TB2014.130 Appendix 1 – Workforce Performance Dashboard September 2014 (Q2)
WORKFORCE CAPACITY
WORKFORCE COSTS
WORKFORCE EFFICIENCY
Workforce Pay Cost
Substantive Workforce (WTE)
Turnover
Whole Time Equivalent (WTE)
Temporary Workforce
Total Workforce Capacity
All Staff Mandatory Training Compliance
September 2014 (M6)
Q1 June 2014 (M3)
Contracted Staff in Post
COMPLIANCE
SIP WTE*
Budget WTE
SIP WTE*
Budget WTE
9,572.3
10,444.9
9,847.5
10,449.2
800.6
0.0
635.6
0.0
10,372.9
10,444.9
10,483.2
10,449.2
100%
Turnover Rolling 12 Months
13.00%
£42,000,000
95%
12.50%
90%
12.00%
85%
80%
11.50%
£37,000,000
Workforce Capacity - WTE
75%
11.00%
70%
10.50%
65%
10.00%
11,000.00
Oct-13
Dec-13
Feb-14
Apr-14
Jun-14
367
217
9,500.00
270
224
273
260
310
259
293
259
457
267
284
107
555
571
552
246
267
273
392
244
Total Temporary Workforce Spend £m Substantive Pay Cost £m
Feb-14 Mar-14 Apr-14 May-14 Jun-14
Oct-13
Temporary Workforce Expenditure
September 2014
(M6)
Movement in Month
£906,136
£41,052
£1,837,879
-£605,604
Bank Spend (£)
291
227
9,344
9,310
9,395
9,509
9,465
9,528
9,526
9,572
9,599
9,848
9,708
7,500.00
Agency Spend (£)
Total Expenditure Temporary Workforce
8,077
-£564,553
£2,744,015
7,000.00
£4,000,000
6,500.00
Oct-13
Nov-13
Dec-13
Jan-14
Feb-14
Mar-14
Apr-14
May-14
Jun-14
Jul-14
Aug-14
Sep-14
Agency WTE Worked (excluding R&D and Balance Sheet)
Actual
9.00%
Pay Budget £m
9,000.00
8,000.00
Oct-13 Nov-13 Dec-13 Jan-14
Aug-14
Jul-14
Aug-14 Sep-14
9.50%
10,000.00
8,500.00
60%
£32,000,000
10,500.00
£3,500,000
£3,000,000
Bank WTE Worked (excluding R&D and Balance Sheet)
£2,500,000
Contracted WTE (excluding R&D and Balance Sheet)
Nov-13
Dec-13
Jan-14
Feb-14
Mar-14
Turnover %
Apr-14
May-14
KPI
Jun-14
Jul-14
Aug-14
KPI
Sep-14
FY 12/13 Turnover
Staff Mandatory Training Compliance by Division/Function
100%
90%
August 2014
(M5)
September
2014 (M6)
KPI
Movement in
month
Childrens and Womens
11.7%
11.8%
10.5%
0.0%
Clinical Support Services
10.6%
11.0%
10.5%
0.4%
Corporate*
11.6%
11.3%
10.5%
-0.3%
40%
MRC**
14.8%
15.4%
10.5%
0.7%
30%
NOTSS***
12.7%
13.4%
10.5%
0.7%
20%
OSI
10.2%
10.3%
10.5%
0.1%
Research & Development
21.2%
20.2%
10.5%
-1.0%
Surgery and Oncology
10.9%
11.1%
10.5%
0.2%
Total
12.2%
12.5%
10.5%
0.3%
Division/Function
90%
92%
90%
83%
82%
84%
84%
78%
80%
70%
60%
50%
10%
0%
September 2014
£2,000,000
* SIP and Budget WTE excludes employees in Research & Development and in the Balance Sheet - recoverable staff who are paid by the OUHs
but funded from external organisations.
£1,500,000
Childrens and Womens
Corporate
NOTSS
R&D
Clinical Support Services
MRC
Operations and Service Improvement
Surgery & Oncology
£1,000,000
Vacancy Rate
£500,000
Non Medical Annual Appraisal Rates
Recruitment Efficiency Trajectory
£0
Oct-13
Dec-13
Feb-14
Apr-14
Jun-14
Aug-14
September 2014 (M6)
Total Agency Spend £m
Budgeted
WTE
Contracted
WTE
Vacancy %
Vacancy WTE
Children's & Women's
1,371.4
1,341.9
2.1%
29.5
Clinical Support Services
1,975.7
1,927.0
2.5%
48.6
958.6
843.7
12.0%
114.9
MRC***
2,379.3
2,159.3
9.3%
220.0
NOTSS****
1,780.9
1,623.7
8.8%
157.2
Other
12.4
81.7
n/a
-69.3
Operations & Service Improvement
184.6
193.2
-4.7%
-8.6
Surgery & Oncology
1,786.3
1,677.0
6.1%
109.3
Total Substantive
10,449.2
9,847.5
5.8%
601.7
Division/Function
Total Bank Spend £m
10,100
Total Temporary Workforce Spend £m
100%
95%
10,000
90%
Corporate Services*
Sickness Absence
85%
9,900
80%
Sickness Absence Rolling 12 Months
9,800
75%
3.8%
70%
9,700
65%
3.6%
60%
9,600
55%
3.4%
9,500
Excludes Balance Sheet and Research & Development staff
Other represents staff in Operating Expenses which reflects income from education monies and I&E transactions from externally funded
projects, mostly Research & Development, but which need to be reported within I&E.
50%
Apr-14
3.2%
Jun-14
Aug-14
Staff in Post WTEC
3.0%
Oct-14
Dec-14
Feb-15
Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14
5 % SIP Vacancy WTE Target
Actual
KPI
Total Temporary Workforce (Bank and Agency) by Division/Function (WTE)
2.8%
Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14
Division/Function
Agency WTE
Bank WTE
Total Temporary
WTE
Children's & Women's
43.9
22.7
66.6
Clinical Support Services
88.3
32.0
120.3
Corporate Services*
7.4
2.3
9.6
MRC**
58.8
72.6
131.4
Current Rolling 12 month
KPI
Engagement Index
Rolling Sickness 12/13
Division/Function
September 2014
(M6)
KPI
Variance
Movement in
Month
90%
NOTSS***
80.3
46.0
126.3
Children's & Women's
3.9%
0.9%
0.1%
Operations & Service Improvement
-17.8
0.6
-17.2
Clinical Support Services
3.6%
0.6%
0.1%
70%
Surgery & Oncology
131.3
67.4
198.7
Corporate Services*
3.3%
0.3%
0.0%
60%
0.0
0.0
0.0
MRC**
3.8%
0.8%
0.1%
50%
392.1
243.6
635.6
NOTSS***
3.3%
0.3%
0.1%
40%
Operations & Service
Improvement
4.2%
1.2%
-0.1%
Total Temporary Workforce
* Corporate Services - OD & Workforce; Finance & Procurement; Planning & Information; Assurance; Chief Nurse Office; Medical Director
Office; Clinical services:
**Medical, Rehabilitation and Cardiac;
***Neurosciences, Orthopaedic, Trauma and Specialist Surgery
100%
Friends and Family Test
100%
80%
Trust Wide
Non Medical Staff Appraisal by Division/Function
Research & Development
1.7%
-1.3%
0.1%
Surgery & Oncology
3.5%
0.5%
0.1%
Trust
3.6%
0.6%
0.1%
90%
86%
80%
86%
66%
70%
61%
(Work in progress)
61%
60%
64%
60%
Recommend this Trust to
F&F if needed treatment
50%
Recommend this Trust to
F&F as place to work
30%
56%
48%
51%
52%
40%
22%
20%
30%
10%
20%
0%
September 2014
10%
0%
Q1 14/15
Q2 14/15
Q3 14/15
Q4 14/15
Childrens and Womens
Corporate*
NOTSS***
Research & Development
Clinical Support Services
MRC**
Operations and Service Improvement
Surgery and Oncology