Annual Questionnaire – Primary
For the 2016 financial year
CLIENT NAME:
The following list contains all the relevant information that will allow us to use your information to finalise the
tax accounts. Please answer ALL the questions. Where lists of information are required please compile
separate schedules. Tick the relevant box if the information is enclosed or "N/A" if the schedule is not
required. By providing this information, we will be able to efficiently prepare your end of year taxation
accounts and returns. If you are not sure of any of the information required, please contact us.
COMPUTERISED ACCOUNTS: (only complete where system file given)
Package:
User:
Version:
Passw ord:
Enclosed
N/A
Enclosed
N/A
Enclosed
N/A
Copies of your Trial Balance, Profit & Loss and Balance Sheet from your accounting
system. If you haven't provided a system file, please provide an electronic copy of your
detailed General Ledger for the w hole year for all accounts/account names.
COMPUTERISED AND NON COMPUTERISED ACCOUNTS
Com puterised System:
Copy of the bank reconciliation report plus the final bank statement for the year show ing
the balance at year end.
Manual Cashbook (Non Com puterised System):
Cashbook including a bank reconciliation plus a copy of the final bank statement for the
year show ing the balance at year end.
Bank Statem ents (Non Com puterised System):
Copies of all bank statements for the year plus deposit and cheque butts. Please also
include the first month of the new financial year w ith the source data.
Please provide the following:
Accounts Receivable
List of amounts ow ing to you or if you use a computerised system simply print a copy of
the Debtors Aged Trial Balance and attach schedule. Details of bad debts for the year (if
applicable).
Livestock on Hand
Complete and attach Reconciliation Schedules
Produce on Hand
Provide details of Wool not sold, produce harvested but not sold, fertiliser purchased but
not applied.
Fixed Assets
Provide details of all assets purchased and sold including property (greater than $500). If
any of the assets w ere financed by hire purchase, please provide a copy of the relevant
loan agreement. Please review your last year’s depreciation schedule w here appropriate
and advise us of any changes.
Investm ents
Provide details of any business investments, plus investments bought and sold during the
year, plus any income received from them e.g. dividends and interest.
Accounts Payable
List of amounts you ow e or if you use a computerised system simply print a copy of the
Creditors Aged Trial Balance and attach schedule.
Please provide the following:
Enclosed
N/A
Enclosed
N/A
Enclosed
N/A
Yes
No
GST
Copies of all GST returns completed in the financial year, and include copies of your
calculations for each return.
Loans
Full details of any amounts draw n dow n or repaid during the year, plus all bank loan
summaries for the financial year.
Hire Purchase Agreem ents
Please provide details of Hire Purchase Agreements, including closing loan balances,
interest rate and details of securities in place (w here applicable).
OTHER INCOME
Farm ing Incom e
Provide invoices/statements, including one month after Balance Date for livestock sales,
stock firm, Fonterra etc.
Details of dividends/bonuses/insurance payments/interest income/partnership income or
any other sundry income received during the period. Attach documentation including
RWT and dividend slips.
Details of Sales receipts used directly i.e. sales not banked.
EXPENSES
Details of any donations made
Expenses paid personally – Details of expenses paid privately (i.e. paid out of a nonbusiness bank account or from a personal credit card). Please provide invoices.
Details of motor vehicle expenses i.e. business related versus personal
Please provide log book or mileage details, including date, distance and purpose.
Please provide details of any benefits supplied to employees
Example: cash or non-cash benefits, including motor vehicles available for private use.
Please supply details of any goods (e.g. milk or meat), materials or paid labour used for
your ow n use.
Please provide details of number of meals and accommodation provided to contractors
etc.
OTHER
Do you require a copy of the accounts to be forw arded to a third party?
If Yes, please provide details:
GENERAL COMMENTS
Sheep Reconciliation
For the 2016 financial year
CLIENT NAME:
Opening
numbers
Description
Closing
numbers
Ewe hoggets
Ram/wether hoggets
Two tooth ewes
Mixed age ewes (rising 3 year and 4 year)
Rising five year and older ewes
Mixed age wethers/killers
Breeding rams
TOTAL
Deaths and losses
Natural increase (lambs docked last spring) – Ewes
Natural increase (lambs docked last spring) – Hoggets
Ewes to ram (last year)
Hoggets to ram (last year)
Numbers Reconciliation
Opening stock number
Add:
Purchased during year
Lambs bred/docked
Sub Total (A)
Deduct: Total sheep sold
Closing stock numbers
Known deaths and killed
Sheep killed for own use
Sub Total (B)
(A – B)
Unaccounted for and missing
Statistics
Total farm area
Ha /
Acres
Effective area
Include stock that you own, regardless of where the stock is located.
Do not include stock owned by other people but grazing on your land.
Ha /
Acres
Cattle Reconciliation
For the 2016 financial year
CLIENT NAME:
Statistics
Ha /
Acres
Total farm area
Effective milking
platform area
Ha /
Acres
Please indicate what breed your cattle are:
Beef breeds & beef crosses
Friesian & related breeds
Jersey & other breeds
Number of cows milked as at 1 December
Note: if you have multiple breeds of cattle, please copy this schedule and complete a separate schedule for each breed.
Description
Opening numbers
Closing numbers
Rising one year heifers
Rising two year heifers
Mixed age cows
Bobby calves
Rising one year
Steers:
Bulls:
Steers:
Bulls:
Rising two year
Steers:
Bulls:
Steers:
Bulls:
Rising three year
Steers:
Bulls:
Steers:
Bulls:
Breeding bulls
TOTAL
Deaths and losses
Natural increase (calves bred during the year)
Cows/heifers to bull (last year)
Numbers Reconciliation
Opening stock number
Add:
Purchased during year
Calves bred
Sub Total (A)
Deduct: Total cattle sold
Closing stock numbers
Known deaths and killed
Cattle killed for own use
Sub Total (B)
Unaccounted for and missing
(A – B)
Include stock that you own, regardless of where the stock is located.
Do not include stock owned by other people but grazing on your land.
Deer Reconciliation
For the 2016 financial year
CLIENT NAME:
Statistics
Please indicate what breed your deer are:
Red deer
Wapiti, elk & related cross breeds
Other breeds
Note: if you have multiple breeds of deer, please copy this schedule and complete a separate schedule for
each breed.
Opening
numbers
Description
Rising one year hinds
Rising two year hinds
Mixed age hinds
Rising one year stags
Rising two year and older stags
Breeding stags
TOTAL
Deaths and losses
Natural increase (fawns breeding during the year)
Hinds to stags (last year)
Numbers Reconciliation
Opening stock number
Add:
Purchased during year
Fawns bred
Sub Total (A)
Deduct: Total deer sold
Closing stock numbers
Known deaths and killed
Deer killed for own use
Sub Total (B)
Unaccounted for and missing
(A – B)
Include stock that you own, regardless of where the stock is located.
Do not include stock owned by other people but grazing on your land.
Closing
numbers
Other Livestock Reconciliation
For the 2016 financial year
CLIENT NAME:
Statistics
Please indicate what breed your other livestock is:
Note: if you have multiple breeds of other livestock, please copy this schedule and complete a separate
schedule for each breed.
Opening
numbers
Description
TOTAL
Deaths and losses
Natural increase
Numbers Reconciliation
Opening stock number
Add:
Purchased during year
Natural increase
Sub Total (A)
Deduct: Total sold
Closing stock numbers
Known deaths and killed
Stock killed for own use
Sub Total (B)
Unaccounted for and missing
(A – B)
Include stock that you own, regardless of where the stock is located.
Do not include stock owned by other people but grazing on your land.
Closing
numbers