OFFICIAL Minutes
NORTHERN’S PRESIDENT’S COUNCIL MEETING – January 17, 2012
DATE: January 17, 2012
ATTENDEES
Participated by Phone
MINUTES RECORDED BY
NEXT MEETING
PLACE: B&O Board Room
CONVENED: 1:50 p.m.
Dr. M. Olshinsky, N. Albert, J. Baller, P. Carmichael, B. DeFrancis, J. Fike,
E. Fisher, A. Frey, D. Hanes, M. Koon, S. Lippiello, D. McCray, S. Payton, Dr.
V. Riley, D. Ryan, P. Stroud, C. Sullivan, P. Woods and D. Wycherley
L. Tackett
Linda K. Dudash
February 21, 2012 – 1:45 p.m. – B&O Board Room
ITEM
1. FY 2013 Budget Update,
Budget Issues,
Enrollment Trend
CONCLUDED: 2:50 p.m.
EXCUSED:
T. Eltringham and L.
Kefauver
DISCUSSION
Dr. Olshinsky reported the state hasn’t yet indicated where it is going with the FY 2013 budget. The President
indicated at some point it is possible there will be a freeze on the budget.
Mr. Lippiello stated the budget process consists of three phases--capital requests, operating expenses (OTPS),
and personnel. To date, the capital process has been completed and the Budget Committee is in the process
of revising schedules. Budget requests amounted to $730,000, however, between $350,000 and $400,000 of
the requests will be funded. Mr. Lippiello will send FY 2013 information to President’s Council. Capital
projects and OTPS will be discussed with the Board of Governors on January 26. (The OTPS side is
preliminary.)
2. Spring Enrollment
3. C.A.R.E.S. Report
Dr. Olshinsky reported the College is looking at a possible tuition increase. Approval from the WVCCTCE is
not necessary if a tuition increase is under 5%, however, an increase above 5% would require Council’s
approval. Mr. Lippiello reported an initial budget analysis was done in December relative to where tuition
stands regarding student enrollment, which is approximately $155,000 less than this year’s budget. A tuition
increase would assist in recovering some of the loss.
As of today, Northern’s enrollment is down 520 headcount, 320 FTE and $391,500. Admissions numbers are
around 40% and numbers projected for this year are down over 450 students.
Ms. Albert reported this is the first year for the Revised Academic Standards of Progress policy (which is 12
and 5). As of July 1, 2012, students with no GED, no home schooling or no high school diploma will be
permitted to receive financial aid.
Ms. Wycherley distributed information relative to students in the C.A.R.E.S. program (College Assistance and
Resources for Educational Success). With the help of supplemental instruction (e.g. academic tutoring,
improving study skills, exam preparation, etc.), the program is instrumental in helping students with
disabilities/other disorders improve their grades. Mr. Tackett asked Ms. Wycherley to provide statistics on
the C.A.R.E.S. program to the Developmental Education department.
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NORTHERN’S PRESIDENT’S COUNCIL MEETING – January 17, 2012
4. Building Projects
Mr. Koon reported the target date for moving into the new building on the Weirton campus is February 2, 2012.
A soft opening of the building will be scheduled prior to the ribbon cutting ceremony, which will occur once the
winter weather subsides. To aid in recruiting efforts, key people will be invited to tour the building after
February 2. Relative to fundraising efforts, Ms. Fisher will set up tours of the new Weirton building with people
with whom she meets.
Plans are in progress to solicit bids for the Straub Honda/Hyundai project at the end of January. Mr. Lippiello
reported the College is moving forward with the RFP for the Straub parcels. Victor Greco is continuing to work
on the RFP for the properties and the goal is to meet the January 31 deadline. A Hazmat group will be working
at the Straub building next week.
5. Institutional
Effectiveness
6. Other
At the December 5, 2011 Board of Governors meeting, the Board gave their approval for the College to contact
attorneys of the ECS building and request a “Right of First Approval” on the ECS property. ECS rejected the
offer. At the present time, the College has no plans to continue to pursue the ECS property.
Mr. Koon reported state agencies are directing institutions to use more data in decision making, thus improving
institutional effectiveness. Currently, the College is trying to revamp what it is doing relative to institutional
effectiveness.
CCSSE information was shared with faculty at the faculty meeting on January 9. In the next month, meetings
will be held to share data with other groups. Data will be used to better the institution, close any loops and
create a process to show what is being done after that.
HLC Visit – Committees are working on a report being prepared for the HLC visit. A draft of the report is
targeted to be ready in March. Ms. Sullivan stated volunteers are needed on some of the committees and in
the resource room.
Minutes on Web Site – Dr. Olshinsky reported some committees have not posted council/committee minutes
to the College Web site. Committee Chairs are to inform recorders that minutes are required to be posted on
the Web site.
Marketing Strategies – Dr. Olshinsky stated Northern needs to pursue a new marketing theme, focus on
programs that need revived, become more innovative in what the College is doing and determine how the
College compares with its competitors. Suggestions for marketing ideas are to be submitted to Mr.
DeFrancis; suggestions relative to new programs are to be submitted to Mr. Koon/Dr. Riley;
suggestions on programs that could be resurrected will also be considered.
Tobacco-Free Campus – Dr. Olshinsky and Ms. Carmichael are in the process of developing a draft rule
relative to a tobacco-free campus. Programs are being developed to help smokers break the cycle. Fall 2012
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NORTHERN’S PRESIDENT’S COUNCIL MEETING – January 17, 2012
is the target date for putting the plan in place. The College is working with Ohio County relative to a plan for a
tobacco-free campus. New Martinsville and Weirton have unique situations on their campuses that must be
addressed. Input on the plan can be submitted to the Rules Committee.
Photo ID’s – Ms. Carmichael reported all employees should have photo ID’s by the end of January.
Faculty Requests – Ms. Ryan reported faculty asked that the College consider extending hours of operation
(8 a.m.- 9:30 p.m.) in the following areas to assist students: tutoring, disabilities, libraries, workforce
development and student service centers. Ms. Sullivan asked Ms. Ryan to consult with faculty to
determine if they are willing to increase advising hours for students.
Per Ms. Ryan, faculty asked if it would be possible for all faculty and staff, not a selection, to participate in the
evaluation process for all administrators. (Please note: 360 evaluations are already administered annually.
Faculty and staff are asked to participate in the 360 evaluations.)
Student Activities – Student Activities will be paying for one free lunch per person at the concession stand in
the EC building on January 18 (10:30 a.m. – 1:00 p.m.). In the future, the concession stand will offer two
menus a day alternated with the salad bar and taco bar.
A new wellness program is being started on the Wheeling campus. Fit Chicken Thursday is open to all
students, faculty, and staff. As an incentive to participate in the program, there will be a give-away of two free
CentreTown Fitness memberships to faculty and staff. Employees are entered into the drawing for each
wellness program they attend. Drawing for the two memberships will be held on Friday, February 10.
Faculty and staff are encouraged to participate in a self-defense class conducted by Officer Shultz with the
assistance of Ms. Payton.
Students may pick up their CentreTown Fitness stickers from the Business Office on the Wheeling campus and
from the service center on the New Martinsville campus.
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