GM Center for
Human Resources
$23,514
PURPOSE
Contract with St. Louis Community College to
deliver instruction and supervise the
educational activities of the UAW/GM Skill
Center. This is a new award.
Project Period: 9/1/04-8/31/05
Project Director: Lorna Finch
FUND
Restricted
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts
7.2. Cash Donations
The Board of Trustees is asked to accept the cash donations listed below on behalf of St. Louis Community
College.
DONOR
AMOUNT
PURPOSE
FUND
Anonymous
$200.00
Donation to the Noreen Krebs Scholarship
Fund on the Meramec campus.
Student Aid
Anonymous
$ 56.00
Donation to the Carolyn Rybicki Scholarship
Fund on the Florissant Valley campus.
Student Aid
OFFICE OF INSTITUTIONAL DEVELOPMENT
Acceptance of Donations and Gifts – Non Cash
7.3. Non-Cash Donations
The Board of Trustees is asked to accept the non-cash donations listed below on behalf of St. Louis Community
College.
DONOR
DESCRIPTION
CONDITION OF GIFT
RESTRICTIONS
Susan Hammill
Susan Hammill is donating the
following to the Florissant Valley
Library: Five (5) Audio Books
titled “Mortal Prey”, “All the
Lonely People”, “Last Kiss”,
“Wish You Well”, and “A
Patchwork Planet”. The donor’s
estimated value is $25.00 ($5 per
book).
The condition of donated
items is good. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Hope Steiner
Hope Steiner is donating the
following to the Meramec Library:
Five (5) VHS Tapes titled “Suicide
Prevention Training”,
“Depression and ManicDepression:Real Stories”, “Real
Hope” (2), and “Life After
Trauma” (2). The estimated fair
market value is $50.00.
The condition of donated
items is good. There are
no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.
Author Services, Inc.
Author Services, Inc. is donating
the following to the Florissant
Valley Arts/Humanities
Department: One (1)
Lithographic Print by artist Frank
Frazetta titled “Battlefield Earth”.
The estimated 3rd Party appraisal
is $200.00.
The condition of donated
item is excellent. There
are no maintenance or
delivery costs associated
with donation.
There are no
restrictions placed
on donation.