Planning, Review and Budget Council PRBC Membership 2010-11 CO-CHAIRS George Railey Kathy Kelly Yvonne Wu Craig ADMINISTRATORS Celia Barberena, President George Railey, VPAcad Services Howard Irvin, VP Student Services Yulian Ligioso, VP Admin Services DEAN Tram Vo-Kumamoto, Math & Science COMMITTEE REPS Academic Senate - Kathy Kelley Budget - Tim DaveAcademic Policy - Ming-Lun Ho Staff Development - Jennifer Lange SLOAC - Carole Splendore Basic Skills – Carolyn Arnold Health & Safety – Ruben Pola CEMC – Vacant Technology – Vacant Curriculum – Jane Church Facilities – Vacant Regular Meeting Wednesday, November 10, 2010 Building 200, Board Room 3:00 – 5:00 PM MINUTES Accreditation Site Visit Report George Railey, VP of Academic Services expressed appreciation for the work of SLOAC, the Center for Teaching and Learning Institutional Research, and all who worked on the report. It was solid and well written and documented report and the accreditation committee was impressed with the work on: • program review – as revamped • progress on 49% programs with Program-Level Outcomes (PLO’s) • documentation lists of Course-Level Outcomes (CLO’s) A draft letter from the commission is expected soon and the official letter by early February. Faculty Prioritization Committee Update FACULTY ASSOCIATION Carolyn Arnold Requested new positions—unlikely to be filled but we are working through the process for the possibility of future funding: • New faculty • Dean of Academic Services CLASSIFIED SENATE Yvonne Wu Craig Cheryl Sannebeck Gordon Watt According to the process, the prioritization will be done twice and then the nine (9) remaining positions will be prioritized and sent back to PRBC for input. These positions should be tied to Strategic Plan goals. CLASSIFIED UNION Catherine Powell It was suggested by PRBC members that the presentation of requests should be made using the Program Review template to assure continuity and uniformity in presentations. Discussion focused on linking Program Review and personnel requests – the program review documents should use the same format and be explicitly linked with requests for new personnel. One example is the learning connection unit plan. ASSOCIATED STUDENTS Don Bosco Hu – ASCC President Rotating Reps INSTITUTIONAL RESEARCH Carolyn Arnold Rajinder Samra GUESTS Kirstin Land, Language Arts Andrew Pierson, Social Sciences Lani Wilson, Counseling There is a question of how to bring up a new dean position or any administrator position, in general. This issue should be discussed and should go through Academic Senate, College Council, PRBC, 2 faculty & staff, library and learning services – basically all units should have input into the process. However, fiscal/budgetary considerations cannot be the sole decision points: we need to find a way if positions are warranted after vetting through the above groups. Committee Reports and Communications about committee decisions and accomplishments In order to streamline processes, we want to have one-line [concise and pithy] reports in the Hotsheet to minimize need for meetings and maximize communication about PRBC and committee activities. This would facilitate campus-wide awareness of progress and decision points. Yulian Ligioso, VP of Business Services - Fiscal Forecast: Expected cuts to funding equal about $8-10 million that we may have to borrow to pay current bills. There is a 50% chance of mid-year cuts that would come from COLA growth of 2.21%, funds that equal to $125 million may offset some of these cuts and needs to borrow. The college expenditure pattern is down $750,000 this year. An additional reduction from the Childcare Laboratory School of $700,000 in 2008-2009 and down to $420,000 for 2009-2010 is a huge improvement over last year. Community Education showed a small improvement for a $150,000 loss in 2009-2010 compared with the 2008-2009 year of $152,000. The Performing Arts Center showed improvement from 2008-2009 from a negative balance to a positive $50,000 balance in 2009-2010. The Bookstore textbook rental program saved a phenomenal $510,000 cost to students, but revenues are down 14% for 2009-2010 since the rental program took away from total sales. Even the $200,000 2008-2009 break-even was due to amortization of debt. That debt will now be carried by the general fund. Unrestricted monies from general fund will now alleviate tutoring as well. Budget committee: A white paper suggests Budget committee function more like other community colleges in that: • will serve in an advising role on college budget matters • be privy to other committee decisions • be a repository of the committee decisions that impact budget • disseminate what is going on with budget. Questions to Yulian arose as to workload reductions. How will day-to-day faculty and staff be alerted to possible layoffs? There are no layoffs planned, but if necessary faculty and staff may be relocated in collaboration with collective bargaining units and meeting minimum qualifications for other positions. There are NO PLANS for layoffs at this moment. Faculty obligation of 75/25%, faculty compared to other staff was suspended and the 50% rule was never enforced [from AB 1725]. Grant Report This report is being provided because the College needs to know what our grant-writer is working on and what grants we currently have. In the works: • Employment Plus II Program for High-Risk Youth – Alameda County Workforce Investment Board funding 3 • • • • • Gates Foundation Completion by Design TRIO Talent Search Proposals – to help local middle and high school youth become collegeready Title V Hispanic-Serving Institutions (HSI) proposals HSI USDA proposal that is looking to develop Environmental Studies Promise Neighborhoods: Tram is on planning team to for this planning grant which focuses on building a Cradle-to-Career pipeline with a possible STEM focus, collaboration with childcare agencies, teacher preparation, counseling and social services within a targeted 4-block area. Lani Wilson inquired about a Lumina foundation grant for the diminishing African-American population and offered help, if needed, if a proposal was written. A suggestion was also made about the importance of collaborations for cost effectiveness and reducing duplications of efforts. How grants are chosen: • Matches SP goals, • builds on current projects, • addresses our population’s needs • what is available/comes up as a possibility and • who is willing to work on it. Yvonne has also reviewed the faculty and staff prioritization lists, to see what needs could be met via grants. Ruben Pola, Director of Campus Safety also provided an update on the Health and Safety Committee’s priorities for 2010-11. 1) Disseminating safety bulletins via Alert U and e-mail to campus students 2) Creating an Employee Handbook on how to keep safe emergency/safety in a disaster. 3) Addressing issues on overall campus safety: cameras, badges, burglar alarms, lighting, etc. Review and approval of PRBC Agenda Items The following PRBC Agenda items for the year were approved by member • Status of Grants Subcommittee • Classified Staffing Requests • Administrative and Student Services Program Review Timeline • Re-evaluation of Deans/Area Manager Summaries process (time permitting) • Scheduling upcoming meetings for Spring 2011 • Faculty and Classified Prioritization • Feedback process for Program Review • Process for institutionalizing successful initiatives With the addition of • Solidifying the template for the faculty prioritization to mirror the templates in the Academic Program Review document • Creating a clearer template for Deans/Area Manager Summaries Yvonne also confirmed the due date for Academic Program reviews to be due Friday, March 11, 2011 and will send an email to the campus.