2016 CAMP HANDBOOK
Band & Orchestra, Drum Major, Twirling Camps
TTU BAND & ORCHESTRA CAMP
phone
fax
email
web
806.742.2225
806.742.4193
boc@ttu.edu
www.ttuboc.com
CHECK IN: SUNDAY, JULY 10th
Location
STUDENT UNION BALLROOM
11:00AM – 3:00PM
Private Lessons
Students MUST have the completed application,
all applicable fees, and completed health form on
file in the camp office by the deadline date of
June 9th for students to be able to check-in.
Arrival date exceptions may be made due to
travel constraints. Please see section labeled
“Extended Housing.”
Students have the option of taking private lessons
with our camp faculty. Lessons with TTU faculty are
$30 and lessons with all other camp faculty are
$20. Campers may take up to 2 lessons. Sign up
will be at check-in on July 10th.
Checks will be made payable to the person from
whom the lessons will be taken and should be
marked "for private lessons.”
Auditions
Electives
REQUIRED OF ALL INSTRUMENTALISTS
AUDITIONS FOR ALL INSTRUMENTS BEGIN
AT 11:00AM
MATERIAL - Audition requirements are posted
on our website at www.ttuboc.com. If you do not
have access to the internet, please contact us as
soon as possible for the audition material. Many
instruments have audition music with multiple
skill levels. If you have any questions regarding
the selection of level or methods of preparation,
please see your director or private lesson
instructor.
LOCATION – Audition locations will be listed in
check-in packet. Report to the appropriate
audition site as soon as possible after registering.
Drum Major/Twirling
CHECK-IN: All students enrolled in drum major,
or twirling classes (electives or all day) should
report to the tables for each of these areas at
check-in.
ALL-DAY TWIRLING/DRUM MAJOR – After
check-in, meeting from 4:30pm – 5:30pm on July
10th.
WHAT TO BRING TO CAMP: A portion of your
classes will be outside. Please bring the
following: water bottle, sunscreen, hat,
sunglasses, tennis shoes, and reasonable,
comfortable clothing (nothing too tight or too
loose). Inappropriately dressed campers will be
required to return to their rooms and change.
Students will be assigned either 1 or 2 electives
based on their ensemble placement. Assignments
will be made according to preference, class
capacity, ensemble, and registration date. Elective
assignments will on the final student schedule,
distributed after results are posted. If you selected
the following electives, please take note of the
requirements:
THEORY – A placement test is required on July
10th between 11:00am and 3:00 pm. The test will
take approx. 15 minutes and the location will be
posted at check-in.
STRING CHAMBER MUSIC - Students who wish to
choose Chamber Music as an elective will audition
for this during their regular audition at camp on July
10th. Results will be posted that evening.
ORCHESTRA WINDS/PERCUSSION – This
elective requires an audition. The audition will be
sight reading and will be conducted during your
regular audition on July 10th. Please inform your
judges that you wish to audition for this elective.
JAZZ BAND – This elective requires a separate
audition, which will be held from 11:00am to
3:00pm on July 10th. Locations will be posted. The
audition will consist of sight reading. Please be
familiar with the different jazz styles. We also have
scholarship opportunities for Jazz Rhythm players.
Please see the section labeled “Jazz Rhythm
Players” for more information.
DRUM MAJOR and TWIRLING – If you are taking
any of these as an elective, please see the portion
of this letter labeled “Drum Major/Twirling.”
COMPANY
CAMP INFORMATION
Parking
Instruments & Equipment
CAMPERS: All campers driving to camp
(residence hall campers as well as
commuters) will be required to purchase a
parking permit. Residence hall students
MUST check in their car keys at the
residence hall office during registration and
MAY NOT DRIVE AT ANY TIME without
those keys being checked out from the
residence hall office. Students can sign up
for an ePermit at check in. Please bring the
make, model, year, and license plate
number. Permits may be pre-purchased
with the registration form or the attached
form.
CHECK-IN & CONCERT: Parking is available
in the parking lot south of the music
building (see map) during check-in and for
all concerts. Parking in areas marked
"Reserved" or "Temporary" may result in
towing. Unauthorized parking in handicap
spaces will result in a ticket and tow
charge.
Please note, parking citations will be issued
to unregistered cars and cars parked
improperly or in unauthorized areas
beginning Monday, July 11th. These tickets
are the responsibility of the violator.
All students should provide their own
instrument and wire music stand,
twirling batons if applicable.
ALL INSTRUMENTS AND EQUIPMENT MUST
BE LABELED WITH YOUR NAME, HOME
ADDRESS, AND SCHOOL. AS A SAFETY
PRECAUTION, KEEP A RECORD OF THE
MAKE, MODEL, AND SERIAL NUMBER OF
YOUR INSTRUMENT AT HOME. If your
instrument is not labeled at check-in, we
will have labels and markers available.
Rental Instruments - A few string basses
and tubas are available to rent for $25, but
selections are limited to the instruments
below. If you would like to rent one of
these instruments, please make
arrangements beforehand with the
attached form.
STRING BASSES – Students will need to
bring their own bow.
TUBAS – A limited number of tubas are
available to rent. Students will need to
bring their own mouthpiece.
Instrument storage – Secure instrument
storage is available for $10 and may be
rented with the attached form. Depending
on the instrument and availability, this will
be either a locker or a supervised room for
instrument check-in/check-out. Texas Tech
University and the Band & Orchestra Camp
are not responsible for articles lost or
stolen.
Accessories/Instrument Care – Plan to
bring any items needed including mutes,
valve oil, several reeds for reed
instruments, extra strings, rosin and
sticks/mallets.
Instrumental Insurance - We strongly
suggest that you consider insuring your
instruments with your insurance company.
Texas Tech Band & Orchestra Camp is NOT
liable for damage or theft of any
instrument or other articles. Instruments
should be kept with the student or in
lockers at ALL TIMES.
Repairs - Students are responsible for
bringing any equipment needed to
maintain their instrument(s) in good
working order and will be financially
responsible for any repairs made at the
local music stores during camp. These
stores will have wind, percussion, and
string staff at the camp at posted hours
during each day. Instruments should be
brought to camp in good condition.
RESIDENCE HALL INFORMATION
Wall/Gates Residence Hall
Hall assignment and room number will be
in student’s check-in packet. A residence
hall meeting will be held Sunday, July 10th.
Time and place will be posted at check-in.
ATTENDANCE IS REQUIRED OF ALL
RESIDENCE HALL STUDENTS. A lot of
information will be covered at this time.
Non-attendance does not remove the
responsibility for knowledge of the
information covered at this meeting.
Supervision
The residence hall has four adult headsupervisors, two full time registered nurses,
and a full staff of college counselors
supervising every floor. All recreational
activities are held on campus and are closely
supervised.
The University Police Department is also
involved in watching our campers.
During Camp Check-Out
Towels, a pillow, sheets, and blankets will
be provided in the residence hall.
Students must furnish their own toiletries,
ALARM CLOCK, and other personal items.
A portable television, radio, iPod/CD
player, etc. may be kept in the room if
their use does not disturb adjoining
rooms.
SUGGESTED ITEMS: Shower shoes, robe
(or larger towel) comfortable walking
shoes, blanket if you get cold at night.
PROHIBITED items include: coffee makers,
kitchen grills, candles, incense, etc. All
personal equipment should be labeled with
your name and home address. Texas Tech
University and the TTU Band & Orchestra
Camp are not responsible for damage or
theft of personal items in the dorms OR in
parked cars. Please keep your room locked
any time you are not in it.
Any on-campus camper going off campus
MUST submit the During Camp Check-out
Form to the Residence Hall Camp Office as
written permission from his/her parents stating
destination, time leaving, time of return, and
the person(s) responsible for the student while
away from camp. PARENTS ARE ASKED TO BE
AS SPECIFIC AS POSSIBLE IN COMPLETING
THIS FORM FOR CAMPERS TO LEAVE CAMPUS
WITH FRIENDS AND/OR RELATIVES. IF YOUR
CHILD'S DIRECTOR IS TEACHING AT THE
CAMP AND YOU WILL ALLOW YOUR CHILD TO
LEAVE CAMPUS WITH HIM/HER, YOU MUST
FILL OUT THE FORM TO THIS EFFECT.
These forms may be faxed to us during camp
or scanned and emailed to boc@ttu.edu. Photo
identification will be required of the person
listed on the check-out form. Please
understand the necessity of this precaution
with the growing concern over child custody
and welfare.
Phones/Internet
Visitors
TTU Residence halls do not have landline
phones. If your child is not bringing a cell
phone to camp, there are phones in the
camp residence hall office that can be used
for emergencies only. Wi-Fi will be
available at camp. Parents are responsible
for setting parental controls on their
student’s devices.
Outside visitors to the residence halls MUST
SIGN IN IMMEDIATELY UPON ARRIVAL at the
residence hall office EACH time they visit.
They will be issued a visitor’s nametag which
MUST be returned to the office as they leave
the residence hall. Any visitor not conforming
to this rule will be removed from the premises.
Mail
Please use the following format if you would like to mail packages to your camper during camp.
Please do not mail letters, packages, etc. to students after Monday, July 11th. Any items
received after the conclusion of camp will be returned to the sender.
FRONT OF ENVELOPE:
BACK OF ENVELOPE
Student Name
Student’s Residence Hall & Room Number
Texas Tech Band/Orchestra Camp
Box 42033
Texas Tech University
Lubbock, Texas 79409-2033
Physical Address (for FedEx or UPS packages)
Texas Tech Music | Band/Orchestra Camp | 2624 18th St, Room 112 | Lubbock, TX 79409
Check Out
Camp Rules
July 16th (unless staying an additional
night, see “Extended Housing” below)
ALL DAY DRUM MAJOR – Will be done on
Friday at 5:00pm and can check out Friday
or Saturday BY NOON July 16th.
WIND/PERCUSSION/STRING STUDENTS –
immediately following your performance on
July 16th.
All residence hall students must officially
check out through the residence hall camp
office. Students may leave their luggage in
the secure area designated in the lobby
until their performance is over.
When picking up students, please
have an official ID to present to the
residence hall camp office. If the
person checking the student out is not
a parent/legal guardian, a check out
form from the parent/legal guardian
MUST BE sent to the camp office prior
to check out and the individual MUST
HAVE ID. For your child’s safety, no
exceptions can be made and we will
not accept verbal authorization.
Rules and regulations established by the
University and Texas Tech Band &
Orchestra Camp will be explained to all
students following registration. Regular
and prompt class attendance and behavior
becoming of young men and women are
also required of all students.
Extended Housing
Shuttle
(Evening of July 9th and evening of July
16th)
Campers have the option of arriving a day
early and/or departing a day late due to
travel constraints. Arrangements MUST be
made ahead of time on the extended
housing form. Each evening is an
additional fee of $35 and does NOT include
meals. Campers will be supervised by
camp staff, and camp rules apply.
CAMPERS WILL BE RESPONSIBLE FOR
THEIR OWN MEALS. Campers will not be
allowed to leave campus, but the camp
office will have a list of restaurants that
deliver.
Campers selecting these options should
plan to arrive no earlier than 5:00 pm on
July 9th, and depart by 10:00am on July
17th. Shuttles will be available for these
students (see section labeled “Shuttle”).
Shuttles are available to and from the
airport for a fee of $15 each way.
Reservations may be made on the
“Shuttle” form. Reservations are due in
the camp office no later than June 28th.
Recommended Arrival: Sunday, July 10th
before 1:00pm.
Departure: In accordance with concert
schedule listed on the last page. You will
have to estimate your ensemble
placement. ALL STUDENTS INVOLVED IN
A CONCERT MUST PARTICIPATE IN THEIR
GROUP'S PERFORMANCE. Schedule at
least 1.5 hours between the end of your
concert and your departure time.
Please see form for additional details
regarding shuttles.
Meals
ON-CAMPUS - all meals are provided from
dinner, Sunday, July 10th through lunch,
Saturday, July 16th.
COMMUTERS - Food establishments are
available in the Student Union Building just
north of the Music Building within the same
complex. Individual meals may also be
purchased in the residence hall dining
facility, and students are also allowed to
bring a lunch.
We are offering a one-way shuttle that will
bring campers TO camp from the DFW or
San Antonio areas. Shuttle reservations
are $65 and lunch will be included.
Limited to the first 50 people. Shuttles will
depart from their respective cities early in
the morning of July 10th and arrive in
Lubbock with enough time for campers to
check in and audition. There will be camp
faculty supervision on each shuttle to
ensure a safe and smooth shuttle
experience. Exact departure time and
location will be communicated directly
from the shuttle coordinators.
Medical
Optional Items
The Health Form MUST be on file before
student can go through check-in on
Sunday, July 10th. No Exceptions. The
camp is not responsible for injuries or
accidents involving students.
A registered nurse will be on duty full time
in each residence hall (for on and offcampus students) to advise in cases of
minor injury or illness, and will take
students requiring medical attention to
University Medical Center. Students will be
responsible for all medical expenses.
Bicycles/Baggage Carts - Bicycles with an
instrument rack may be brought (be sure to
bring a lock and chain). Lightweight baggage
carts are also helpful in transporting large
instruments. Roller blades and
skateboards are not allowed on campus.
Money - students may choose to bring extra
money for concert recordings and snacks.
Camp t-shirts are included in the price of
tuition though students may purchase an
additional one during camp if they desire.
Remember that t-shirts and CDs may be prepurchased either from the original application
or using the additional items form found on
our website.
Travelers Checks – Prosperity Bank (located
in the Student Union Building) will cash
traveler’s checks in amounts of $25.00 and
less when the student presents a picture ID.
You may use your camp nametag if a driver's
license is not available.
Music – Music for all ensembles will be
provided, however students should bring any
material for private lessons and a wire
music stand.
Classes
Music Building, Student Union
Building, Education Building. The class
day will be from approximately 8 am to
5:30 pm and will include ensemble
rehearsals, a sectional, a masterclass,
camp assembly, elective class(es), and a
lunch break. Some instruction will begin on
Sunday, July 10th. Final schedules will be
distributed after results are posted Sunday
evening. Counselors and camp staff will be
on hand to assist with any questions.
Campers are responsible for getting to
class on time. Roll is checked and
absentees are tracked immediately.
Clothing
Class Attire – Students should dress in
comfortable summer clothing for class
Clothing should always be in good taste
and not attract undue attention, as
determined by camp supervisors. Violators
will be required to make suitable changes.
Shoes must be worn at all times in the
residence halls, in rehearsals, and around
campus.
*Bring a swim suit for the swim party*
Concert Attire – Dressy clothes are
required for the concerts. Jeans, t-shirts,
and flip flops are inappropriate for
performances.
Fees
All fees, excluding private lessons, must be
paid by June 9th. The amount due can be
found on your information sheet. To make
an additional payment by credit card,
please call our office at (806) 742-2225.
Payment may also be mailed in with the
“Additional Items Form” from our website
at www.ttuboc.org.
Recreation
A choice of activities will be provided each
night for ALL students at no charge, and
students are encouraged to attend. Activities
include camp dances, movie nights, a swim
party, talent show, and more! Plan ahead for
the Camp Talent Show! Nametags will be
required at all functions.
Camp Photos
During the course of camp, we will be taking
photos and posting on our social media
outlets for parents and friends to share and
enjoy. If you wish to opt out of this
experience, please contact the
camp office.
CONCERT SCHEDULE
HEMMLE RECITAL HALL (UNLESS OTHERWISE NOTED)
Thursday, July 14th
Saturday, July 16th
6:30 PM Faculty Band
7:00 PM Jazz Bands
8:00 PM Talent Show
Friday, July 15th
6:30 PM Faculty String Ensemble
7:00 PM Orchestra 3
7:30 PM Orchestra 2
8:30 AM
9:00 AM
9:45 AM
10:30 AM
11:30 AM
12:30 PM
1:15 PM
2:00 PM
Band 6, HRH
Band 5, HRH
Band 4, HRH
Band 3, HRH
Full Orchestra 1, HRH
Band 2, HRH
Band 1, HRH
Wind Ensemble, HRH
Small Ensemble Concerts
Many of the electives will have a small
ensemble concert on Friday, July 15th. The
students will be informed near the end of
the week if their group will be performing
and the details of those concerts.
Drum Major, Guard and
Twirling Exhibition
The twirling and color guard exhibitions will
take place on Friday afternoon, July 15th.
Students will be informed of the details
during their classes. Information will also
be posted on our website during camp at
ttuboc.org
ALL INSTRUMENTALISTS INVOLVED
IN A CONCERT MUST PARTICIPATE IN
THEIR GROUP'S PERFORMANCE.
STUDENTS WHO WITHDRAW FROM
CAMP PRIOR TO THE FINAL CONCERT
WILL RECEIVE NO REFUND AND WILL
NOT BE ALLOWED TO ATTEND CAMP
NEXT SUMMER.
COMPANY
Contact Info
Camp Headquarters: 806.742.2225 - Will have an after-hours recorded message during
camp stating the number for the camp office in the residence hall since these will not be
available until right before camp begins.
FAX: (806) 742-4193
EMAIL: boc@ttu.edu
MAILING ADDRESS: Texas Tech School of Music | Box 42033 | Lubbock, TX 79409-2033
PHYSICAL ADDRESS: Texas Tech School of Music | 2624 18th St, Room 112 | Lubbock,
TX 79409-2033
TEXAS TECH BAND & ORCHESTRA CAMP 2016
OFFICIAL DURING CAMP CHECK-OUT FORM
Use this form ONLY if student will be leaving campus during camp, not at end of camp check-out. Feel free to make
copies if needed. ALL * BLANKS MUST BE IN PARENT'S HANDWRITING!!! A photo ID will be required of
the “Person Responsible ” at time of check-out. Please inform the “Person Responsible” of this
requirement. THANKS!
*Student’s name as it
appears on application:
*Person(s) responsible for
student while away from campus:
Contact Cell Phone #
*Destination:
Check-out Date:
Check-in Date:
Estimated Check-out Time:
Estimated Check-in Time:
*Parent or Guardian Signature ______________________________________________________
FOR OFFICE USE ONLY
Actual Check-out Time:
Residence Hall & Room Number:
Actual Time of Return:
Residence Hall Phone Number:
TEXAS TECH BAND & ORCHESTRA CAMP 2016
OFFICIAL CONCLUSION OF CAMP CHECK-OUT FORM
(USE ONLY IF PARENT/GUARDIAN IS NOT CHECKING STUDENT OUT -DISREGARD IF STUDENT IS DEPARTING COMMERCIALLY, I.E. PLANE OR BUS, ETC. )
A photo ID will be required of the “Person Responsible” at time of check-out.
Please inform the “Person Responsible” of this requirement. THANKS!
*Student’s Name as it
appears on Application:
*Person(s) responsible for
taking student:
Contact Cell Phone # if available
*Parent or Guardian Signature
FOR OFFICE USE ONLY
Check-out Date:
Residence Hall & Room Number:
Check-out Time:
School of Music - Box 42033
Lubbock, Texas 79409-2033
(806)742-2225
FAX (806)742-4193
email: boc@ttu.edu
Additional Items/Shuttle Form
Recommended Arrival: Sunday, July 10 before 1:00pm. Students that must arrive a day early should plan to check in no
earlier than 5:00pm on Saturday, July 9.
Recommended Departure: In accordance with concert schedule listed in the camp handbook or on our website at
www.ttuboc.org. You will have to estimate your placement. Schedule at least 1.5 hours between the end of
your concert and your departure time. Students staying an additional night must check out by 9:00am
Camper Name
Order ID
ARRIVAL INFORMATION
Arrival
Date
DEPARTURE INFORMATION
❑Saturday, July 9 (no earlier than 5:00pm)
❑Sunday, July 10
Departure
Date
❑Saturday, July 16
❑Sunday, July 17 (no later than 9:00am)
TIME ________ : ________ AM or PM
TIME ________ : ________ AM or PM
AIRLINE ❑SWA
FLIGHT NUMBER:
AIRLINE ❑SWA
FLIGHT NUMBER:
❑AA ❑UNITED
❑AA ❑UNITED
CONFIRMATION NUMBER:
$15.00 one-way fee must be enclosed
$15.00 one-way fee must be enclosed
DETAIL OF ENCLOSED FEES
ITEM
❑
Balance of Tuition or Housing Fee
❑
Final Concert CD (Instrumental)
❑
❑
❑
❑
❑
ITEM
AMOUNT
AMOUNT
❑
Lubbock Airport Arrival Shuttle
$15.00
$10.00
❑
Lubbock Airport Departure Shuttle
$15.00
Parking Sticker
$10.00
Extended Stay – Saturday 7/9
$40.00
Camp Patch
$10.00
Extended Stay – Saturday 7/17
$40.00
Instrument Storage
$10.00
❑
❑
❑
Tuba or String Bass Rental
$25.00
Oboe/Bsn Reed Making Fee
$15.00
Charter Shuttle Bus TO Camp
❑ DFW Area ❑ San Antonio
TOTAL ENCLOSED or CHARGED
CREDIT CARD PAYMENT
Form may be mailed, faxed, or
emailed
TTU Band and Orchestra Camp
Box 42033
Lubbock, TX 79409-2033
FAX: (806) 742-4193
EMAIL: boc@ttu.edu
Card Number:
Expiration Date:
(MMYY)
Cardholder Name:
Billing Street Address:
Amount to be Charged:
Authorization Signature
V- Code:
$65.00
School of Music - Box 42033
Lubbock, Texas 79409-2033
(806)742-2225
FAX (806)742-4193
email: boc@ttu.edu
Shuttle Information
•
CHARTER BUS COMING TO CAMP (DFW and San Antonio Areas): Those signed up will receive additional
information as soon as details are finalized
LUBBOCK AIRPORT SHUTTLE
•
Make your reservations early.
•
Recommended Arrival: Sunday, July 10 before 1:00pm.
•
Departure: in accordance with concert schedule as listed in the Camp Handbook. You will have to estimate your
placement. ALL STUDENTS INVOLVED IN A CONCERT MUST PARTICIPATE IN THEIR GROUP'S PERFORMANCE.
•
Schedule at least 1.5 hours between the end of your concert and your departure time.
•
Fees are required for transportation between airport or bus station and campus. They are due in the camp
headquarters no later than June 17th. Exact flight information must be turned in by June 26th.
•
Shuttle service is created and operated by the camp, not an outside entity, so scheduling is arranged according
to the information taken from all shuttle forms received.
•
Parents with younger campers: If your airline requires someone to meet your student at the gate, please make
arrangements with the camp office.
•
Flights arriving within 30 minutes of each other will be transported to campus at the same time.
•
Several departure flights may be combined into one trip to the airport, but students will be delivered to the
airport in a timely fashion for the earliest of the combined flights.
•
Lubbock International Airport is a nice, but not large, facility consisting of one hallway with eight gates.
•
Upon arrival and after deplaning, you should proceed to the baggage claim area.
•
Retrieve your own luggage.
•
Camp shuttle personnel will be wearing Band/Orchestra Camp t-shirts and a photo ID nametag.
•
Shuttle passes will not be necessary. Shuttle personnel will have a list of all students scheduled for pick-up at
each time.
•
Report to these folks and BE SURE your name has been checked.
•
Load your own luggage on the bus or van.
•
Baggage drop off points, schedules and shuttle departure locations and times will be posted in both the Music
Building and the residence halls during camp.
•
Carefully double check and read all information on these postings. It is your responsibility to follow these
instructions.
•
Take any problems to the Camp Headquarters (Music Building Rm 112) as early as possible.