Chabot Facilities Committee
Minutes of July 14, 2005, noon
In attendance:
Robert Carlson, Michael Absher, Steve DaPrato, Ashley Long, Bruce Mayer, Cynthia Stubblebine,
Ron Taylor, Jane Vallely, Linnea Wahamaki, Wanda Wong, MacGreagor Wright, Ric Mangum,
Jeannine Methe, Gene Rockemann, Tim Steele, Robert Curry, Melinda Matsudsa, Daryl Crew,
Roger Noyes, Gordon Watt, Gene Groppetti, Graig Fernandez, Stephanie O’Brien, Herbert Ells
The meeting began at 12:05pm
The minutes for June 9, 2005, are pending.
The FC was introduced to Graig Fernandez (CF) who will taking over for Judith Rodden as of 7/1/05. Craig’s
skills in architecture are in project management. He has been with DMJM Management for 23 years doing
work on public sector projects, including Pamona College and LAX. He is happy to be working on our project.
CF gave an update on the status of the project. He had the following to report
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The Master Plan final draft was released with most of the revisions previously requested. (Dr.
Carlson mentioned that he did not buy into the parking study suggestion that significantly more
spaces be provided; He felt that 1) scheduling will improve parking availability, and 2) the parking
need is for projected student numbers far in the future. The more landscaped parking lot design was
preserved in the final draft.)
CF is currently reviewing the copes of work and sequencing for the 1st projects. DMJM and the
District are working to limit disruptions on campus.
Currently 1200 and 1500 projects go out to bid on July 19th. He will bring progress prints next
meeting.
The CEQA’s 1st draft will be completed during the 1st week of august.
The District expects final DSA sign-offs in August for the Gallery and Bldg 1400 Door projects;
construction is expected during November and December.
An athletic fields assessment is being prepared by Biels Alliance.
The Swimming Pool Assessment will happen in a few weeks. Dr. Carlson will be apprised of the
schedule ASAP.
Classroom Design/Model Classrooms
Stephanie O’Brien (SO), from Dovetail Inc., and Herbert Ells (substituting for John Lambert), IDA, were in
attendance to talk about the classroom standards and the demonstration classrooms to be built as part of the
quick start projects. SO distributed criteria for the selection of FF&E (Fixture, Furnishings and Equipment)
which are not attached to the buildings nor typically provided by the contractors. Dovetail will develop
performance evaluations for the mock-up classrooms. Ideally, model classrooms will be operational for the
spring 2006 semester and will be evaluated at the end of that semester.
SO noted that there will be different classroom sizes: 2 small models, and 2 large models (for 15-60
students) and will feature a mix of technology. Calssrooms should be chosed in a range of areas and for a
variety of courses to use. Larger auditorium type classrooms will not be developed for this project.
Jeanine Methe (JM) noted that the original idea was to spread the use of these rooms across the campus.
Dr. Carlson said the selected classrooms should be high-traffic rooms, but typical of other classroom s
across campus. Tim Steele (TS) asked about the built-in elements such as lighting that can have a great
impact on the ultimate design. Ron Taylor said it would be good to test one classroom with new lighting. JM
remarked that this work requires board approval. The last board meeting of the year is Dec. 6 and all itmes
must be in by the 1st Monday after Thanksgiving.
JM also noted that if new technology needs to go into these rooms, IT will need to know; and that IT will not
be in a position to make the room wireless. Dr. Carlson said it would be useful to have wireless access for 10
or so laptops in the classroom and in the adjacent corridor.
For expediency, the selection of the specific rooms was going to take place during the Deans’ meeting on
July 25 at 2:00 PM. SO said the choice of rooms will be ‘safe’ in that the selected rooms will have broad
applicability. At the end of the process, the college will have specifications, layouts/configurations, and will
take into account that the classrooms need to be useful for at least 30 years. Chosen products will be cost
effective and long lasting. Dr. Carlson wished to be sure that the scope of work will fall into two categories:
simple room changes involving furnishings only; and a few rooms that will have full modernizations. He said
most rooms will fall into these categories. CF will report on the viability of the schedule at the next meeting.
The schedule for classroom work will be Aug 11m Kickoff, Aug 25 basic review; and Sept. 22, a 95%
documents.
MacGregor Wright (MW) made a presentation of the security report. He passed out its table of contents and
described broadly the report’s contents. MW will put the actual report on the web. MW ;noted that the report
is timely because LPC is moving ahead and Chabot needs to have a say in the District standards that are
developed. Dr. Carlson wanted to see security improvements implemented. He would in particular like to see
smart-card access system implemented.
Finally, Dr. Carlson noted that the Master Plan was going to the Board of Trustees. The budget is currently
$40 million over, but he is confident that with State money and across-the-board reductions we can still get
the project as designed.
The meeting adjourned at 1:30 P.M.
tts. 4/27/2005