OFFICIAL SUMMARY
NORTHERN’S PRESIDENT’S COUNCIL MEETING –May 15, 2012
DATE: May 15, 2012
ATTENDEES
EXCUSED
Participated by Phone
MINUTES RECORDED BY
NEXT MEETING
PLACE: B&O Board Room
CONVENED: 1:45 p.m.
Dr. M. Olshinsky, N. Albert, J. Baller, P. Carmichael, T. Eltringham, J. Fike,
A. Frey, L. Kefauver, M. Koon, S. Lippiello, D. McCray, P. Stroud, C.
Sullivan, P. Woods and D. Wycherley
B. DeFrancis, E. Fisher, D. Hanes, S. Payton, Dr. V. Riley
Linda K. Dudash
June 19, 2012 – 1:45 p.m. – B&O Board Room
ITEM
1. Academic Student
Support Services Report
2. Tobacco-Free Campus
CONCLUDED: 3:20 p.m.
ABSENT: Faculty
representative
DISCUSSION
Ms. Sullivan distributed the Spring 2012 Academic Student Support Services Report.
Topics reported on were:
• Retention
• Tutoring
• Disabilities
• New employees in the area of Academic Student Support Services
--Larry DeRosa, full-time Academic Program Associate on the Weirton campus
--Dennis Bills, full-time Academic Program Associate on the New Martinsville campus
--Nikki Donahue-Dunkin, Academic Advisor “Student Success,” based on the Wheeling campus,
• Reorganization of office spaces in the tutoring center
• Goals of the Tutoring Center (as part of a plan to assist in increasing the use of tutoring by students)
Dr. Olshinsky reported on the College’s transition to a tobacco-free campus. The transition process will be as
follows:
• Providing educational and informational sessions to students and employees regarding the tobacco-free
campus and assistance available
• Implement the Tobacco-free Rule by January 2013
• Disassemble smoke shelters; possible sale of shelters
-- Mr. Lippiello will check into the cost of the shelters at the time they were purchased; he will
also look into disposing of the shelters properly.
• Revise College map to include property lines for non-smoking areas
• Post signage for tobacco-free campus
• Disseminate the final Tobacco-free Rule to the college community once plan of action is completed
• Provide guidelines to supervisors regarding limits on break times during the work day. (Ms. Carmichael
will provide guidance on this issue.)
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LKD/WORD/Northern’s President’s Council/2012 OFFICIAL Mins MAY 15A
OFFICIAL SUMMARY
NORTHERN’S PRESIDENT’S COUNCIL MEETING –May 15, 2012
3. Employee Medical
Documentation/Records
Ms. Carmichael reported she met with Classified Staff Council to discuss employee medical
documentation/records .Council was provided with information on the following:
LEAVE:
• Sick leave
--How it can be used and for whom it can be used
--When medical documentation is required
--To whom medical documentation is to be submitted
• --Absenteeism and how it should be addressed when it becomes a problem
• FMLA leave
--What is FMLA leave
--Who qualifies
--How to apply
• Annual leave
--How it can be used
--Approval
Questions on any of the above-listed items may be directed to the Chief Human Resource Officer.
4. Electronic
Communication
During
Non-work Hours
5. Strategies for Increasing
Retention and
Graduation Rates
Ms. Carmichael reported she met with Classified Staff Council to discuss non-exempt employees checking
e-mail and voice messages during non-work hours.
•
There should not be any expectation that employees will perform work, including responding to e-mail,
voicemail, or texts, while on vacation or sick leave or during non-working hours.
• Non-exempt employees are not authorized to check e-mail or voice mail during non-scheduled hours
except at the express direction of a supervisor, department administrator or the President.
• The College is responsible for overtime when a non-exempt employee is permitted to work
additional/overtime hours; possible disciplinary action to non-exempt employees continuing to work
overtime after they have been instructed not to do so. This includes starting work early.
• Timeframes for lunch breaks
• Guidelines for regular breaks during a regular work day (Ms. Carmichael will send out a memo to
non-exempt and exempt employees regarding guidelines for breaks and lunch.)
Council received information on the example of mandatory policies and encouraging intervention strategies that
may be helpful in enhancing retention and graduation rates as well as enhancing learning. Dr. Olshinsky
stated the College will be discussing retention and processes to be utilized as it works toward this goal. The
College will decide what strategies will be used from the list distributed and how the College will implement
them.
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LKD/WORD/Northern’s President’s Council/2012 OFFICIAL Mins MAY 15A
OFFICIAL SUMMARY
NORTHERN’S PRESIDENT’S COUNCIL MEETING –May 15, 2012
6. Other
Ms. Fike distributed summer and fall enrollment numbers. She stated division chairs will meet tomorrow to
determine which classes will be cancelled due to low enrollment.
Ms. Carmichael reported workstudy dollars are available between now and June 30. The workstudy pay rate is
$10/hour. Students are to contact Human Resources for available positions after they have checked with
Financial Aid to determine their eligibility.
Adjunct faculty rates will increase as of the fall semester. Adjuncts teaching for Northern between one and four
years will receive $475 per credit hour and those who have taught five years or more will receive $500 per
credit.
The Employee Recognition Luncheon is scheduled for October 5.
Dr. Olshinsky will review employee evaluations and add comments to those evaluations. Once Dr. Olshinsky
signs off on the evaluations, they will be returned to the Human Resources Office where copies will be made
and sent to employees.
Ms. Wycherley reported on achievements of students with disabilities.
Mr. Baller reported construction has begun on the former Straub building.
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LKD/WORD/Northern’s President’s Council/2012 OFFICIAL Mins MAY 15A