Proposal Preparation Checklist
The following checklist is a general guideline for grant proposal submission. Proposal requirements vary by
Sponsor (this list includes elements commonly required in a Federal grant submission). Please contact Sponsored
Programs as early in the preparation process as possible to assist with Sponsor specific submission requirements.
Source of Support
 Obtain copy of Sponsor application guidelines

Notify Sponsored Programs Office of planned submission
Proposal Preparation
 Prepare project budget outline by identifying:
 Project personnel and required effort on project
 Equipment costs
 Supply costs
 Travel costs
 Renovation/Remodeling Costs (contact Facilities for cost estimate)
 Other costs (publication; tuition for grad students, etc.)
 Institute cost-share requirements

Identify faculty release time requirements

Identify environmental health and safety issues
 Biohazards
 Radioactive materials
 Controlled substances

In conjunction with Sponsored Programs, complete Proposal Information Form

Discuss proposal with Department Head and obtain signature on Proposal Information Form

Prepare budget justification

Collect biographical sketch (curriculum vitae) for project key personnel

Obtain appropriate clearances from IACUC if project involves use of animals

Obtain appropriate clearances from Institute Reviewer if project involves use of human subjects
Collaborations
RHIT serving as Lead Organization: Collaborating Institution must provide:
 Statement of work
 Proposed budget and budget justification
 Biographical sketch (cv) for key personnel
 Current and pending support for key personnel
 Description of facilities
 Letter of intent signed by Principal Investigator and Institutional Official
RHIT serving as a subcontractor to a Lead Organization: Follow RHIT proposal preparation and submission
process. In general, final grant proposal contains the following elements and is submitted to the lead Institution
rather than directly to the Sponsor:
 Statement of Work
 Proposed budget and budget justification
 Biographical sketch (cv) for key personnel
 Current and pending support for key personnel
 Description of facilities
 Letter of intent signed by Principal Investigator and Institutional Official