College Council
Thursday, July 21st, 2005
2 to 3:30 p.m. – Room 3902
REVISED MINUTES
The meeting was called to order by President Carlson at 2:05
p.m.
New staff were introduced: Dr. Marcia Corcoran, Dean, Language Arts; Jessica
Vernieri, GrantWriter; Roberto Mendes, Financial Aid/Outreach Liaison; and
Dale Wagoner, Interim Dean, Health, P.E., and Athletics.
1)
Grants – Program Support (Dr. Carlson): A review of the Grants
program was made, and discussion on the commitments for the
Grant Developer/Writer Funds and time for Spring 2005 and
Summer and Fall 2005 were made. $24,865 was spent in 20042005 on grant writing, and $3,000 is now available. Cheryl Dietrich
was hired to \write one or two nursing grants that will increase the
success rates in nursing and compete with the capacity. The
deadline is Julyl 26 t h . Those funds were spent as an investment in
those grants, and money was used to hire a consultant. We only
$3,000 left for the Grantwriter salary and benefits fund. We have
already spent $4,000 in nursing program grant. We are trying to get
four TRIO programs. We are trying to write the 2 n d one that is due
in October called Talent Search. Jessica and Kathleen Schaefer
went to a conference last week for the Talent Search grant. Jessie
will write this grant and have Kathleen Schaefer edit it. This is
going to be where Jessie will spend the majority of her time. The
other thing is that the difficult dialogues programs (Staff
Development) hard political issues related to the Middle East. We
didn’t get it – it was a letter of inquiry – they got 625 letters, but
only 25 could be accepted. Kip Waldo worked hard on it. If the
Foundation needs grants written, we will have Jessie work on that.
Carolyn felt we need to talk about Title III – they canceled the
competition for new people. We will contact them to see if they will
hold the competition this year. We would need to pull a group
together to do this. The grant writer is set by the grant
development committee and IPBC in order to fund the strategic
plan and priorities. These are the priorities we already have.
Melinda Matsuda stated that the Talent Search grant serves 600
junior high and high school students, and tracks them and identifies
low-income, first-generation students who have a 2 to 2.5 GPA,
provides support in the schools, and tracks them through to
college. These grants tend to be on going. The College is applying
for the Department of Labor Grant, a long, well-funded grant. Dr.
Carlson said we need to identify where there are some curriculum
needs, and where we will use these funds.
2)
Community Outreach (Melinda Matsuda): BFAP funds helped to fund
Roberto Mendez’s position. This came with the increase in fees; there
would be more funding available to people on financial aid. This will
handle the Cash for College events. Student Services/Financial
Aid/Outreach Liaison – Roberto Mendez - will carry the financial aid
message wherever he goes, but will work with Outreach within the
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community. We will need to establish priorities. .The focus will be high
schools, only a small portion of the students who come here. Prior, he
was director of Talent Search and Upward Bound. Roberto is located in
Room 216. He is here to work with everyone and he has met most staff to
find out what everyone is doing. He will better be able to target where we
need to work campus wide. He is trying to connect in the community so
they know what everyone is doing at Chabot. He met Scott Raty at
Hayward Chamber of Commerce, and he is making community
connections. He is trying to fill in the gap with the community what they
don’t know.
3)
Chabot Alumni Association (Rich Talmo): The Chabot Foundation has
developed a business plan which includes outreach. We think about
alumni within that outreach effort. We thought out Homecoming with that
attempt to bring back alumni to campus. The thought was traditionally
was homecomings are organized by the campus to welcome alumni back.
We just assembled a Homecoming Committee, and the BBQ Homecoming
is Saturday, September 17 t h . We want to grow the committee and we want
to bring back alumni back to campus. The two chair persons are Chad
Mark Glen and Karen Silva. As a result of Rich’s leadership on the
Foundation, we are initiating an alumni association. At 11 a.m., we are
hosting a BBQ on the Ladies Softball Field, to the left of the football field.
We will have a jazz band there, and at half-time a show with
cheerleaders, and we will have a half-half cash raffle. Susan May is
helping with Marketing, and there will be a kick-off BBQ to promote the
new
alumni
association.
We
have
a
membership
with
Classmates.Com, and we will televise and broadcast the game and event
life on KCRH and TV Station. We want to have an Open House Fair where
we highlight our program. I want you to go to your faculty and see how
they can promote their academic programs and other programs, and
contact Karen with your submissions and we will work with the Chabot
counselors to make sure that high school students get into the
homecoming game at half price if they show their high school ID card.
The faire part will be behind the press box area on the grass area. The
thought is to make sure that every division is represented on the
committee. We will contact administrators to ensure we are well
represented, and we want to invite participation. We want to display our
academic ideas to encourage high school students to attend and learn
more about Chabot, and to create good public relations. The Bookstore
will have a table to promote Chabot spirit, and to sell alumni clothing that
the Alumni Association is forming. We want to recruit alumni board
members. The goal is to gather a core of students, and we will announce
our new Alumni Association President at the next meeting. President
Carlson stated that we are trying to gain momentum and contact with our
alumni, and we want to have feedback that we need help from the
divisions to help create a database of alumni, have the divisions provide
contact information or lists of contact information to help us – they need
to forward this list to the Foundation. It is not a fundraiser, but an
opportunity to create contact with alumni and to build a community and
communication with them. We hope to help us build a sense of community
spirit around the institution (i.e., theater, athletics, nursing). It’s
subliminal marketing that we want to use. We want to build the Moscow
Ballet event and a spring event through this. President Carlson wants
help from the divisions and deans and faculty and staff to talk it up to
communicate this to students. Lot of people don’t attend athletic events,
and we want to encourage them to attend. Presence is important, and we
encourage faculty and staff to come to this.
4)
Convocation Week Plan: Sally Jahnke reported that the committee has
been meeting and planning Convocation Week since Spring. A draft
schedule was distributed that featured workshops and other events. The
focus is on student learning outcomes, strategic planning, and program
review. Student Learning Outcomes is built through the theme of the
Convocation Week schedule. You need to pay attention to who is
discussing the vision of the institution, the background and general
thoughts, and what student learning outcomes mean to the institution.
The actual movement and discusion and looking at student outcomes will
take place Thursday, August 18 t h in preparation for discussion on
Division Day (Friday, August 19 t h ). Dr. Norena Norton Badway will lead a
discussion on “Learning to Learn About Student Learning” on Thursday,
August 18 t h . When we write the Accreditation report in two years, we
need to include progress and outcome on the student learning outcomes.
We need to look at how we got our assessment process in place, and we
need to think of how we are going to measure it, as part of our next
Accreditation process. We will have to review every course outline in a
three-year period, depending on what happens with the State. We need to
look at templates on how we speak to them with course outlines. We need
to look at assessment. It will be a push to get there, and is a must do.
IPBC met and appointed a subcommittee (a SLOAC committee). Rachel
LePell is leading that and there may be a few folks on there that don’t
represent a division, but there should be one faculty member from each
division on each committee so we get the work done.
5) Other Business.
a)
Bookstore Managers– Kathleen Kaser is sending out book lists to
all publishers to let us know if there are lower cost alternatives on
the booklist – some have Ebooks available and some have other
versions as an alternative. We are trying to round out the Bay 10 of
bookstore managers in the first part of August to put together a
consortium of bookstores that have common adoptions where we
can negotiate lower prices on textbooks. It will require English 1A
to narrow down to five selections, which will be a huge task. We
will maximize cost efficiency and we will have to narrow down
selections. We will have to negotiate a price that if you want to sell
to the Bay 10, you have to lower your price. We will have to ensure
that there is a benefit to our students, and we have to ensure that
this message gets communicated and understood to publishers. If
we buy in bulk for all ten colleges in certain areas, we can reduce
the prices of textbooks in many areas. If we can convince our
publishers to lower prices of textbooks by 10 or 20%, we can get
the publishers to be responsive to our needs. It will benefit our
students.
b)
Melinda Matsuda– President Carlson reported that last year when
the Bookstore was paid off, the students voted as a consensus
to leave the 3% on the books and use it for scholarships (books
and required supplies). We will accept that recommendation and
say that is what we want to do. President Carlson said the
recommendation has been accepted, and we will have Anthony
Gutierrez develop a process. We need to isolate those funds and
distribute those funds. It will be discussed at the next College
Council meeting.
c)
d)
6)
Chad Mark Glen reported that at the last WinterFest 2004 (January
2004) we had 1,700 people attend, with over 50 acts, and one main
act who flew in from Germany. This weekend, we are going to have
the Amplified Summer Fest, but have a different financial backer.
We are hoping for 3,000 people. We didn’t have enough lead time
to market this event, but we have 500 tickets sold to date. This
contract requires we get money upfront to benefit the radio station
(KCRH). The radio spots said we open at 3 p.m. It’s an 18 and over
event. Mac Wright has hand-selected the security and police
officers who will be staffing this event. It’s in the Cesar Chavez
Mini Court Yard, the cafeteria, and the back half of the gym. There
will be 50 acts that will rotate throughout the event. The staff this
year will do all they can to ensure that there will not be people
dealing drugs and ensure that they escort those who are doing that.
We will try to make it a safe and fun event.
Downtown B Street Fair will be held tonight at 5:30 p.m.
Meeting Adjournment.
kls
7/22/05