Kutztown University Policy ACA-042
Academic Warning, Probation, and Dismissal of Undergraduate
Students
A. Purpose
The purpose of this policy is to define the standards for good academic standing, academic
warning, academic probation, and dismissal of undergraduate students for poor academic
performance.
B. Scope
This policy applies to all undergraduate students.
C. Key words and phrases:
CGPA – stands for cumulative grade point average.; formerly QPA for quality point average.
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Good Academic Standing – maintaininga student is in good academic standing if he or she a
minimumhas a CGPA ofr 2.00 or higher
for all work taken at Kutztown University2.00 or higher.
Warning, Probation, and Dismissal – actions taken by Kutztown University when a student’s
CGPA falls below good academic standing at the end of the fall or spring term. The University
will notify, in writing, each student who is on warning and probation or who is dismissed for
academic reasons. Academic warning, probation, and dismissal take effect immediately at the end
of the fall or spring term. No student will go on academic warning or probation, or be dismissed
from the University for academic reasons, at the end of the summer or winter session. However, a
student may attain good academic standing at the end of the summer or winter session and go off
warning or probation.
D. Policy & Procedure(s)
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ACADEMIC WARNING
GOOD STANDING
Undergraduate students must meet the following minimum GPA requirements for continuing
enrollment in good standing:
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A cumulative GPA of 2.00 or higher is required of all students by the end of their second fulltime semester or at the completion of 24 semester hours for part-time students at Kutztown
University. Students earning a GPA lower than 2.00 at the completion of their first semester will
receive a LETTER OF NOTIFICATION indicating the student is not meeting university standards.
ACADEMIC WARNING
If, at the completion of the second semester or any subsequent semester, a student's cumulative
GPA falls below 2.00, he or she will not be in good academic standingAny student falling below
the 2.00 CGPA at the end of any semester will be placed on academic warning and will receive an
Academic Warning effective the next semester of attendancefor the following semester. Part-time
students will be evaluated every 12
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Policy ACA-042
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credits beginning with the completion of 24 credits and will receive an Academic Warning
whenever this evaluation shows their GPA to have fallen below 2.00. A student is allowed only one
semester of aAcademic wWarning at the end of the fall or spring term.
In an aAcademic wWarning semester, the student:
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•
Is not considered to be in good academic standing.
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•
Is prohibited from participatingnot eligible to participate in any intercollegiate
activities or leadership positions in student organizations.
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•
Is required to contact the Department of Academic Enrichment andsee his/her faculty
advisor and to use academic support services University Support Services, such as
the Department of Academic Enrichment, to remediate academic difficulties.
•
May lose eligibility to receive Financial Aid in the 5th semester or beyond.
•
May register for no more than 15 credits for the subsequent semester. With permission of
the Department Chair of the Student's program or the Department of Academic
Enrichment, a student may register for more credits.
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Students earning a 0.00 CGPA at the end of their first semester of full-time enrollment will be
dismissed from the University.
ACADEMIC PROBATION
Should the cumulative CGPA of any student who has received an aAcademic wWarning fall below
2.00, the student will be placed on aAcademic pProbation effective the next semester of attendance.
The for the subsequent semester. A part-time student who has received an Academic Warning must
bring his or her cumulative GPA up to 2.00 or higher within 12 credits attempted, or be placed on
Academic Probation. University will notify the student, in writing, that he/she is in danger of
dismissal.
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During the semester of academic probationACADEMIC PROBATION the student:
•
Is not considered to be in good academic standing.
•
Is prohibited from participating in any intercollegiate activities or leadership positions in
student organizations.
•
Is required to contact the Department of Academic Enrichmentsee his/her faculty
advisor and to use academic support servicesUniversity Support Services, such as
the Department of Academic Enrichment, t to remediate academic difficulties.
•
•
•
May lose eligibility to receive Financial Aid in the 5th semester or beyond.
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May register for no more than 15 credits for the subsequent semester. With permission of
the Department Chair of the student's program or the Department of Academic
Enrichment, a student may register for more credits.
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No exception to the conditions of Academic Probation may be made without prior approval of
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the Undergraduate Exceptions Committee.
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Policy ACA-042
Students may use Summer and Winter session grades to return to good standing directly or as the
basis for an Undergraduate Exceptions Committee appeal.
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DISMISSAL
A student who falls below the 2.00 CGPA after one full-time semester of probation will be
dismissed from the University. Dismissal letters are sent at the end of the fall and spring
semesters.
If a student has made progress toward academic good standing in the last semester of attendance,
the student can petition the Undergraduate Exceptions Committee to receive one semester of
extended probation. If a student has been granted extended probation and falls below the 2.00
CGPA after one full-time semester of extended probation, the student will be dismissed.
Dismissal letters are sent at the end of the fall and spring semesters.
READMISSION OF DISMISSED STUDENTS
A student dismissed from the University may not take course work at the University until
he/she applies and is considered for readmission by the University. No student will be
considered for readmission earlier than one full calendar year after the time of dismissal.
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Students readmitted to the University will have a maximum of two full-time semesters (24-30
credits) to reach a CGPA of 2.00. During that time, the student must maintain a GPA of at least
2.30 for each semester of work following readmission. Failure to maintain a GPA of 2.30 for
each semester until the CGPA reaches 2.00 or higher will result in a second dismissal. Any
student who is dismissed from the University for poor academic performance a second time is
not eligible for future readmission.A student dismissed from the University following a semester
of Academic Probation may seek readmission only under unusual circumstances. Although it is
unlikely that a student would be readmitted following academic dismissal, in special situations
the student may petition the Undergraduate Exceptions Committee to consider a request for
readmission and waiver of academic policy under the following conditions:
• Petition for readmission must include a clear statement and evidence
indicating the student's potential for academic success.
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• If the petition is approved, the student shall be re-admitted on Academic Probation
for one semester and must comply with all standing restrictions of Academic
Probation in addition to and requirements imposed by the Undergraduate Exceptions
Committee.
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•
If, by the beginning of the following semester in which the student is under Academic
Probation, the student's cumulative GPA has not reached a 2.00, the student will be dismissed
from the University. Under policy of the University, dismissal is effective immediately before
the beginning of the next regular semester. If a student under Academic Probation earns the GPA
required for good standing, but then again falls below the required minimum GPA, the student
will automatically be dismissed.
E. Effective Date
Fall 2004
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F. Approved By
University Senate – Spring 1994
University President – Spring 1994
University Senate – April 4, 2002
University Senate – April 29, 2004
University President – May 5, 2004
University Senate – December 5, 2013
G. Last Review
August 2009
August, 2010
August, 2011
August, 2012
December, 2013